Sage VIP - 12month report - Sage VIP Payroll

VIP FAQ – 12 Month Report
Tax Year End
How to print the 12 Month Report?
The 12-Months Report is extremely versatile. The report keeps record of the previous 12 months
totals per employee. This is especially useful when employees query past months payslips. It is
also very useful when reconciling tax in February. The Report can be printed for all employees or
for a range of employees for any period, during the past 12 months (including the current month).
Steps to follow:
• From the Main Menu, click on REPORTS then select REPORTS AND MAINTENANCE.
• Highlight the 12 MONTHS report and click on PRINT. The report will not necessarily be
located on line 21 in your company.
• Select to print to the printer and click on YES to accept the default settings.
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• Select to print to the Printer.
• Select the printer that you normally print to and click on the OK button.
• Click on CONTINUE to accept the defaults.
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• Selections can be made from the 12 months report Selection Screen to customise the report.
The available selections are:
o
Print Ranges - the report can be printed per employee (or range of employees) or any
of the options below can be used. Leave the Employee Code fields blank if all
employees should be included in the report.
o
The section below can be used to specify:
If terminated employees should be included in the report
If only the company totals should be printed, i.e. a summary report and not
details per employee
If each employee should be printed on a separate page
The range of months for which the report must be printed. The end of the range
will default to the current period
If cents should be included in the amount. If there are any amounts greater
than 100000 this option should not be ticked. If not ticked, the system will
crop the leftmost number from the amount, e.g. 151234.46 will print as
51234.46.
If the Tax Reconciliation Report should be printed. The Tax Reconciliation
report is part of the 12 months report and shows taxable earnings, taxable
company contributions, tax-deductible deductions and perks tax items that
influence the tax calculation. This report will also indicate when an operator
made manual adjustments during the year.
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o
Select which earnings, deductions, company contributions, perks tax items, hours
and/or shifts to print for the selected range of months. The option are:
All – All of the fields on the relevant screen will print.
Selected – All the fields on the relevant Selection screen will default to No in the
Print column. You may select the fields which are to be printed and/or grouped.
None – None of the fields on the relevant screen will print.
Group Fields – if more than one earning, deduction, company contributions,
perks tax items, hours and/or shift fields should be added together then these
fields can be grouped. The system will then display a total for these fields. For
example, the UIF deduction and UIF company contribution must be added
together to give a total for the field. The grouping can be indicated on the
specific Selection Screen.
o
Click on Continue once the selection has been made. The system will confirm that
amounts with cents should be printed. Click on YES to continue.
o
Confirm that the selections are correct by clicking on YES.
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o
If the Group Fields option was selected, you will be required to define a group. Enter the
group name and click on CONTINUE.
o
Select the Earnings, Deductions and/or Company Contributions on the following screen
(s) - if applicable. Click on CONTINUE.
Select the fields to
print and include in
the Group.
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The Special Fields, which have shortened names on the selection screen, are:
Tot: Earn Total Earnings
Tot: Ded Total Deductions
Tot: Net Nett Total, i.e. Total Earnings minus Total Deductions
Tot: CC Total Company Contributions
Tot: SC Total Salary Cost
Tot: Perk Total Perks Tax Items
Tax: Earn Total of all taxable earnings
Tax: Ded Total of all tax-deductible deductions
Tax: CC Total of all taxable company contributions
Tax: Adj Total of all manual adjustments made on the standard tax line
Tax: Net Net taxable amount, i.e. taxable earnings + total perks – taxdeductible
deductions
Bon Prv Cumulative year-to-date provision for tax on bonus
RFI Retirement Funding Income
RFI Adj Retirement Funding Income Adjustment
YTD: Cumulative year-to-date Non-Retirement Funding Income
NRFI
Earn 11 Earning line 01, column 1
ST Flags Status Flags
- The VIP Release Number
- Tax Status
- Average Tax Flag
- Forced Pay indicator if it was set during a specific period
No Emps The number of employees for each month
Lump Tax The additional tax that was paid on a lump sum earning
Example of a 12 month report:
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