guideline on anti-money laundering and the combating of terrorist ...

Guideline on Anti-Money Laundering and the Combating of Terrorist FinancingInstitutions should consider taking appropriate steps to verify the name and address of applicants by one ormore methods, e.g.:a) obtaining a reference from a "respected professional 12 " who knows the applicant;b) checking a local telephone directory;c) requesting sight of an original, recent land and building tax assessment, inland revenue statement, utilitybill, bank or credit union statement; ord) visiting the home of the applicant where possible.Where a proposed account holder’s address is temporary accommodation, for example an expatriate on ashort term overseas contract, institutions should adopt flexible procedures to obtain verification under othercategories, such as copy of contract of employment, or banker's or employer's written confirmation.10.1.1 Certification of Identification DocumentsInstitutions should exercise due caution when accepting certified copies of documents, especiallywhere such documents originate from a country perceived to represent a high risk, or fromunregulated entities in any jurisdiction. Where certified copies of documents are accepted, it is theinstitution's responsibility to satisfy itself that the certifier is authentic. In all cases, institutions shouldalso ensure that the customer's signature on the identification document matches the signature onthe application form, mandate, or other document.In the case of natural persons, face-to-face customers must, where possible, produce originaldocuments bearing a photograph, and copies should be taken, retained and certified by the staffmember. The staff member must endorse the copies and note that the original document had beenseen.Where it is impractical or impossible to obtain sight of original documents, a copy is acceptable whereit has been certified by a suitable certifier 13 as being a true copy of the original document and that thephoto is a true likeness of the account holder.The certifier should sign the copy document (printing his name clearly underneath) and indicate hisposition or capacity on it together with a contact address, telephone and facsimile number and whereapplicable, a license/registration number.12 For example lawyers, accountants, teachers, directors or managers of a regulated institution, the police above the rank of sergeant, andministers of religion or doctors.13 A certifier must be a suitable person. Examples of a suitable certifier include a justice of the peace, notary public, police officer above therank of sergeant and commissioner of affidavits.Page 15 of 75