Panjawattana Plastic Public Company Limited

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Panjawattana Plastic Public Company Limited Annual Report 20123. Notice of annual general meeting of shareholders together with supportingdocuments will be sent to the shareholders seven days prior to the date of themeeting or as required by the Office of the Securities and Exchange Commission(SEC) and the Stock Exchange of Thailand (SET). The notice will be posted on anewspaper for three consecutive days at least three days in advance of themeeting date. Each agenda item will be accompanied by the Board’s opinion tosupport the shareholders’ consideration well in advance.4. If a shareholder is unable to attend the meeting, he/she may appoint one of theindependent directors or any other person as proxy to attend the meeting onhis/her behalf using any one type of the forms delivered together with the notice.5. Prior to the meeting date, shareholders are given an opportunity to submit theiropinions about agenda of the meeting, suggestions and questions.6. At the meeting, shareholders are given opportunities to raise questions, givesuggestions, or express their opinions to the meeting on various issuesindependently and equally. A shareholder meeting will be attended by relevantdirectors and executives to answer to any questions raised at the meeting.Record of the questions and opinions expressed at the meeting shall be madeavailable for the shareholders’ inspection and information.7. At the meeting to elect a director, shareholders are given opportunities to votefor a director one by one. They shall have the right to nominate a qualifiedperson from various backgrounds to represent them and protect their interests.8. After the shareholders’ meeting, the Company will prepare the minutes of themeeting containing complete and accurate information for consideration of theshareholders.Chapter 2 Equitable Treatment of ShareholdersThe Company has a policy to ensure equitable treatment of all shareholders, particularlythe minor shareholders by allowing them to propose agenda items for the annual generalmeeting and nominate qualified persons as directors ahead of time, plus detailed information50
Panjawattana Plastic Public Company Limited Annual Report 2012and/or qualifications, and consent of the nominees for the meeting’s consideration duringOctober and December of each year. Their agendas will be published in the Stock Exchange ofThailand News channel together with clearly guidelines and regulations at the Company’swebsite in the Investor Relation section. The Company will screen and contain only beneficialagenda items and select only qualified persons through the Audit Committee before proposingto the Board of Directors for consideration and placing on the agenda of the meeting.At each general meeting, the Company has a policy of treating all shareholders on anequitable basis. Before commencing a meeting, the Chairman will explain to the attendeesabout their right to vote, details on how to cast ballots are announced for each agenda andvotes are tallied for each resolution. Sufficient time will be allocated for the shareholders toexpress their views, offer advice, and ask questions at each agenda item. The Chairman willproceed according to the meeting agenda as outlined in the invitation notice. No additionalagenda items that have not been indicated in the invitation notice will be raised without notifyingthe shareholders in advance. Thus each shareholder should have time to study the informationbefore making any decisions.The Company has stringent control on the use of insider information to prevent theabuse of information for personal or others’ benefits, and to ensure fairness for all stakeholders.The Company has set out guidance for safekeeping and protecting against the use of theCompany’s insider information. It has issued a written order prohibiting the directors, executivesand employees from trading the Company’s shares by using secret and/or insider informationand/or using secret and/or insider information in conducting any juristic act that will causedamage to the Company either directly or indirectly. In addition, the directors, executives, andemployees in work units related to insider information must not use that information before it ispublicly disclosed. The persons concerned with insider information are also prohibited fromtrading Company shares, either by themselves, their spouses or under-aged children, directly orindirectly (such as a nominee through private fund), within one month before the quarterly andannual financial statements are released and to wait for at least 3 days after such disclosure tothe public.51
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Panjawattana Plastic Public Company Limited

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