Banner! - CTLT at Waubonsee Community College

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Banner!Appendix F – Cashiering Sessions1. Legacya. Student batches will be run dailyb. Aurora Campus (AC) batches and mail-in payments will continue to be processed the same2. Bannera. A generic login will be established for student payment countersi. Student payment counter – SGCashiering sessions will be closed at 12:30 pm, 4:00 pm and 8:00 pmii. Student payment counter - ACCashiering sessions will be closed at 11:30 pm, 4:00 pm and 8:00 pmb. Mail-in Paymentsi. Checks will be processed and balanced in a separate cashiering session as necessary(e.g. mail-in payments processed at a separate workstation will not be co-mingled withthe student payment counter cash drawer)a. Checks, support and Cashier Session Review[TGACREV] summaryscreen should be placed in a separate bank bag or envelope, labeled with date,user and session number (or print screen) and placed in designated area in thesafe3. Banner Cashier Session Closea. Cash, checks, and charges in reports should be balanced to cash, checks, and charges in drawerb. Cashiering sessions should only be closed once balanced.Banner Tips and Job Aids © 2006 Waubonsee Community College Page 36/42Center for Teaching, Learning, and TechnologyAuthor: Sean Henson, System Applications SpecialistUpdated 1/10/2007
Banner!Appendix G – Third Party Contracts (TCP)1. Acts as a payment on a student’s account2. Accounts Receivable is responsible for setting up TPC’s and the Contract numbers associated with them3. Contract numbers will be assigned using the pre-determined naming convention4. The sponsor reference number (contract/agreement number) and initials will be entered in the commentfield. If no reference number is available, the date on the letter/support will be used5. Students may be assigned to TPC’s by Business Office, Admissions and Financial AidNOTE: No Third Party Contract (TPC) payment codes should be entered directly on a student’s account. AllTPC must be applied to a student’s account through the TPC process for TPC billings to be in balance.6. Financial Aida. Financial Aid will be administered through TPC’s for the Spring 2007 and Summer 2007 terms.i. The Financial Aid Contract ID “FNLAID”ii. Pending contracts should be entered with a $1.00 maximumb. IVGi. Students should be reminded that they owe for lab feesii. The previous procedure not to require payment on lab fees at the time of registration willcontinueiii. Financial Aid will monitor students approaching maximum number of hours and limitmaximum dollar amounts as appropriate7. Private Scholarshipsa. 20071 term – no change in procedures (spreadsheet will be maintained)b. Beginning 200720 termi. Checks will be posted to a student’s account using the “Private Scholarship” paymentdetail codeii. Checks will be copied by cashier and given to Financial Aid along with any supportingdocumentationiii. Financial Aid will monitor credit balances on student accounts associated with the privatescholarshipsiv. The “Pending Financial Aid” code should be used as an authorization on a student’saccount when a check has not arrived and there is a need to keep the student frombeing dropped for non-payment.8. Gustafson Scholarships (S001)a. Pays for credit classes except for lab feesb. Student has maximum of 64 hoursc. Spring and Summer 2007 - Contract will be entered with a maximum of $99,999 and will bemonitored manually.d. Students with less than 20 hours will be entered with a maximum amount equal to theirremaining hours times the current tuition rate9. WCC Foundation Scholarshipsa. 20071 term – no change in procedures (spreadsheet will be maintained)b. Beginning 200720 termi. Will be administered using TPC’sii. Contract numbers will be assigned based on the Foundation’s account numbering systemiii. Bookstore charges will be posted to student’s account and paid through the studentaccount10. Chargebacks - Student dropping off chargeback authorizations should be reminded that payment is dueat the time registration and that normal payment requirements apply to them (student are still requiredto make a payment on account for in-district tuition and fees)11. Payroll Deductiona. Employee’s may sign up for payroll deduction to pay for tuition and fees on a student’s accountb. Students will be assigned to the payroll deduction TPC with a maximum of the agreed uponamount.c. If a student changes their schedule, it is the responsibility of the employee to notify PayrollBanner Tips and Job Aids © 2006 Waubonsee Community College Page 37/42Center for Teaching, Learning, and TechnologyAuthor: Sean Henson, System Applications SpecialistUpdated 1/10/2007
Page 4 and 5: Banner!The students account summary
Page 6 and 7: Banner!Student Comments [TGACOMC]Us
Page 8 and 9: Banner!6) A new screen will open. E
Page 10 and 11: Banner!The account charges and paym
Page 12 and 13: Banner!Proficiency or Testing Charg
Page 14 and 15: Banner!6) Next Block ( or [Ctrl-Pgd
Page 16 and 17: Banner!17) Incorrect Payment Entrie
Page 18 and 19: Banner!The summary of transactions
Page 20 and 21: Banner!View Contract/Exemption Hist
Page 22 and 23: Banner!5) Go to Options -> Assign P
Page 24 and 25: Banner!Statement and Payment Histor
Page 26 and 27: Banner!View Student Holds [SOAHOLD]
Page 28 and 29: Banner!4) Hold Type: Enter the type
Page 30 and 31: Banner!Appendix A - Conversion Poin
Page 32 and 33: Banner!Appendix B - Detail Codes1.
Page 34 and 35: Banner!Appendix D - Charges on a St
Page 38 and 39: Banner!12. Grantsa. The contract nu
Page 40 and 41: Banner!Appendix I - Student Account
Page 42: Banner!5) Enter values for each Par

Banner! - CTLT at Waubonsee Community College

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