Camp Campbell Outdoor Science School Teacher & Parent ...

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to stay for tours or the opening ceremonies. Tours can be arranged in advance of the scheduledschool trip.Luggage Pick Up and Drop Off☼ Luggage may be loaded onto the School Buses for arrival and departure.☼ Many schools arrange for luggage trucks from the District or rent U-haul trucks to carry luggage.These vehicles should drive past the main parking lot, over the bridge, continue up the hill and pastthe swimming pool and then veer left to drop off and pick up luggage at the Pavilion a coveredoutdoor structure (see enclosed map).☼ Picking up luggage on Friday can be done anytime between 7:30 and 12:00 p.m. Any luggage notpicked up by 12:00 p.m. will be loaded onto school buses and teacher vehicles.☼ Our staff will be available to assist with the loading of luggage between 7:30 and 8:15. Vehiclesthat arrive later than this may be loading luggage with limited camp assistance.☼ Parents picking up luggage are advised to drive directly to the Pavilion. Our staff are available toload cars between 7:30 and 8:15 a.m. Vehicles that arrive later than this may be loading luggagewith limited camp assistance.CLASSROOM TEACHER RESPONSIBILITIESBefore Camp☼ Arrange for one teacher per classroom to attend outdoor science school.☼ Designate at least one teacher to bring a car with your group for emergency purposes. It is theresponsibility of the school to transport any children who are sick, injured, or need to go home forbehavioral reasons if the parents are unavailable.☼ Arrange for transportation to and from camp and communicate this information with the Seniorprogram director prior to your arrival. Students may arrive by bus or cars.o Inform Senior Program Director of the number of buses oro Inform Senior Program Director of the number of expected cars.☼ Arrange for luggage to be dropped off and picked up from camp. Please inform the senior Program.At Camp☼ Upon your arrival, a staff member will greet your bus (or vehicles). This person will direct you toSommer Lodge where you will review the cabin assignments. Please go directly to Sommer Lodgerather than moving into your cabin. Please bring any student medications with you at this time aswell as any health forms that have not been sent to CCOSS.☼ Attend our Orientation meeting with Program Director. This meeting will take place upon yourarrival, while your students are participating in opening ceremony. We will review your role atCCOSS, coordinate the signing up for duties and responsibilities, and start the dialogue regardingthe needs and abilities of your students.☼ Classroom teachers will sign up for various duties on their first day. Duties include:o Assisting with supervision of the cabin areas as students prepare for bedo Being “Teacher of the Day” (who is our first contact person if assistance is needed with astudent for health or behavioral reasons)o Being a food advocate for students with special dietary requirements☼ Classroom teachers must also attend 3 meetings on their arrival day (one with the AssociateProgram director, one with the field teachers, and the last with the volunteer cabin leaders).☼ On the second morning the classroom teacher will meet with the cabin leaders again to discuss anystudent issues that may have come up on the first night. Students’ happiness and well-being is a14
esponsibility shared by the classroom teachers and the YMCA staff. Please check in with yourstudents to make sure they are happy and safe, and are getting along well with other members oftheir cabin and field groups (including cabin leaders and other YMCA staff).☼ Following the check in with volunteers classroom teachers will meet with the Associate ProgramDirector to sign up for Wednesday afternoon teaching spaces and to discuss anything as needed.☼ Behavior management is also a shared responsibility of the school and YMCA staff. Teachers maybe asked to help out in a conference with a child, on a phone call with his/her parents, and may beasked to supervise a student who may need to sit out of an activity.☼ Classroom teachers may be asked to assist in the supervision of a sick student if the HealthSupervisor needs to attend to the health needs of other students, or if the child needs to stay inthe Health Cottage (our policy is that we never leave a staff member alone with a child).☼ Classroom teachers are responsible for supervising t heir students on Wednesday afternoons duringClassroom Teacher time for approximately one hour. The classroom teacher must plan an activityfor their class (such as a class check-in time or journal writing). The classroom teacher will workwith their students to complete the “stick figure” evaluation form during the first 15 minutes of thismeeting.☼ Classroom teachers are asked to complete an evaluation and meet with the Associate ProgramDirector on the final morning in camp to discuss the week.☼ During a schools stay at CCOSS at least one representative from the school must stay in camp atall times (exceptions must be cleared by the program director).CLASSROOM TEACHER CHECKLISTPlease read and follow this schedule as you prepare for your arrival. Please note that program revisions occur and yourprevious experiences may not correspond to our current expectations. Your cooperation in reading and following theseguidelines will help assure a safe and positive experience for you and your students.UPON RECEIPT OF CONTRACT_____ Designate a School Site Camp Coordinator (teacher, administrator, principal.)_____ Return your signed contract with your deposit._____ Contact the Senior Program Director to coordinate possible financial aid._____ Consider your fund-raising options and begin promoting to parents._____ Designate which teachers who will attend (one from each classroom - or appropriate substitute)._____ Arrange for a certificate of Liability of Insurance to be sent to YMCA Camp CampbellFOUR TO SIX WEEKS PRIOR TO ARRIVAL_____ Plan to hold a science school orientation meeting with your attending students._____ Arrange Transportation & Luggage Truck Schedule your buses to arrive in camp on the firstday between 10:00 & 10:30 a.m. and to be at camp on the last day at 12:00 p.m. for a12:30 p.m. departure. Please notify camp if your students will be arriving via parent cars._____ Distribute copies of teacher packet to participating teachers plan and coordinate paperwork._____ Distribute Parent Packets (including: letter, checklist of what to bring, Health History, & bothLiability Forms, Medication Intake Form, and Behavior Agreement Form)._____ Call the Health Supervisor at 831- 338-2128 if you are planning to bring students who requirespecial accommodation._____ The Health History & Liability Forms should be photocopied double-sided when distributed toparents (teachers should also complete a form for themselves). Please make a duplicatecopy of these forms prior to sending them to camp. Please update the duplicated copies with anynew medications or health information on the departure day.TWO TO THREE WEEKS PRIOR TO ARRIVAL_____ Construct Camp Buddy Lists. Please type these and email to chaas@ymcasv.org15
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