Employee Handbook - Baptist Memorial Online

Electronic CommunicationsInternet access in the workplace is a privilege, not a right, and isprovided to be of assistance in work-related objectives. The Internetshould be used for legitimate business purposes. Computercommunications must meet conventional standards ofethical and proper conduct, behavior, and manners and are notto be used to create, forward, or display any offensive, disruptive,illegal, or harassing/discriminating messages, including photographs,graphics, and audio materials. Approval for Internet accessmust be requested from the department director andapproved by the appropriate administrative staff member.The use of email is encouraged, when appropriate, because it canmake communication more efficient and effective. However,email is the property of Baptist and is to be used for business.Every user has a responsibility to maintain and enhance Baptist’spublic image and to use email in a productive and professionalmanner.The following outlines expectations relative to the use of all Baptist’selectronic systems:• Any information an employee receives or has access to that relatesto Baptist or Baptist’s business, patients, vendors, finances,marketing plans, etc., or systems is strictly confidential and proprietaryand may not be disclosed to anyone outside Baptistwithout proper management authorization. If confidential informationis to be sent via e-mail, encrypted or secure e-mail shouldbe used. Non-employees may not be given access to any of thesystems without appropriate written approval.• Employees should not have an expectation of privacy whenusing Baptist’s systems. All information on or use of the systemsmay be monitored, accessed, deleted, or disclosed by Baptist atany time without permission. In such cases, the department directorworks with human resources. Employees may not accessany other person’s voice mail, email, files, or other systems withoutproper authorization.42