CAMPUS DATA WAREHOUSE (CDW) - UCLA - Payroll Services

CAMPUS DATAWAREHOUSE (CDW)Rollout PresentationJuly 29, 2009

Added Value from CDW• Having all of the data already coordinatedin terms of date.• Being able to recreate a record as it wasin the past because all of history isavailable in the same tables and you canspecify the date you need.• Having snapshots of employee balancesand of appointment and distributioninformation.

Added Value from CDW cont’d• Actions are collected by code number andcan be called up by time period selected.For example, hires and rehires can betracked by month.• More data elements.• Much longer historical records for allfields.• Do not need to update model when newelements are added

Comparison of CDW and QDBPP CDW• Web-based based (Cognos) front end• Free to users• Data are organized by date (noseparate history tables)• New data with prebuilt logic(i.e. hourly as monthlyestimate, plus FTE data)• Integrated data• Employee Snapshots• Employee balances are stored• Logically named fields• Logically grouped dataPP QDB• Computer software-based(BiQuery, etc.) front end• Cost of software andmaintenance• EDB data are overwrittennightly (separate historytables)• Hourly as monthly estimate isonly prebuilt logic• Data are not integrated• No snapshots• No employee balances stored• Fields names are frequentlyabbreviated• Data are grouped by table only

PP CDW Logon ScreenURL for CDW Logon Screenhttp://cdw.qdb.ucla.edu

COGNOS Features• Computer Based Training (CBT)• Cognos Parameterized ReportingThat is, centrally created reports areavailable for your use. All you need to putin are specific values such as a date or aUID.• Predesigned filters• Definitions of fields appear whenusers scroll over the field name

Cognos Terminology• What is a Fact?A number or an amount. Something thatcan be measured. For example, net pay.• What are Details?Dimensions by which facts can beorganized. For example, an employee’sname.

Subject Area Screen and LaunchPagePath to Launch PageSubject Area

PP CDW Launch Page

Helpful Hints

Helpful Hints

Helpful Hints with Bookmarks

Computer Based TrainingLaunch

Computer Based TrainingLink to Training

PP CDW Subject Area ScreenSubject Area

PP CDW Reports

PP CDW ReportsIndividual Reports

PP CDW Launch Page ReportsLaunch Page Path to Reports

PP CDW Launch Page Reports

PP CDW ReportsChoices

PP CDW Leave ReportsChoices

Leave Report - EmployeeEmployee ID NumberDate Choices

Leave Report - EmployeexxxxxxxxxSMITH,JOHN (xxxxxxxxx)

PP CDW Reports

Pay Audit Report

Pay Audit ChoicesChoicesDate Choices

Pay Audit ReportEmployee IDDate Choices

Pay by Pay Trans DateSMITH,JOHN (xxxxxxxxx)$$$ $$$$$$SMITH,JOHN$$$

PP CDW Reports

Expense Distribution

Expense Distribution ChoicesChoicesDate ChoicesDisplay ChoicesSorting Choices

Expense Distribution Report

PP CDW Data Tree Diagrams

PP CDW At-A-Glance

PP CDW At-A-Glance- Pages

PP CDW Data Trees

Detail Diagrams by Tree

Detail Diagram Search Feature

PP CDW Ad Hoc QueryingFor Ad HocQuerying

Query Studio – Ad Hoc Choices

Ad Hoc – Expense DistributionData TreeIndividual FieldsSub-folders

Downloading/Printing Features• PDFFeature allows for displaying filters onthe document• CSV• Excel2000, 2002 and 2007• XML

CDW Support• Classroom training will beginSeptember• AIS CDW Cognos support atsupport@qdb.ucla.edu• AIS CDW Cognos remote support• Payroll CDW data support ateharriso@finance.ucla.edu