DEED OF SETTLEMENT: ATTACHMENTS

NGĀTI HAUĀ DEED OF SETTLEMENTATTACHMENTS3: RELATIONSHIP AGREEMENT BETWEEN THE CROWN AND NGĀTI HAUĀ WITH RESPECT TOTE KAUWHANGANUI O MĀHUTA AND NGĀTI HAUĀ TAONGAScheduling the Work & Resources - Te Whakatakoto te KaupapaRecommendation 2: Implementing a monitoring programme for the collection1. Training , testing and implementing the monitoring of the maintenance plan2. Implement the six weekly, quarterly and annual cleaning plan and retain monitoringforms for planning purposesWhy implement a monitoring programme for the collection?Implementing a monitoring programme helps the Trustees and Kaitiaki to build a picture of theongoing needs of the collection. Becoming familiar with the collections by regular monitoringhelps ensure that issues are identified early before they become potentially major issues. Themonitoring programme identifies those resources that will be needed and can be planned for inadvance.Monitoring FormsA key element of the Maintenance plan is the regular schedule of activity outlined in: six -weekly,quarterly (12 weekly), annual (12 monthly) monitoring and inspection. Part of the schedule ofactivities will be phased improvements in the storage of the collections.The 2012 Maintenance plan includes draft templates and suggested schedule of activities. Thesewill be reviewed, modified and refined following the first NPO workshop with the Kaitiaki. At thatworkshop the monitoring forms will be “tested” to see how it might work best.The success of any Maintenance Plan is that schedule of activities is carried out.Tasks for KaitiakiFollowing training implement the six weekly, quarterly and annual cleaning plano Started : July 2012Record and retain the monitoring forms in a central locationoLocation: …………………………………Compile the monitoring reports to provide a summary to coincide with a Trustees meetingoStarted: ………………………………….Compile an annual report for the Trustees to coincide with budget planning meet ing toidentify and schedule tasks and resourcing requiredoPest controlFor example: phased rehousing - xx folders at xx cost, sealing MDF shelvingAs part of the monitoring programme consideration should be given to a commercial pest controlcompany providing some pest monitoring/control.The most successful pest control programmes are those that include routine schedule ofmonitoring and cleaning including apermethrin-based insecticide for the perimeter of the building to reduce insects attractedto the buildingrodent bait monitoring programmePage 71