DEED OF SETTLEMENT: ATTACHMENTS

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NGĀTI HAUĀ DEED OF SETTLEMENTATTACHMENTS3: RELATIONSHIP AGREEMENT BETWEEN THE CROWN AND NGĀTI HAUĀ WITH RESPECT TOTE KAUWHANGANUI O MĀHUTA AND NGĀTI HAUĀ TAONGARecommendation 3: Phased conservation rehousing of the collection1. Undertake phased rehousing of the collection to conservation quality folders and boxes2. Modifying the shelving for to accommodate conservation quality boxesWhy phased conservation rehousing of the collection?All the manuscripts have been stored in a box or folder in two of the rooms of the Te Kauhanganuibuilding. These boxes and folders are providing some protection and buffering from the externalenvironment. However the current boxes and folders are manufactured from wood-pulp which isinherently acidic. The acid content of the enclosures will contribute to the deterioration of themanuscript collection. These should be upgraded to conservation quality enclosures to enhancethe long-term preservation of the manuscripts.The shelving will require reconfiguration to accommodation the conservation quality boxes. Therehousing of the collection may allow more storage capacity. At the point of reconfiguration of theshelving the MDF shelving will require sealing with a water-based polyurethane. 4It is recommended the rehousing of the collections be into:Document wallet foldersLondon boxesSlot storage for framed worksDocument Wallet FolderLondon BoxSlot storage system. Partitions at least the height of ‘tallest’ work. Storage should include a base to ensure worksnot directly on the floor.Detailed planning for rehousing and slot storage will be informed by the cataloguing process andmonitoring tasks.4 See Te Kauwhanganui Maintenance Plan v.1 2011 for more informationPage 73
NGĀTI HAUĀ DEED OF SETTLEMENTATTACHMENTS3: RELATIONSHIP AGREEMENT BETWEEN THE CROWN AND NGĀTI HAUĀ WITH RESPECT TOTE KAUWHANGANUI O MĀHUTA AND NGĀTI HAUĀ TAONGARecommendation 4: Training for the Kaitiaki1. NPO to carry out three workshops with Kaitiaki over an 18-month period in Monitoring,Phased Rehousing and Disaster Preparedness Planning2. Undertake Disaster Preparedness Planning with KaitiakiWhy training for the Kaitiaki?For the Maintenance Plan to succeed it is important that the Kaitiaki are supported with trainingto carry out the work. Their role is central to the long-term preservation of the manuscriptcollection.The training will reinforce the elements of the Maintenance Plan and the roles and responsibilitiesof the Kaitiaki. Each workshop will be an opportunity to test, refine and develop the Maintenanceplan so that it is a useful working tool for both the Kaitiaki and The Trustees of Te Kauwhanganui.The NPO has proposed three workshops with KaitiakiNPO Workshop 1: May-June 2012Provide an overview of the Maintenance Plan with Kay and TiriTo ‘test’ the check-sheets and templates and refineTo outline the requirements for the Disaster Preparedness Plan with information to becompleted by Kay and Tiri before Workshop 2NPO Workshop 2: December 2012- January 2013Six months following NPO Workshop 1 a follow-up to discuss the practical aspects of theMaintenance PlanDemonstrate conservation rehousingTraining in condition reportingAssemble the Disaster Preparedness Plan completed by Kay and TiriNPO Workshop 3: May-June 2013Six months following Workshop 2 a debrief of the Maintenance schedule and planCompletion and review of the Disaster Preparedness and Salvage Manual - includingSalvage GuidelinesPossible disaster salvage exerciseOther training and professional developmentAdditional training by other providers would develop the expertise of the Kaitiaki. Below are twoexamples of types of training that might be useful and serve here as a guide for budgeting andresourcing purposes.Triptych Conservation training in Disaster Salvage Preparednesshttp://www.triptychconservation.co.nzCommunity Archives Training: Introductory and Intermediate Courses.http://archives.govt.nz/services/community/archives-training-coursePage 74
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