WB-9 - Paschim Banga Sarva Shiksha Mission - Sarva Shiksha ...

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Package No. WB-94. In order to obtain first hand information on the assignment and the local condition, it isconsidered desirable that a representative of your firm visits the State Project Office,PBSSM before the proposal is submitted. Your representative shall meet the followingofficials.Sri S. Chanda, State Project Engineer – I or Sri S. Mandal, State ProjectEngineer – II, State Project Office, Bikash Bhavan (2 nd Floor), Salt Lake City,Kolkata – 700 091, Tele: (033) 2358 1822/2334 3102/2321 1218, Fax: (033) 23585297.5. A pre-proposal conference open to all prospective consultant will be held on16-03-2009 at 12:00 hrs. at State Project Office, Bikash Bhavan (2 nd Floor), Salt LakeCity, Kolkata – 700 091. The prospective consultant will have an opportunity to obtainclarification regarding the scope of the work, terms of reference, contract conditions andany other pertinent information.6. The submission of the Proposals: The proposals shall be submitted in two parts, viz.,Technical and Financial and should follow the form given in the “SupplementaryInformation for the Consultants.”6.1. The “Technical” and “Financial” proposals must be submitted in two separatesealed envelopes (with respective marking in the bold letters) following theformats/schedules given in the supplementary information for consultants. Thefirst envelope marked ‘TECHNICAL PROPOSAL’ should include the descriptionof the firm/organization, the firms general experience in the field of assignment,facility of testing construction materials, the qualification and competency of thepersonnel proposed for the assignment and the proposed work planmethodology and approach in response to suggested terms of reference. Thefirst envelope should not contain any cost information whatsoever. The secondenvelope marked ‘FINANCIAL PROPOSAL’ must also be sealed with sealingwax and initialed twice across the seal and should contain the detailed price offerfor the consultancy services.You will provide detailed break down of the cost and fees as follows:♦ Staffing billing rate plus overhead;♦ Travel and Accommodation;♦ Report Reproduction;♦ Testing Charges of Construction Materials.Both the sealed envelopes should again be placed in a sealed cover, which willbe received in the State Project Office, Bikash Bhavan (2 nd Floor), Salt Lake City,Kolkata – 700 091 upto 12:00 Hrs. on Dtd. 17-03-2009.6.2 Opening of ProposalThe proposals (first envelope containing technical proposal only) will be openedby the State project Director, PBSSM or his authorized representative in hisoffice at 15.00 hours on Dtd. 17-03-2009 in presence of such consultant or theirauthorized representative who may choose to be present. It may please be notedthat the second envelope containing the detailed price offer will not be openeduntil technical evaluation has been completed and the result approved by theState Project Director, PBSSM.7. Basic Criteria for Consultant for Participating in the Processa. Consultancy firm/consultant should be in existence from last 3 (three) years inthe field of similar nature of work.Page 2 of 2
Package No. WB-9b. Consultant should have completed one work of supervision; monitoring andcertification as a third party either as a prime consultant or as assigned by otherconsultancy firm and should have covered minimum 100 sites in a single work.8. The consultant shall furnish Bid Security amounting to Rs.3.50 lakh in the form ofDemand Draft payable at Kolkata in favour of “Paschim Banga Sarva Shiksha Mission”.Bid Security shall be kept in the first envelope containing technical proposal. Theproposals received without Bid Security shall not be considered. The Bid Security isliable to be forfeited if successful Bidder fails to execute the agreement within 15(fifteen) days from the date of letter of acceptance. The Bid Security of unsuccessfulbidder will be discharged on completion of technical evaluation. Whereas the BidSecurity of qualifying bidders will be discharged on finalizing the contract.9. EvaluationA two-stage procedure will be adopted in evaluating the proposals with the technicalevaluation being completed prior to any financial proposals being opened. The technicalproposals will be evaluated using the following criteria.(i) The consultant’s relevant experience for the assignment [5 points];(ii) The quality of the methodology proposed for supervision and testing of(iii)construction materials [25 points]; andThe qualifications and experience of the key staff proposed for the assignment[70 points].Curriculum Vitae of senior personnel in each discipline for assessing the qualificationsand the experience of the personnel proposed to be deployed for the studies should beincluded with the proposal (in the format of the simple Curriculum Vitae). Thesepersonnel will be rated in accordance with:(i)(ii)(iii)(iv)General qualifications – [30 points]Adequacy for the project (suitability to perform the duties for this assignment.These include education and training, length of experience on fields similar tothose required as per terms of reference, type of positions held, time spent withthe firm etc.) – [60 points]Their language and the experience in the West Bengal region –[5 points]Involvement in skills transfer program and training ability –[5 points]10. Deciding Award of ContractQuality and competence of the consulting service shall be considered, as theparamount requirement .The decision of the award of the contract would be as under:(a) Technical proposals scoring not less than 75% of the total points will only beconsidered for financial evaluation.The client shall notify those consultants whose proposal did not meet theminimum qualifying mark or were considered non-responsive to the Letter ofInvitation and Terms of Reference, indicating that their financial proposals will bekept unopened. The client shall simultaneously notify the consultants that havesecured the minimum qualifying mark, indicating the date and time set for openingof financial proposals. The notification may be sent by the registered letter, cable,telex, facsimile or electronic mail.(b) The financial proposals shall be opened publicly in the presence of theconsultants’ representatives who choose to attend. The name of consultant, thequality scores, and the proposed price shall be read aloud and recorded when thefinancial proposals are opened. The client shall prepare minutes of the publicopening.(c) The evaluation committee will determine whether the financial proposals arecomplete (i.e., whether they have costed all items of the corresponding technicalPage 3 of 3
Page 1: Paschim Banga Sarva Shiksha Mission
Page 5 and 6: Package No. WB-9Annexure-1TERMS OF
Page 7 and 8: Page 7 of 7Package No. WB-9Paschim
Page 9 and 10: Package No. WB-910. INPUT FROM PBSS
Page 11 and 12: Package No. WB-9Statement showing F
Page 13 and 14: Package No. WB-9(5) Contracts with
Page 15 and 16: Package No. WB-9FORM F - 1From…
Page 17 and 18: Package No. WB-9A. Field Investigat
Page 19 and 20: Package No. WB-9FORM F - 5SUGGESTED
Page 21 and 22: Package No. WB-9COST ESTIMATE OF SE
Page 23 and 24: Package No. WB-9Consulting Services
Page 25: Package No. WB-916. Any dispute ari

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