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Academic and Financial InformationWelcome...........................................................44Academic Information.................................45Financial Information...................................55Policies and Procedures..............................58Student Code of Conduct..........................62A central place forstudent and visitorservices, UniversityPavilion is home tothe One Stop Centerand the Office ofAdmissions.43

Dear Students:We are excited to welcome you as a newBearcat to the University of Cincinnati. Youhave selected a school whose faculty andacademic programs stand among the best inthe country, and we challenge you to succeed.UC offers a rich and exciting educationalenvironment that affords you an array ofchallenging and enriching experiences thatwill transform your life.You will acquire skillsthat define your future career path, deepenawareness of your values and beliefs, andincrease your appreciation of other culturesand perspectives.You are encouraged to get involved and makeUC a better place for yourself and others. Themore you invest in your learning, the moreyou will gain from your experiences in andout of the classroom. Take advantage of theresources available to you in the Divisionof Student Affairs & Services. We are anenergized staff and stand ready to make adifference in your educational experience byproviding services that support you along theway with opportunities to explore, grow, andpursue your dreams.Sincerely,The Division of Student Affairs & ServicesSharing a Commitment for a JustCommunityIn embracing our roles within this learningcommunity, we subscribe to the definingpurposes, traditions and diversity of theUniversity of Cincinnati. Through ouractions, we will strive to make the Universityof Cincinnati a more caring and justcommunity.As members of this community, we willPursue Learning and Scholarship bybuilding on successes, learning frommistakes and pursuing quality in teaching,research and creative endeavorsStrive for Excellence by aspiring to achieveour fullest potential in our educational andpersonal pursuitsCelebrate the Uniqueness of EachIndividual by respecting individualdifferences and promoting commoninterestsPractice Civility by extending to those wemeet the same respect, cooperation andcaring that we expect from othersEmbrace Freedom and Openness byworking to create an environment thatis safe and affirming, one that nurturesindependent thinking and the free and openexpression of ideasSeek Integrity by aspiring to the highestmoral and ethical standardsPromote Justice by working to build alearning environment that offers everyonean equal opportunity to grow, flourish andcontributeAccept Responsibility by striving to builda learning community committed to thesecommon values and principles44

Academic InfoThe University of Cincinnati (UC), 200 acresof campus in the middle of Cincinnati, is acomprehensive university and one of the nation’stop urban research institutions. The UC educationalexperience is designed to provide a blending ofexceptional academics with real world experiences(such as student research, corporate collaborativestudy-abroad, co-op, internships and servicelearning). The result is a learning experience that isexceptionally self-directed, interdisciplinary, global,and in short, transformational—an approach toeducation that we call Integrated Core Learning(ICL).UC provides a diverse and rich intellectualenvironment for students with its colleges offeringmore than 300 undergraduate majors. Each of theseprograms is designed to help students achieve theireducational and career aspirations and to provide astrong General Education Core to prepare studentsto succeed as life-long learners. UC’s GeneralEducation program is purposefully designed tostrengthen four important learning outcomesor competencies throughout students’ progresstoward their degree:• Critical Thinking: analysis, synthesis andevaluation of information and ideas frommultiple perspectives.• Knowledge Integration: fusion of informationand concepts from multiple disciplines• Effective Communication: competence in oral,visual and written language; use of resourcesand technology for communication• Social Responsibility: application of knowledgeand skills gained from the undergraduateexperience for the advancement of a diversesocietyIn addition to our undergraduate programs, UCoffers students more than 260 graduate andprofessional degree programs, a great range ofchoices and opportunities for intellectual andpersonal growth. This section describes theessentials of academic life, the center of youreducation at UC.ACADEMIC ADVISING AND RELATED SERVICES(advising offices listed on page 46)UC provides university-wide and college-specificacademic advising services. Advising is providedby both faculty and full-time professional advisers.Contact your home college office (the college ofyour enrollment—see chart preceding) to obtainthe name of your assigned adviser.Academic advising is a collaborative educationalprocess that, by intention and design, facilitatesstudents’ understanding of the meaning andpurpose of higher education and fosters students’intellectual and personal development towardacademic success and lifelong learning. (NACADA,2004)This adviser/student partnership requires theparticipation and involvement of both the adviserand the student as it is built over the student’s entireeducational experience at the university. Both thestudent and the adviser have clear responsibilitiesfor ensuring the advising partnership is successful.Adviser Responsibilities• Understand and effectively communicatethe curriculum, graduation requirements anduniversity policies and procedures• Encourage and guide students as they defineand develop realistic goals• Encourage and support students withinformation about strategies for utilizing theresources and services available• Assist students in understanding the purposesand goals of higher education and its effectson their lives and personal goals• Monitor and accurately document students’progress toward meeting their goals• Be accessible for meeting with advisees viaoffice hours for advising, telephone, e-mail orweb access; advisers will respond to studentinquiries within 48 hours• Assist students in gaining decision-makingskills and skills in assuming responsibility fortheir educational plans and achievements• Maintain confidentiality• Assist students in working closely with theirprofessorsAdvisee Responsibilities• Accept responsibility regarding the investmentyou have just made in yourself; your educationis an investment that can affect the rest ofyour life• Be prepared for each advising session withquestions or materials for discussion• Be an active learner by participating fully inthe advising experience• Ask questions if you do not understand anissue or have a specific concern• Keep a personal record of your progresstoward meeting your goals• Organize official documents in a way thatenables you to access them when needed45

• Complete all assignments or recommendationsfrom your adviser• Gather all relevant decision-makinginformation• Clarify personal values and goals; provideadviser with accurate information regardingyour interests and abilities• Become knowledgeable about collegeprograms, policies and procedures• Accept responsibility for decisions556-2247) provides resources especially for studentswho are non-degree seeking, adult/non-traditional,transitioning from a regional campus and transferstudents. Continuing Education (http://www.uc.edu/ce, 513-556-6932) offers programs and coursesrelated to professional development, includingdistance learning.Office Location Phone InternetCollege of Allied HealthSciencesCollege of Arts & Sciences,McMickenFrench Hall-East 302 513-558-7495 http://cahs.uc.eduFrench Ha;;-West 2nd Floor 513-556-5860 http://www.artsci.uc.eduLindner College of Business Lindner 105 513-556-7030 http://business.uc.edu/Clermont College Student Services 1004200 Clermont College Dr.Batavia, OH 45103513-732-5319 http://ucclermont.eduDAAP Aronoff 5470 513-556-1376 http://daap.uc.eduCollege of Education,Criminal Justice, and HumanServicesCollege of Engineering & AppliedScienceDyer 361 513-556-2336 http://cech.uc.eduBaldwin 665 513-556-3465 http://ceas.uc.eduCollege of Nursing Procter 405 513-558-3600 http://nursing.uc.eduJames L. Winkle College ofPharmacyHealth Professions 136 513-558-3784 http://pharmacy.uc.eduCollege of Law Law 200-C 513-556-0065 http://law.uc.eduCollege of Medicine MSB E-251 513-558-5575 http://med.uc.eduUC Blue Ash College Muntz 1519555 Plainfield RdCincinnati, OH 45236513-745-5753 http://www.ucblueash.edu/University-Wide Advising CentersIn addition to the offices listed, UC offers a numberof centralized academic advising services. TheDivision of Professional Practice and ExperientialLearning (http://www.uc.edu/co-op/, 513-556-2667) provides faculty advising related to the co-opprogram. The University Honors Program (http://www.uc.edu/honors, 513-556-6254) offers advisingto honors students. The Career Development Center(http://www.uc.edu/career/, 513-556-3471) offerscareer counseling and programs that support thecareer decision-making process (also available tograduate students). The Center for ExploratoryStudies (http://www.uc.edu/explore/, 513-556-6540)provides exploratory advising services and programsdesigned especially for students who are decidingupon or changing majors. The Transfer and LifelongLearning Center (http://admissions/transfer, 513-COLLEGE-SPECIFIC ADVISINGEach college of the university offers academicadvising for students enrolled in that college.For additional information or to schedule anappointment, contact your UC college. Generalinformation can be found at http://www.uc.edu/advising.ACADEMIC EXCELLENCE & SUPPORT SERVICESThe Academic Excellence and Support Servicesunits provide integrative resources to empowerstudents to achieve their goals at the universityand beyond. With a focus on access and inclusion,we act as service providers, advocates and mentorsfor UC students and the broader community. Thecentralized offices of Disability Services, the LearningAssistance Center, Testing Services and VeteransPrograms and Services offer services at no additional46

charge to UC students, including students on theregional campuses or in distance learning courses.The Disability Services Office is dedicated toempowering students with disabilities through thedelivery of reasonable accommodations and supportservices while educating the UC community to seebeyond disabilities to the richness of inclusion.Students with disabilities must presentdocumentation to verify the presence of a disabilityand confirm the need for accommodations and/or support services through the Disability ServicesOffice. Please contact us, 210 University Pavilion,513-556-6823, TTY 513-556-3277.The Learning Assistance Center (LAC) offersAcademic Coaching, Academic Writing Centertutoring, BEARchats, Peer Tutoring, SupplementalInstruction, and general advising for studentsreceiving the Cincinnati Pride Grant. Our staff canhelp students at all levels of their career excel andall our services are free. The LAC is located in 2441French Hall and the Academic Writing Center islocated in 149 McMicken Hall. For more information,please contact us at 513-556-3244.Testing Services provides convenient and securetesting services to UC students as well as educationaland professional exams for members of the GreaterCincinnati Community. The following services areoffered:• CLEP (College Level Examination Program)college credit by examination• Professional certification exams (i.e.: teachers,athletic trainers and sign language interpreters)• Proctored testing for distance learning orcorrespondence class exams• Accommodated Classroom Testing for UCstudents registered with Disability Services• Graduate and professional school entranceexams (GRE, LSAT, TOEFL and MCAT)The office is located on the 100 Level of UniversityPavilion or call 513-556-7173 for more information.The office of Veterans Programs and Services isdesigned to provide comprehensive resources toveterans and Veteran Affairs benefit recipients to aidin their overall success at the University of Cincinnati.Services offered in the office include:• Enrollment certification to the U.S. Departmentof Veterans Affairs for GI Bill benefits• Assistance for military students who areactivated during the academic term• Liaise with VA and academic services• Social networking and activities with otherveteransFor information on any of these programs andservices, visit http://www.uc.edu/aess.ACADEMIC INTERNSHIPSThe Academic Internship Program is an educationalprogram that allows students to engage in gainingprofessional experience for which they earnacademic credit while continuing to take classessimultaneously. This program offers students at UCwho are not participating in the co-op programan opportunity to take advantage of the sameeducation, support and experience, but in a differentstructure and format.The Division of Professional Practice and ExperientialLearning administers the Academic InternshipProgram for undergraduate students in all colleges atUC. Contact the Division of Professional Practice andExperiential Learning for more information (www.uc.edu/intern).ATTENDANCERegular class attendance and class participationare two very important aspects of academic life.The responsibility for setting and administeringattendance requirements and how they affectyour grade for each course rests with the facultymember. It is your responsibility as a student to beaware of the attendance policies in all your classes.Class attendance should be a requirement you setfor yourself. Students officially representing theuniversity will be excused provided that officialnotification of such absence has been given inadvance to the instructor.Religious Observances and Class AttendanceStatement of PrincipleUC holds to the principle that an institutionalclimate of respect for cultural and ideologicaldiversity extends to the variety of religiouspractices in our community. Religious practiceis for many individuals an important element ofpersonal identity, intellectual development andpsychological well-being, and is in many casesinseparable from cultural identity. UC considers eachindividual’s decision to either engage in or refrainfrom religious worship to be worthy of respect andconsideration. As the diversity of our community hasincreased, additional religious holidays now affect asignificant number of students. Consistent with ourcommitment to creating a Just Community that isrespectful of and welcoming to persons of differingbackgrounds, UC believes that every reasonableeffort should be made to allow members of theUC community to observe their holidays withoutjeopardizing the fulfillment of their academicobligations.47

Any UC student who is unable to attend classesor participate in any examination, study or workrequirement on some particular day(s) becauseof his or her religious belief should be given theopportunity either to make up the work that wasmissed or to do alternative work that is intrinsicallyno more difficult than the original exam orassignment—provided that the makeup work doesnot create an unreasonable burden upon UC and itsfaculty. Upon request and timely notice, studentsshould be provided reasonable accommodation.If you are observing a major religious holidaythat is not an official university holiday, it is yourresponsibility to notify your faculty member inadvance. You must make arrangements to completeall assignments as required and discuss timelineswith your instructor.CENTER FOR EXPLORATORY STUDIES: Explore,Discover, Decide.Need help choosing a UC major? Meet with anadvisor in the Center for Exploratory Studies.This nationally recognized advising center offersexploratory academic advising, personal assessmentand highly personalized guidance based on availableUC majors and requirements. Special programsinclude: Major Ambassadors, the DiscoveringUC course (MLTI1075) and direct connections toadditional campus resources. The center is located inFrench Hall West (2nd floor) and appointments canbe made by calling 513-556-6540. More informationis available at www.uc.edu/explore.COLLEGES OF UCCenters of academic life at UC, the 14 collegesadminister academic requirements and establishpolicies, procedures, programs and services tomeet the unique needs of their students. Detailedinformation about colleges is found in the bulletinof each college and in the UC Viewbook availablethrough the Office of Admissions. The colleges at UCare Allied Health Sciences; Arts & Sciences; Blue Ash;Business (Lindner College of); Clermont; College-Conservatory of Music; Design, Architecture, Art &Planning; Education, Criminal Justice, and HumanServices; Engineering and Applied Science; GraduateSchool; Law; Medicine; Nursing and Pharmacy(James L. Winkle College of) .COMMENCEMENT, DOCTORAL HOODING ANDMASTER’S RECOGNITION CEREMONIESThe University confers degrees at the end of everysemester. To receive your degree, you must completeand submit an “Online Graduation Application” athttp://www.uc.edu/commencement/checklist/apply.html.Graduates desiring to participate in an All-UniversityCommencement ceremony must reserve a seat48through the Commencement website. Celebrateyour accomplishment by attending a ceremony!COOPERATIVE EDUCATIONCo-op, or cooperative education, is an educationalprogram that allows students to integrate classroomlearning with professional work experience. Co-opstudents alternate semesters of career-related,progressive, paid work experiences with semestersin the classroom. Additionally, we have a formalinternational co-op program that allows students tolearn language and culture and work both nationallyand internationally. The University of Cincinnatifounded cooperative education in 1906. Today, theco-op program, which is offered in three of UC’sColleges, continues to be one of the largest and mostprestigious programs of its kind in the world.The Division of Professional Practice and ExperientialLearning administers the Cooperative Educationprograms for full-time undergraduate students inthe Lindner College of Business; College of Design,Architecture, Art and Planning; and the Collegeof Engineering and Applied Science. Contact theDivision of Professional Practice and ExperientialLearning for more information (www.uc.edu/co-op).DEAN’S LISTDean’s List recognition is awarded to undergraduatestudents who meet the following conditions for thesemester:• the student must be matriculated in anundergraduate program of study;• the student must be registered for andcomplete six (6) credit hours or more;• the student must earn a 3.4 grade pointaverage or higher for the term in which Dean’sList honors are awarded.The Dean’s List notation appears on student gradereports and student transcripts and notification ofDean’s List achievement may be sent to hometownnewspapers.ENGLISH PLACEMENTStudents are placed into an appropriate Englishcomposition course on the basis of AP credit, transfercredit, or an ACT Combined English and Writingscore or an SAT Combined Writing score. Studentswho earn an ACT Combined score of 18 to 27 or anSAT Combined score of 430 to 620 will be placed intoEnglish 1001. Students who earn an ACT Combinedof 28 or higher or an SAT score of 630 or higher willbe placed into English 1012, the advanced first-yearwriting course. Students placed into English 1012have the option of taking English 1001 to satisfytheir first-year composition requirement. Studentswho do not have any of the measures listed abovemust take the English Placement Essay (ENPT). Seethe following website for updated information aboutthe English Placement process: http://www.artsci.uc.edu/englishplacement.

FINAL EXAMSFor fall and spring semesters, final examinationsare held the week after classes end. For summerterm, the final examination will be held on the lastmeeting day of the class. All final exams are givenin accordance with the university examinationschedule, maintained by the Registrar’s Office.Unless your instructors notify you otherwise, finalexams will be held in the regular classrooms. Thefinal examination schedule can be found under the“Academic Calendars” link on either the One StopStudent Services or the Registrar’s Office websites.Make-up ExamsSpecial college and/or faculty policies may existgoverning the taking of missed final examinations.Students should first check with the faculty memberand then the college office for details.FIRST YEAR EXPERIENCE (UNDERGRAD)The experience you will have during your first yearof college sets the tone and a strong foundationfor every accomplishment, including one of themost important—earning your college degree.This is why UC is committed to your greatbeginning. The programs are designed to help youacquire intellectual and self-management skills,focus attention on your professional and civicresponsibilities, advance your capacity to integratelearning from multiple sources and get engagedwith the cultural life and diversity that UC offers.Talk to your assigned academic advisor or contactthe Center for First Year Experience and LearningCommunities at 513 556-4949, stop by our office in2612 French Hall West, or visit online at http://www.uc.edu/fye.GRADINGAt the end of the term, the Registrar’s Office will postinstructor-submitted final grades to the academicrecord. Students may view their final grades via theOne Stop Student Services website at http://onestop.uc.edu/. The University of Cincinnati’s undergraduateand graduate grading scales are posted to theRegistrar’s Office website (http://www.uc.edu/registrar.html). In the left-hand navigation menu,click “Policies and Procedures” and on the resultingpage click “Grading Scales.”Computing GPAA grade point average (GPA) is determined bydividing the total number of quality points earnedby the total number of credit hours carried. Classesfor which the grades of “W,” “WX,” “P,” “T,” “SP,” “UP,” “NPand “NG” have been awarded should be excludedfrom the calculations. Advanced standing credit isnot included in the calculation of the cumulativequality point average.49EXAMPLE. A student completes four courses duringthe semester. Each course is allotted three (3) credithours. The student receives grades of “A,” “B,” “B,” and“C.” The student’s GPA is calculated as follows:STEP 1. Substitute grades with their assigned values(i.e., quality points).A=4 B=3 C=2STEP 2. Multiply the assigned values of each grade bythe credit hours allotted each course and total them.A = 4 x 3 = 12B = 3 x 3 = 9B = 3 x 3 = 9C = 2 x 3 = 6--------------------Total = 36STEP 3. Divide the sum by the number of hourstaken. 36 ÷ 12 = 3.0 GPAGrade changesFor the first year after a class is completed, the classinstructor alone has the responsibility to change anygrade that was erroneously reported, even if thatyear extends beyond a student’s certification forgraduation. The full grade changes policy is postedto the Registrar’s Office website (http://uc.edu/registrar.html). In the left-hand navigation menu,click “Policies and Procedures” and on the resultingpage click “Grade Changes.”Grade ReplacementUC policy requires a student to reregister and paytuition whenever repeating a course. Unless studentsformally apply to repeat a class, both the first andsecond (repeated class) grades are computed inthe cumulative grade point average (GPA). The fullgrade replacement policy is posted to the Registrar’sOffice website (http://www.uc.edu/registrar.html).In the left-hand navigation menu, click “Policies andProcedures” and on the resulting page click “GradeReplacement for Repeated Courses.”HONORSThe University Grade Point Average (UGPA) isthe summation of student’s entire history of UCundergraduate coursework. The UGPA is used todetermine eligibility for graduation with Latinhonors. The following categories will apply:3.60 - 3.7499 Cum Laude3.75 - 3.8999 Magna Cum Laude3.90 - 4.0000 Summa Cum LaudeThe full Latin Honors policy is posted to theRegistrar’s Office website (http://www.uc.edu/registrar.html). In the left-hand navigation menu,click “Graduation” and on the resulting page click“Requirements for Graduation with Latin Honors.”

LEARNING COMMUNITIESThere is no better support group than yourfriends and this is why we have created LearningCommunities (LCs). LCs are groups of undergraduatestudents with similar interests who take two or morecourses together. LC students have the opportunityto get a reserved seat in popular, yet difficult courses;establish relationships with professors; take coursesthat fulfill requirements needed for graduation;and experience the feel of a small college with allof the benefits of a major university. In addition totaking a set of classes together, LC members studytogether and participate in social and communityservice activities. There are more than 100 learningcommunities in UC and they comprise more than2000 students from various colleges. Talk withyour academic adviser about Learning Communityoptions available to you. For more informationcall 513-556-4949, stop by the Center for First YearExperience and Learning Communities in French HallWest or visit us online at http://www.uc.edu/fye.LIBRARIESThe University of Cincinnati Libraries offer access toan outstanding research library collection of over 4.3million volumes, over 110,000 serial subscriptionsand thousands of full-text articles online, in additionto a wide range of services to help students withtheir research needs. UC Libraries include the WalterC. Langsam Library, the Donald C. Harrison HealthSciences Library, the Archives and Rare Books Library,the Ralph E. Oesper Chemistry-Biology Library, theAlbino Gorno Memorial (CCM) Music Library, theJohn Miller Burnam Classical Library, the College ofEducation, Criminal Justice, and Human ServicesLibrary, the Robert A. Deshon and Karl J. SchlachterLibrary for Design, Architecture, Art, and Planning,the College of Engineering and Applied ScienceLibrary and the Geology-Mathematics-PhysicsLibrary. Additional libraries at UC include the MarxLaw Library at the College of Law and libraries atClermont College in Batavia and UC Blue Ash.Students have access to the UC Libraries’ onlinelibrary catalog and information about resources andservices by visiting http://www. libraries.uc.edu.here, students can also link to the websites for eachof UC’s 14 libraries. In addition to providing accessto resources at UC, the Libraries’ websites also serveas local gateways to OhioLINK, which includes astatewide library catalog of over 50 million itemsfrom 90 other libraries across Ohio, as well as over17,000 electronic journals in the Electronic JournalCenter, more than 150 research databases and over68,000 e-books.software, assistance with the appropriate use ofelectronic resources and help using our collectionsof books, periodicals and multimedia resources.For a schedule of instruction sessions, visit http://webcentral.uc.edu/hslclass/. UC’s libraries also offergroup study rooms, study carrels, computer labs,centers for the use of multimedia resources andspecialized services for the physically challenged.Langsam Library’s 5th floor is home to UCIT@Langsam, a 24/7 computer and study space.Students are encouraged to visit or contact each ofthe libraries, or visit one of the libraries’ websites tofamiliarize themselves with the available resourcesand service. Hours of libraries vary. For the currentsemester’s library hours, consult the Libraries’website at http://www.libraries.uc.edu/information/hours_maps/index.html.ONE STOP STUDENT SERVICE CENTERThe One Stop Student Service Center is staffed withprofessional advisers, known as University ServiceAssociates (USAs) who are available to respond tostudent questions in-person, on the phone andvia e-mail. The USAs are cross-trained to handlequestions pertaining to registration, financial aidand billing processes. In addition, these specialistsare available to respond to unique and complexsituations. Service hours extend beyond traditionalbusiness hours and are adjusted to meet seasonaldemands and student expectations.Just as the One Stop Student Service Center is aplace to get answers and assistance without goingfrom one office to another, the One Stop website(http://www.onestop.uc.edu) brings together webfunctions into one place providing students with aneasy way to take care of routine business including:registering for classes, applying for financialaid, viewing and paying bills, checking grades,requesting transcripts and changing addresses.If you are unable to find what you need from ourwebsite, try using our online “Search One Stop”engine to find the answer to your question. This is afast, easy and convenient way to obtain additionalinformation about our One Stop services. To staycurrent on important updates and reminders, alsobecome a fan of our University of Cincinnati OneStop Facebook page.One Stop Student Service Center220 University PavilionPhone: 513-556-1000Fax: 513-556-2016E-mail: onestop@uc.eduEach UC library is home to a knowledgeable staffeager to assist students with their research andservice needs. Among the services provided by ourstaff are instruction in library research and computerPRE-PROFESSIONAL ADVISING CENTERPreparing for admission to law or health professionsschools requires careful long-range planning andaccurate information. UC’s Pre-Professional Advising50

Center (PPAC) specializes in providing students withnecessary information and helping them developgood planning skills. The staff of the PPAC providesstudents with help through each step of the way.The advisers of the Pre-Professional AdvisingCenter provide University of Cincinnati studentswho are planning to attend law school or a healthprofession school with personal attention, supportand guidance as students pursue a career as aprofessional. The Center serves students by:• Providing them with necessary informationrelated to UC’s pre-professional programs andservices• Guiding, monitoring and assisting in students’academic progress and success and theirinvolvement in activities, workshops andinternships• Maintaining a complete and up-to-dateresource library of medical and law schoolprograms• Assisting students in the application process toprofessional school• Facilitating the management of letters ofrecommendation for professional schoolRECORDS PRIVACY & THE RIGHT TO REVIEWThe Family Educational Rights and Privacy Act of1974 (34 C.F.R. Part 99-commonly known as FERPA)is the federal law that governs release of and accessto student education records. FERPA affords studentscertain rights with respect to their education records.These rights include:1) The right to inspect and review your educationrecords within 45 days of the day the universityreceives a request for access. Students shouldsubmit to the registrar, dean, head of the academicdepartment or other appropriate official, awritten request that identifies the record(s) theywish to inspect. The university official will makearrangements for access and will notify the studentof the time and place where the records may beinspected. If the records are not maintained bythe university official to whom the request wassubmitted, that official shall advise the student ofthe correct official to whom the request should beaddressed.Copies of any portion of the record will be providedat a cost currently established at ten cents ($0.10)per page, excluding the official transcript of thestudent’s permanent academic record for which theuniversity’s transcript policy and fee will apply.2) The right to request an amendment of thestudent’s education record if the student believes itis inaccurate or misleading, or otherwise in violationof the student’s privacy rights under FERPA. Astudent who wishes to ask the university to amend51a record should submit a written request to theuniversity office responsible for the record, clearlyidentifying the part of the record the student wantschanged and specifying why it should be changed.That office will notify the student of its decision.Contact the Office of the Ombuds at 513-556-5956should you encounter difficulty in obtaining therequested record review. If the university officedecides not to amend the record as requested,the student may request a hearing before theUniversity’s Family Educational Rights & Privacy ActCommittee. To request this hearing, contact theOffice of the Registrar at 513-556-9900.3) The right to provide written consent beforethe university discloses personally identifiableinformation from the student’s education records,except to the extent that FERPA authorizesdisclosure without consent. One exception, whichpermits disclosure without consent, is disclosureto school officials with “legitimate educationalinterest.” A school official is an employee, agent orother person acting on behalf of the university, toinclude: a person employed by the university in anadministrative, supervisory, academic or research orsupport staff position (including law enforcementunit personnel and health staff); a person orcompany with whom the university has contractedas its agent to provide a service instead of usinguniversity employees or officials (such as an attorney,auditor, collection agent or enrollment/degreecertification service facilitator); a person serving onthe Board of Trustees; or a student serving on anofficial committee, such as a disciplinary or grievancecommittee or assisting another school official inperforming his or her tasks. A school official has alegitimate educational interest if the official needsto review an education record in order to fulfill his orher professional responsibilities for the university.Upon request, the university also may discloseeducation records without consent to officials ofanother school in which a student seeks or intendsto enroll.4) The right to file a complaint with the U.S.Department of Education concerning alleged failuresby the university to comply with the requirementsof FERPA. The name and address of the Office thatadministers FERPA is:Family Policy Compliance OfficeU.S. Department of Education400 Maryland Avenue, SWWashington, D.C. 20202-5920At its discretion, University of Cincinnati may provide“directory information” in accordance with FERPAprovisions. Directory information is defined asinformation that would not generally be consideredharmful or an invasion of privacy if disclosed.Designated directory information at University of

Cincinnati includes the following:• Category I: student’s name, dates ofattendance, enrollment status, degreesconferred and dates, honors and awards,college, class and major field of study• Category II: student identifier (non-SocialSecurity Number), address, e-mail address andtelephone numberStudents may block the public disclosure of directoryinformation (all or by category) by completing anon-disclosure request form at the One Stop StudentService Center (University Pavilion, 2nd floor) or bynotifying the Office of the Registrar in writing.Please consider carefully the consequences ofa decision to withhold directory information. Anon-disclosure block will call for University ofCincinnati not to release any or all of this “directoryinformation”; thus, any future requests for suchinformation from non-institutional persons ororganizations will be refused. The University ofCincinnati will honor your request to withholddirectory information but cannot assumeresponsibility to contact you for subsequentpermission to release this information. Regardlessof the effect upon you, the University of Cincinnatiassumes no liability as a result of honoring yourinstructions that such information be withheld. TheUniversity of Cincinnati will honor requests for thenon-disclosure of directory information until thestudent rescinds the request in writing (or by theform) to the UC Registrar’s Office.University Rules 10.43.11 and 10.43.13 establishUniversity of Cincinnati procedures for FERPAcompliance. The complete University Rules areavailable online at http://www.uc.edu/trustees/rules/.Under the provisions of the Solomon Amendment(32 C.F.R. 216), the University of Cincinnati is requiredto provide “student recruitment information” uponrequest to representatives of the Departmentof Defense for military recruiting purposes. Thisinformation includes student name, address,telephone number, date of birth, level of educationor degrees received, major and the most recentprevious educational institution in which the studentwas enrolled.REGISTRATIONYou may register for your classes in one of threeways: 1) on the web during Early Registration forContinuing Students; 2) Open Web Registration; or3) in person at either the One Stop Student ServiceCenter (University Pavilion, 2nd floor) or the regionalcampus registration office. Registration forms arerequired for in-person registration; these forms areavailable at the One Stop Student Service Center,on their web-site at http:// onestop.uc.edu, or atthe regional campus registration office. Students52are strongly advised to consult their academicadvisor prior to registering for classes. The maximumnumber of credit hours for which a student canregister without permission is eighteen (18) credithours.Early Registration for Continuing StudentsEarly Registration for Continuing students allowsstudents to register online according to pre-assigneddates established on a priority basis.Early Registration priority dates are assigned onlyto those students who have registered for UCclasses within the last full academic year (three (3)semesters). Graduate students are assigned the firstpriority time. For undergraduate students, priorityis determined by the number of credit hours thestudent has earned, including any awarded transfercredit. Priority will not include hours for whichthe student is currently registered. The per-termschedule of early registration pre-assigned datesis available from the Registrar’s Office academiccalendar page at http://www.uc.edu/registrar/calendars.html. Students will be able to register on orafter their assigned dates.Open Web Registration Students who are newlyadmittedto UC or who have not enrolled in classeswithin the last three (3) semesters may register onthe web or in person during Open Registration.Both web and in-person registration services will beopen following Early Registration and will remainopen both for initial registrations and adding classesthrough the first seven days of the term. If in-personregistration is desired, please contact the One StopStudent Service Center or your regional campusregistration office for hours of operation.In-person RegistrationIn-person registration follows the established OpenRegistration dates and occurs in the One StopStudent Service Center, University Pavilion, 2nd floorand the regional campus registration offices.Late RegistrationBeginning the 16th day of each academic term,all class registrations for students who have notpreviously enrolled in at least one class for that termare considered “late registrations.” A student mustsubmit an appeal for late registration to the LateRegistration Committee. If the committee approvesthe student’s appeal, it will authorize the Office ofthe Registrar to enroll the student into the requestedclass(es). In cases where the committee approvesthe appeal, the university will assess a $150.00 lateregistration fee to the student’s tuition bill. Forinformation describing the Late Registration Appealsprocess, refer to the Registrar’s Office websiteat http://www.uc.edu/registrar/policies_and_procedures/late_registration.html.

ProceduresAdd/DropClasses that are open may be added through theseventh day of the term. From the eighth calendarday through the fifteenth calendar day classesmay be added with the instructor’s authorization.Following the fifteenth calendar day, both thecollege offering the class and the instructor’sauthorization are required.Note: Registration processing dates differ for classesthat do not span the full semester. See the specificacademic calendar for that term at http://www.uc.edu/registrar/calendars.html.Alterations to the student’s schedule involvingthe addition of one or more classes, droppingclasses, changes in class sections or changes incredit status may be submitted by logging in tothe web registration system or by paper form. The“Registration Change (Add/Drop) Form” may beobtained from the student’s college, from the OneStop Student Service Center (2nd floor, UniversityPavilion) or the regional campus registration offices.To process a registration change in-person, submit acompleted “Registration Change (Add/Drop) Form”to the One Stop Student Service Center (UniversityPavilion, 2nd floor) or a regional campus registrationoffice.Withdrawing from ClassesStudents may “drop” a class (i.e., cancel enrollmentwith no entry on the academic record and full orpartial refund) through the 15th calendar day onthe web or in-person at one of the registrationoffices. After the 15th calendar day of the semester(see specific dates for Summer terms), but withinthe semester, the student must “withdraw” (i.e., “W”grade on the academic record and no refund) fromone or more classes. Students may withdraw fromclasses through web registration if the instructorpermits web withdrawals (refer to the instructor’sclass syllabus). Students and instructors bothwill receive e-mail notification of the withdrawal.Students are assigned a “W” grade at the time ofthe withdrawal, but instructors reserve the right tochange the “W” to an “F” through the final gradingprocess. Students may also withdraw from classesin person, by presenting a “Registration Change”form to the class instructor for his or her signature.The completed form must be brought to the OneStop Student Services Center (2nd floor, UniversityPavilion) for processing. The last day to withdrawfrom a class is noted on the academic calendar forthat term. Consult the Registrar’s Office academiccalendar page at http://www.uc.edu/registrar/calendars.html.Change of AddressAddress changes must be reported to theuniversity to ensure the student receives importantinformation. Address changes can be made athttp:// onestop.uc.edu or in person at the One StopStudent Service Center in the University Pavilion.Students are responsible for any official universitycommunication sent to them at the last addressreported to the university. The university’s primaryway of communicating with students is throughthe students’ UConnect student e-mail which thestudent should check frequently.International students are required to report anyaddress change to the university within 10 days ofthe address change. This includes address changesof all dependents as well. Any student subjectto the U.S. Government’s Special RegistrationProcedures must also report address changes within10 days to the government, per the government’sinstructions—this form can be found on theInternational Services Office’s website at http://www.uc.edu/international/services.html. For additionalinformation on international student addresschanges, contact the International Services Office at513-556-2278.RONALD E. McNAIR POSTBACCALAUREATEACHIEVEMENT PROGRAMThis program is designed to assist undergraduatestudents to prepare for doctoral studies throughvarious scholarly activities. Students will benefitthrough undergraduate research opportunities,mentoring programs, seminars and workshops,tutoring services, summer research internships andacademic advising for graduate school admission.Students eligible to participate in the McNairScholars Program must meet certain criteria. Allmajors are welcome with emphasis in science,technology, engineering and mathematics (STEM)disciplines.SELECTIVE SERVICEAll male U.S. citizens, and male aliens residing in theU.S., who were born in 1960 or later are required toregister with Selective Service within 30 days of their18th birthday. A man is exempt from registeringwhile he is on full-time active duty in the U.S. ArmedForces. Members of the National Guard and ReserveForces not on full-time active duty must register.When a man has been released from active dutyhe must register at that time unless he has reachedage 26 or is already registered. Male students overthe age of 26 who have not registered must contactSelective Service at l-888-655-1825.You can register for Selective Service through theInternet at http://www.sss.gov or at any U.S. Post53

Office. Ohio law requires the Registrar’s Office toverify that eligible students have registered inorder for those students to receive various stateeducational benefits. The law provides that studentswho fail to certify their compliance with SelectiveService registration requirements are ineligiblefor state financial aid programs and are assessed apenalty equivalent to the difference between instateand out-of-state tuition and fees.SERVICE LEARNINGService-Learning (S-L) is a specially designedlearning experience in which students combinereflection with structured participation incommunity-based projects to achieve specifiedlearning outcomes as part of an academic courseand/or program requirement. By participating inService Learning partnerships at the local, nationalor international level, students gain a richermastery of course content, enhance their senseof civic responsibility and ultimately develop amore integrated approach to understanding therelationship between theory, practice, ideas, valuesand community.The Division of Professional Practice and ExperientialLearning administers the Service Learning Program.Contact the Center for Service Learning and CivicEngagement by email (SL@uc.edu), by telephone(513.556.1533) or by visiting the Center’s website(www.uc.edu/SL).STUDENT CLASSIFICATIONStudents are classified as Freshmen, Sophomores,etc. based upon the number of cumulative credithours earned at the University of Cincinnati pluscredit hours accepted as Advanced Standing creditsresulting from courses completed and acceptedupon transfer to the University of Cincinnati.Included also are credit hours awarded by theUniversity of Cincinnati based upon AdvancedPlacement examination scores, CLEP scores andcertain types of other experiences that are equatedto credit hours by individual evaluation.TRANSCRIPTSIn accordance with federal law (i.e., the FamilyEducational Rights and Privacy Act of 1974, knownas FERPA), UC will release the student’s educationalrecords (including the official transcript to thirdparties only with the student’s written authorizationor under the exceptions specified by FERPA. Foradditional FERPA information, consult the Registrar’sOffice website at http://www.uc.edu/registrar/FERPA_and_records_privacy.html. Requests fortranscripts may be made in person at the One StopStudent Service Center (University Pavilion, 2ndfloor) from the One Stop Student Services website athttp:// onestop.uc.edu or from the Registrar’s Officewebsite at http://www.uc.edu/registrar/record_services/transcript_ordering.html.The processing fee for an official transcript is $6per transcript. No charge will be assessed for atranscript that the student requests be sent to oneof the University of Cincinnati colleges. Studentsthemselves will not be provided with these oncampustranscripts. Requests for transcripts areprocessed as promptly as possible; however, as muchas two weeks may be required during peak periods.Note: the processing fee for an official transcript issubject to change. Consult the Registrar’s Officewebsite for current transcript fee information.TRANSFER AND LIFELONG LEARNING CENTERThe Transfer and Lifelong Learning Center servesundergraduate students and adults who transfer tothe University of Cincinnati from other colleges anduniversities, as well as non-degree seeking studentswho wish to take a class. The Center’s advising staffsupports students through the transfer process,including issues of transferring credit from theirformer institutions, working though the admissionsprocess and making referrals to academic advising,financial aid, career development, orientation andeducational support services. The Center is locatedon the fourth floor of the University Pavilion and isopen Monday through Friday from 8:00 a.m. to 5:00p.m. Contact the Center at 513-556-2247 or by e-mailat transfer@uc.edu.54

Financial InfoONE STOP STUDENTSERVICEShttp://onestop.uc.edu/Students seeking scholarships should use thescholarship search tool on http://www.financialaid.uc.edu. Additionally you can do research at thelibrary, on the Internet (using scholarship as thekey word in a search or links on our website) orwith groups and organizations to determine theavailability of other non-campus scholarshipopportunities.One Stop Student Services is thecustomer service area representingthe Offices of the Registrar, StudentRecords, Student Accounts, FinancialAid and Collections. Our web site isa centralized location where you cantake care of your registration, billing,financial aid and personal recordsbusiness.You can register for classes, acceptyour aid award, pay your bill, checkyour grades, request a transcript, andmuch more. This site is designed tocomplement the One Stop StudentService Center located on the secondfloor of University Pavilion. If youneed help, do not hesitate to ask. Weare here to help you.Email: onestop@uc.eduPhone: 513-556-1000Fax: 513-556-2016In Person: 220 University PavilionFINANCIAL AIDThe Student Financial Aid Office is committed tomaking education as affordable as possible. Everyeffort will be made to identify university, federaland state resources to assist both undergraduateand graduate students in fulfilling their educationalgoals.The Free Application for Federal Student Aid(FAFSA) is used to annually apply for all workstudy,loan and undergraduate grant programs.The web-based FAFSA, as well as checking on andaccepting aid once you apply, is available at http://www.financialaid.uc.edu or http://www.onestop.uc.edu. Complete the FAFSA as soon after January1 as possible. Because some aid programs areawarded on a first-come, first-served basis, an earlyapplication receives priority consideration for limitedfunding sources.55Students receiving aid funding must be incompliance with university policy and federalregulations which limit aid funding to the university’sdetermined cost of education. All University ofCincinnati and external funding should be reportedto Student Financial Aid. Late notification of thesefunds can cause mid-year reductions in scholarshipsand federal aid.Specific information about financial aid programsand the aid process is available at http://www.financialaid.uc.edu and from the One Stop StudentService Center in University Pavilion, 513-556-1000,onestop@uc.edu, http://www.onestop.uc.edu.AID ELIGIBILITY DUE TO WITHDRAWAL OR NON-ATTENDANCEStudents who completely withdraw from all of theterm’s classes will have their aid eligibility examined.The federal aid assistance you have “earned” up tothe point of last attendance must be determined. Ifthe last date of attendance is unknown, the midpointof the semester will be used to determine aideligibility.Following recalculation, students who received moreaid than earned will have excess funding returned tothe federal student aid programs. Even if no tuitionrefund is possible based on the point of withdrawal,aid eligibility can be affected and cause a balancedue to the university. Additionally, students arenot eligible for refunds from the university untilall federal aid programs are reimbursed followinga recalculation of eligibility. Partial withdrawalscan also affect aid eligibility. While it may notbe immediate, students who do not completecoursework with a satisfactory grade can lose aideligibility for future terms.Finally, instructors have a responsibility to reportspecific grades for students who did not attendor otherwise participate in a course. An “X” gradeshows no participation and a “WX” indicates thatwhile a student may have withdrawn from a course,the student still had not participated in it prior towithdrawing. Non-attendance disqualifies thosecourses from federal aid consideration. Following theposting of such grades, aid will be recalculated forremaining courses and may cause a balance owed

after the end of a term.7-10 day delay.Students receiving aid should review keyinformation at http://www.financialaid.uc.edu underthe “maintaining eligibility” link. It is important tounderstand how enrollment and withdrawal actionsaffect aid eligibility within a semester as well as forfuture terms.LATE REGISTRATION FEESBeginning with the first day of the term, a lateregistration fee is charged to any initial registration.• Day 1 through Day 15 - $25• Day 16 through the last day of the term - $150and initial registrations must be approved bythe Late Registration Appeal Committee.STUDENT ACCOUNTS/CASHIER SERVICESPaying Your Bill• Pay online with eCheck by visiting http://www.onestop.uc.edu and clicking on the “view/paymy bill” option found in the “Billing” tab. Noservice fee will be assessed.• Pay online by credit card by visiting http://www.onestop.uc.edu and clicking on the“view/pay my bill” option found in the “Billing”tab. We accept American Express, MasterCardand Discover for tuition payments. Thispayment option will include a 2.5% nonrefundableservice fee.• Check payments can be made by mail. Use the“Print Bill” button on your online bill. You canview your bill online by visiting http://www.onestop.uc.edu and clicking on the “view/pay my bill” option found in the “Billing” tab.Please include the remittance advice with yourpayment. The mailing address is University ofCincinnati, PO Box 93260, Cleveland, OH 44193.• Check payments can be made in person byusing the Cashier’s Office deposit safe. Thedeposit safe is located on the 2nd floor ofUniversity Pavilion next to One Stop StudentServices, near the south-east corner of thebuilding. DO NOT deposit cash.• More information can be found at http://www.uc.edu/af/bursar/paying_your_bill.html.Direct questions concerning your payment tocashiers.office@uc.edu or 513-556-4252.Distribution of RefundsStudents are required to sign up for direct deposit.Direct deposit is faster and more secure than paperrefund checks. Refunds made via direct deposit areprocessed daily. Enroll in direct deposit throughthe One Stop Student Services web site by visitinghttp://www.onestop.uc.edu and clicking on “directdeposit my refunds” under the “Billing” tab. Studentswho do not sign up for direct deposit will have theirrefunds processed on Thursdays and experience a56Credit balances caused by a personal overpaymentmay be held up to fifteen (15) days in order for theoriginating payment (check or credit card) to clearwith the financial institution. Credit balances frompersonal payments are also held until after the drop/add period which ends on the 15th day of the term.Since checks are mailed, it is very important thatstudents maintain a current local mailing addresswith the university. Direct deposit is safe, secure andquicker than paper checks. Students or parents whofail to enroll in direct deposit will have their refundsmailed in accordance with federal regulations.Students or parents requesting stop payments onrefund checks will be assessed a $25.00 processingfee.Installment Payment PlanUC offers an interest-free installment payment planthrough Educational Computer Services, Inc. (ECSI).Students selecting this option will be able to makemonthly installments for that term’s fees.The only cost of these plans is an enrollment fee.ECSI will assess late fees if payments are not receivedby the due date. Students can enroll for the paymentplan by visiting http://www.onestop.uc.edu andclicking on the “sign up for payment plan” option inthe “Billing” tab. One Stop Student Services Centerstaff are available to help you calculate the amountto be covered by the payment plan.Short-term LoansUnder limited conditions, the university will makeshort-term loans to students for emergencyuniversity-related needs (e.g., book purchases).Loans are available for amounts up to $2,000 andare repayable within 90 days. The Student AccountsOffice issues these loans for a processing fee of $50.To be eligible for a short-term loan, a student must:• be at least 18 years old,• be matriculated in a degree-granting program,• be registered for at least six credit hours,• have completed one term at UC,• have a 2.0 grade point average (GPA),• be employed for at least three months by thesame employer or have a viable co-signer,• have no outstanding balances due to theuniversity (e.g., library and parking fines).When a short-term loan is awarded during any giventerm, the student is ineligible to receive another untila waiting period of one term has elapsed.TUITION AND FEES REFUND POLICYWithdrawal from an individual course or a completewithdrawal from the university must be initiatedby the student. A full refund of fees for a term

can be obtained through the 8th calendar day ofthe semester (or the equivalent time period in ashortened summer or flex term). In determiningrefund eligibility the effective withdrawal date is thedate the official request is submitted. Requests canbe made online, at the One Stop Student ServicesCenter or at a regional campus office. Actionsthat are not considered as official notification ofwithdrawal are: assuming classes will be cancelledfor non-payment, failure to attend class, givingnotice to an instructor, stopping payment on acheck used to pay fees, crossing out course(s) on aschedule/bill and returning only partial payment tothe cashier or verbal notice to any university office.In the event of disciplinary suspension or dismissal,fees will not be refunded in whole or in part. Thecomplete withdrawal/refund policy is availablethrough the calendar link on the One Stop StudentServices website.For the purpose of tuition and fee refunds, the firstweek of the term is defined as beginning on the dayfollowing the end of the regular registration periodand ending on the eighth calendar day of the term.Refunds are computed as follows:• Before the 9th day of classes 100%• From the 9th - 15th day of classes 50%• After the 15th day of classes 0%Only tuition related fees (e.g., instructional, general,ITIE, campus life, program, non-resident surcharges,etc.) qualify for this refund schedule. Healthinsurance, room and board fees are governed bythose respective departments and their policies.Credit balance refunds are processed to studentsafter the 15th day of the term following the refundprocess detailed above. Students or parents whohave questions regarding tuition refunds shoulddirect those questions to the One Stop StudentService Center.or appropriate. A student who enlists in one ofthe branches of the United States military serviceand who withdraws to do so will receive a refundaccording to the regular refund policy in effect atthe time of withdrawal. All students called to activemilitary duty are eligible to apply for a leave ofabsence.Appeal ProceduresRefund appeals must be submitted to the TuitionRefund Appeals Committee (TRAC). For instructionsregarding how to file a refund appeal, refer to http://www.uc.edu/registrar/tuition_refund_appeals_committee.html. The Tuition Refund AppealsCommittee only considers refunds of tuition.Non-tuition fees such as student health insurance,room and board charges, parking fines, etc. mustbe referred to those respective offices. Studentsrequesting a refund for medical reasons must submitappropriate documentation from a physician,clinic or hospital. Refunds of tuition for courses inwhich the student has received a grade will not beconsidered.Refund Policy for Students Called to Active Dutyor Enlisting in Military ServiceA student who is called to active duty status in oneof the branches of the United States military servicesdivisions will be given a 100% refund of instructionalfees, general fees, campus life fees, program feesand the nonresident surcharge. Upon receipt oforders to report, the student should contact his orher college office in order to initiate the withdrawalprocess. A student receiving veterans’ educationalbenefits should also notify the Veterans Programs &Services Office so that office can complete requireddocuments relating to GI bill benefits.If notification of active duty occurs late enough inthe academic term that the student and instructor(s)agree that a grade(s) can be assigned or that a P(Pass) is appropriate, the student may elect to remainenrolled and receive the grade(s) and credit for thecourse(s). In such a case, no refund is necessary57

Policies andProceduresThis section outlines some of the university rulesand regulations with direct significance to studentsand provides referrals for further information.Students are expected to obey federal, state andlocal laws, and in addition must abide by the rulesand regulations of the university. Students foundin violation of the Student Code of Conduct shallbe subject to the range of sanctions available tothe university that include but are not limited toreprimand, probation, suspension and dismissal.The university makes every reasonable effort tomake copies of the rules and regulations widelyavailable and students are responsible for becomingfamiliar with them. Revisions of rules and regulationsare publicized to the campus community. Universityrules and regulations are available online and inLangsam Library, college offices, Student Affairs &Services offices, and the Board of Trustees office.If you have a question about a rule or regulation,contact the University Ombuds (607 Swift Hall) orone of the Student Affairs & Services offices.The University of Cincinnati may notify the parentsor legal guardians of any student who is under theage of 21 and who has been found to be in violationof the Student Code of Conduct with respect toany federal, state or local law or university policygoverning the use or possession of alcohol or acontrolled substance. Students will receive copies ofnotification letters sent to their parents or guardians.AFFIRMATIVE ACTION & UNIVERSITY POLICY ONNON-DISCRIMINATIONThe University of Cincinnati is committed toexcellence and diversity in our students, faculty, staffand all of our activities. A fundamental componentto achieving diversity is ensuring equal opportunityfor all through affirmative action and by providingan inclusive environment free from invidiousdiscrimination in all of its forms. The universityreaffirms its policy that discrimination on the basisof race, color, religion, national origin, ancestry,disability, medical condition, marital status, sex,age, sexual orientation, veteran status or genderidentity and expression shall not be practiced in anyof its activities. Furthermore, where past or presentdiscrimination continues to have an adverse impactupon protected class members such as minoritygroups, women, disabled, Vietnam-era veterans ordisabled veterans, the university will take affirmativeaction in carrying out its policy of non-discriminationand equal opportunity for all (Reference UniversityRule 3361: 10-13-01). If you believe you have been58discriminated against, you should seek advice fromthe Office of Equal Opportunity (University Hall -Suite 340).BEARCAT BONDIn 2012 Faculty Senate, Student Government, theGraduate Student Governance Association, theProvost Office, and the Office of University JudicialAffairs crafted language to elevate the valuesof the University of Cincinnati community. TheBearcat Bond was written to raise attention tothe importance of representing the University ofCincinnati with the utmost integrity by doing theright thing. It was introduced to the universitycommunity during the 2012 convocation ceremony.There will be various programs and events designto incorporate the Bearcat Bond into your dailyactivities. Each member of the university is called tohonor the Bearcat Bond which reads…Bearcat Bond - “As a member of the University ofCincinnati, I will uphold the principles for a JustCommunity and the values of respect, responsibility,and inclusiveness. I will promote the highestlevels of personal and academic honesty andaspire continuously to better myself, the Bearcatcommunity, and the world.” www.uc.edu/conduct/BearcatBond Follow us on twitter: @BearcatBondHAZING POLICYHazing is a criminal offense in Ohio and is prohibitedat the university. Hazing is defined as participatingin or allowing any act or coercing another, includingthe victim, to do any act for initiation or continuedparticipation in any student or other campusorganization that creates a substantial risk ofcausing mental or physical harm to any person.A forced or coerced activity is also consideredhazing when the initiation of admission into orcontinued affiliation with a university organizationis directly or indirectly conditional upon performingthat activity. In no event will the willingness of anindividual to participate in such an activity affect thispresumption.If you have a question or complaint about hazing,you should contact Student Activities & LeadershipDevelopment (Steger Student Life Center).Alleged violations of the Hazing Policy (UniversityRule 3361:40-3-12) will be investigated by theappropriate offices and judicial bodies. Individualsand organizations found in violation are subject touniversity disciplinary action. In compliance with theuniversity rule, violations of the law will be reportedto civil authorities for prosecution. Additionalinformation is available from Student Activities &Leadership Development and University JudicialAffairs.

MISSING STUDENT POLICYThe University is always concerned for your wellbeing.We want to let you know specifically aboutprocedures to be followed if you or any student incampus housing is believed to be missing. Campushousing is defined as the following residencehalls: Calhoun, Campus Recreation Center,Dabney, Daniels, Morgens, Siddall, Schneider,Stratford Heights, Turner; as well as University ParkApartments and Bellevue Gardens.Students may register with the university the nameof a designated person or persons to be contacted inthe event that you are believed to be missing. Thisperson’s information will be retained confidentiallyand will be released to appropriate campus and lawenforcement officers only in the furtherance of amissing person investigation. If you wish to registersuch a contact, you may do so at https://hfs.uc.edu/red/contact/.Whenever a campus resident is reported touniversity officials as possibly missing, the Universityof Cincinnati Police Department shall be notified.The university shall notify the parent(s) of any nonemancipatedstudent under the age of 18 who isreported to be missing within 24 hours of receivingsuch a report.Anyone who believes a student has been missingfrom campus for 24 hours or more should contactthe University of Cincinnati Police Department (513-556-1111) and the Dean of Students Office (513-556-5250. There is no requirement to wait for 24 hours toelapse before making such contact.These procedures are established in compliance withthe Higher Education Reauthorization Act of 2010.The official university policy can be found online athttp://www.uc.edu/sas/student_life/policies.html.SMOKING POLICYThe university is dedicated to providing a safeand healthful environment, thus no smoking isallowed in university buildings. In addition, smokingregulations prohibit smoking within 25 feet ofentrances, exits, air intakes and operable windows.There is no smoking allowed in athletic facilities,university vehicles and on bridges, overpasses andenclosed walkways. Designated smoking areas areprovided in various locations. (Reference UniversityRule 3361:10-17-06).STUDENT ORGANIZATION REGISTRATIONAll student organizations MUST register withthe Office of Student Activities & LeadershipDevelopment and Student Activities Board by thethirteenth week of the Fall Semester. Completionof the registration process consists of thefollowing: completion of the online application59through Campus Link, attendance at the StudentOrganization Training Workshop and submissionof the Student Organization Verification form. It isREQUIRED that all student organizations have at leasttwo representatives (President and Treasurer) attendthe Student Organization Training workshop. Oncethe organization has completed the registrationprocess, they will be able to schedule meetingspace, participate in university functions such as theMainStreet Stride and Activities Fairs and be listed inthe ACTIVUS.CONDUCT, RIGHTS AND RESPONSIBILITIES:CHARTER OF STUDENT RIGHTS ANDRESPONSIBILITIES(A) Article 1. Students are members of society aswell as members of the academic community.As members of society, students have the sameresponsibilities as other members of society andenjoy the same freedom of speech and peacefulassembly and the right of petition that othermembers of society enjoy. As members of theacademic community, they shall have the rightsand are subject to the responsibilities which accrueto them by virtue of this membership. Institutionalauthority shall not be employed to inhibit suchintellectual and personal development of studentsas is often promoted by the exercise of their rightsand responsibilities both on and off campus.(B) Article 2. Students shall be accorded a significantand direct voice in the formulation and applicationof policies and procedures at the university,college, and departmental level; the structurefor such participation shall be determined bythe students, faculty and administration of eachunit. Arrangements for student participation thusdeveloped shall be subject to review by a universitybody composed of students, faculty members andadministrative officials, which shall be representativeof the entire university community and which shalldetermine whether such arrangements comply withthe standards of this article.(C) Article 3. Student requests to obtain financialinformation regarding the operations of theuniversity shall be respected. If, aside frompublic university financial statements, additionalinformation is desired, a request must be presentedin writing to the appropriate university authority.(D) Article 4. Students shall be free fromunreasonable searches and seizures by the universitypersonnel.(E) Article 5. Students shall be responsible formaintaining established standards of scholarshipand conduct essential to the educational missionand community life of the university. In any casewhere failure to adhere to such standards may leadto suspension or dismissal from the university, astudent shall, upon request, be granted a hearingbefore a regularly constituted committee or board,

which, in its proceedings, shall afford the studentthe protection of procedural fairness (See Rules3361:40-5-03 and 3361:40-5-05 of the AdministrativeCode). In addition, orderly review procedures shallbe available to any student who claims that he hasbeen subjected to prejudiced or capricious academicevaluation. All hearing and review procedures ineffect or developed at the university, college anddepartmental level shall be subject to review bya university body composed of students, facultymembers and administrative officials, which shalldetermine whether such procedures comply withthe standards of this article. (See Rule 3361:40-5-03of the Administrative Code.)(F) Article 6. Students have the right to organize,join and hold office in associations of their commoninterest. Membership in student organizations shallbe open to all students without respect to race,color, religion, national origin, sex, sex orientation,age, handicap, or status as disabled or Vietnamera veteran, except for religious qualificationswhich may be required by organizations whoseaims are primarily sectarian. All registered studentorganizations shall have access to university facilitiesas provided in the Use of Facilities Handbook.(G) Article 7. Students shall have the right toinvite and to hear persons of their own choosing.Scheduling procedures shall not be used as a deviceof censorship.(H) Article 8. Student publications shall be freefrom censorship. Standards and guidelines forstudent publications shall be determined by thecommunications board.(I) Article 9. Any member of the universitycommunity may challenge a regulation establishedor enforced by a student governmental organizationby submitting objections to the Office of StudentActivities and Leadership Development, whichshall refer the matter to an appropriate universitycommittee consisting of a majority of students.Should the committee find that the challengedregulation is either clearly detrimental to theacademic goals of the university or conclusivelyprejudicial to the rights of the individual students; itmay amend or repeal the regulation.(J) Article 10. As a guide to the interpretation andimplementation of the rights and responsibilities setforth in this charter, the university hereby adopts INPRINCIPLE the “1967 Joint Statement on Rights andFreedoms of Students” endorsed by the “Associationof American Colleges,” the “American Associationof University Professors,” the “National Associationof Student Personnel Administrators,” the “NationalAssociation of Women Deans and Counselors,” andthe “United States National Student Association.”Effective: July 1, 1989 Amends: Rule 3361:40-5-01 ofthe Administrative code.It’s easy toget caught ina phishingscam!Don’ttake thebait!If you get anemail that seemsa little fishyDo not click on anylinks, fill out anyforms or reply!Delete the email andadd the address toyour spam filter!Brought to you by UC Information TechnologiesOffice of Information Security60uc.edu/infosec | infosec@uc.edu | @UC_OIS

What Can I Do Today?Think Campus Recreation Aquatics!uc.edu/campusrecor Coordinator of Aquatics513-556-0671campus recreationuc.edu/campusrecFALL 12013FlagFootball6 on 6VolleyballRacquetballSinglesSPRING 120145 on 5BasketballRacquetballSinglesWallyballINTRAMURALSPORTSGET IN THE GAMEat Campus RecreationSee website forregistration deadlinesuc.edu/campusrecInformation subject to change without notice.Register for all intramural sports events at the CampusRecreation Center Administrative Suite,Monday-Friday, 9 a.m. - 5 p.m.Summer2014Softball3 on 3BasketballFALL 112013Dodgeball3 on 3BasketballInnertubeH20 PoloSprINg 112014SoftballOutdoorSoccer4 on 4Volleyballcampus recreationuc.edu/campusrec61

Student Code ofConductThe code is subject to revision. Pleasecheck online for the most current versionat www.uc.edu/conduct.A. Introduction1. Preamblea. The Student Code of Conduct (“SCOC”) is intended toprovide broad guidance in identifying and discouragingbehavior that conflicts with the building of a strong and justcommunity that respects and protects the diverse interestsand goals of all students, all student organizations, and theUniversity of Cincinnati’s mission “to provide the highestqualitylearning environment, world-renowned scholarship,innovation and community service, and to serve as a placewhere freedom of intellectual interchange flourishes.”b. The SCOC is administered consistently with the university’spolicy entitled “Conduct, rights and responsibilities:Statement of student conduct, policies and procedures,” rule3361:40-5-03 of the Administrative Code. Paragraph (A) (1)(b) of that rule states: “In a university, the paramount valueinvolved in student conduct should be self-governance witheach student bearing the responsibility for his/her own behavior.Although it is thus assumed that students are matureand responsible individuals and that the university does notoccupy a parental role, formal disciplinary sanctions nonethelessmay be imposed whenever student conduct interfereswith the university’s duty to afford its members an opportunityto attain educational and other stated institutionalobjectives. In pursuance of the goals of the university, disciplinarypolicies, procedures, and standards should be primarilyeducational rather than punitive in nature and should beconsistent with both the customs of a free society and thenature and function of an institution of higher learning.”c. The authority for the SCOC is contained in rule 3361:40-5-04 of the Administrative Code and section 3345.21 of theRevised Code. The university may proceed through the disciplinaryprocess as outlined in the SCOC, regardless of anyaction by other authorities including city or state police, orlocal, state, or federal courts.d. Ten representatives of the administration, faculty andstudents constituting a SCOC Review Committee provide ademocratic mechanism for the review of student conductstandards, as required by rule 3361:40-5-03 of the AdministrativeCode.f. It is the university’s responsibility to make reasonable effortsto make the SCOC available for students. Toward thatend, the division of student affairs and services will regularlycirculate the SCOC along with other rules, regulations, andpolicies, which directly affect students at the University ofCincinnati. The SCOC will be available for review in the followinglocations: the office of the university ombuds, theuniversity judicial affairs office, and the university web page.2. Charter of student rights and responsibilitiesa. Application of the SCOC shall be consistent with rule3361:40-5-01 of the Administrative Code. Paragraph (A) ofthat rule states: “Students are members of society as well asmembers of the academic community. As members of society,students have the same responsibilities as other membersof society and enjoy the same freedom of speech andpeaceful assembly, and the right of petition that other membersof society enjoy. As members of the academic community,they shall have the rights and be subject to the responsibilitieswhich accrue to them by virtue of this membership.Institutional authority shall not be employed to inhibit suchintellectual and personal development of students as is oftenpromoted by the exercise of their rights and responsibilitiesboth on and off the campus.”b. Paragraph (D) of rule 3361:40-5-01 states: “Students shallbe free from unreasonable searches and seizures by universitypersonnel.”c. The first sentence of paragraph (E) of rule 3361:40-5-01states: “Students shall be responsible for maintaining establishedstandards of scholarship and conduct essential to theeducational mission and community life of the university.”3. JurisdictionThe University of Cincinnati reserves the right to take reasonableaction to engage conduct that undermines, interfereswith, or obstructs the safety and security of the Universitycommunity or that adversely affects the integrity or interestsof the educational mission or functions of the University.a. Studentsi. Undergraduate and graduate students who violate theSCOC shall be subject to appropriate disciplinary sanctions.Law and Medical students are only subject to their respectiveHonor Codes for conduct covered under such codes. Conductnot covered under such codes shall be subject to theSCOC. All other colleges with licensure or professional codesgoverning conduct shall adhere to the procedural requirementsof this SCOC.e. It is each student’s responsibility to know and comply withthe university’s SCOC and other rules and policies of the Universityof Cincinnati. The provisions of the SCOC are not to beregarded as a contract between the university and the student.The university reserves the right to change the SCOC atany time during the student’s term of enrollment, but no expost facto rule of misconduct will be applied.62ii. By admission to or attendance at the university, a studentaccepts the responsibility to comply with the SCOC and therules and policies of the University of Cincinnati. The term“student” as used in the SCOC means an individual who hasbeen accepted for admission to the university, registered forclasses, enrolled at the university, or otherwise entered intoany other relationship with the university to take or audit

instruction and is pursuing undergraduate, graduate, or professionalstudies either on a full- or part-time basis. Studentstatus lasts until an individual graduates, withdraws from theuniversity, is dismissed, or is not in attendance for two completesemesters.b. On and off campus behaviori. The SCOC applies to student conduct that occurs on campusor on university owned, leased, or controlled premises.University campuses include university of Cincinnati UptownCampus, UC Blue Ash and, and Clermont College.ii. The SCOC applies to off-campus conduct under the followingcircumstances:a. when the student is on academic assignment, attending auniversity event or an event of a registered student group, oracting as a representative of the university at an off-campusevent; or,b. when the university is notified by an arresting or prosecutingauthority of misconduct within 2600 feet of any universitycampus resulting in a police report being filed, an arrestbeing made, summons being issued, or an indictment beingreturned against the student including but not limited to: acrime of violence as defined by paragraph (A)(9) of section2901.01 of the Revised Code; for corrupting another withdrugs as defined by section 2925.02 of the Revised Code; fortrafficking in drugs or aggravated trafficking in drugs as definedby section 2925.03 of the Revised Code; for UnderagePersons Offenses Concerning as defined by section 4301.69of the Revised Code; for Opened Container of Beer or IntoxicatingLiquor Prohibited At Certain Premises as defined bysection 4301.62 of the Revised Code; for Purchase of Beeror Intoxicating Liquor by Persons under twenty-one as definedby section 4301.63 of the Revised Code; for ProhibitionAgainst Consumption of Beer or Intoxicating Liquor In MotorVehicle as defined by section 4301.64 of the Revised Code; forDisorderly Conduct as defined by section 2917.11 of the RevisedCode; for Resisting Arrest as defined by section 2921.33of the Revised Code; for Possession of Controlled Substancesas defined by section 2925.11 of the Revised Code; or, forviolating substantially equivalent laws of other jurisdictions.iii. The university also reserves the right to take disciplinaryaction for conduct that occurs beyond the 2600 feet boundaryonly when the student, in the university’s sole judgment,poses an obvious threat of serious harm to any member ofthe university community.is convicted of, pleads guilty to, or is adjudicated a delinquentchild for committing aggravated riot, riot, failure to disperse,or misconduct at an emergency, shall be ineligible to receiveany student financial assistance supported by state funds fortwo calendar years from the time the individual applies forfinancial assistance.iii. Regarding expulsion, paragraph (C) of section 3333.38 ofthe Revised Code generally provides that a student who isconvicted of, pleads guilty to, or is adjudicated a delinquentchild for committing aggravated riot or riot, shall immediatelybe dismissed from the university. Moreover, no Ohio publicuniversity or college shall admit an individual who has beenconvicted of either aggravated riot or riot for one academicyear after the individual applies for admission.iv. Action taken as a result of section 3333.38 of the RevisedCode does not limit or affect the University of Cincinnati’sability to otherwise discipline students under the SCOC.d. Division of student affairs and servicesi. If it is not self-evident whether an alleged violation constitutesacademic or nonacademic misconduct, the dean of thestudent’s home college or designee and the dean of studentsor designee shall confer to determine whether the mattershall be handled as academic or nonacademic misconduct,and shall notify the appropriate administrator and all parties.ii. Without unnecessary delay from the date of discovery ofthe alleged offense, all nonacademic misconduct shall be reportedto the office of university judicial affairs (“OUJA”) andall instances of academic misconduct shall be reported to thecollege conduct administrator as well as to the OUJA.iii. At the start of each academic year, the vice president forstudent affairs and services will appoint a university appealsadministrator (“UAA”).iv. When a student organization is charged with a violationof the SCOC, the director of student activities and leadershipdevelopment or the appropriate administrators at UC BlueAsh and Clermont college will consult with the appropriatestudent organizations and activities governing board to determinewhether the case should be referred to the appropriategoverning body or handled administratively and whetherspecific individuals should be referred for disciplinary actionunder the SCOC.c. Riotous behaviore. Academic divisions: baccalaureate & graduate educationand health affairsi. Section 3333.38 of the Revised Code focuses on the riotousbehavior of students on and around university campuses.The law has two separate penalty provisions—denial offinancial aid and expulsion.ii. Regarding financial aid, paragraph (B) of section 3333.38 ofthe Revised Code generally provides that an individual who63i. Each college dean shall appoint a college conduct administrator(“CCA”) who shall be responsible for the administrationof undergraduate academic misconduct procedures.The head of each graduate program or CCA will overseethe administration of academic misconduct procedures forgraduate students in that graduate program. Undergraduateprogram directors may have departmental responsibility

for advising instructors and students with misconduct issues.ii. Any case involving academic misconduct shall originatewith the instructor in whose course the alleged misconductoccurred. The instructor will report sanctions for academicmisconduct to the CCA who will report that misconduct tothe CCA of the student’s home college and to the OUJA. CollegeHearing Panels (each a “CHP”) make disciplinary recommendationsto the college dean, except in cases of dismissalfrom the university which must be approved by the appropriateprovost.4. Procedural overviewa. TimelinesAll listed timelines (i.e., fifteen days, forty-eight hours) excludeweekends, holidays, and term breaks when the universityis not in session.b. NotificationAll written notices to students shall be considered receivedupon delivery to a student’s current local or permanent addresson record with the university, by United States or campusmail, by bearcat on-line electronic messaging with deliverynotification, or to the student in person. Such notice shallbe deemed adequate unless the student shows just causewhy the receipt of notice substantially impaired his or herability to prepare for any hearing. It is the responsibility ofthe student to have his or her current local address on recordwith the university.c. Standard of proofThe standard of proof used to determine whether a studenthas violated the SCOC shall be based on a preponderance ofevidence.d. Diminished capacityBeing under the influence of drugs or alcohol will not diminishor excuse a violation of the SCOC.e. Sanctions for violationsA student found to have violated the SCOC will be subject tosanctions ranging from university disciplinary academic actionto university disciplinary dismissal. More than one sanctionmay be imposed for a single violation. A single act mayconstitute a violation of more than one regulation.f. Disciplinary records fileAll disciplinary records and files, including those resulting in afinding of “responsible,” are maintained in the OUJA for a periodof six years from the date of resolution. Records relatingto a disciplinary action for academic misconduct are maintainedby the director of the OUJA and CCAs as educationalrecords separate from a student’s academic record and aresubject to the protections and release provisions by the FamilyEducational Rights and Privacy Act (FERPA) of 1974 as itmay be amended from time to time.64g. Home collegeThe home college is the college in which the student is matriculatedat the time of the alleged misconduct.h. WithdrawalIf a student withdraws from the university before a disciplinaryprocess has been completed, the process may proceedin the absence of the student and a block may be placed onthe student’s future registration requiring that the disciplinaryaction would have to be completed before the studentwould be allowed to register again.i. RefundIn the event of a suspension or dismissal from the residencehalls or university, the regular refund schedule outlined inuniversity publications will apply.j. Policy on AmnestyThe University community encourages the reporting of conductcode violations and crimes by victims, especially sexualmisconduct. Sometimes, victims are hesitant to report suchconduct to university officials because they fear that theythemselves may be accused of policy violations, such as underagedrinking at the time of the incident. It is in the bestinterests of this community that as many victims as possiblechoose to report code violations to university officials. Toencourage reporting, the University of Cincinnati does notcharge victims with non-violent violations, such as unauthorizeduse of alcoholic beverages, or Drugs or Narcotics, relatedto the incident the university may impose educational responsesrather than sanctions, in such cases, at the discretionof the Department of Student Life.B. Academic misconduct1. Academic integrity and honor pledgea. In pursuit of its teaching, learning and research goals, theUniversity of Cincinnati aspires for its students, faculty andadministrators to attain the highest ethical standards definedby the center for academic integrity as “a commitment, evenin the face of adversity, to five fundamental values: honesty,trust, fairness, respect, and responsibility.” (www.academicintegrity.org/).Although not all students are subject toa college honor code or pledge, every student is bound bythe academic misconduct provisions of this code which areenforced, in part, to assure academic integrity. When dishoneststudents cheat to gain unfair competitive advantageover other students, they cheat themselves out of a decenteducation.b. Some faculty members and academic units may requirestudents before taking tests or when submitting assignmentsto sign a pledge. The pledge may contain language such as:“On my honor I pledge that this work of mine does not violatethe University of Cincinnati Student Code of Conductprovisions on cheating and plagiarism.” Honor pledges serveprimarily as a teaching tool; unless a college has a mandatoryhonor code, pledges are used at the discretion of the instructorwithout imposition of a disciplinary sanction for studentswho honestly do passing work but object to a signed

Violating the terms and conditions of the university housingagreement or of published rules and regulations of the officeof resident education and development, or the office of housingor its dining facilities.v. Retaliation, intimidationThreats or acts of retaliation or intimidation made to anotherperson in response to the implementation of the SCOC oruniversity rules and policies.w. Safety equipment, misuse ofUnauthorized use or alteration of firefighting equipment,safety devices, fire alarms, fire extinguishers or other emergencysafety equipment.x. Smoking policyViolating the university smoking regulations set forth in rule3361:10-17-06 of the Administrative Code. Paragraph (B) (1)of that rule states: “Effective January 1, 2006, smoking shallbe prohibited inside buildings, athletic facilities, and vehiclesowned, operated or leased by the University of Cincinnati.Smoking shall also be prohibited within twenty-five feet ofall university building entrances, exits, air intakes and operablewindows. Smoking shall not be permitted on any bridge,overpass or enclosed walkway.” (www.uc.edu/trustees/rules).y. Theft or receipt of stolen propertyTheft of property or services of the university or of any personor entity. Unauthorized possession of property known to bestolen or that may be identified as property of the universityor of any person or entity.z. Trespass and unauthorized accessUnauthorized access into or onto any university building,room, structure or facility, or property of the university or anyother entity.aa. University keys, misuse ofUnauthorized use, distribution, duplication or possession ofany keys issued for any university building, laboratory, facility,room, or vehicles.bb. University policies or rulesAny violation of published university Rules or Policies. UniversityRules can be found at: http://www.uc.edu/trustees/rules/. University Policies can be found at http://www.uc.edu/about/policies/default.html.cc. WeaponsUse, storage, or possession of a firearm, explosive device ofany description, ammunition or anything used to threaten,harm, or disrupt the university community including but notlimited to, firecrackers, compressed air or spring activatedguns, pellet guns, BB guns, paintball guns, water guns, nurfguns and knives of any type or other items which are deemedthreatening by the university.694. Hearing procedures for nonacademic misconducta. Complaint and noticei. ComplaintAny person, department, organization or entity may file acomplaint with the OUJA alleging a violation of the SCOC bya student. Complaints filed against a student organizationshall be filed in the office of student activities and leadershipdevelopment. The OUJA, upon receipt of a citation or reportfrom the university of Cincinnati police department or Cincinnatipolice department, may initiate a complaint on its own.ii. NoticeAfter reviewing a complaint, the Director of the OUJA or designeeinitiates the disciplinary process by giving the studentwritten notice of the alleged violations. The written noticeshall describe the day, time, and location of the alleged violationsand inform the student about the reported circumstancesunderlying the alleged violations. The notice shallstate the date, time, location of the procedural review, andthe name of the review administrator.iii. Procedural reviewa. The purpose of the procedural review is to review the allegedviolations, provide an explanation of the disciplinaryprocess, discuss the student’s options, and advise the studentof the review administrator’s recommended sanctionsfor the alleged violations. The accused may elect to have anadviser present who may counsel but not actively participateas a spokesperson or vocal advocate in the proceeding. Theaccused student is required to notify the review administrator24 hours prior to the procedural review if the adviser isan attorney.b. Procedural reviews may be rescheduled at the discretion ofthe review administrator.c. If an accused student fails to appear at the procedural review,the director of the OUJA may schedule an administrativereview committee (ARC) hearing.d. Notwithstanding the provisions above, the director of theOUJA may schedule an ARC without conducting the proceduralreview.iv. Selection of hearing optiona. No later than three days from the review administrator’swritten notice of the recommended sanction, the accusedstudent shall notify the review administrator in writingwhether the student:i. Admits responsibility to the violations and agrees to acceptthe sanctions imposed by the review administrator; orii. Admits responsibility but disputes the proposed sanction

and requests that the sanction be determined by an ARC; oriii. Denies responsibility and requests a hearing before anARC.ii. Hearing participantsa. Presence at hearings shall be restricted to the complainantand accused involved except as otherwise noted. The ARChearing shall be closed to the public.b. If the accused student fails to notify the review administratorof the option selected within three days of the proceduralreview, an ARC hearing will be scheduled.c. The OUJA encourages students charged in the same incidentand who choose to have an ARC Hearing, to have theircases consolidated. The OUJA reserves the right to requireconsolidation of hearings.b. The complainant and accused may elect to have an adviserpresent who may counsel but not actively participate as aspokesperson or vocal advocate in the hearing. The complainantand the accused are required to notify the hearingcommittee chair 24 hours prior to the hearing if the adviser isan attorney. A student should select an advisor whose scheduleallows attendance at the scheduled date and time for theARC hearing because delays will not normally be allowed dueto the scheduling conflicts of an advisor.b. Resolution by administrative review committee hearingc. The university ombuds may be present as an observer.i. Administrative Review Committee membersa. A pool of members shall be made available to serve on theARC. This pool shall consist of: five faculty and staff selectedby the director of the OUJA in consultation with academiccolleges; no fewer than ten student representatives selectedby the OUJA in consultation with student government association;and no fewer than four graduate or professional studentsselected by the OUJA in consultation with the graduatestudent governance association.b. The ARC shall consist of the hearing chair, two faculty orstaff selected from the ARC pool, and four undergraduate studentrepresentatives selected from the ARC student pool forundergraduate cases or two graduate students selected fromthe ARC student graduate pool for graduate cases.c. The hearing chair shall be the director of the OUJA or thedirector’s designee.d. A quorum is present for undergraduate cases when thehearing chair, one faculty or staff, and three student representativesare present. A quorum is present for graduatecases when the hearing chair, one faculty or staff and twostudent representatives are present. The hearing chair willonly vote in the case of a tie by the committee.e. The complainant or accused may challenge participation ofany committee member on the grounds of conflict of interest.Challenges must be submitted in writing to the hearingchair within three days of notice of the committee composition.The challenge must specify reasons that would preventthe individual from being unbiased with respect to the hearingproceedings. The hearing chair shall decide whether thechallenge has merit. If the challenge is granted, a substitutewill be appointed and the same option to challenge shall exist.If the hearing chair is challenged, the dean of studentsshall determine the validity of the challenge and either replaceor retain the hearing chair.d. If either party chooses not to attend the hearing, his or hernotarized written statements shall be reviewed and evaluatedbased on the information available.e. Witnesses are strongly encouraged to be present for hearings.The hearing chair, in consultation with the ARC, reservesthe right to limit the number of witnesses. Witnesses shall bepresent only when giving testimony. However, if they are unableto attend, notarized statements may be submitted.f. The hearing chair reserves the right to make appropriate accommodationsto secure the safety and comfort of all partiesand witnesses during a judicial proceeding.g. If the hearing chair elects to accept a witness’s notarizedwritten statement in lieu of in-person testimony, the identityof the witness and his or her statements shall be fully disclosedto the other party and they shall be given the opportunityto respond to such statements.iii. Hearing proceduresa. Committee hearings shall be recorded by the university.Committee deliberations shall not be recorded. Any recordof the hearing shall remain the property of the university.Either party may have post-hearing access to the recordedhearing. However, to maintain confidentiality, students arenot permitted an audio copy of the recorded hearing.b. The hearing chair, in consultation with the ARC, shall havethe right to determine the acceptability of testimony andother evidence during the hearing, and may place time limitationson testimony and on closing comments.c. The accused and the complainant shall have the right tosubmit evidence and written questions to be asked of all adversewitnesses who testify in the matter. The hearing chair,in consultation with the ARC, has the right to review and determinewhich written questions will be asked.70

d. Both sides shall be given an opportunity to present a closingstatement. At the close of the hearing, the ARC shall deliberateprivately to determine whether the accused violatedthe SCOC.any federal, state, or local law or university policy governingthe use or possession of alcohol or a controlled substance.ii. Students will receive copies of notification letters sent totheir parents or guardians.iv. Post-hearing proceduresa. The ARC will seek to reach consensus in adjudicating cases.In the event there is no consensus, a majority vote will determinethe outcome. In the event of tie votes, the hearing chairwill render a vote.b. The hearing chair shall send the ARC’s final recommendationto the dean of students and to the student within threedays after the hearing.c. Within three days after receipt of the ARC’s recommendations,the dean of students shall provide written notice to allparties and the director of the OUJA of the decision to:i. concur,ii. modify sanction or,iii. send back to the ARC for further review and recommendation.d. If the student does not appeal a sanction within five days,the sanctions approved by the dean of students shall take effect.e. Records relating to a disciplinary action are maintained bythe director of the OUJA as educational records and are protectedby FERPA.f. Victims of violent crimes, as defined in the section 2901.01of the Revised Code, may be informed of results of the campusdisciplinary proceedings.5. Sanctions for nonacademic misconducta.Sanctions shall be imposed according to the severity of themisconduct. Multiple sanctions may be imposed should thebehavior call for the imposition of a more severe penalty. Inall cases, the university reserves the right to require counselingand testing of students as deemed appropriate. Theuniversity may impose interim restrictions (i.e., cease and desist,restriction from dining halls, residence halls or specificbuildings, no contact) to protect the rights and ensure thesafety or address the concerns of students, staff, faculty, andthe university community.b. Implementation of sanctions is immediate or as defined.c. Alcohol or drug possession disclosureiii. The university also reserves the right to make any otherparental disclosures as permitted by FERPA.d. Definitions of disciplinary sanctions include the following:i. University disciplinary reprimandNotifies the student in writing that his or her behavior is unacceptableand that any other violation may warrant furthersanctions.ii. University disciplinary probationImposes specific restrictions or places extra requirements onthe student for a specified period. These may vary with eachcase and may include restrictions related to participation inintercollegiate athletics, extracurricular and residence lifeactivities. Such restrictions may also involve other requirementsnot academically restrictive in nature. They shouldbe consistent with the philosophy of providing constructivelearning experiences as a part of the probation. A studentmay be required to meet periodically with designated persons.Any further misconduct on the student’s part duringthe period of probation may result in disciplinary suspensionor dismissal.iii. University disciplinary suspensionProhibits the student from attending the university and frombeing present without permission of the director of the OUJAor his or her designee on any university owned, leased, orcontrolled property for a specified period of time. Universitydisciplinary suspensions shall have effective beginning andending dates. Students placed on university disciplinary suspensionmust comply with all suspension requirements. Astudent seeking to attend the university after the conclusionof his or her suspension shall first request permission to reenrollfrom the OUJA.iv. University disciplinary dismissalPermanently prohibits the student from attending the universityand from being present, without permission, on anyuniversity owned, leased, or controlled property.v. Other disciplinary educational sanctionsSanctions designed to develop the student’s behavior include:service to the university or university community; restrictionson the right of access to campus facilities, events,and student organizations; restitution for damage or expensescaused by the misconduct; and referral for psychologicalor psychiatric evaluation or other educational or developmentalprograms.vi. Interim or emergency suspensioni. The University of Cincinnati may notify the parents orguardians of any student who is under the age of 21 and whohas been found to be in violation of the SCOC with respect to71

a. An interim or emergency suspension is an interim action,effective immediately, designed to prohibit the presence ofthe student on campus and participating in any universityrelatedactivities, registered student organization activities,and academic coursework until the student’s disciplinarycase can be resolved in accordance with prescribed disciplinaryprocedures. Such action shall be taken when thevice president for student affairs and services or his or herdesignee has reasonable cause to believe that the student’spresence on university owned, leased, or controlled propertyor at a university-related or registered organization activityposes a substantial threat to the health or safety of othersor to property. An interim or emergency suspension beginsimmediately upon written notice by the vice president forstudent affairs and services or designee and restricts a student’sphysical access to campus if deemed necessary inorder to:i. Maintain order on university property and campuses.BANK ON YOUR UC ID!The Bearcat Card is the debit feature of your UC ID:• Open a Bearcat Card Account by depositing money online through your Blackboardaccount, or make deposits in person at the MainStreet Connection Center duringregular business hours (cash, check, or credit card), or around campus at one ofthree Value Transfer Stations (cash only).• The Bearcat Card is accepted at more than 55 locations on campus and more than80 off campus.• Money in your Bearcat Card account rolls over semester to semester or you canreceive a refund of your balance at the end of the academic year.• Manage your account online 24/7 using your Blackboard Account.• Save money every day with discounts available only to Bearcat Card holders.• Power up your Bearcat Card by opening up a PNC checking account, and linking it toyour Bearcat Card. Find out how by going online to pnc.com/uc.BUY TEXTBOOKS AND SUPPLIES ONLINE WITH YOUR BEARCAT CARD:onestop.com.uc.eduuc.edu/bookstoreOn Campus Bearcat Card Locations:• Campus Restaurants• Dining Centers• Vending Machines & Laundry Centers• Campus Recreation Center• Fitness Center at CARE/Crawley• Catskeller Campus Pub• Computer Lab Printers• DAAP Computer Graphic Center• Fitness Trail• Kingsgate Marriott Conference Center72• MainStreet Cinema• Printing Services (McMicken Hall)• Med Center Duplicating• Med Center Library Services• Parking Services• Student Health Services• Mobile CatsFIND BEARCAT CARDON FACEBOOK!uc.edu/bearcatcard • 513-556-2000 • pnc.com/ucMainStreet Connection Center • 302 Tangeman University Center • Cincinnati, OH 45221-0217