Technical specification - SESAME

LOT#1: Area Detectors (stations)We consider 2 types of radiation Monitoring stations depending on the site location:a) - 4 movable stations (combined γ and Neutron radiation monitors) to be installed inservice area floor, measuring the radiation from the front, integrated on their respectivetrolley which allows for moving around SESAME shielding walls, equipped with aconnection to the radiation monitoring network. The scope of the supply includes thetrolley with the complete integration of the detectors and the local control and displayunit onto them.b) - 1 movable station (combined γ and Neutron radiation monitors), integrated on arespected trolley that allows moving freely on the accelerators shielding roof, measuringradiation from below should be installed on the booster roof.Notes:1- For the movable stations (integrated on their respective trolley) the correspondingtrolleys are not specified in this document and are part of the supply from thebidder.2- The detectors height (combined γ and Neutron) for all floor trolleys to be installedin the booster area shall be adjustable (having three height options 0.7m, 1.2m and1.4m).3- For all the stations the corresponding electronic system (referred as local controland display unit) must be included.4- For all of stations the corresponding interconnecting power cables 20 m in lengthmust be included.5- A software application to display the cumulated doses, dose rates, status, etc, aswell as to remotely control and configure up to 40 radiation monitoring stations.6- The monitoring stations shall include the corresponding light and acoustic signalsand local display unit specified in this document (the so-called Local Control anddisplay unit).7- Any other ancillary equipment necessary for proper operation, including but notlimited to items indicated in this document.LOT#2: Portable Gamma detectors2 Gamma portable detectorsLOT#3: Portable Neutron detectors2 Neutron portable detectorsAlso for all lots the following is mandatory:1. The corresponding calibration certification from an accredited laboratory.2. Packing and transportation for all the materials listed in Lot#1, Lot#2 and Lot#3 toSESAME.The scope of supply of the different lots is summarized in table 2 (section 4:7).4. TECHNICAL SPECIFICATIONS:4:1 General Specifications:6

a)- The installation of the photon (gamma and X-rays) and Neutron radiation monitors isconsidered only for phase-1, which includes:і- Microtron,іі- TL1(transfer line number one).iii- Booster.The detectors corresponding to phase-1 are listed in table 2; nevertheless, the bidder mustnotice that these monitors will be used for storage ring radiation measurements as well.b) - Electromagnetic compatibility:In order to avoid any interference between the radiation monitors and anyelectromagnetic source in the all areas inside the facility, the electronic system shouldfollow IEC 60846-2 (ed.1-2007-07) and IEC 60486 (ed-2002-06) or equivalentstandards for Gamma and X-rays monitors and to IEC 61005 (ed-2, 2003) or equivalentstandards for Neutron monitors for all the items included in the present specifications(Lot1-3)c) - Documentation:For all the items included in the present specifications (Lot1-3) the scope of the supplyshall include the service, functioning and safety description instructions (according to CEregulations).Furthermore, the awarded bidders shall write at their own expenses 3 copies of thetechnical documentation in English, for each different type of detectors. This technicaldocumentation should at least contain the following information:i- A general system description.ii- Detailed description of the setup.iii- The main connection frame and the block diagram.iv- The detailed connection frame for the complete and final version for all the electronicsystem with all the information about the meaning of each component or productinformation for the integrated electronic components.v- Breakdown for all the individual element parts.vi- Plug connection drawing.vii- Operation instructions.ix- User manual and maintenance instructions.In addition to three mentioned copies the contractor shall provide 1 extra signed copy tobe used for an official license before the installation.All documentation shall also be provided in electronic version (pdf).d) - The bidder for LOT#1 has to have a valid quality assurance accreditation (ISO9001).4:2 Technical Specifications for the radiation detectors (LOT#1 to #3):- Specifications for LOT#1: see 3- Scope of the supply, LOT#1: Area Detectors(stations) a) and b), page 6.The system shall be designed such as it shall be possible to read data locally from all theradiation monitoring stations and remotely from the powerful computer workstation inthe control room.- Specification for LOT#1, LOT#2 and LOT#3a) - All Gamma monitors:7

i- Shall measure Ambient equivalent dose: H*(10).i- Ambient equivalent dose rate according to the IEC 60846 or equivalentstandards.ii- Measuring range: 10nSv/h – 1Sv/h. The bidder shall include in his offer detailedinformation on the detector sensitivity (cps/µSv/h) and monitor dead time.iii- Energy range: approximately 30keV-10MeV. The bidder shall include in his offerdetailed information on the detector efficiency curve.iv- Calibration is mandatory.b) - All Neutron monitors:i- Shall measure Ambient equivalent dose: H*(10).ii- Ambient equivalent dose (rate) according to the IEC 61005 or equivalentstandards.iii- Measuring range: 10nSv/h – 100mSv/h. a different type of display unit would beaccepted) the bidder shall include in their offer detailed information on thedetector sensitivity (cps/µSv/h) and monitor dead time.iv- Energy range: LOT#1: 0.025eV- approximately several hundreds of MeV. LOT#3: 0.025eV- approximately 15MeV.The bidders shall include in their offer detailed information on the detector efficiencycurve.v- Calibration is mandatory.vi- The bidders shall include in their offer detailed information on the detector Gammasensitivity (the true gamma dose rate is suppressed by the discriminator of the neutrondetector).c) – SESAME is welcoming if the bidder has different ranges for both energy or/anddose rates for all kinds of radiation monitors, kindly put your best monitors rangesand quote based on that.d)- All monitors shall display the data in the following units and their submultiples:i- Sievert (Sv).ii- Sievert/hour (Sv/h).e) - The dose rate measurement range above is coming from the pulsed radiationproduced during the injection stage. In the neutron sensors case, a pulsed dispersion isproduced due to neutron moderation (around 20ps) in such a way that the pulse peakvalue is slightly lower. For both types of sensor, the accuracy for the radiated pulsedmeasurement should be better than 10%. The measurements accuracy with a calibrationsource shall be better than 5%. Offers with lower precision will not be discarded if theirvalues are justified and the equipment offered has other technical advantages.4:3 Technical specifications for the local control and display units (LOT#1-LOT#3)All radiation monitors include in the scope of lot1-lot3 shall include an electronicmeasurement system (one single system for both gamma and neutron monitor in case ofradiation monitor combined stations) complying with the following functionalities:a- For LOT#1i- Register, analysis and transmission of the measured data to the powerful computerworkstation in the control room.ii- Data storage capacity to assure that any data (date, hour, status and measured values)is not lost under any electrical power or computing control fault. (See 4.4a)iii- Calibration mode.8

iv- Front panel display of the dose rate, as well as the integrated dose in the last minute,hour, day, month and year as following:1. Separately for photons and neutrons.2. Combined for both photons and neutrons.v- Two independent dose rate configurable levels of alarm. See 4:4:dvi- Acoustic and flashing light signal, activated according to the threshold levelsmentioned in the previous item.vii- Alarm message for the memory status on the monitors of powerful computerworkstation.viii- The local data has to be shown in a human readable format for any measure (gamma,neutron and total), on the local display.ix- The registered data shall include a time stamp together with the measured values ofthe gamma and neutron radiation monitors. It shall be possible to read data as an ASCIIfile.x- Sample rate adjustable from 10 seconds to 24hours.xi- The measurement shall re-start automatically after a power supply cutoff.xii- The system shall have a password protection for the measurement parametersconfiguration.b- For LOT#2 and LOT#3i- It shall be possible to store data locally and download it subsequently to acomputer via a standard connection.ii- Calibration mode.iii- Acoustic signal activated according to a threshold levels.iv- Alarm message for the memory status.4:4 Remote control and data acquisition for the area radiation monitors (LOT# 1)a) -Remotely configuration and reading out radiation monitors will be fulfilled by asoftware from contractor, which shall fulfill the following requirements for Booster phaseand later for an extra like monitors which will be added in next phases (the total numberof monitors for all the two phases is approximately 40 combined stations), a Powerfulcomputer workstation will be supplied and installed by SESAME in the control room:i- Long term data storage (time stamped measurements, status and alarms), (See 4.3axii.).ii- Graphical plot for the measured dose rate (Gamma, neutron and total dose rates) daily,weekly, annual and for any time interval.iii- Possibility of data selection and plotting in an external code like MS-EXCEL.iv- The bidder shall give SESAME from the beginning the minimum requirements forsuch computer station.v- Configuring the radiation monitors remotely with capabilities equal to localconfiguration of the radiation monitors.b) - SESAME uses EPICS as a toolkit to build the control system, and therefore it shallbe possible to remotely configure and read out radiation monitors through EPICS. For themonitor, to be EPICS complaint, it should be capable of being remotely linked throughEthernet or serial connection (preferably Ethernet). The bidders shall also provide a welldocumented protocol for the remote control link (Ethernet or serial). An offer of EPICSsupport from bidder (EPICS drivers and GUI) may also be taken into consideration asextra features.9

c)- All stations (LOT: 1) will be connected to the PSS by interlock signals (24 volts ordry contacts). The interlock signal threshold shall be programmable both locally and fromthe powerful computer workstation in the control room using pass code.d) - There will be 3 Interlock digital output signals to the PSS:1- Low “adjustable accumulated total dose for different time intervals” Level Alarm.2- High “adjustable accumulated total dose for different time intervals” Level Alarm.3- If for any error/mistake/power cutoff or somebody removes an ion chamber the biddermust offer all needed signals to have the having the possibility to continues or trips theoperation.e) – Reading (total dose) per second must be available through Serial or Ethernet port ofall radiation monitors to be sent to powerful computer station or Epics for safety waitingperiod calculations. See Appendix-5 for information.f) – SESAME asking the bidder to have the possibility through Pass Code from localcontrol unit for each monitor and from the control room via the powerful computer workstation (supplied by SESAME) as well to make sure that all interlock signals are workingproperly including see 4:4.d:i. Electrical powers cut off.ii.Low and High Level Alarm interlock signal for each station by changing Gamma,Neutron and accumulated dose readings.g) - Every station shall be equipped with a connection for remote control. Besidesthrough the local panel, it shall be possible to setup and read every station through theremote link. This includes calibration, alarm and interlock thresholds as well as dataacquisition.4:5 Technical specifications for the analysis program (software application forLOT#1)A- Besides a detailed description of the remote link protocol the scope of LOT:1includes a software application. It shall allow for the remote configuration of thedevices, data acquisition, plotting and storage. Dose rates, integrated, incrementaland average shall be shown in displays and graphs. Calibration, and interlocksconfiguration shall also be possible. It shall be compatible with scientific Linux 5or MS Windows XP/7.B- The successful bidder shall install the software application in the Powerfulcomputer workstation unit and demonstrate its full functionality with the completemovable radiation station network.C- The analysis program shall have the following characteristics:i- Channel configuration documentation.ii- Point information label (minimum 20 characters) for the local measurement sites,set up of units, calibration factor and measurement times.iii- Latest measured values shown in bar diagrams, plot in % of the limit value.iv- Long term average values shown in bar diagrams.v- Incremental values shown in bar diagrams (nanoSv/h) for dose rates and nanoSvfor cumulated doses for gamma, neutron, total dose rate and total accumulated dose.vi- Predefined integrated values shown in bar diagrams, plot in % of the limit value.vi- The time evolution of the radiation dose and integrated dose for a given timerange to get the historical trend.10

4:6 Spare parts.a) - The bidders of each lot shall send a proposal of spare parts to be suppliedtogether with the instruments. In any case, the list of spare parts shall contain acomplete set of the electronic boards.b) - The price of the spare parts contained in the proposal shall be quoted separatelyin the offer.c) - The bidder(s) shall guarantee that the spare parts fulfill the same requirements asthe parts already installed in the facility, and can be exchanged with anotherwithout affecting the performance of the system.4:7 Policy for deliveriesThe items included in the scope of the present specification shall be delivered in onebatch for each lot, as detailed in the following table: and the Incoterm applicable shall beDDP0F1No/Item Area Detector - Lot#1Total Quantity1 Combined gamma & neutron detectors (Floor stations) 42 Combined gamma & neutron detectors (Roof station) 13 Floor trolley with 20 m cable & connections required for 4Combined gamma & neutron detectors (Floor stations)4 Roof trolley with 20 m cable & connections required for 1Combined gamma & neutron detectors (Roof station)5 Local Control & display unit 56 Software application 1Spare Parts Lot # 1(lump sum)Lot 21 Portable Gamma detector-Lot#2 2Spare Parts Lot # 2(lump sum)Lot 31 Portable Neutron detector-Lot#3 2Spare Parts Lot # 3(lump sum)Table2. The items quantities according to the lots components.1 DDP (Delivered Duty Paid) - Incoterms 2010 International Chamber of Commerce -http://www.iccwbo.org/incoterms/11

5. INSTALLATION AND START-UP5.1 General informationa- SESAME may get all lots from one bidder.b- The contractor will specify the cables for the connections of the different controlsystem components at an early stage of the contract execution.c- For the setup, the manufacture shall write an installation manual that will bedelivered to SESAME at least 6 weeks before the system delivery. This manualshall contain all the important information for the startup procedure. In addition,the contractor shall supply all the special material required for the setup.d- The electrical power installed by SESAME. The low voltage fluctuations atSESAME are ± 1% of the nominal voltage. Radiation monitors must haveswitched mode power supplies.e- Earth connection labeling is proposed and labeled by the bidder. (See Annex 4 forlabeling examples)5:2 Responsibilities of SESAME:a) - Doing all the installation of the system.b) - Earth connections: SESAME shall do the earth connection from each station to theconnection point nearby provided by SESAME as well.c) - Connection of interlock cables from the radiation monitors to PSS.d) - Cable trays installation.e) - Installation of local plugs for data transmission “Serial or Ethernet sockets” in thehall around the Booster tunnel nearby each of the monitor station and One in the ControlRoom.f) - Electrical Power plugs (MK sockets, 230V, 50Hz) nearby each of the monitorstations.g) - Cabling from data connection points to the Control room.h)- Setup and start-up test (functioning and verification) will be done in situ, includingthe configuration of the Powerful computer workstation in the control room.i)- Powerful computer workstation will be supplied and installed by SESAME in thecontrol room and installation the software as well.5:3 Noise levela- The different radiation monitors are located in place where the noise andelectromagnetic emissions shall be kept under control.b- During the production of these devices, the supplier should proof that theserequirements have been followed. The proof shall be attached with the deliverydocumentation. NO electromagnetic signal (apart from X and Gamma rays) will affect tothe detectors.c- Chapter 9 and 11 of the applicable standards IEC 60846 and 61005 respectively withreference to the IEC 61000 relevant (or equivalent standards) should be fulfilled.d- In particular, SESAME uses a remote control for the Experimental Hall crane with afrequency range of 914.150 to 915.875MHz. This radio frequency should not have anyinfluence on the measurement devices.12

6. COMMISSIONING, TECHNICAL ACCEPTANCE AND FINAL ACCEPTANCEa) The radiation monitors (for Gamma and neutrons) will be switched on andcommissioned under SESAME supervision after the delivery.b) All the radiation monitors will be tested outside booster tunnel using theradiations coming from both 22.5MeV Microtron and up to 800MeV boosterelectron beams either separated or combined.d) Right reserved: SESAME has the reserved right to purchasing of further monitorsfor extra local measurement sites of neutron and Gamma that follow thespecification and are compatible with the connections and software with thequantities already delivered. SESAME has the right of doing that in a 5 yearsperiod after the contract signature.e) SESAME asking for two years guarantee against failure due to faulty design,components failure, faulty manufacture and/or due any other failure starting fromdelivery date at SESAME site.7. HEALTH AND SAFETY ASPECTS FOR THE EQUIPMENTAll the supplied components shall follow the CE regulations regarding all the radiationsafety issues and other safety regulations, although they are not explicitly written in thepresent document.8. PACKING AND TRANSPORTATIONa. All the equipment object of the present document shall be safely packed andtransported at the expense of the contractor.b. The transfer of risks to SESAME will take place when the equipment is safely laiddown on the floor at SESAME site.c. One month before the equipment delivery, the contractor(s) shall send a parcel listshowing the content and weight of each parcel.d. All the packing, transport and insurance expenses will be included in thecommercial offer.9. TENDERING DOCUMENTATION9:1 SESAME contact personSESAME needs to be assured that the suppliers understand the requirements andimplications of these specifications. If the suppliers have any doubts as to theirinterpretation, they are encouraged to contact SESAME and discuss details of all enquiresof a technical nature. All demands should be directed to:Adli HamadSafer OfficerSESAMESynchrotron-light for Experimental Scienceand Applications in the Middle East (SESAME)13

Next to Princess Rahma University CollegeP.O.Box 7Allan 19252, JordanTel: +962 (05) 3511361 ext. 212Mobile:+962 (0) 776455359Fax: +962 (05) 3511423adli.hamad@sesame.org.jowww.sesame.org.jo9.2 Awarding of bidSESAME will award bids according to the Administrative Clauses and SESAME willissue the Purchase Order/Contract to the lowest priced technically qualified Bidder..Contracts will be awarded lot by lot, but SESAME may select the most favourableoverall solution after taking account of any discounts offered.9.3 Information required to the tender applicationa. The bidders must make available with the tender documents sufficient technicalinformation to allow for an informed choice of supplier, including at least thefollowing:i- Delivery term compromise according to the schedule proposed in thisdocument, see Annex I. The bidders shall also include a proposal for theoperational procedure and schedule for the design, manufacturing, testing,calibration, delivery, installation and set-up for the different pieces ofequipment.ii- A confirmation of the acceptance of the technical specifications given in thisdocument, along with a technical list for each equipment showing that itcomplies with them (see section4). The bidders shall also add a list of themanufacturers (name and address) of the major components of the detectorsand monitors, as well as a detailed description of the measurement methods,data storage and software.iii- A proposal of improvements from the given specifications.iv- The quality assurance policy for the operational procedure.v- A list of previous or similar projects in size and scope to enable SESAME toevaluate the technical value of the supplier, together with written explanationabout how the supplier will transfer the knowledge from the projectspreviously executed.vi- The bidder may add (in addition to official documents confirm that allmentioned standards are fulfilled for each LOT) any other documentation thathe considers important to evaluate their offers. SESAME encourages thebidders to follow the index given in this section (and section4) for theirtechnical offer.b- SESAME will evaluate the bids taking into consideration:1. The cost.2. The delivery time.3. The technical aspects.4. Improvement proposal.5. The quality Assurance procedure.6. The technical value on radiation metrology.14

9.4 Price breakdown:• For goods to be provided locally and/or imported to SESAME, unit and overall pricesmust be quoted for delivery to the SESAME Premises excluding all duties, customs andtaxes applicable to their manufacture and/or importation and VAT, as SESAME isexempted.a. The bidders shall submit upon tendering a detailed price breakdown with deliveryDDP1F1 and Zero Taxes of the supply, following the table below:No/Item Description TotalQuantityArea Detector - Lot#11 Combined gamma & neutron detectors (Floorstations)2 Combined gamma & neutron detectors (Roofstation)3 Floor trolley with 20 m cable & connectionsrequired for Combined gamma & neutrondetectors (Floor stations)4 Roof trolley with 20 m cable & connectionsrequired for Combined gamma & neutrondetectors (Roof station)5 Local Control & display unit 56 Software application 1Total Lot #1Spare Parts For Lot#1with detailed annex including unit prices–Lot # 21 Portable Gamma detector-Lot#2 2Total Lot #2Spare Parts For Lot#2with detailed annex including unit pricesLot # 3Portable Neutron detector-Lot#3 2Total Lot #3Spare Parts For Lot#3with detailed annex including unit prices4141lumpsumlumpsumlumpsumUnit PriceZero TaxesUSDTotal Price/Zero TaxesUSD1 DDP (Delivered Duty Paid) - Incoterms 2010 International Chamber of Commerce -http://www.iccwbo.org/incoterms/15

TOTAL USDWe will grant a discount of [%], or[USD…………..] [in the event of our beingawarded Lot No… and Lot No… ………].Table 3. Price breakdown for the items quantities according to the lots componentsdeliveries that covers the scope of this document.b. The unit prices quoted in the table shall NOT include installation/commissioningand acceptance tests.10. ANNEXESANNEX I – GENERAL SCHEDULEa. Tentative Contract signature: Before the end of November 2012b. Equipment delivery on SESAME site:i- For Lot.1: Before the Mid of May 2013.ii- For Lot.2 and 3: Before the Mid of February 201316

ANNEX: II: SESAME GENERAL LAYOUT:Annex: II: SESAME general layout, approximate positions of radiation monitoringstations for phase-1 of SESAME (four combined G&N stations at electron beam height,one G station and one N station on the roof). (G for gamma detector and N for neutrondetector)17

ANNEX: III: SCHEMATIC DESCRIPTION OF THE RADIATION MONITOR.Analogue OutputAnnex: III: Schematic description of the radiation monitor signal output, power supplyand network connections to the powerful computer workstation in the control room, thePSS system (PLC based), analogue outputs to PLC are not included.18

ANNEX: IV: EARTH CONNECTIONSAnnex: IV: Two examples of earth connection labeling are proposed in the givenpictures:ANNEX: V: SAFETY WAITING PERIOD CALCULATIONS (INFORMATIVE).o Each station of the radiation monitor sends total (G + N) dose each second to PSS.o High alarm levels: as an example to be 2µSv over 4hours (should be adjustable for both).o Once the radiation monitors switched ON, 4hours period starts count by the PLC.o If the high alarm level being exceeded (i.e after 3 hours) the station gives an interlock(high radiation level) signal to the PSS.o The condition will not disappear until the accumulated dose integration period (4h) iselapsed. (Safety waiting period is equal to ONE hour in this example), PSS cannot berearmed.o An authorized person (safety officer or after been approved from the safety officer) hasthe right through the control system (pass code or special key in the control room) formanual rearm and by bass the safety waiting period, once this done the station startscounting the next 4 hours and so on.o Any of the monitors around the booster tunnel (1, or 2 or 3 or 4) can revoke the beam inthe booster tunnel when the high radiation level being exceeded.o We should have two modes (through a key or password), nevertheless, this programmingshould be installed in the system from the beginning:1. Go for this mode.2. NOT to go.19