Event Organizer's Handbook - Terry Fox Foundation

SECTION 4: Team CoordinatorThe Team Coordinator is in charge of recruiting, registering and maintainingrelationships with teams participating in your event.Teams are a great way to increase participation at your event. Also, they’llhelp to boost your funds!1. TARGET SPECIFIC GROUPSWhen trying to convert individual participation into team buy-in, targetindividuals who already have a network of people at their disposal.For example, find a contact on a sports team, in a club, on a council or in afaculty group on your campus. These groups are already doing thingstogether, why not get them to participate in your event? They’ll be out andactive with their group, be seen by other groups on campus and work ontheir team building skills. Organizations are often looking for something todo with their members, this is a great team bonding exercise.2. GET THEM REGISTEREDWith you:● Consider having an email address for your Teams Coordinator so thatthey can manage all of the registrations directly out of one account. Havea downloadable PDF registration form that they can fill out and send back(see sample)● Develop an ongoing communication strategy to keep participants /team captains informed as event day approaches. For example, preparea welcome package with all of the necessary information in it, autoresponseemails notifying people that they have successfully registered,reminder emails (may include information about collecting donations,meeting locations, weather, food/water, first aid) thank yous & feedbacksurvey (see samples)With TFF:Get your teams to sign up for online pledging on the TFF website(www.terryfox.org) by finding their institution/team under the TCC tab.Draft: Updated May 14th, 2013