Event Organizer's Handbook - Terry Fox Foundation

SECTION 2: Site LogisticsThe Site Logistics Coordinator is in charge of everything having to do withthe physical run site before the event. On run day, the Run Site LogisticsCoordinator works closely with the Event Day Registration Coordinator tomake sure that everything is organized and set up as it needs to be.The Site Logistics Coordinator is in charge of:Determining your needs:Your site requires a lot of things in order to be successful. Ask yourself thefollowing questions to make sure you’ve got your bases covered, thengenerate a list of things you need based on your answers.● Where will the participants register?● How will they know where the route is?● What will they eat at the site?● How will they stay hydrated?● What happens if someone gets hurt?● Where will we keep donations?● Where will the entertainment be ?● Where are the closest washrooms?Talking to the Right PeopleFacilities Management: they’re in charge of everything fromgarbage cans to road markers. Run your ideas by FacilitiesManagement and they’ll be able to tell you if they arefeasible and what you’ll need to get going. You can alsoplace your order for a ton of run day necessities with thisdepartmentA/V staff: if you want to have sound on the day of yourevent, these are the people to talk to. Make sure tocoordinate what equipment you need where and for whattime.Catering or dining hall services on campus: they might beable to help you with food and beverages for the event.Athletic Department: They have access to hydration stationsfor their athletes, you might be able to borrow one of these.Your Student Union: For volunteers! They’r e experts atcommunicating with students, get some tips.Student Services: Your ticket into residence. Students livingon campus are often keen to get involved.Your Campus Newpaper: All the students read it so why nottry to recruit volunteers in it?Draft: Updated May 14th, 2013