Supplier Activities: How to SUBMIT for approval - esa-p

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Background: Rationale MAC/Confirmationand Cost Accrual• Accrual accounting implies that costs are recognized after the approval of the MAC/ Confirmation• Invoicing/payments will ‘only’ trigger the cash disbursement• Reforming the financial management = management not outside procurement process. esa-pintegrates all contractually and financially relevant processes including the previous Invoicingsolution EFIS into one unique system workflow (SAP-based)• The module SRM (Supplier Relationship Management) does not require Suppliers to run SAP12 3 4 5 6 7Request forpurchase /contractContract /PurchaseOrderApprovedMilestoneachieved /ConfirmationReception ofinvoiceApproval ofInvoices byPayableAccountantPaymentrequestPaymentIPSASNotes to financialstatements6xx Expenses /4xx Invoices to bereceived4xx Invoices to bereceived /4xx AccountsPayable4xx AccountsPayable /5xx CashBudget Cost Recognition Payment| Page 4
Background: SAP modules usedProcurementIndustrial Policyesa-p platformStrategy, Planning and ControlReporting and ControlInvestment ManagementHuman Resources ManagementProcurementStrategy, Planning and ControlManagement of FundingProgramme, Project ManagementIndustrial PolicyMMMaterialMgmt.SRMSupplierRelationshipMgmt.BIBusinessIntelligenceBI-IPIntegratedplanningHRHumanResourcesBFR +BusinessRulesFrameworkSAPFIFinancialAccountingFI-AAAssetAccountingPSProjectSystemSSMSapstrategicmgmt.FMFundsMgmt.Financial AccountingThird-Party SalesTravel ManagementCOControllingFixed Asset ManagementManagement of FundingBudget ManagementThird-Party SalesIndustrial PolicyBudget ManagementProgramme, Project ManagementInternal Support ServicesCost ManagementInvestment ManagementManagement of FundingProgramme, Project ManagementThird-Party SalesInvestment ManagementProcurementIndustrial PolicyStrategy, Planning and Control| Page 5Human Resource moduleLogistics modulesFinances modulesReporting and planning modules
Page 1: Course for SupplierVersion 2.4803 M
Page 6 and 7: esa-p impact on Suppliers: Main Cha
Page 8 and 9: esa-p impact on Suppliers: Newnumbe
Page 10 and 11: Agenda1. Introduction and Backgroun
Page 12 and 13: esa-p access and basic navigation:
Page 26 and 27: Supplier ActivitiesMAC/ Confirmatio
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Page 34 and 35: Supplier Activities: How to APPROVE
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Supplier Activities: How to APPROVE
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Supplier Activities: Invoice Approv
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Tracking and Reporting (1/10)The mo
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Tracking and Reporting (3/10)2 Sele
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Tracking and Reporting (5/10)6 Clic
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Tracking and Reporting (7/10)12Tip:
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Tracking and Reporting (9/10)18Afte
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Agenda1. Introduction and Backgroun
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Further information and SupplierCom
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Any Questions?| Page 76
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Course SummaryYou should now be abl
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Agenda1. Introduction and Backgroun
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Annex 1: How to find the correct
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Annex 1: How to find the correct
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Annex 3: Escalation cost invoicingC
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Annex 5: Invoice Approval Workflow
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Annex 5: Invoice Approval Workflow
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Annex 7: Contract Change Notices -
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Annex 7: Contract Change Notices -
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Supplier Activities: How to SUBMIT for approval - esa-p

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