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premieremployee self service
<strong>ESS</strong> WorkflowStaff member logs onto <strong>ESS</strong> webpage forsecure access to <strong>ESS</strong>Staff member logs ontothe Premier Employee SelfService (<strong>ESS</strong>) website usingtheir unique username andpassword. The login screenis customised with the client’slogo and links to other internalsites and/or documents.Premier Employee Self Serviceenforces:• Password length• Non-Alphanumericcharacters in password• Maximum number of failedlogon attemptsEmployee Summary ScreenAfter sucessful login,employees have a summaryscreen with the following:• Summary of Requests inProgress• Available Payslips• Available IRP5sEmployee updates personal andfamily detailsEmployees can view andupdate the Basic EmployeeInformation such as:• Names & Contact Numbers• Banking Details• Emergency Contact• Statutory information suchas ID Number, Tax Number,Postal and ResidentialAddressesEmployees canalso add new familymembers and editdetails of existingfamily members
Employee views detailed leave recordEmployees can view theirleave record in detail:• Leave balances available• Leave entitlements• History of leavetransactions• Detail of planned futureleaveEmployee applies for leaveEmployees can apply forvarious types of leave asdefi ned in the Premier <strong>Payroll</strong>Leave Module.Employees complete details ofthe leave request, such as:• Leave Type• From Date• To Date• Leave reason (pre-defi nedlist from the Leave Module)• Provide additionalcomments as necessaryOnce the necessary validationof the leave rules has beendone, the request can besubmitted to the workfl ow.Approvers are notified of pending leaveapplications via e-mailManagers are notifi ed by emailof pending leave applicationsawaiting their approval.• Once the request has beenapproved or declined thestaff member is notifi edaccordingly via email.• The manager can view aLeave Balance Summaryfor the employee beforeapproving the request.• Department Heads canreceive email notifi cation ofapproved requests.• Seamless update ofPremier <strong>Payroll</strong> Leaverecord.Typical WorkflowEmployee submitsleave requestDirect Managerapproves requestDepartment Headnotified via emailPremier <strong>Payroll</strong>updated
View and Print: IRP5s and PayslipsStaff have access to Payslipsand IRP5s. This enables themto print and reprint their ownpayslips and IRP5s withoutrelying on the HR offi ce tosupply them with copies.This feature saves thecompany money in terms ofprinting and distribution costs.The staff member hasunlimited access to his or herPayslip and IRP5 history sincedate of installation of <strong>ESS</strong> atthe company. This informationcan be viewed, even if thepayslip or IRP5 in question isfrom a previous fi nancial year.Expense ClaimsStaff can submit claims forapproval of overtime workedor any other unit type ofexpense using Employee SelfService.The relevant approval manageris notifi ed via e-mail of thepending claim.The employee is notifi ed viae-mail when the overtime orexpense claims have beenapproved.All the approved claimsupdate <strong>VIP</strong> Premier <strong>Payroll</strong>automatically.Workfl ow is applied to theapproval levels to ensurethat authorised managersapproved all expense claims.Leave ReportsManager have access to thefollowing leave reports:• Leave Balances: detailedleave balances of allemployees that report tothe manager• Leave Transactions:detailed report for allleave transaction for aselected date range for allemployees that report tothe manager.Leave CalendarGraphic report for all leavetransactions for a selecteddate range.
Advantages to Employer• Reduces labour intensivecapturing of leavetransactions, expenseclaims and personal details• Improved leavemanagement with moreaccurate Leave ProvisionReports• Reduces the fi nancialliability of the company• Reduces printing anddistribution cost of payslipsand IRP5s• Seamless integration intothe Softline <strong>VIP</strong> Premier<strong>Payroll</strong> Leave ModuleAdvantages to Employee• Real-time access toportions of employeerecord• Access to Payslips andIRP5s to print and re-print• Tracking of leaveapplications• Remote access to thesystem to apply for leave,view payslips and IRP5sfrom anywhere (if soconfi gured by client’s ITdepartment)
Should you belooking at atotal solution?<strong>VIP</strong> Premier is geared towards largercorporations and offers the clientincreased functionality in the form of aTotal Solution that combines all the toolsnecessary to manage employees moreeffectively.Any business that embraces and valuesnew technology and improved methodsof optimisation will benefi t from thePremier Total Solution.It enables <strong>Payroll</strong> Departments tomanage payroll processes as securelyand easily as always while providing HRDepartments with comprehensive toolsto manage HR processes.Premier <strong>Payroll</strong>Premier <strong>Payroll</strong> provides the client witha payroll application that supportstheir operational processes in line withguidelines determined by legislation.Features in the system ensure the clientruns a streamlined and successful payrolloffi ce.Premier HRThe Premier HR application offers alogical and integrated extension to thePremier <strong>Payroll</strong> system. Premier HRfollows a position driven design principlewhich allows for the integration of allrelated HR processes.Employee Self ServiceEmployee Self Service (<strong>ESS</strong>) provides anemployee friendly web interface whichoffers workfl ow functionality and involvesline managers in otherwise paper based<strong>Payroll</strong> and HR processes.Business IntelligenceManagerThe Business Intelligence Manager (BIM)is a licenced module which forms part ofthe integrated suite of <strong>VIP</strong> products. Thisreporting solution uses the power of MSExcel as a report writing tool, providingmeaningful insight and interpretation ofyour total solution.Users are provided with a standardset of reports that can be modifi edor customised to suit individual userrequirements. Alternatively, they cancreate their own reports.The Total SolutionThe <strong>VIP</strong> Premier Total Solution isintended for companies that recognisethe importance of people in theorganisation. It allows companies tostrategically align their <strong>Payroll</strong> andHuman Resources Departments with thedirection of the company.For more information refer to the TotalSolution <strong>brochure</strong>.RSA Branches +27 (0)861 55 44 33 Windhoek +264 (0)61 226 572Gaborone +267 318 7445 info@vippayroll.co.za www.vippayroll.co.za
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