STEEL AUTHORITY OF INDIA LIMITED - Metaljunction
STEEL AUTHORITY OF INDIA LIMITED - Metaljunction
STEEL AUTHORITY OF INDIA LIMITED - Metaljunction
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ANNEXURE-A<strong>STEEL</strong> <strong>AUTHORITY</strong> <strong>OF</strong> <strong>INDIA</strong> <strong>LIMITED</strong>IISCO <strong>STEEL</strong> PLANTSales Department, Burnpur Works, Burnpur – 713325 ( W.B. )Phone Nos. 0341-2240497 , 2240567. FAX NO: 0341-2240704 / 2240018REF No. BSD / DISP / IA / <strong>OF</strong>A / 07 Dated: 15-05-12ONLINE FORWARD AUCTION NOTICE1. The following Disinvested Equipment / Machines / Materials of SAIL- ISP’s CO & BP Deptt.are available on “as is where is” and “no complaint” basis at SAIL-ISP, Burnpur, W.B. for salethrough Online Forward Auction (<strong>OF</strong>A) to be held on 25-05-2012 from 11.00 Hrs. on theAuction platform of Service ProviderLot No. Item Description Quantity LocationCO/ 1Old, Used, Rejected & Disinvested TelpherCar of COB-7 as per ANNEXURE- II2 MTApprox.CO & BPDeptt.BurnpurThe Bid value shall be the basic price of the Lot/s in the specified units ie. Rs. Per MT , exclusive ofall taxes, duties other statutory levis, freight, cutting / bending / dismantling / handling charges andother charges applicable, if any. For detail materials description, quantity, Location, Lot Nos., EMDetc. please refer Materials List enclosed as Annexure - II.2. Inspection of materials available on groundBids are accepted on the assumption that the bidders have inspected the materials and have knownwhat they are bidding for. Whether they have first inspected the materials or not, the principle of‘Caveat Emptor’ shall apply. The materials offered for sale are on “AS IS WHERE IS” and “NOCOMPLAINT” basis. The materials will be lifted from the site of with all faults and errors indescription or otherwise, if any. Quantity, Quality, Size measurement, marks and number stated in thetender documents are approximate and no warranty or guaranty shall be implied. The bidders areadvised to inspect the material before bidding.3. Auction Date : 25-05-12Auction start time: 11. 00 A.M.Inspection date : 15-05-12 to 23-05-12Inspection timings : 9.30 A.M. to 5.00 P.M.Contact Person(s) for inspection: DGM ( CO & CC )Shri A. K. Pal1
4. Customers intending to participate in the forward auction would be required to submit the OnlineForward Auction Notice, Letter of Interest, copy of the SAIL FA-1 (General Terms & Conditions ofsale from Plants / Units / of SAIL for sale through Online Auction / Forward Auction (FA)”, “GeneralRules & Regulations governing conduct of Online Forward Auction”, “Special Terms & Conditions”,and “Definition of Key Terms”, all Annexure, Appendix, Corrigendum, Addendums, documentsas given in Clause 14 of Annexure - I etc. duly signed and stamped as a token of bidders acceptanceof the same in toto to service provider. The service provider will provide a user ID and a pass word toeach such individual customer.The customer shall be required to deposit non interest bearing EMD of Rs. (See Annexure - II forthe Lot wise EMDs) by way of Demand Draft / Pay Order / Bankers Cheque obtained from aNationalised / Scheduled Bank and Drawn in favour of The SAIL-IISCO Steel Plant and payableat, Burnpur / Asansol to participate in the online forward auction process to the service provider.5. .For Idle Asset cases all customers will be temporary customers who have to deposit the EMD foreach case in each FA separately. Temporary customers will be defined as those who submit the EMDin each FA for participation.6. EMD and the documents detailed in paragraph 4 above complete in all respect, should reach theservice provider before 1.00 PM on 24-05-12.7. Before actual participation, the bidders may obtain necessary help from the service provider,<strong>Metaljunction</strong> Service Ltd., so as to enable them to participate in the online forward auction processwithout difficulty.8. Final bids given by the Bidders in the online forward auction should be kept valid for 30 workingdays from the date of conduct of online forward auction for acceptance by SAIL-ISP Authority.Acceptance offers / Sale Orders / Offer Letters issued by SAIL plant/unit to H-1 Bidders against thisnotice will be valid for a definite period of 15 (Fifteen) days from the date of receipt of LOA / LOI.9. SAIL / SAIL-ISP reserves the right to accept or reject any or all the bids and their decisions shall befinal.10. In case where the bids given by the bidders in the online forward auction are not accepted, theEMD amount (excepting the H-1, 2, 3 bidders) would be refunded in full within 7 days of auction bythe service provider to the bidder.If the bids are accepted and the materials are offered through Acceptance offer / Sale Order / offerletter and the customer do not make payment as stipulated in Acceptance offer / sale Order / OfferLetter, the EMD would stand forfeited. In situations where customers have obtained Release Order /Delivery Order after making full payment but have failed to lift the offered quantities in full or partwithin the time stipulated in Release Order / Delivery Order, the Security Deposit shall be forfeited infull.11. If for any reason beyond the control of the SAIL/SAIL-ISP all the materials offered throughonline forward auction or part thereof cannot be delivered, the liability of the SAIL/SAIL-ISP will belimited only to refund the proportionate amount paid by the customer as applicable for the quantity notdelivered.12. Material lifting from the Plant / unit / shall be customer’s responsibility.2
13. The sale of materials shall be governed by “SAIL – FA-1: General Terms & Conditions of salefrom Plants / Units/ of SAIL for sale through Online Auction / Forward Auction (FA)’, Special terms& conditions of sale, <strong>OF</strong>A notice, all annexure, appendixes, addendums, corrigendum etc. .14. SAIL / SAIL-ISP reserves the right to withdraw from the sale after advertising or after issue ofAcceptance Offer / Sale Order / Offer Letter for any item of any quantity of the materials by numberor weight without assigning any reasons thereof to the customer. SAIL / SAIL-ISP will not beresponsible for any damage / loss whatsoever to the customer on account of such withdrawal.15. SAIL / SAIL-ISP reserves the right to dispose off any item by other means even after inviting bidsfor sale of such materials by auction through internet.16. Bidders may download the entire Online Forward Auction documents from Service Provider’sweb sites in www. <strong>Metaljunction</strong>.com before above mentioned dates as given in Clause No.7 above.The Online Forward Auction Notice may be downloaded/ obtained from any of the following websiteswww.sail.co and www.sail-ispsteel.com respectively. Auction document will not be sent by post.18. The concerned persons of M/s Mjunction Services Ltd., are Mr. Abul Kalam Azad, C/o OrderDeptt. SAIL- IISCO Steel Plant, Burnpur ( W.B. ) Phone- 0341- 2240107. Mr. Arunava Mondol,Room 618, Ispat Bhawan, C/o Durgapur Steel Plant, Durgapur ( W.B.) ( Mobile No: 9434009738 andDOT 0343 2586946 ) who may be contacted for further details, if required.Distribution:DGM (MM ) Mktg.1. Notice Boards of Sales / Order Deptt. Burnpur2. GM (MM ) – for favour of kind information3. GM (Mech) - for favour of kind information.4. GM ( CO & BP ) - for favour of kind information.5. DGM ( CO & CC ) - for favour of kind information.6. DGM ( Marketing )– For favour of kind information7. AGM (F)- Sales – For favour of kind information.8. Dy. Comandant C.I.S.F, Burnpur Works.3
ANNEXURE-I<strong>STEEL</strong> <strong>AUTHORITY</strong> <strong>OF</strong> <strong>INDIA</strong> LTD—IISCO <strong>STEEL</strong> PLASPECIAL TERMS & CONDITIONS FOR SALE <strong>OF</strong>DISINVESTED TELPHER CAR <strong>OF</strong> COB-71 BROAD INFORMATIONS:a) ONLINE FORWARD AUCTION No - DISP / IA / <strong>OF</strong>A / 07 Dt. 15-05-12b) Date of Pre-Bid Discussion - 3 PM to 5 PM on 23-05-12c) Earnest Money -Rs. (As per in Annexure – II for individual Lots)d) Security Deposit - 5% of the contract valueDate of InspectionLast date of submission ofE.M.D, <strong>OF</strong>A & otherdocumentsDate of Online ForwardAuction15-05-12 to 23-05-12 Upto 1.00 PM on 24-05-12 25-05-12 from 11.00 A.M2. CONTENTS:1) ONLINE FORWARD AUCTION NOTICE AS ANNEXURE – A2) LETTER <strong>OF</strong> INTEREST AS ANNEXURE B.3) GENERAL RULES AND REGULATION GOVERNING CONDUCT <strong>OF</strong> ONLINEAUCTIONS ON THE “SERVICE PROVIDER” PLATFORM, AS PER ANNEXUREC.4) DEFINATION FOR KEY TERMS, AS PER ANNEXURE D.5) SPECIAL TERMS & CONDITIONS <strong>OF</strong> SALE AS PER ANNEXURE – I,6) GENERAL TERMS & CONDITIONS <strong>OF</strong> SALE (SAIL FA1) AVAILABLE ON SAILWEBSITE7) LIST <strong>OF</strong> MATERIALS FOR SALE AS PER ANNEXURE- II .8) PRICE BREAK UP SCHEDULE AS PER APPENDIX – A.9) PROCEDURE FOR DESPATCH <strong>OF</strong> MATERIALS BY ROAD WHICH WILL BEDELIVERED ON WEIGHMENT AS ANNEXURE –IV.3. SCOPE <strong>OF</strong> WORK“ Old, Used, Rejected & Disinvested Telpher Car of COB-7 of CO & BP of Deptt. ofSAIL- ISP, Burnpur .of SAIL- ISP, Burnpur ( West Bengal ) as detailed in Annexure-IIwill be available for sale Ex- Burnpur Works through Online Forward Auction ( <strong>OF</strong>A )process to be held on 25-05-12 from 11.00 Hrs. on the Auction platform of the serviceprovider on “As is Where is” and “No Complaints” basis subject to the conditionsherein.4. EXCLUSIONSThe followings are excluded from the scope of work of the Bidder –Other than what is given in Materials List i.e. Annexure – II, all other things areexcluded from the materials list.4
5. Price Break-Up Schedule (Appendix – A)-a) The prices shall remain firm during the tenure of the contract. In case thebidder is unable to bid a firm price, SAIL-ISP reserves the right to rejectthe offer.b) Quantities and volume of work in respect of various items of workselaborated in this specification are tentative. Variation in the quantitiesmay occur during actual execution.c) Certification of quantum of work carried out by the SB will be done onthe basis of joint records of the SB and the Executing Agency or hisauthorised representative.d) The copy of the Price Break-Up Schedule (Appendix – A) shall be dulyfilled in with comprehensive sum total of highest price(s) bided by the H-1 Bidder(s) and faxed within 24 hrs after completion of online forwardauction to metaljunction and the said original document must reach DGM( Mktg.), SAIL-ISP, within 3 ( Three ) working days from thecompletion of the online Forward auction under intimation to<strong>Metaljunction</strong>. Failure to comply the same may make the bid liable forcancellation and EMD submitted by SB may be forfeited.6. SPECIAL INSTRUCTIONS TO BIDDER6.1 The Bidder should inspect the site and take due note of the working conditions, practicesand arrangements in vogue in the plant and satisfy himself as to the nature and quantumof work before submitting the bid.6.2 Since more agencies may be working at site simultaneously, the SB shall have to work inclose co-operation with them ensuring smooth and safe working. The exact timing ofdismantling of different items shall be decided in consultation with the EA or hisauthorised representative keeping in view the overall co-ordination aspects ofdismantling and working requirements thereof.6.3 The SB shall do all necessary site work and construction of the site office / stores as maybe required by him only after taking permission from the EA or his authorisedrepresentative at the specified location shown by them.6.4 All temporary lighting work required for executing this work shall be done by the SB andall materials, such as light fittings, hand lamps, distribution boards etc. shall be arrangedby him. All such work shall comply with safety standards and electricity rules.6.5 The EA or his authorised representative reserves the right to interrupt or alter thesequence of work, whenever such interruption or alteration is necessitated due to any5
special requirement at site or as thought best by the EA or his authorised representativein the overall interest of the plant, without any financial implications what-so-ever.6.6 The SB shall be responsible for providing security for materials, tools and tackles and hisoffice / stores during the pendency of the contract.6.7 The entire job shall be carried out under the overall supervision of the EA or hisauthorised representative.6.8 The EA or his authorised representative shall have the authority to make any alternationin, omission from, addition to, substitution for the original specification and instructionsthat may appear to be necessary or advisable during the progress of the work and the SBshall be bound to carry out the work in accordance with the instruction, which may begiven to him by the EA or his authorised representative from time to time. Suchalternation, omission, addition or substitutions shall not invalidate the contract and anyaltered, additional or substituted work, which the SBmay be directed to do in the mannerspecified above as part of the work, shall be carried out by the SB on the same terms &conditions as agreed to for the main work.6.9 All materials and equipment brought to site shall not be removed from the site withoutwritten permission of the EA or his authorised representative. This is also applicable toequipment hired by the SB from outside agencies. Procedure regarding issue of gate passand checking of trucks / trailers at entry and exit to the plant shall be in accordance withSAIL-ISP rules.6.10 The SB shall be liable to pay compensation for any equipment / item damaged by him incourse of carrying out the work.6.11 The SB shall also ensure regular dumping of debris / arising generated out of his work, asdeclared by the EA or his authorised representative to the dumping sites allotted for thispurpose by GM (Services), SAIL-ISP; on request of the EA or his authorisedrepresentative. Such sites will be within 5 km. of the work site.6.12 The SB shall acquaint himself, with all statutory regulations such as ‘Indian ElectricityRegulations’, ‘Indian Explosives Act’, ‘Indian Boiler Regulations’, ‘Indian FactoriesAct’, ‘Indian Petroleum and Carbide Act’, ‘Model Code of Safety Regulations’,Electrical Safety Code’ etc. as relevant to the job and shall follow the same. The SB shallbe responsible for paying strict attention to all statutory regulations for prevention ofaccidents, explosions, fire hazards etc. Supply and erection of all temporary props andsupports as may be needed for safe dismantling without endangering the existing plantand buildings shall be the responsibility of the SB.6.13 Gas cutting in fire hazardous areas shall be done with proper planning and shall start onlyafter obtaining written permission for specific job from the EA or his authorisedrepresentative and on implementation of necessary safety measures further to the safetyprovisions as per Clause 33 of SAIL FA - 1. This shall be applicable for work in gasprone areas, such as cellar and gas collecting main system etc. Such job shall be carriedout only after necessary shut down and written clearance from the EA or his authorisedrepresentative is obtained.6
6.14 The SB shall also strictly follow the safety rules, regulations and instructions issued bythe Safety department of SAIL-ISP. In absence of a particular reference by SAIL-ISP,the SB shall refer to relevant Indian Standard codes and practices and also the StateGovernment rules and regulations. The Bidder shall be personally responsible for thesafety of his workmen and shall be liable for prosecution in case of any accident.6.15 The SB shall supply all safety appliances to his personnel working at site. These shallinclude safety shoes, safety helmets, hand gloves etc. He shall also ensure use of thesesafety appliances during work at site.6.16 Job execution programme, mutually agreed to between the CEA or his authorisedrepresentative and the SB, shall form a part of the contract and shall not be arbitrarilychanged.6.17 The SB shall submit daily / weekly / monthly progress report of work in the requiredproforma furnished by the EA or his authorised representative.6.18 In case of slippage from the agreed Job execution programme, the SB shall augmentmanpower as directed by the EA or his authorised representative for the successful andtimely completion of the work. The SB shall work extra shift / hours, provide additionalmotivation to his personnel, if required to adhere to the schedule, at no additional cost toSAIL-ISP.6.19 SB shall abide by all relevant statutory provisions including Labour Laws and Rules thatmay be in force from time to time in matters of engagement of workmen for the job andshall be responsible for payment of all due wages and statutory benefits in alleventualities to the labourers employed by him under the Employees Provident fund andMiscellaneous provisions Act, payment of Bonus Act, payment of Gratuity Act,Workmen Compensation Act, Minimum Wages Act, Industrial Disputes Act, FatalAccident Act and all other applicable statutes. The Company shall not in any way beliable for such payments. Deployment of number of workmen shall also be guided by therelevant statute.6.20 The responsibility of loading, unloading and safe custody of the material till despatchshall rest with the SB. The materials shall be disposed / unloaded at SAIL-ISP’s stores /dump yard within the stipulated working hours by the Bidder, as directed by the EA.7. Cutting and dismantling will be allowed in General Shifts ( 9:00 AM to 5:00 PM ) onall working days excluding Sundays and Holidays. All tools and Tackles required fordismantling including Oxygen Gas and Acetylene Gas required for cutting should bearranged by the SB. at their own cost and arrangement.8. Movement of vehicles inside the plant shall be governed by the prevailing rules of theplant / Units etc.. Loading will be allowed in General Shift only. Loading is to becompleted by 4:00 PM. The various items available for dismantling and disposal havebeen shown in the Annexure – II. All the materials as per <strong>OF</strong>A terms will be disposedoff on “As is Where is” and “No Complaints” basis.7
9. INSPECTION: The materials will be available for inspection on working days between9.30 AM and 5 PM from 15-05-12 to 23-05-12 by prior intimation. Interested partiesmay visit the SITES to inspect the materials by contacting the EA or his authorisedrepresentative on the prescribed time and dates as mentioned above. Necessary entrypasses may be obtained from CISF, SAIL-ISP, Burnpur or the concerned authority ofother locations as the case may be.10. Bidders by submitting the online bid shall be deemed to have fully familiarizedthemselves and assessed the Quantity , quality, condition etc. of the materials availableand related activities defined in the <strong>OF</strong>A documents, other terms and conditions of the<strong>OF</strong>A documents. The bidders should fully satisfy themselves of their capabilities toundertake and perform the job & all other related aspects of the job. No complaint in anyrespect shall be entertained by SAIL-ISP afterwards.11. PRE-BID DISCUSSIONSThe <strong>OF</strong>A document contains technical details of Materials available for sale. In order toclarify doubts of the bidder on technical, commercial or any other terms and conditions ofthe <strong>OF</strong>A documents, a pre-bid discussion meeting will be held in the office of the AGM (MM) Mktg. SAIL- ISP, Burnpur on the date and time as mentioned above beforesubmission of <strong>OF</strong>A document. The authorised representative of bidders who have obtainedthe <strong>OF</strong>A documents are requested to attend this meeting. SAIL-ISP reserves the right tomake changes in the requirement and / or procedure based on pre-bid discussion and suchchanges to be published in websites (www,metaljunction.com, www.sail.co.in, www.sailispsteel.com).All bidders should note any such changes if posted in the above mentionedwebsites, and will be deemed as agreed to such changes, before participation in the <strong>OF</strong>A. Nodoubts / clarifications for the bidders to be entertained after the pre-bid discussion meeting.12. Bids of only those bidder/s shall be accepted who quote for the entire Lot covering allthe items of the Lot as per this <strong>OF</strong>A Document i.e. the Bid/s which takes care of the entireLot covering all the items of the individual Lot and becomes H-1 for the Lot excluding taxes,duties and other levies etc. as per <strong>OF</strong>A document shall be considered as the H-1 bidder. TheBidder must bid their single rate in Rs. / MT for the entire Lot as asked for in Price Break upSchedule (Appendix – A ) and as per <strong>OF</strong>A terms. Non quoting of any item(s) in the Lot willmake the Bid/s liable for cancellation and EMD will be forfeited in that case. However, theintending Bidders may bid for one/more than one lot/s.13. DOCUMENTS TO BE SUBMITTEDIn respect of sale through Online forward auction process, the intending Bidder wouldhave to submit the following documents to <strong>Metaljunction</strong> along with EMD within thelast date of submission as mentioned in Clause 6 of Online Forward Auction Notice(Annexure – A). Bidders will not be allowed to participate without submission of theFollowing documents along with the Required EMD to <strong>Metaljunction</strong> Services Ltd.within stipulated tine (clause no 14.1 to 14.7):13.1 The <strong>OF</strong>A document along with Annexures - I, II, III, A, B, C & D, Appendix - A withall Corrigendum, addendum etc. duly signed and stamped on each page along with EMD.8
13.2 Self attested and stamped declaration on Bidder’s letter head about the Pan / GIR No.duly received from the Concerned Appropriate Authority.13.3 In case of partnership firms, the copy of Registration Certificate issued by the RegistrarOf Firms and Partnership Deeds under the Indian Partnership Act, duly attested by aNotary Public.Or, In case of Limited Company, photocopy of Certificate of Incorporation along withMemorandum of Association and Articles of Association duly attested by a NotaryPublic.Or, In case of proprietorship concern, an Affidavit to this effect, sworn before thedesignated authority.All pages of the above documents should be signed and stamped by the bidder.13.4 In case concessional rate of Sales Tax is to be availed as per rules; a copy of valid SalesTax registration certificate from the Concerned Appropriate Authority duly self attestedand stamped by the bidder once for all.13.5 The tax payer’s identification no. (TIN) or CST registration no whichever applicable & thedocument showing the allotment of the same.13.6 Name and Address of the Banker and the respective Bank Account No. of the bidder dulyself attested and stamped by the bidder.13.7 Self attested and stamped valid exemption certificate for SSI units for exemptionof EMD submission for those individual Lot(s) as specified in <strong>OF</strong>A document, forwhich valid registration for exemption is available from appropriate authority.13.8 SAIL-ISP/ Metal Junction reserves the right at its sole discretion to cancel thebidder from participating in this online forward auction, in case of non-submissionof any or all the above documents by the bidder within stipulated date & time.14. PRICE BIDDING :14.1 In the e-auction, all eligible bidders would submit on-line bids as per Annexure - II.14.2 All bids received in the on-line bidding will be binding on the bidder and should bevalid for 30 (thirty) working days from the date of auction. Amongst the bidsobtained in both the stages of on-line bidding, the highest bid will ordinarily beconsidered as the winning price subject to approval by SAIL-ISP.14.3 The price(s) offered / bided online should remain valid for a period of 30 (thirty)working days from the date of online auction for acceptance by SAIL-ISP. Anymodification / variation made thereto by the bidder(s) during the above period of 30(thirty) working days shall be construed as withdrawal from the <strong>OF</strong>A and in thatevent, SAIL-ISP shall reserve the right to cancel the bid(s) and forfeit the earnestmoney deposit(s) without any further reference to the bidder(s).14.4 The Price bided should take care of the following:(a) The general conditions of all the materials are “Old, Used, Rejected” and to beaccepted on “As is where is” and “No complaint” basis and as per terms &conditions of the Online Forward Auction.(b) Gas cutting / welding / dismantling / processing etc. will be allowed whereverapplicable at SB’s Cost & arrangement and with the approval of EA of SAIL-ISP,Burnpur. In this regards please refer clause no. 7 above.(c) It should take care of other clauses as specified in the <strong>OF</strong>A document with allAnnexures, Appendixes and Corrigendum, addendum etc.9
14.5 The price bided should be on per MT basis, exclusive of Excise Duty, Sales Tax &Surcharge, TCS with Surcharge, Cess & other taxes, duties & levies etc. payableextra before issuance of Delivery Order. The Bidders should submit their bid(s) afterassessing & getting themselves thoroughly satisfied about the availability of thematerials as per <strong>OF</strong>A Document and it will be assumed that the Bid(s) have beensubmitted by the bidder after thorough inspection and getting themselves fullyacquainted and satisfied with the scope of the work, quantity (i.e. Nos. / MT etc.)and other related aspects of the work etc. Shortfall in quantity, if any, of the items ofthe Lot(s) as mentioned in Appendix-A, cannot be made up and no claim for thesame would be entertained afterwards. Excess quantity, if available may be deliveredas per related clause / condition of the <strong>OF</strong>A document. Amount for shortfallquantity, if any, will be refunded after completion of the lifting of all availablequantity, in due course as mentioned in clause 15.4 (d) above. Once the materialsare sold, no complain of any kind will be entertained in this regard by SAIL-ISP.Price(s) should be valid for a period of working 30 (thirty) days from the dateof Online Forward Auction for acceptance by SAIL-ISP. The price(s) once acceptedshall remain firm till completion of lifting by the SB (SB) within the validity periodof the contract.14.6The materials shall be sold to the first highest (H-1 bidder). In case H-1 backs outfrom accepting the order, his EMD will be forfeited. The sale order may be placed onH-2 at H-1 rate. In case the H-2 does not accept the offer, his EMD will be returnedand the order may be placed on H-3, at H-1 rate. In case, H-3 also does not accept theoffer at H-1 price the EMD submitted by him will be returned.15. EARNEST MONEY DEPOSIT: Bidders have to deposit Earnest Money (asMentioned in Annexure – II ), by Demand Draft / Pay Order/ Banker’s Chequedrawn in favour of “SAIL-IISCO Steel Plant” on a scheduled bank (Co-operativeBanks are not acceptable) and payable at BURNPUR /ASANSOL towards noninterestbearing Earnest Money Deposit (EMD). If EMD is not deposited accordingto the above specifications the application will be summarily rejected. The particularsof Earnest Money to be remitted by DD/ BC/PO may be noted from the <strong>OF</strong>Adocument (Annexure -B) in the space provided. EMDs of the bidders. ExceptingEMDs of H-1, H-2, H-3 bidders will be returned / refunded as it is after thecompletion of e-auction. The Service Provider will retain the respective EMDs of H-1, H-2 and H-3 Bidders till the acceptance of the H-1 bid and deposition of SecurityDeposit by them. In case the H-2 or H-3 does not accept the offer, the EMDs of H-2and H-3 bidders will be returned accordingly & simultaneously. However, theDD/BC/PO of the EMD of SB will be adjusted against Security Deposit, which shallnot carry any interest. In the event of failure on the part of the SB to make paymentfor security deposit within the dates specified in the Letter of Acceptance / letter ofIntent, The Management may at its discretion foreclose the <strong>OF</strong>A / contract and forfeitthe earnest money so deposited as the case may be without issuing any prior notice tothe SB. In case of any non-conformity / non-compliance by the SB of the clauses inthe <strong>OF</strong>A document or any other fault, management reserves the right to cancel thesale and forfeit the earnest money without issuing any prior notice to the SB.10
Minimum validity of DD/BC/PO shall be approximately six months from therespective date of submission. EMD by cheque will not be accepted.However, Small Scale Units/ Ancillary Units and Public Sector Units/ GovernmentUndertakings and Co-operative Societies may be exempted from submission ofEMD. The exemption for submission of EMD shall also be granted to those partieswho have registration with SSI / NSIC granting exemption for executing such workin totality as specified in <strong>OF</strong>A document. (Documents in this regard to be submittedto <strong>Metaljunction</strong> as per Clause no.4 of Annexure-A and clause –14 of Annexure –I).In case the bidder refuses to accept the LOA / LOI or doesn’t make the payment asmentioned above within the stipulated time, the EMD will be liable for forfeiture andhis acceptance of the <strong>OF</strong>A shall be considered as withdrawn16.SECURITY DEPOSIT: The SB shall have to furnish non-interest bearing SecurityDeposit representing 5% of the full value of the materials at the bided price and thedeposit shall be retained by SAIL-ISP till completion of the order, on the basis of theprices bided / accepted within 7 days from the date of receipt of LOA / LOI by PayOrder / Demand Draft / Banker’s Cheque drawn in favour of ‘SAIL-IISCO SteelPlant’ on a scheduled bank (Co-operative Banks are not acceptable) and payable atBURNPUR / ASANSOL. Minimum validity of DD/BC/PO shall be ofapproximately six months from the date of submission, for which the payment ismade. The lot wise EMD amounts shall be adjusted against the respective securitydeposit/s.. If the due Security Deposit amount is more than the EMD deposited, thebalance amount has to be submitted within 7 days from the date of receipt of LOA /LOI by Pay Order / Demand Draft / Banker’s Cheque Co-operative Banks are notacceptable) drawn in favor of “SAIL-IISCO Steel Plant” on a scheduled bank(CooperativeBanks are not acceptable) and payable at BURNPUR/ASANSOL. Nointerest shall accrue on the Security Deposit or the EMD submitted. The SecurityDeposit money shall be refunded on satisfactory completion of the contract, afterrecovery of dues if any on either side and on SBs confirmation of “No Demand” withrespect to materials and amounts from SAIL-ISP against the relevant contract.In case the bidder doesn’t make the payment as mentioned above within thestipulated time, the EMD will be liable for forfeiture and his acceptance of the <strong>OF</strong>Ashall be considered as withdrawn.SAIL-ISP Management will be entitled to recover from the Security Deposit allmoney due to SAIL-ISP concerning the sale and other statutory liabilities of the<strong>OF</strong>A. Delivery Order shall be issued to the SB only after submission of the SecurityDeposit and the full value of material(s) with due taxes, duties, other levis etc. as perterms of payment.17. SALES TAX(a) Sales Tax with surcharge and any other duties, taxes, levies etc. are payable extraas applicable over and above the Sale Value at the quoted price as ruling on the timeof delivery. Bills will be raised by Burnpur finance Department of SAIL-ISP, WestBengal. Depending on his location / address the SB who has to move the goods11
outside the State of West Bengal and wishes to avail of concessional rate of SalesTax, shall be required to submit declaration in statutory forms before issuingDelivery Order (D.O.) as per Sales Tax rules, whether state or central. OtherwiseSales Tax at full rate shall be charged.Sales within the state of West Bengal attracts Value Added Tax (VAT) and saleoutside similarly attract CST. Amount towards VAT / CST shall be collected as perprovision of VAT Act. & rule. Tax invoice in this regard will be issued by SAIL-ISP.(b) Income Tax: As per section 206 (C) of Income Tax Act the Tax collected atsource on the sale of items at the prescribed rate as ruling on the date of dispatchshall be payable by SB, if applicable with surcharge and Cess if any ruling at the timeof delivery.18. CONTRACT VALIDITYContract Validity period will be for 15 days as given in Annexure – II i.e. from thedate of issue of respective D.O.s. SAIL-ISP may extend the validity of the contract inwriting if there is any delay on part of SAIL-ISP.19. EXCISE DUTYExcise Duty as legally applicable and ruling at the time of delivery shall be payableextra. Excise Gate Passes for the items where ED is applicable shall be issued forsuch cases.20. DELIVERY: The AGM (Sales), Sales Department, SAIL-ISP, Burnpur or hisauthorised representative will co-ordinate & arrange to hand over/issue the Deliveryafter receipt of sale value along with the applicable taxes, duties & other levies etc.and all the requisite post bid documents. The D.O. will be issued only in the name ofthe ‘SB’ on whom the Letter of Acceptance / Letter of Intent (L.O.A / L.O.I) hasbeen released with validity as mentioned in Annexure -II from the date of receipt ofDelivery Order. On request if Delivery Order has to be handed over to arepresentative other than SB, then the SB has to make such request in his letter headin three copies in original authorizing and attesting the signature of the representativewho will be receiving the Delivery Order on SB’s behalf and submit those to AGM(Projects) who will endorse one copy of the same to AGM (Sales) after properverification of the signature of the SB with <strong>OF</strong>A document submitted by the SB.Again, SB may also has to authorize maximum three persons who will be dealing allmatters on SB’s behalf including lifting of materials in SB’s letter head in original infour (4) copies giving their names, attesting their signatures in front of AGM (MM)Mktg.and submit three (3) copies to AGM ( MM ) Mktg, Burnpur. Then OrderDepartment, Burnpur will authenticate the signatures of the persons authorised by theSBs for doing different jobs on behalf of them including lifting of materials andarrange to send the same to the EA. Delivery of the materials will be given by the EAor his authorised representative. Then, The SB shall report to the EA or hisauthorised representative. Loading shall be allowed on all days excepting Sundays /holidays during general shift hours. Prior permission in writing is to be obtained forplacement of trucks from EA or his authorised representative/s. The entry / exitwould be allowed through nominated routes/ gates only. The trucks/ trailers shouldply in the route indicated by EA / CISF or their authorised representative/s only. No12
picking & choosing will be allowed against any of the items of the lot by the ‘SB’who will has to collect the materials against the lot only.The ‘SB’ shall report to the EA or his authorised representative/s, Burnpur Works,before collection of materials. The EA will give thereafter the Loading programme.The SB or his authorized representative has to arrange trucks/trailer accordingly forloading on stipulated day and will report accordingly to the CISF along with copy ofD.O., loading programme & other relevant documents for the vehicles etc. forentering into the works for loading. Then as per instruction of EA/CISF or theirauthorized representative, the truck / trailer thereafter shall proceed to any Locationinside Burnpur Works for loading of materials under supervision of EA or hisauthorised representative/s and the representative of CISF.There will be weighment for the materials of the lot (i.e. GAR / 5 ) whose quantity ismentioned as MT in the estimated quantity column of Appendix-A and Annexure-II. The existing procedure (Annexure – III ) for road despatch will have to befollowed for materials of items which will be despatched on weighment.Cost of weighment shall be borne by SB (SB) as under and to be deposited in advancewith accounts Deptt. through CEA or his authorised representative:For single Axle Truck : Rs.35/- per vehicle weighment.For double Axle Truck : Rs.60/- per vehicle weighment.For Trailer : Rs.100/- per vehicle weighment.Delivery Challans will be issued by the EA or his authorised representative.Delivery Challans in five copies shall be issued by the EA or his authorizedrepresentative for despatch of the items of the Lot as per Appendix – A andAnnexure - III i.e – one copy each for a) Accounts Deptt.; b) Mktg. Deptt.; c) SB’sauthorized representative, d) CISF; e) File copy of EA and the challans will besigned by the Executive Agency or his authorized representative, CISF’srepresentative and the authorized representative of the SB who will receive thematerials. However, the standard Road despatch procedure will be followed for thedespatch of items of the Lot as per Appendix – A.The following stamping has to be done in each Challan under the signature of EA orhis authorized representative:Excise Duty - NilThe Trucks / trailers will be proceeding in the nominated route towards the nominated gatedas per instruction of the EA or his authorized representative escorted by CISF representative.At the gate proper papers are to be submitted and then only the trucks / trailers will beallowed to go out.Invoices will be issued from ISP’s Electronic Weigh Bridge.13
The Bills / invoices issued shall be final for all purposes and the other materials lyingin the stores/ different Sites, dump yards etc. are to be left as such and only auctionedmaterials shall be delivered against Delivery Order. In case of any wrongful lifting orremoval of any materials by the SB, SAIL-ISP shall be within its rights to suspendfurther delivery to the SB until full compensation for such wrong lifting or removalhas been paid and in this respect the decision of SAIL-ISP regarding the amount ofsuch compensation shall be final and binding.While SAIL-ISP has no obligation to make available Crane with driver for loading /dismantling / processing etc., the ‘SB’ may, however, submit in writing to the EA orhis authorised representative/s; if SAIL-ISP’s Crane with driver is required. If thecrane with driver can be spared by SAIL-ISP for the ‘SB’, the hire charges of theCrane with driver as may be decided by GM (Maint.), Burnpur shall be payable extrato the EA or his authorised representative by the ‘SB’ in advance based on the hirecharges indicated. The EA will arrange to collect such rates from GM (Mech.) andarrange to inform the SB or their authorised representative.SAIL-ISP shall not recognise any third party with whom the ‘SB’ may enter into acontract for supply of the <strong>OF</strong>A materials. The EA will maintain the existing DispatchProcedure, customs and practices etc. till exit of the materials from the nominatedgate.Athorised Representative of CISF is required to witness the dismantling and loadingof the materials under this contract and keep track of the movement of materials.Workmen employed by SB for more than two weeks must be cleared for security bythe local Police.21. WEIGHMENT:Material under the lot No. CO/ 1 will be dispatched on actual weighment basis. Theprocedure given in Annexure-III will be followed in this regard.22.TERMS <strong>OF</strong> PAYMENT (T.O.P):a) SB shall be required to deposit separately the lot wise full value of the materials andapplicable taxes, duties and other levies etc. within 7 ( Seven ) working days from thedate of receipt of L.O.A / L.O.I as per terms stipulated in the <strong>OF</strong>A document.Payment should be made by pay order/demand draft/banker’s cheque drawn in favourof “ SAIL-IISCO Steel Plant” on a schedule Bank (Co-operative banks are notaccepted) & payable at BURNPUR / ASANSOL. Minimum validity of DD/BC/POshall be approximately six month from the date of submission.b) In the event, payment towards value of materials is not received within the duedate, compensation at the rate of 0.1% per day for the lot value at the quoted priceshall be charged subject to a maximum of 7 ( Seven ) days, where after the offer14
shall stand cancelled and the security deposit shall stand forfeited. In case the duedates fall on a Sunday or holiday, the next working day shall be taken as the due date.23.GROUND RENT: If the ‘SB’ fails to lift the materials within the stipulated period asmentioned in the D.O., Ground Rent @ 0.1% per day of total value of the material at quotedprice up to a maximum of 30 days will be levied where after Security Deposit shall be liablefor forfeiture. If, however, the materials against D.O. cannot be lifted by the ‘SB’ either infull or in part due to any reason attributable to failure on the part of SAIL-ISP which has tobe certified by the EA, SAIL-ISP, Burnpur, W.B. or any other executives nominated by EA,SAIL-ISP, Burnpur, who may, at its sole discretion, extend the date of removal of thematerials for a further period without charging any ground rent. If the materials are not liftedbeyond the above extended period, D.O. will be cancelled and SAIL-ISP will not beresponsible for any loss or damage etc. and the materials so left over will be declared as‘Abandoned goods’ at the risk and cost of the bidder and the Security Deposit of the ‘SB’shall be liable for forfeiture. The materials so left over and declared, as “Abandoned goods”shall be dealt with as per Clause No.25 of the SAIL FA-1 (Annexure – II). The left overmaterial shall be shifted to Scrap / Salvage Dept. of SAIL-ISP, Burnpur for disposal as perCompany’s prevailing practices. The EA or his authorized representative shall arrange tosend those materials to Salvage Department with proper recording so that disposal action canbe taken by the Salvage Department.24. GENERAL CONDITIONS:24.1 A contract shall be deemed to have been concluded between ‘SB’ and SAIL-ISP uponacceptance of the bid by SAIL-ISP in writing and the terms and conditions herein shall bebinding on both the parties. SAIL-ISP reserves the right to accept/reject any /all <strong>OF</strong>A andis not bound to accept the highest rate.24.2 SAIL-ISP shall not be responsible for any damage / theft / pilferage of ‘SB’s machinery’s,equipment or any other things arranged by ‘SB’ inside the SAIL-ISP’s premises. Whilecarrying the materials to and from the Company nominated weigh bridge, ‘SB’ shallalways abide by the security rules of SAIL-ISP and shall withdraw all security passes fromtheir workers immediately prior to their retrenchment and deposit the passes in the officeof pass section of Security Department under intimation to the EA.24.3 The invoices issued shall be final for all purposes and calculations. The other materialslying in the stores are to be left as such and only <strong>OF</strong>A materials shall be delivered againstDelivery Orders. In case of any wrongful lifting or removal of any materials by the ‘SB”,SAIL-ISP shall be within its rights to suspend further delivery to the ‘SB” until fullcompensation for such wrong lifting or removal has been paid and in this respect thedecision of SAIL-ISP regarding the amount of such compensation shall be final andbinding.24.4 In case of non – fulfillment of the contract or non – compliance of any of <strong>OF</strong>A documentsterms and conditions, the company shall be entitled to recover or adjust all its losses fromthe ‘SB’s amount available with the Company including Security deposit. Further more, incase any damage is caused to any property / loss of life of any individual, in the course ofremoval / dismantling of materials, then the compensation for such loss, as ascertained bySAIL-ISP will be recovered from the purchaser out of his security or any other deposits.15
However, purchaser will ensure that all safety precautions are taken during dismantling /removal process as per terms of <strong>OF</strong>A Document.24.5 For the purpose of dismantling the structure and lifting the material, the SBs will engagetheir own labour and transport at their cost and risk from the area allotted to them withinthe prescribed time limit permitted by EA, SAIL-ISP or his authorised representativedepending upon the condition prevailing in the area. The SBs shall dismantle and lift thematerial from the area as may be earmarked by EA, SAIL-ISP or his authorisedrepresentative from time to time, which shall be final and binding on them. SBs shallobserve the rules and regulations and working hours as may be fixed by EA, SAIL-ISP orhis authorised representative. The SBs shall lift the materials only after fulfilling the termsof payment of the Online Auction and after obtaining the Delivery Order issued by SAIL-ISP. The SBs shall follow the procedure for taking the materials out of the premises ofSAIL-ISP as prevailing, within the time allowed for the purpose. SBs should note that nolifting of material will be allowed on weekly holidays and / or closed holidays observed bySAIL-ISP.24.6. ‘SB’ shall abide by all relevant statutory provisions including Labour Laws and Rules thatmay be in force from time to time in matters of engagement of workmen for the job andshall be responsible for payment of all due wages and statutory benefits in all eventualitiesto the labourers employed by him under the Employees Provident fund and Miscellaneousprovisions Act, payment of Bonus Act, payment of Gratuity Act, Workmen CompensationAct, Minimum Wages Act, Industrial Disputes Act, Fatal Accident Act and all otherapplicable statutes. The Company shall not in any way be liable for such payments.Deployment of number of workmen shall also be guided by the relevant statute.24.7 Gas cutting / welding / dismantling / processing etc. of the materials may be allowed tofacilitate loading of materials into the trucks / trailers etc. Cranes etc. required for loadingwill have to be brought by SBs at their cost. However, before doing so necessarypermission from EA, SAIL-ISP or his authorised representative has to be obtained by SBsand if felt necessary by CEA, SAIL-ISP or his authorised representative, the entire job orany part of it has to be done under the supervision of EA or his authorised representative.Not withstanding the provisions herein, if the SB is desirous of availing crane facility onchargeable basis from SAIL-ISP, a written application to that effect has to be submitted toEA or his authorised representative and if such cranes are available or the same can bespared, SBs shall deposit the requisite amount of rental charge to be fixed by EA, SAIL-ISP or his authorised representative in advance. Failure to provide the crane/s by CEA,SAIL-ISP or his authorised representative shall not be accepted as a ground for any delayor dispute relating to completion of the contract within the stipulated time.24.8 This online auction sale being on ‘AS IS WHERE IS’ & ‘NO COMPLAINT’ basis, noguarantee regarding material quality / chemical analysis and its usage is given by SAIL-ISP. The bidders may bear this in mind while quoting the rates.25. TERMINATION : SAIL-ISP reserves the absolute right to terminate / curtail the contractbased on the performance of the SB and at its sole discretion after giving a formal noticedepending on the nature of irregularities as decided by SAIL-ISP. The SAIL-ISP will haveabsolute right and discretion to decide upon the irregularities which will be binding andacceptable to the SB. In case of termination of contract, the Security Deposit shall be liable16
for forfeiture at sole discretion of the SAIL-ISP in the event of any default by the SBs incomplying with the terms herein.26. HANDING OVER THE SITE TO SAIL-ISPOn completion of site work, the SB shall dispose of the debris / arising, scrap andunwanted materials etc. generated out of his own work from the site as declared by the EAor his authorised representative to a place within the plant premises as allotted andassigned for this purpose by GM (Services), SAIL-ISP on the request of CEA, SAIL-ISPor his authorised representative. Such sites will be within 5 KM of the work site. The siteshall be handed over to the CEA, SAIL-ISP or his authorised representative in a tidy andworkman like manner.27. Executing Authority ( EA ) <strong>OF</strong> SAIL-ISPExecuting Authority (EA) shall be as indicated in Annexure- II or the Executive nominatedby them whose decision regarding day-to-day delivery program, placement and movementof trucks / vehicles. Loading, issuing of challans, co-ordination with different concernedagencies/ deptts. etc. shall be final and binding on SB. The EA shall co-ordinate withdifferent departments for successful execution till completion of contract. The decision ofthe EA shall be final and binding on SB for successful execution of the work as per terms& conditions of <strong>OF</strong>A.28. In case of any dispute with regard to specification, scope, quantity and any other terms andcondition of the <strong>OF</strong>A document, decision of the management shall be final and binding onboth sides.29. If the intending bidder/s agree to all the above terms and conditions of the <strong>OF</strong>A Document,they may quote their highest rate in the online forward auction.30. If there is any conflict between the clauses / conditions in Annexure – I and Annexure – II,the conditions in Annexure – I shall prevail.31. QUANTITY TOLERANCEIn the event, goods are found in excess of that specified in the Delivery Order but NOTMORE then 10 (TEN) % of the quantity specified in the Delivery Order, ‘SB’ will beallowed to deposit the balance value of the excess quantity within 7 (SEVEN) days fromthe last date of removal of materials as mentioned in the Delivery Order. However, theexcess quantity will be delivered only after requisite payment has been made by ‘SB’. Incase, the excess quantity is more than 10 (TEN) % of the quantity specified in the DeliveryOrder, ‘SB’ will be allowed to deposit the value of such excess quantity only afteramendment to the Letter of Intent / Letter of Acceptance/ Delivery Order to that effect isissued by SAIL-ISP at its sole discretion.32. PERFORMANCE: The defaulting customer (s) and the customer(s) (having commondirectors / Partners of defaulting customer(s)) for non-compliance of the terms of the salecontract shall be debarred from participating in any future tender /auction for Idle Assetsfor a period of one year from the date of expiry of the present contract. Even theforfeiture of EMD will amount to non-performance by the customer(s).17
ANNEXURE-II<strong>OF</strong>A NO. BSD / DISP / IA / <strong>OF</strong>A / 07 DATED 15-05-12MATERIAL LIST <strong>OF</strong> OLD, USED & REJECTED ITEMS.LOTNo.LOCATIONDESCRIPTIONMATERIAL<strong>OF</strong>PAYMENTWITHINLIFTINGPERIODEMDRs.EXECUTINGAGENCYCO / 1CO & CCDeptt.OLD, USED, REJ. &DISINVESTEDTELPHER CAR <strong>OF</strong> COB-77 days 15 DAYS 15000 DGM( CO & CC )ISPBURNPURTOTAL QUANTITY = 2 MTApprox.1). Actual availability of materials may not be complete as per the description and different componentsmay be missing from the above items. The actual condition, materials available, quantity and otheraspects etc. are to be inspected, assessed of the individual Lot by the bidders before bidding.The material will be delivered as Ferrous Scrap of Telpher Car of COB-7 ( Cutting in to piecesallowed ). It will be assumed that bidders have given their bid considering the above and all otheraspects after thoroughly inspecting and assessing etc.. The sale will be on lot basis as per quantitymentioned in quantity columnhere and as “ As where is" and "No complaint" basis. No complaint of any form will be entertainedafterwards in this regards.2). Number of days for lifting of the materials shall be reckoned from the date of issue of D.O.3.) Gas cutting/ dismantling/ processing allowed at ‘SB’s cost and arrangement.4.) The prices quoted above are exclusive of Excise Duty with Cess, Sales Tax with surcharge, TCSwith surcharge & Cess and other taxes, duties & levies etc. which shall be payable extra at the timeof delivery, as mentioned below-a) Excise Duty is not applicable for Lot No. CO / 1b) VAT @ 4% or CST @ 4% / CST or CST @ 2% against declaration in CST Form- Cwill be charged on Material value and Excise Duty ( including Cess on ED ).c) TCS @ 1% will be charged on the material value, ED including cess & VAT/ CST willbe charged..5.) Bidders shall through Online Forward Auction sale on internet site (www.metaljunction.com) bidthe comprehensive total price for individual lots Ex – respective sites of Burnpur as per Annexure –18
II (excluding Excise Duty with Cess, Sales Tax with surcharge, TCS with surcharge & Cess andother taxes, duties & levies etc. which shall be payable extra at the time of delivery), covering all theitems per Lot as per <strong>OF</strong>A Document. The above price takes care of the fact that it is compulsory forbidding all the items of the individual Lot of Annexure - II & Non bidding any item of theindividual Lot of Annexure - II6.) The above price takes care of the fact that the general conditions of all the materials are ‘Old, Usedand Rejected” and to be accepted on “As is where is” and “No complaint basis” and as per terms &conditions of the <strong>OF</strong>A Document.7.) The above rate takes care of all other points of complete <strong>OF</strong>A Document with annexure, appendix,corrigendum and addendum etc.19
APPENDIX-ATo be submitted in Co. Letterhead, within 3 days of conduction of Online ForwardAuctionToDy. General Manager ( MM ) MarketingSAIL- IISCO Steel Plant,BurnpurPRICE BREAK-UP SCHEDULE FOR PURCHASE <strong>OF</strong> SCRAP<strong>OF</strong> OLD, USED, REJECTEDAND DISINVESTED TELPHER CAR <strong>OF</strong> COB-7 <strong>OF</strong> SAIL- ISP BURNPUR AGAINST<strong>OF</strong>A NO: BSD / DISP / IA / <strong>OF</strong>A / 07 Dated 15-05-12.Lot No. LOCATION DESCRIPTION <strong>OF</strong> MATERIALS TOTALQUANTITYIN MT.PRICE INRS. / MT.EXCL. TAX& DUTIESCO / 1CO & CCDeptt.OLD, USED, REJ. & DISINVESTEDTELPHER CAR <strong>OF</strong> COB-72.000Quantity in MT for 2 MT 2.000( Approx. )Note:1). Actual availability of materials may not be complete as per the description and different componentsmay be missing from the above items. The actual condition, materials available, quantity and otheraspects etc. are to be inspected, assessed of the individual Lot by the bidders before bidding.The material will be delivered as Ferrous Scrap of Telpher Car of COB-7 ( Cutting in to pieces allowed). It will be assumed that bidders have given their bid considering the above and all other aspects afterthoroughly inspecting and assessing etc.. The sale will be on lot basis as per quantity mentioned inquantity column here and "on as is where is" and "No complaint" basis. No complaint of any form willbe entertained afterwards in this regards.2). Number of days for lifting of the materials shall be reckoned from the date of receipt of D.O. bySB.3.) Gas cutting/ dismantling/ processing allowed at ‘SB’s cost and arrangement.4.) The prices quoted above are exclusive of Excise Duty with Cess, Sales Tax with surcharge, TCSwith surcharge & Cess and other taxes, duties & levies etc. which shall be payable extra at the timeof delivery, as mentioned below-a) Excise Duty is not applicable for Lot No. CO / 120
) VAT @ 4% or CST @ 4% / CST or CST @ 2% against declaration in CST Form- C will becharged on Material value and Excise Duty ( including Cess on ED ).c) TCS @ 1% will be charged on the material value, ED including cess & VAT/ CST.7.) Bidders shall through Online Forward Auction sale on internet site (www.metaljunction.com) bidthe comprehensive total price for individual lots Ex – respective sites of Burnpur as per Annexure –II (excluding Excise Duty with Cess, Sales Tax with surcharge, TCS with surcharge & Cess andother taxes, duties & levies etc. which shall be payable extra at the time of delivery), covering all theitems per Lot as per <strong>OF</strong>A Document. The above price takes care of the fact that it is compulsory forbidding all the items of the individual Lot of Annexure - II & Non bidding any item of theindividual Lot of Annexure - II8.) The above price takes care of the fact that the general conditions of all the materials are ‘Old, Usedand Rejected” and to be accepted on “As is where is” and “No complaint basis” and as per terms &conditions of the <strong>OF</strong>A Document.7.) The above rate takes care of all other points of complete <strong>OF</strong>A Document with annexure, appendix,corrigendum and addendum etc.Signature of the Party: ___________________________________Name & Designation ___________________________________of the signatory.___________________________________Official Seal:21
ANNEXURE-BLETTER <strong>OF</strong> INTERESTTo: Dy. General Manager ( MM ) MarketingSAIL- IISCO Steel Plant,BurnpurDear Sir,THROUGH: M/s <strong>Metaljunction</strong> Services Pvt. Ltd.REF. : Online Forward Auction vide Auction Notice No DISP / IA / <strong>OF</strong>A / 07dated 15-05-12(1) I/We ____________________________________________________________areinterested in participating in the Online Forward Auction notified vide your noticeNo._________________________________________dated_____________.(2) I/We am/are hereby submitting the Lot wise EMD/s of Rs._________________________vide DD/Banker’s Cheque/ Pay OrderNos.________________________ dated ____________ drawn on_________________________(Bank) in favour of “SAIL-IISCO Steel Plant” payable atBurnpur / Asansol for Lot No.________________________________________respectively.(3) I / We agree to abide by all instructions contained in the above indicated Online forwardauction notice (Annexure – A), Letter of Interest (Annexure – B), “ SAIL-FA-1- Generalterms & conditions of sale from Plants / Units/ of SAIL for sale through Online Auction /Forward Auction (FA)” available on SAIL / Service provider’s website, Special Terms &Condition of Sale of Old, Used & Rejected Materials ( ANNEXURE- I ), Material List (ANNEXURE- II ) “General Rules & Regulations governing conduct of Online ForwardAuction” (Annexure – C), your Special Terms & Conditions (Annexure – I) and “Definitionof Key Terms” (Annexure – D) and all its Annexure, Appendix, corrigendum, addendumetc. of sale of materials.(4) I/We understand that my / our bid in the e-selling event would be construed as my / ouracceptance to the Online Forward Auction Notice (Annexure – A), Letter of Interest(Annexure – B), the SAIL FA-1 (General Terms & Conditions of sale from Plants / Units /of SAIL for sale through Online Auction / Forward Auction (FA)” available on SAIL /Service provider’s website, Special Terms & Condition of Sale of Old, Used & RejectedMaterials ( ANNEXURE- I ), Material List ( ANNEXURE- II ) “General Rules &Regulations governing conduct of Online Forward Auction” (Annexure – C), “SpecialTerms & Conditions” (Annexure – I), and “Definition of Key Terms” (Annexure – D), allAnnexure, Appendix, Corrigendum, Addendums, documents as given in Clause 17 ofAnnexure - I etc. I / We understand that if our bid is accepted by the service provider, andapproved by SAIL / SAIL-ISP, I / We are obliged to complete the transaction.(5) I/We agree that I / We have been provided training by Service Provider in order toparticipate in Online Forward Auctions.22
(6) I/We request Service Provider to allot user ID and pass word to me / us and activate the sameto participate in the above mentioned online forward auction.(7) I/We agree that I/we shall change the password on receipt by me/us and keep it confidential.I/We agree that Service Provider shall not be held responsible in any way for any losses thatmay be suffered by me/us as a result of disclosure of the password to any other person byme/us.(8) I/We understand that my/our inability to participate in an e-selling event due to disruption ofmy/our internet services, or due to band width problems with my / our local internet serviceproviders are beyond the control of the service provider.(9) In the event of any failure on our part to comply with all or any of the terms & conditionsregarding the online forward auction, I / We irrevocably agree for the forfeiture of ourearnest money deposit and security deposit (if applicable).(10) We are providing the following details to you:a) Name of the contact persons on your behalf :b) Our contact telephone No. :c) Our contact fax No. :d) Our contact e- mail particular :e) Bank Name :f) Branch Name :g) Branch telephone No. :h) 9 digit code no. of the branch :i) Account type :j) Other documents required by the plant / unit / , if any :Yours faithfullySignature of the Authorized Person(Name of the person signing)___________________________________________________________________Date:Place:For M/s. ___________________________( Company seal )Please delete portions not applicable.23
ANNEXURE- CGENERAL RULES AND REGULATION GOVERNING CONDUCT <strong>OF</strong> ONLINEAUCTIONS ON THE “SERVICE PROVIDER” PLATFORMINTRODUCTION :This Online Forward Auction is being conducted for The Indian Iron and Steel Co.Limited (hereinafter referred as the “Client’’) on the Service Provider Platform(hereinafter referred as “Service Provider” ).“The General Rules and Regulations governing conduct of Online Forward Auctions”provided herein govern the conduct of Online Forward auctions arranged by the Serviceprovider on its Auction Platform. These rules cover the roles and responsibilities of theparties in the online Forward Auctions on the Auction Platform. Acceptance in-toto to“SAIL FA- (General Terms & Conditions of sale from Plalnts / Units / of SAIL for salethrough Online Forward Auction / Forward Auction (FA)”, “ General Rules andRegulations governing conduct of Online Forward Auction” and Special Terms &Conditions of Sale of Materials of the The Indian Iron and Steel Co. Limited is a prerequisitefor securing participation in the online auctions.The key terms pertaining to the Online Auctions are provided in the “Annexure-D”.Prospective bidders are advised to go through the same.Role of the “Service Provider”I. The Service Provider is the agency primarily providing the service of the Forwardauction to the “client”.II. Collection of EMD for SAIL Plant / Unit / other than CMOOne – time EMDOn acceptance of bid rate by the competent authority the EMD will be forwarded to thePlant / Unit / .The Service Provider will retain the EMD of all bidders and will refund the EMD of allunSBs whose bid rates have not been approved by the competent authority within 7(Seven ) working days of the conduct of auction.The Service Provider will cheque the validity of EMD with respect to the expiry date ofDemand Draft / Pay Order / Banker’s Cheque.Permanent EMDThe Service Provider shall update the list of permanent bidders at their end and shallforward the EMD to the respective Plant / Unit / .The permanent EMD shall be refunded to the bidder by the Plant / Unit / only afterclearance from the service provider.24
II. Defining of the bidding rules for each auction in consultation with the client.III. Educating bidders about the auction mechanism and bidding rule.IV. Input of the auction items and defining of the bidding rules in the auction engine.V. Providing access to the approved bidders to participate in the Auction.VII. Summarising the Auction proceedings and communicate the outcome to the Client.The responsibility for fulfillment of the contract rests between the bidders and the clientand the responsibility of the “Service Provider” shall be restricted to the extent of theservices provided by them.ROLE <strong>OF</strong> BIDDERThe role of the bidder is outlined below:The bidder would participate in the auction with the aim of bidding to secure theauctioned item in the auction.The bidder would be provided access to the Auction through a “User ID” protected by a“Password”. The bidder needs to ensure that the “User ID” and “Password” is notrevealed to unauthorized persons. Bidders are also requested to change the passwordallocated to them by the “Service Provider” to keep their confidentiality. However itwould be bidder’s sole responsibility to ensure the security and privacy of the same andhe / they would not hold the “Client” / “Service Provider” responsible in any mannerwhatsoever for any misuse of these user IDs and / or Password. Access to the auctionmechanism shall be provided to all the approved bidders subsequent to obtaining theirwritten consent to the SAIl-FA-1”(General Terms & Conditions of sale from Plants /Units / of SAIL for sale through Online Auction / Forward Auction (FA)), GeneralRules & Regulations governing conduct of Online Forward Auctions, Letter of Interestand Special terms & Conditions of sale, Invitation to Online Forward Auction, all itsAnnexure, Appendix, corrigendum, addendum etc., if any. Payment of EarnestMoney Deposit (EMD) as decided by the client minimum 1 working day before the startof the Forward Auction will be one of the necessary conditions for participating in theauction.Bidders hereby confirm that they shall commit to lift the product (being bid for) at theprice entered by them in the auction engine AND at the terms and conditions specifiedherein by the Client. All Prices entered shall be legally binding on the bidders. Biddersare strongly advised to exercise due diligence while placing bids. Failure to honour thebids placed during online bid shall render the bidders liable for any penal action asdeemed fit by “Client” / “Service Provider”.In the event of winning an allotment in the auction mechanism, the bidder shall committo fulfill outlined obligations under the contract.The bidders shall bid on the terms specified by the client & place their bids in the auctionengine in the manner specified by “Service Provider”. The bidders shall not stipulate anyconditions on his / their own unless the terms of the client (the client’s terms &conditions) expressly permit such conditions being stipulated by the bidder. Bids enteredwith conditions attached shall be considered Conditional bids & “service provider”reserves the right of rejecting these bids even without intimating the client.25
BIDDING RULESThe Bidding Rules refer to the information and terms defined specifically for a particularauction. The purpose of the Bidding rules is to provide approved bidders with theinformation and terms specific to the auction in which they are bidding. This wouldinclude:• Definition of the unit bidding.• Start Time and duration of the auction.• Any extension of the duration of the auction in the event of bids being receivedtowards the end of the pre-specified duration.• Start Bid Price.• Specified Unit for Bidding.• Price Increments and any reduction in the price increment in the auction in the event ofinactivity.• Other attributes (informational / non-negotiable in nature).While it shall be the endeavour of “Service Provider” to specify these rules at the earliestfor each online bid, the “ Service Provider” shall have the right todelay the announcement of these bidding rules or modify rules specified earlier at thetime of the online Bid. These details would be available to the bidders on the AuctionEngine at the time of bidding.Participation in the auction process presumes complete awareness and understanding ofthe bidding rules.CONDUCT <strong>OF</strong> THE AUCTION:Only those bidders who have been approved by the client and / or have handed overstamped and mutually signed “SAIL-FA-1(General terms & Conditions of sale fromPlants / Units / of SAIL for sale through Online Auction / Forward Auction (FA))”,“General Rules & Regulations governing conduct of Online Forward Auction”, Letterof Interest, Special Terms & Conditions of Sale, Invitation to Online ForwardAuction, all its Annexure, Appendix, corrigendum, addendum etc., if any and thenecessary EMD amount to the Service Provider in case of Plant / Unit / other than CMOat least one day prior to start of the online Auction will be given User – ID and passwordto enable them to view and participate in Online Auction.However a time of 5 working days in case of regular items and 8 working days in case ofIdle Assets and non-regulat items shall be provided for in between the date of the OnlineAuction Notice and the date of conducting the Online Forward Auction.The Auction shall be conducted on pre-specified date. The Key Terms pertaining to theconduct of Auction such as “ START TIME”, “DURATION”, “END TIME” AND“AUTO EXTENSION FACILITY” shall be specified separately for each Auction.Service provider reserves the right to cancel or reschedule the auction, with the approvalof the Competent Authority of the Client of the respective Plant / Unit / on any of thefollowing reasons:26
I. The number of confirmed bidders is deemed insufficient to conduct the auction.II. Some of the confirmed bidders are unable to access the module due to infrastructureproblems such as sustained power failure or telecommunication breakdown.III. There are no bids accepted which are equal to or below any Start Bid Price.IV. Any other reason which in the opinion of Service Provider / Client requires suchaction to be initiated.The duration of auction may also vary from the pre-specified period of time either onaccount of termination of the auction by the Service Providera) on the advice of the Client orb) In case of situations where it is felt that continuance of the auction proceedings isprejudicial to the smooth conduct and / or the integrity of the auction process.ORDue to Auto Extension during the Auction, duration may increase from specified period.In the event of any problems being faced in the smooth conduct of the auction, theService Provider with the approval of the Competent Authority of the respective Plant /Unit / shall have the right to undertake one or more of the following steps:• Cancellation/ premature termination of the auction with / without a subsequent rerun ofthe auction on a mutually decided date.• Cancellation of a bid.• Lock / deactivate a bidder’s account (suspension of operations in the account), etc.In case of failure of net connection, the bidder will give his / their best price to theService Provider. The Service Provider will bid on behalf of the bidder with theminimum increment until the bid price reaches the best price offered by the bidder, byproxy bidding mechanism.The best price communicated by the bidder will have to be authenticated by writtenconfirmation or fax to the Service Provider and will be kept confidential between theService Provider and the bidder. However, the bids received through Online AuctionPlatform shall only be acceptable. Bidder will be bound by the price offered by him.Liability Of the Service ProviderThe Service Provider shall not be liable to the client / bidders in the auction or any otherperson(s) for:• Any breach of contract by any of the parties in the fulfillment of the underlyingcontract.• Any delays in initiating the online auction or postponement / cancellation of the onlineauction proceedings due to any problem with the hardware / software / infrastructurefacilities or any other shortcomings.While, reasonable care and diligence will be taken by “Service Provider” in discharge ofits responsibilities such as design of the online bid, communication of bid details andrules, guidance to client / bidders in accessing the Auction Engine and placing bids, etc.the bidders shall specifically indemnify the Service Provider from all liabilities for anyshortcomings on these aspects. It is clearly understood that these activities are27
undertaken by “Service Provider” to assist the bidders in participation but the ultimateresponsibility on all these counts lies totally with the bidders.Right Of The Client:The Client reserves the right to partially or totally accept or reject any / all bids placed inthe Online Auction without assigning any reason whatsoever. The decision of the clientwould be final and binding on the bidder in any such case.Confidentiality Clause:The Service Provider undertakes to handle any sensitive information provided by theclient or confirmed bidders for the auctions with utmost trust and confidentiality.JurisdictionAny disputes relating to the Online Forward Auction module shall be subject to the solejurisdiction of Court of Law having jurisdiction over the Plant / Unit / from where thematerial is made available / sold.Signed in acceptance of the above terms and conditionsDate:Place:Name:Designation of signatory:Contact No at the time of auction:28
Page (1 of 2)ANNEXURE- DDEFINITION <strong>OF</strong> KEY TERMSAuction.Auction refers to a forum where the participants (Bidders) bid against items available forauction.Online Auctions.Online auctions refer to those auctions conducted through the Internet with the bidders(from one or more locations) simultaneously for bidding, to be selected for beingawarded the item (s) of an auction. In other words, the venue for the auction is on anInternet website / platform. The Service Provider's website would be the venue for theonline auctions.Award at the Auction.In a single winner format, only one bidder (normally the bidder who quotes the highestprice) is awarded the item being auctioned.Client.Client is the individual / business entity who has contracted “Service Provider” toconduct such auction. In case of an auction, the purpose would be the genuine intent tosell the selected items / Lot(s) to the bidders desiring to buy these items / Lot(s)from theClient.Bidder.Bidder is the individual / business entity participating in the auction, intending to buy theitem(s) / Lot(s) from the Client. To become a Bidder in the auction, a business entity hasto secure client’s approval for participation.Auction Engine.An Auction Engine refers to the software that encapsulates the entire auctionenvironment, processing logic and information flows. The Service Provider is the soleowner of the auction engine and retains exclusive right over the utilisation of the same.Timings of the Online Bid.All the timings of the Online Bid shall be based on the time indicated by the Serverhosting the Auction Engine. It shall be the endeavor of the Service Provider to ensure thatthe Server Time reflects as closely as possible the Indian Standard Time (IST) i.e. GMT+ 0530 hrs. However, in the event of any deviations between the Server Time and theIndian Standard Time, the functioning of the Auction Engine (launch, operation, andclosure) would be guided by the Server Time. Bidders are advised to refresh both thewindows of the Auction Module and check the exact Server Time (displayed in both thewindows).Preview Time.Preview Time refers to the period of time that is provided prior to the commencement ofbidding. This is to facilitate participants to view the auction details such as item / Lotspecifications, bidding details and bidding rules. The purpose is also to familiarizeparticipants with the functionality and screens of the auction mechanism. It is notmandatory for Service Provider to provide Preview Time.29
Page (2 of 2)Start Time. Start time refers to the time of commencement of the conduct of the onlineauction. It signals the commencement of the Price Discovery process through competitivebidding.Duration of the Auction.It refers to the length of time which the price discovery process is allowed to continue byaccepting bids from competing bidders. The duration of the auction would normally befor a pre-specified period of time. However, the bidding rules may state the conditionswhen the pre-specified duration may be curtailed / extended. The conditions include:• Curtailment of auction duration in the event of no bids for a specified period of time(Inactivity Time).• Automatic extension in the event of bids being entered towards the end of thescheduled duration to facilitate the other bidders to view and react to the bid.Auto Extension of the Auction Timings.In the event of bids in the last few minutes of the scheduled bid time, the Bid Timings areautomatically extended for a specified period from each such bid. Such Auto Extensionshall continue until no bids are placed for the specified period (Engine remains inactivefor the specified period). The Inactivity Time for Auto Extension purpose is normally Xminutes. Service Provider however retains the right to change the same. The InactivityTime, applicable for the particular Online Bid shall be visible to the bidders under theBidding Rules module of the engine.End of the Auction.End of the Auction refers to the termination of the auction proceedings signaling an endto the price discovery process.Auction Report.Service Provider would provide an Auction Report to the Client containing a summary ofthe auction proceedings and outcome. The Auction Report would constitute the officialcommunication from the Service Provider to the client about the outcome of the Auction.30
31Annexure- IIIPROCEDURE FOR DESPATCH <strong>OF</strong> MATERIALS BY ROAD WHICHWILL BE DELIVERED ON WEIGHMENT1.0 The customer will authorise maximum 3 persons to deal with SAIL-ISP dulyattesting their signature. DO issuing authority at SAIL-ISP will also authenticatethe signatures and send required documents to concerned plant departments. Oneof such authorised persons will nominate the transporter / lifter and will attest thesignature. Based on such authorisation, signature will be taken on the Original DOby executing department and delivery will be allowed.Responsibility : Sales Deptt.2.0 Authorised lifter will report to vehicle gate along with copy of DO, 3 copies ofauthorisation letter and Vehicles(s) for loading. CISF personnel will check theDO, authorisation letters and vehicles. Vehicles should be empty and registrationmark painted on the body of the vehicle. CISF will make necessary entries in theirregister and issue one day gate pass (entry Pass) mentioning Vehicle No. & DONo. The lifter will put his signature on the authorisation letters. These will bestamped and signed by CISF and one copy will be given to the lifter. CISF willalso take signature of the lifter in their register and put date and time of entry.Responsibility : CISF at Vehicle Gate.3.0 Vehicles will then report to 60/45T W/B alongwith loading programme issued bythe loading deptts for tare weighment. Weighbridge Incharge will check the DO,authorisation letter of the lifter and the balance material due to the party. CISF atW/B will check that the vehicle is empty. Weigh Bridge personnel will take tareweight of the vehicle, make necessary entries in the computer and write the tareweight & vehicle, make necessary entries in the computer and write the tareweight & vehicle no. on the back of the DO with his signature, name and datewith stamp. A pink card with serial no. will be issued to the lifter nd recorded inthe register.Responsibility : 60/45T Weigh Bridge Incharge4.0 The Vehicle will then report to Loading Deptt. along with Pink Card, vehicleentry pass, DO and authorisation letter.Manager or his authorised representativewill check the documents and make necessary entiries regarding DO No.. vehiclesNo., name of the lifter / representative in party wise register and prepare loadingclearance certificate in duplicate incorporating vehicle No., DO No., party’sname, location from where materials are to be loaded, quantity to be loaded andloading supervisors name, One copy of this loading certificate will be handedover to the concerned lifter and the rest documents are to be ratined by theLoading Deptt. Office. Pink Card serial No. would also be incorporated in theloading cerfitifate.Responsibility : Manager-Loading Deptt.
5.0 After completion of loading with adjustment if any, which shall be done inpresence of loading supervisor and CISF personnel on duty, the respective loadingsupervisor and CISF personnel on duty will sign on the final loading certificate /Shipping Advice to certify that the vehicles have been loaded with only specifiedmaterials as per DO. Signature should be accompanied by full name of thepersonnel.Responsibility : Loading Supervisor / CISF on duty at Loading Deptt.6.0 The lifter will take the loading certificate back to loading Deptt. Office whereForeman/Asst. Foreman, will make necessary entries in Register indicating timeof exit of the vehicle from Loading Deptt. The loading advice will be prepared intriplicate by the Foreman / Asstt. Foreman and put his signature on all threecopies. The loading advice / Shipping Advice / Challan will be put up with alldocuments i.e. copy of DO, vehicle entry pass, Pink Card, authorisation letter (forlifter) and the register to Manager lf Loading Deptt. or his authorisedrepresentative who will check and finally sign on the loading advice / ShippingAdvice / Challan and hand over the documents to the lifter and allow the truck togo to 60/45T W/B for gross weighment.Responsibility : Manager, Loading Deptt.7.0 The vehicle will move to 60/45T W/B in approved route only. In no case, thevehicle will be allowed to go out of works by CISF. Approved route will beintimated at the entry gate.Responsibility : CISF on duty.8.0 The lifter will bring the following documents to 60/45T W/B for gross weighment:i) Copy of DO v) Loading Advice / Shipping Advice /ii) Letter of authorisation Challaniii) Vehicle Entry Pass vi) Pink Card.iv) Loading CertificateThe 60/45T W/B incharge will check all the documents as above and the W/Bpersonnel will take gross weighment.9.0 In case of any materials to be adjusted in the form of off-loading from or furtherloading into the vehicle an adjustment form, in duplicate, will be given to thelifter mentioning :i) Vehicle No. iii) Gross weighment (Before adjustment)ii) DO No. iv) Quantity to be off-loaded/further loadedForm will be signed by 60/45T W/B Incharge or his authorised representative.32
Adjustment will be allowed for once only for a particular DO i.e. in the last trip(The above will be tried to be followed and if any it is not possible for somereasons this clause may be deleted)Responsibility : 60/45T W/B / Incharge.10.0 The lifter will take the loaded vehicle alongwith the adjustment form to theLoading Deptt. After due adjustment, the Loading Supervisor and Manager or hisauthorised representative with sign on both copies of the adjustment form. Onecopy will be retained by the Loading Deptt. and the other copy will be given tothe Lifter for submitting at 60/45T W/B. Such vehicle should have Pink Card withthe driver.Responsibility : Manager Loading Deptt.11.0 Final gross weighment will be taken and necessary entries will be made in thecomputer. The combined Despatch Advice and Challan and Bill will be printed inno. of copies as per necessity. The original copy is for buyer and will be sent toFinance. Duplicate copy is for transporter and one copy to be used for submissionat the time of exit from works at the gate. The following documents are to beretained by 60/45T W/B for their record :i) Loading Certificate iii) Adjustment form, ifanyii) Loading advice / Shipping advice / Challan iv) Pink Card.60/45T W/B Incharge will issue one Green Card with same Sl. No. of Pink Cardto the party/ lifter. A summary sheet indicating the net weighment of each vehiclewill be sent to loading Deptt. by next day morning to enable Manager, LoadingDeptt. to cross check for any discrepancy.Responsibility : 60/45T W/B Incharge.12.0 The lifter with the bill, green card and entry pass will only take approved routefrom 60/45T W/B to vehicle gate. Vehicles with green card will not be allowed togo back to loading point or any other place inside the plant. Approved route willbe intimated.12.1 Vehicles with green pass will move in group from 60/45T weigh bridge to vehiclegate with CISF personnel.(The above will be tried to be followed and if any it is not possible for somereasons this clause may be deleted ).Responsibility : CISF for Sample Check.13.0 The lifter will produce the combined despatch advice and challan and bill anddeposit it along with the green card and Entry Pass to CISF personnel at thegate. CISF will check the documents and retain one copy of combined despatch33
advice and challan and bill as gate pass, Entry Pass and Green Card and allow thevehicle to go out.Responsibility : CISF Incharge at Vehicle Gate..14.0 On sample basis, a loaded vehicle for going out will be brought back to 60/45TW/B for checking the weight of materials / specifications. relevant papers etc.This will be organised by the Vigilance Department through selected group ofexecutives nominated by E.D. (Works) along with representative of CISF.Responsibility : Vigilance Department.15.0 Green Cards with serial mark retained by CISF at Vehicle Gate will be sent to60/45T W/B on the same day evening for reissue.Responsibility : CISF at Vehicle Gate.16.0 In case of unavoidable circumstances if any empty vehicle of the lifter enteredthrough all formalities has to be returned empty, an authorised executive of theloading deptt. and CISF personnel at the Vehicle gate will jointly inspect over andabove re-weighment of vehicle at 60/45T W/B and certify that the vehicle isgoing out as empty. Circumstances & reasons will be recorded and signed.Responsibility : Loading Deptt. & CISF.17.0 No empty vehicle will be allowed to stay inside the plant overnight. In case ofbreak down, the vehicle partly loaded may be allowed to stay inside the plant asper theexisting procedure.Responsibility : Loading Deptt. & PPC.18.0 Materials despatched on volumetric basis with proper approval will not comeunder the purview of this. For Bu-products, Coke fractions, Granulated Slagweighed through other weigh bridges, existing practice will be followed.19.0 In case of changes in quantity, size, validity period etc. due to price revisions orother reasons in the DO, the same will be communicated to Loading Deptt. and60/45T W/B by Order Deptt. mentioning the balance quantity to be delivered.However, Loading Department shall also communicate the outstanding orderposition to order Department from time to time. It should also be properlyrecorded in original (negotiable) of DO with signature & seal.Responsibility : Order Deptt.34
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