Report of the Semester Conversion Task Force - California State ...

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Semester Conversion Task Force ReportConverting University OperationsThis section recommends steps to convert the University’s functional operations.Overall coordinationWe want to ensure that all aspects of the conversion process are both well-coordinated andtransparently conducted.Recommendations:OPER-1OPER-2OPER-3OPER-4OPER-5OPER-6OPER-7OPER-8The Senate create an ad hoc Conversion Coordination Committee (CCC). Werecommend that membership include at a minimum: the Senate Chair; onerepresentative each from University EPC, the GE Subcommittee, the UndergraduateStudies Committee, and the Graduate Studies Committee; one elected facultyrepresentative from each College; one representative each from the Provost’s Office,Administration and Finance, ITS, Student Affairs, the Academic Advisement Center,and University Communications; and one University Staff representative.Faculty members be given 2 units of release time per quarter for CCC duties.CCC be responsible for the overall planning and coordination of conversion activitiesand that CCC have overall oversight and authority over conversion-relatedassignments and resources.CCC provide visibility into conversion progress and activities and that it ensure that allconversion activities are fully transparent.• CCC members report to CCC on a regular basis on the progress made in theareas they represent.• CCC adjust the conversion schedule as necessary as conversion proceedsand that CCC maintain on a University webpage an up-to-date conversionschedule—including planned milestones—for the remaining conversion activities.• CCC regularly report to the Senate on conversion progress.CCC provide a means—such as a web page—for members of the Universitycommunity to express concerns about conversion activities.CCC have the authority to resolve conversion-related issues that cannot be resolvedelsewhere.CCC be bound by Senate resolutions regarding conversion.The establishment of a Semester Conversion Office (SCO) to serve as a centralizedresource for information about semester conversion, including monthly processupdates via University-wide email and a dedicated conversion webpage (See SUPP-8). The SCO be run on a day-to-day basis by an administrator and staff dedicated tothe semester conversion process. We recommend that the SCO administrator be amember of the CCC.23
Semester Conversion Task Force ReportConsolidated timelineFaculty rated as a “medium high” priority the opportunity to express their views about conversion beforea decision is made. Only fundamental academic concerns were ranked higher. In consideration of thatprioritization we make the following recommendation.OPER-9We recommend that the faculty as a whole be given an opportunity through a campuswidevote to express their opinion about whether to proceed with semester conversionbefore a decision to proceed is made.Table 6 contains an overview of a recommended transition timeline. A detailed version is available onSharePoint: https://atlantis.calstatela.edu:40365/Shared Documents/.Table 6. Overview of transition timeline24
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