Report of the Semester Conversion Task Force - California State ...

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Semester Conversion Task Force ReportCurriculum conversionTo minimize errors in proposal/revision preparation and to facilitate proposal preparation and review, werecommend the acquisition or development of supporting software.Recommendations:OPER-10The acquisition or development of software to support online curriculum proposaland review. Integral aspects of that software are “intelligent forms” and a centralwebsite with search, browse, and comment capabilities.Because there will be many curriculum proposals during conversion it is important that faculty betrained in proposal preparation.OPER-11OPER-12OPER-13OPER-14Obligatory training in writing course proposals and revisions for all faculty who willbe engaged in preparing them. The training will be delivered either on-line or throughin-person sessions.To maximize transparency and to accelerate review, proposals should be posted ona web page that is easily accessible by faculty and administration. The page will allowcomments and concerns to be posted. Concerns will be discussed with responsiblecollege curriculum review units (Associate Deans, staff, College EPC/IPC) for resolution.Only Department Chairs, Associate Deans, and College EPC be authorized to postformal objections.To accelerate the review process, if no unresolved objections remain after a specifiedtime, proposals be considered approved by default.Appendix D of the report of the Curriculum and Pedagogy Committee contains an initial outline ofrequirements for a curriculum development and review system.OPER-15A two year curriculum conversion period including substantial funding of facultyrelease time units (URT) for faculty training, curriculum conversion and college review.(a) During the first year departments will convert their curricula to semester courses.(b) During the second year an expanded College EPC (to include one faculty memberper department and the library, Associate Dean or designee, and sufficientadministrative support) will review submitted curricula. Proposals that affect twoor more colleges should be reviewed by the affected colleges and the Deans forUndergraduate and Graduate Studies or designees.The second year is also reserved for resolving conflicts between departmentsand programs within and across colleges. University EPC will be responsible forresolving conflicts not resolved at the college level.Senate Principle 2 requires that Conversion will not increase time to graduation for students whotransition from quarters to semesters.25
Semester Conversion Task Force ReportOPER-16If necessary to satisfy Senate Principle 2 programs drop requirements and/orprerequisites and provide flexible course replacements for students who aretransitioning from quarters to semesters.Information technologyThe following IT systems have been identified as requiring modification to convert from quarters tosemesters: GET, StarRez (Housing), Blackboard (WebCT) or the equivalent Learning ManagementSystem, Contributor Relations, Ad Astra (classroom scheduling), Institutional Research, EDI Transcripts,Catalog Software, Printed Class Schedule, UAS, Portal, www.calstatela.edu, Financials, IdentityManagement System.In addition, several new systems may be required to support the conversion process: a consultationand approval system for course proposals and revisions; a web content management system forcommunications; and an advisement system for continuing students.Recommendations.OPER-17OPER-18OPER-19OPER-20OPER-21OPER-22IT conversion plans be approved by the Curriculum Conversion Committee (CCC)before they are implemented.The hiring or reassignment of a director-level IT professional with high levelresponsibilities devoted exclusively to quarter-to-semester conversion includingresponsibility to oversee systems modification, data conversion and end-user training.Agility in all aspect of the conversion plan related to information technology so thatnew technologies can be utilized.The utilization of current knowledgeable CSULA IT professionals for data conversionin order to ensure maximum quality control.Hiring sufficient IT staff to back-fill reassignments to conversion tasks.The scheduling of at least 2 calendar years for system modification and developmentand 1 additional calendar year for testing, integration, and end-user training.The impact of IT conversion is not limited to the CSULA campus. Chancellor’s Office personnel from theheadquarters of the Common Management System —sometimes known as CMS Central—will be activeparticipants. We are not currently prepared to make recommendations about this aspect of conversion.Infrastructure (student services)A primary goal of this conversion plan is a seamless transition to the semester system, providingessential services to students and other stakeholders in a timely, effective manner. Recommendations:10See http://cms.calstate.edu/.26
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