Guidelines for Implementation of Integrated Water Management ...

Guidelines1.1d Template for IWMD Monthly ReportThis guideline presents a sample Table of Contents for the IWMD Monthly Report, whichnormally should not exceed 10 pages in length.This report should be prepared and delivered to the Irrigation General Director, with a copy tothe Project Regional Advisor, a week before each monthly meeting. It should include the followingsections:• Table of Contents.• Brief Introduction about the District (maximum 1 page text plus maps or schematics)• Chapter 1. Maintenance (maximum 1½ pages)• Status of canal maintenance requests, contracts, and budgets• Status of drainage maintenance requests, contracts, and budgets• Issues, other items• Chapter 2. Planning and Monitoring (maximum 1½ pages)• Preparation/submission of maintenance budget• Complaints and violations (numbers and resolution over time)• Training activities (where, when, and staff involved)• Other planning and monitoring activities• Chapter 3. Water Distribution (maximum 2 pages)• Water monitoring activities (flow monitoring, water quality monitoring, and inventory ofwells)• Water volume requested, promised/allocated, and actually delivered• Allocation among BCs and rotations• Coordination with MALR administration• Chapter 4. Activities with BCWUAs and Stakeholders (maximum 2 pages)• Progress in BCWUA establishment or activation• Meetings held with BCWUAs• Other meetings with local authorities and other stakeholders (date and location,purpose, participants, and results)• Chapter 5. Administration and Finances (maximum 1 page)• Administrative and financial activities and issues (personnel affairs, bookkeeping andarchives, legal and financial affairs (budgets, salaries), transportation, and logistics• Chapter 6. Others (maximum 1 page)• Other noteworthy activities or issues, visits, and accidents• Success stories.It is recommended that tables be used as much as possible. Tables 1.1d.1 to 1.1d.7 below areexamples of tables that should be part of the report. Other tables describing the process of a specificactivity/project may also be requested.16 LIFE–IWRMInternational Resources GroupJanuary 2008