Guidelines for Implementation of Integrated Water Management ...

Guideline 2.8b BCWUA Activation: Template for Internal Regulationsb. Reading—and amending, if necessary—the agendac. Reading and approving the minutes of last meetingd. Discussion of agenda issues/decisionse. Closing the meeting.For joint RA meetings convened by the BCWUA Board, the Board Secretary recordsthe minutes, which are signed by both the Secretary and the Chairperson of theBoard. These minutes are to be discussed in the following Board meeting andapproved at the next representative assembly meeting. A copy of the minutes is sentto the drainage and irrigation engineers as a preparation step before sending them tothe MWRI Undersecretary of State for approval. For RA meetings where the Board isnot present, the assembly will arrange for one member in attendance to record theminutes and send a copy to the Board.Article (22) The Representative Assembly meets at least twice a year in addition to unanticipatedmeetings. The annual meeting is concerned with reviewing and approving the BCWUABoard’s annual report, annual plan, annual budget, and financial reports, as well asdiscussing penalties and reviewing activities proposed to be undertaken by the baseunits.Article (23) For the legal standing of the decisions taken in the annual meeting, the attendanceshould be at least ………percent of the total members of the representative assemblyand if that quorum is not achieved, the meeting should be delayed 1 hour to allow forlate arrivals. If a quorum is not achieved after the 1-hour delay, the meeting should berescheduled.Duties of the Representative AssemblyArticle (24) The duties of the Representative Assembly are as follows:a. Electing the Chairperson and the BCWUA Board Membersb. Collecting the problems concerning the irrigation and drainage network withintheir base unit and helping in developing and agreeing on the associations plan tosolve and/or mitigate such problems.c. Agreeing on the internal regulations of the association and amendments to thoseregulationsd. Overseeing the financial matters of the association, including collecting fees,revising financial reports, and agreeing on the final account statemente. Following up the activities of the Board and asking for the withdrawal of memberswho do not fulfill their dutiesf. Creating good channels of communication between the Board and the membersof the BUCWA to ensure information about problems and decisions aredisseminated, ensuring the satisfactory execution of decisions made by the Board,supporting commitment to the legislation governing irrigation and drainage, andprotecting the canals from pollutiong. Resolving disputes and problems among water usersh. Submitting suggestions that would enhance the administration of the irrigation anddrainage system and develop the association's financial resources.LIFE–IWRM 85International Resources GroupJanuary 2008