Employee and Position Status Report - Washington State ...

Title: Employee and Position Status ReportEmployee and Position Status ReportTransaction Code:ZHR_RPTPA231PurposeUse this procedure to provide a comparison/match of employee information andposition information.TriggerPerform this procedure when you need to display position and employee detail and/ordetail for Underfills, Overfills, Invalid Position Lists, Invalid Job Lists, Multifills andEmployees with Part Time Indicator, Employees with Workforce Indicator, Employeeswith Disability Indicator, and Employees with Job to Person Relationships.Prerequisites None.End UserRolesIn order to perform this transaction you must be assigned the following role:Organizational Management Processor, Organizational Management Inquirer,Personnel Administration Processor, Personnel Administration Inquirer, PersonnelAdministration SupervisorChangeHistory7/25/2011 CreatedChange DescriptionTransactionCodeZHR_RPTPA231Helpful HintsThis report contains a main report and drill-down to the cost distribution level ofinformation.If an employee has an “Invalid Position” they will also be reported as an “Overfill”.1 of 9

Title: Employee and Position Status ReportProcedure1. Start the transaction using the above menu path or transaction code ZHR_RPTPA2312 of 9

Title: Employee and Position Status Report2. Under complete the following field:R=Required Entry O=Optional Entry C=Conditional EntryField Name R/O/C DescriptionKey Date (Asof-Date)R This is the date on which a search for information is beingperformed. The key date can be one day or a period.PersonnelNumberCExample: 7/26/2011The employee‟s unique identifying number.Example: 40000006Business Area C A specific agency in the State of Washington. This isassociated with each Employer Identification Number(EIN).Click the(Matchcode) to open the selection list.PersonnelAreaPersonnel SubAreaOrganizationalUnitEmployeegroupEmployeesubgroupCCCCCExample: 1110 (Department of Personnel)A specific agency/sub-agency in the State of Washington.Example: 1110 (Dept. of Personnel)A subdivision of Personnel Area that identifies BargainingUnits, WMS, Exempt and non-Represented positionsExample: 0001 (Non Represented)Represents departments, regions, divisions, units or othergroupings within an Agency.Click the (Matchcode) to open the selection list.Search to view your entire agency‟s organizationalstructure. Be sure to select all your applicableorganizational units.Example: 30000606Status of an employee or position within the State ofWashington. Note: This is the status of the position only,not the employee.Example: 0 (Permanent)A sub-division of Employee Group which defines workperiod designation and salary rate unit3 of 9

Title: Employee and Position Status ReportEmployeeStatusTimeAdministratorWorkforceIndicatorPart-TimeIndicatorCCCCExample: 01 (Monthly OT Exempt)Describes the employee‟s employment status with theagency.Example: 3 (Active)The employee‟s attendance unit that is set up on the TimeAdministrator FieldExample: 0DA (Administration)The workforce indicator is used to identify At-will,Classified, and Non-ClassifiedExample: 80146901- At-WillEnter „X‟ to search for Part-Time Employees4 of 9

Title: Employee and Position Status Report3. Under select:Note: The report results default will display all selections.R=Required Entry O=Optional Entry C=Conditional EntryField Name R/O/C DescriptionInclude ONLY C Check this radio button to display only the selected details.EXCLUDEitems checkedCCheck this radio button to exclude only the selected details:Underfills- An employee is an underfill if thepayscale group on their Basic Pay( IT0008 )is lessthan the Pay Scale Group from the PlannedCompensation (IT1005) on the position.Overfills- An employee is an overfill if the PayScale group on the employees‟ Basic Pay (IT0008)is greater than the Pay Scale Group from thePlanned Compensation (IT1005) on the position.Multifill- An employee is a multifill if there is morethan one position holder relationship found.Invalid Positions- The employee is in an invalidposition if the position number on theOrganizational Assignment (IT0001) is blank or99999999 and the employees has a 1 (inactive) or3 (active) for their employee status as of reportdate.Invalid Jobs- The employee is in an invalid job ifthe job key/number on Organizational Assignment(IT 0001) is blank or 00000000 as or report date.Employee with Part Time Indicator- Willinclude/exclude employee‟s that have the Part-TimeIndicator box checked on the Planned WorkingTime (IT 0007).Employee with Workforce Indicator- Willinclude/exclude employee‟s that have the5 of 9

Title: Employee and Position Status ReportWorksorce Indicator relationships set up with theirjob class.Employee with Disability Indicator – Willinclude/exclude employee‟s that have the DisabilityIndicator checked on their Additional Personal DataInfotype (0077).Employees with Job to Person Relationship- Willinclude/exclude employees‟ that have a job toperson relationship set up with job class.4. Click (Execute) to generate the report.6 of 9

Title: Employee and Position Status ReportThe report results display depending upon the selection. Use the scroll bar toview all results of the report.7 of 9

Title: Employee and Position Status Report4A. The report has drill down option. To view the Cost Distribution, double click any lineto view:If the employee has a Cost Distribution (IT 0027) created, theZHR_RPTFI0027 IT 0027 Employee Cost Distribution report willdisplay.If the employee does not have a Cost Distribution (IT 0027) created,the ZHR_RPTFI1018 IT 1018 Position Cost Distribution report willdisplay.8 of 9

Title: Employee and Position Status ReportUse the scroll bar to view all data.ResultsYou have generated the Employee Position Status report.9 of 9