general ledger - Emory Finance

More documents

Recommendations

Info

Entering an Online Journal EntryEntering an Online Journal EntryWhether you have a simple adjustment to enter or need a journal that involves transferring items between funds,the Compass General Ledger journal entry pages allow you to enter your transaction quickly and easily withoutcompromising control or accuracy.To enter an online journal entry into Compass and submit the transaction into Workflow, follow the instructionsgiven below.Step 1: Navigate to theJournal Entries ComponentStep 2: Add a New JournalEntry• From the Compass home page, use the following path to navigate to theJournal Entries component:General Ledger > Journals > Journal Entry > Create/Update JournalEntriesThe Add a New Value tab displays.Step 3: Complete the fieldson the Header page• Enter your Business Unit. Note: Your Business Unit defaults if it has beenadded to your User Preferences. For instructions on changing the default,refer to Defining User Preferences.• The Journal ID defaults to Next.• The Journal Date field defaults to the current date. Accept the default. Note:In certain situations, Central Finance users may need to change the date.• Click the Add button.The Header page displays.General Ledger: 01/19/10Emory Confidential and Proprietary Information
Entering an Online Journal EntryStep 4: Enter the JournalEntry LinesThe Header page displays basic information that uniquely identifies thejournal, such as the business unit, journal ID, description, ledger, and datesfor posting. It also contains options for setting, adjusting, and reversingentries.Tip: To avoid some of the horizontal scrolling when working with journals,click the Collapse Menu button. You can also customize the page to hidecertain journal line detail columns not generally changed, For instructions,refer to Customizing Compass pages.• Enter a detailed description about the purpose for the journal entry in theLong Description field.• Enter Actuals in the Ledger Group field.• Enter ONL (Online Journal Entry) in the Source field.• Click the Lines tab.The Lines page displays.Use the Lines page to record transactions that comprise a journal. A singlejournal entry must be at least two lines in length because the total debitsmust equal total credits for a single journal entry.• Type the correct information into the SmartKey field and press the Enterkey. This action will automatically populate the applicable fields. Note: Youcan also use the Look up button to verify and select the SmartKey.Tip: If you type the SmartKey in the field and click in a different field, thedefault information will not automatically populate in the applicable fields.Press Enter to populate all applicable fields.• Enter the Account for the first line of the journal entry. The account numbersyou enter here classify the nature of the transaction.• To transfer funds from one SmartKey to another, the Account numbermust be in the 9xxxx range on both sides.• To transfer an expense, use the same account on both sides that wasused in the original charge.• To enter a recharge, the Account must be in the 8xxxx range on bothsides.General Account Categories1xxxxAssetsGeneral Ledger: 01/19/10Emory Confidential and Proprietary Information
Page 1 and 2: GENERAL LEDGERThe General Ledger ch
Page 3 and 4: startup packages.Support Documentat
Page 5: Online Journal Entries: Process Flo
Page 9 and 10: Step 6: Preview theApproval MapEnte
Page 11 and 12: Locating a Specific Journal EntryLo
Page 13 and 14: Copying a Journal EntryCopying a Jo
Page 15 and 16: Copying a Journal Entry Using a Run
Page 17 and 18: Copying a Journal Entry Using a Run
Page 19 and 20: Deleting a Journal Entry Prior to P
Page 21 and 22: Customizing Compass Pages• Click
Page 23 and 24: Interfaces:Journals:Source Descript
Page 25: Journals:SourceReferenceIDDescrPAY

general ledger - Emory Finance

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?