Performance Appraisal Report - Ministry of Personnel, Public ...

482.5 This Section provides for regular annual medical examination. The health check is mandatory for all Indian ForestService officers. A copy of the summary of medical report is to be attached to the PAR Form by the Admin./ Environmentand Forest Department and a copy provided to the member of the Service. The format for health check up and the summaryof medical report will be as circulated by the Cadre Controlling Authority, after consultation with the Ministry of Health andFamily Welfare.3. Section-IIThis Section requires the officer reported upon to record certain certificates about submission of property returns,annual medical check up, setting up of annual work plan for whom he/she would be the reporting authority as well as forhimself. The officer has to report on the preparation of the work plan for himself and has the option to enclose a note on theimportant achievements during the period.4. Section-III4.1 The reporting authority is required to record a numerical grade in respect of certain attributes and work output.4.2 This Section requires the reporting authority to record a numerical grade in respect of the work output of theofficer reported upon both in respect of the planned work as well as the unforeseen tasks. A numerical grade is alsorequired in respect of the “quality” of the output. In doing so, the reporting authority should take into account the costsincurred (whether the officer reported upon has been cost conscious), the time taken and whether the laid downrules/procedures have been adhered to in accomplishing the tasks.4.3 Section III requires the reporting authority to comment on the integrity of the officer reported upon. In recordingremarks with regard to integrity, he/she need not limit him/herself only to matters relating to financial integrity but could alsotake into account the moral and intellectual integrity of the officer reported upon. The following procedure should be followedin filling up the column relating to integrity:(i) If the Officer’s integrity is beyond doubt, it may be stated.(ii) If there is any doubt or suspicion, the column should be left blank and action taken as under:(a) A separate secret note should be recorded and followed up. A copy of the note should also be sent togetherwith the Performance Appraisal Report to the next superior officer who will ensure that the follow up action istaken expeditiously. Where it is not possible either to certify the integrity or to record the secret note, theReporting Officer should state either that he/she had not watched the officer’s work for sufficient time to form adefinite judgement or that he/she has heard nothing against the officer, as the case may be.(b) If, as a result of the follow up action, the doubts or suspicions are cleared, the officer’s integrity should becertified and an entry made accordingly in the Performance Appraisal Report.(c) If the doubts or suspicions are confirmed, this fact should also be recorded and duly communicated to theofficer concerned.(d) If as a result of the follow up action, the doubts or suspicions are neither cleared nor confirmed, the officersconduct should be watched for a further period and thereafter action taken as indicated at (b) and (c) above.4.4 The reporting authority is also required to record a descriptive pen-picture on the overall qualities of the officerreported upon and his/her performance including his attitude towards weaker sections. This need not exceed about 100words and should try to cover overall qualities of the officer including areas of strengths and lesser strengths. The penpictureis also meant to be a qualitative supplement to the quantitative assessments made earlier part of this section.4.5 The reporting authority is then required to make recommendations relating to domain assignment. The list ofdomains is at para 10.4.6 Finally, the reporting authority is required to record an overall grade. This should also be done on a scale of 1-10,with 1 referring to the lowest grade and 10 to the highest.