Records Management Manual PDF - Crown Prosecution Service

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Records Management Manual13. Write the destination area (i.e. RMU) in the Public Records Act Recommendation boxon the case file.14. Send sealed box(es) to:Records Management Unit (RMU)2 nd FloorCPS HeadquartersDX 300850 Ludgate EC4Guidance on how to transport protectively marked documents can be found within theCPS Security Manual - “Carriage of Protectively Marked Assets”.Arrangements for sending files to the Records Management Unit (RMU) will vary fromarea to area but they are usually via DX.15. Photocopy the Long-Term Interest File Certificate and send it to your Area BusinessManager or your Unit’s Head if you are in HQ.16. Send the file to the Records Management Unit (RMU) no later than 3 months after itsconclusion.17. If the file contents are contained in more than one box, number each boxconsecutively, e.g. Box 1 of 5 etc.18. Do not write the defendants name on the box.LinksNational Long Term Interest Criteria – Criminal FilesLong Term Interest File CertificateFile Continuation SheetIntroduction - 27 -09/2008
Records Management ManualRequest For File From Records Management Unit (RMU)TEDRMSWhen to perform this procedurePerform this procedure when you need to access a case file and/or associateddocuments in order to respond to queries or appeals relating to case files held by theRecords Management Unit (RMU).The procedureAlthough arrangements for requesting the return of files that have been sent to the RMUvary from area to area, the following general guidelines should be followed.1. Obtain and complete a Request For File From Records Management Unit form.2. Send the completed form to the RMU by email, DX or fax.3. The Records Management Unit (RMU) will dispatch the case file to the Area within 48hours of receipt of the request form.The RMU can in an emergency obtain the file within 2 hours and fax small quantities ofmaterial. The service pays a high charge for this. If this service is required please contactthe Departmental Record Officer based in the RMU.LinksRequest for File From Records Management UnitIntroduction - 28 -09/2008
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Records Management Manual PDF - Crown Prosecution Service

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