Records Management Manual PDF - Crown Prosecution Service

Records Management Manual○ In the year that the sentence iscomplete, if the completion date of thesentence exceeds the age of 85Cases in which an order wasmade under the Proceeds ofCrime Act 2002 (POCA)Note: The original file shouldbe retained for the sameperiod as the POCA fileCategories of CorrespondenceGeneral correspondencerelating to a criminal case fileComplaint(s) relating to acriminal case fileCategories of DocumentsDirect Communications withVictim (DCV) - where heldseparately from the main fileMG3s where held separatelyfrom the main fileOrder under the sum of £1 million○ 7 years following the date of the orderor○ the length of the order if this is longerthan 7 yearsOrder over the sum of £1 millionRetain for○ 10 years following the date of the orderor○ the length of the order if this is longerthan 10 years5 years from the date of the most recentcorrespondenceReview 5 years from the date of the mostrecent correspondence. Before destruction,check with HQ Correspondence Unit toensure nothing further has occurred.Retain for3 years locally3 years locallyIntroduction - 30 -09/2008