Records Management Manual PDF - Crown Prosecution Service

Records Management ManualSubject andColour ofFolder orDividerContent examples Destroy after Ownership Comments- Purple -• COTS details;• Accredited hours’details.• 12 monthsif recordedon computerPensions/Leavers- Buff -• Death Benefit form;• Pension questionnaire;• Leavers forms;• Marriage/DeathCertificates & DecreeAbsolutes (copy docs)• 80 yearsfrom date ofbirthNHQ – PensionsUnit Personnel 3All original formsshould be sent toSuperannuation Unit(NHQ, Personnel 3.Area Personnel maywish to keep asubset forcorrespondence.This schedule is intended as a guide, and does not therefore contain every documentlikely to be placed on a personal file.Personal files for level E staff and those in the SCs are retained by National HQ –Personnel, Training and Development Division.Personal files for all categories of paid and unpaid casual staff are retained locally withretention period of 5 years following the end of the contract, placement or last date ofaction.Introduction - 77 -09/2008