Middle Kingdom Pursuivants Handbook 2nd Edition - Midrealm ...

1. Failure to Comment. Failure to comment for three successive Laurel meetings shall result in automaticremoval from the mailing list. At Laurel's discretion, extensions for commentary may be granted incase of illness or personal catastrophe.2. Persistently Sporadic or Incomplete Commentary. Individuals persistently commenting only onemonth in three or regularly offering only scanty comments on only one or two letters per Laurelmeeting or whose comments are frequently issued after the deadline for the submission in questionmay be considered to have failed in active participation in the College of Arms.3. Persistent Breach of General Commenting Requirements, Format, Distribution or Content ofCommentary - Failure to abide by the requirements for format, distribution, or content of commentarymay be construed as a failure to comment actively. In particular, a commenter who regularly sendscommentary only to Laurel and no other member of the College will be considered to have failed tomeet requirements for active participation.C. Format of Comments - Comments should be formatted in a manner allowing their convenient use byLaurel and the members of the College of Arms.1. Letters of Comment on letters of intent:a. Chronological Order. Comments should be arranged in chronological order by the date on the letterof intent. While the postmark date or receipt date of the letter may be mentioned in commentary, ifthis is relevant, only the "cover date" of the letter should be used in arranging or referring to lettersof intent.b. Submission Order and Designation. Comment on individual submissions should be arranged in theorder found on the letter of intent and designated by name as well as item number. This avoidsconfusion if there is a typographical error. Commentary on each item on a letter of intent shouldbe readily distinguishable from commentary on any other item.c. Commentary Across Multiple Letters. If comments on a single letter of intent are included in morethan one letter of comment, this fact should be indicated at the beginning of the relevantcommentary on the second (or subsequent) letter of comment. This guarantees that Laurel andother members of the College will be aware that other comments exist.2. Letters of Response to Comment:a. Labelling of Letters of Response. Responses made by a kingdom submissions herald to commentsshould be clearly labelled as such. They must be grouped separately from direct comments onletters of intent, although they may be in the same letter. They may not be included in a letter ofintent.b. Arrangement of Letters of Response. Letters of response should clearly indicate the letter of intentto which they apply (e.g., "Responses to comments on the letter of intent from the Kingdom of theEast, dated January 15, 1990") and the commentary to which the responses are addressed.3. Comments on Comments:a. Labelling of Comments on Comments. Comments on comments should be clearly labelled as such.They must be grouped separately from direct comments on letters of intent, although they may bein the same letter.b. Arrangement of Comments on Comments. Any arrangement that makes clear the submission itembeing discussed and the commentary to which the comments are addressed is acceptable.However, it is strongly recommended that comments on comments be grouped by letter of intent.D. Distribution of Comments:1. All commenters must send two copies of their comments to the Laurel Sovereign of Arms; one ofthese should be either a single-sided copy, a diskette copy, or an electronic copy via e-mail. The othercopy must be a printed copy.Middle Kingdom Pursuivants Handbook 1512nd Edition - 2002