Communicator
Communicator - IABC/Toronto
Communicator - IABC/Toronto
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January – February 2010<br />
<strong>Communicator</strong><br />
One on One with IABC<br />
4 President Julie Freeman<br />
New Year’s Resolutions: A New<br />
6 IABC Member’s Perspective<br />
Corporate Citizens Take Lead:<br />
The Evolution of IABC/Toronto’s<br />
7 Social Responsibility Committee<br />
8<br />
In Social Media Era, Content is Still Key<br />
to Successful Employee Communications<br />
Can Communications Make a Major<br />
11 Impact Across Your Organization?<br />
“Yes” Says Impact Contest Winner<br />
Canadian Agency Leaders Speak Out<br />
12 on Client Strengths & Weaknesses<br />
Tips for Working With Former<br />
13 Journalists Turned <strong>Communicator</strong>s
IABC/TORONTO BOARD<br />
2009 – 2010<br />
President<br />
Brent Carey, ABC<br />
toronto-president@iabc.com<br />
Past President<br />
Leslie Hetherington,<br />
APR, MBA<br />
toronto-pastpresident@iabc.com<br />
Executive Vice President<br />
Carrie MacAfee<br />
toronto-execvp@iabc.com<br />
Vice President, Accreditation<br />
& Standards<br />
Linda Andross, ABC<br />
toronto-profstandards@iabc.com<br />
Vice President, Advertising &<br />
Sponsorship<br />
Cyrus Mavalwala, ABC<br />
toronto-adsponsor@iabc.com<br />
Vice President, Association<br />
Management<br />
Julie Wilson, ABC, MEd<br />
toronto-assocmgt@iabc.com<br />
Vice President, Awards<br />
Trell Huether<br />
toronto-awards@iabc.com<br />
Vice President, Finance<br />
Natasha Renaud, MBA,<br />
MS Mass Comm<br />
toronto-finance@iabc.com<br />
<strong>Communicator</strong><br />
Diana Degan Robinson,<br />
Executive Editor<br />
Brent Carey, ABC,<br />
President’s Column<br />
Abigail Brown, Writer<br />
Panagiota Bountis, Writer<br />
Emma Huang, Writer<br />
Valeri Hall Little, Columnist<br />
William Smith, Writer<br />
Bonnie Dean, Writer<br />
Neil Hrab, Writer<br />
Please note: Articles in <strong>Communicator</strong><br />
reflect the opinions of the writers and<br />
experts invited to comment but not<br />
necessarily those of IABC/Toronto.<br />
Vice President, Marketing<br />
Communications<br />
Christine Andrew, MBA<br />
toronto-marketing@iabc.com<br />
Vice President, Member<br />
Communications<br />
Diana Degan Robinson<br />
toronto-memcomm@iabc.com<br />
Vice President, Membership<br />
Sharon Beattie<br />
toronto-membership@iabc.com<br />
Vice President, Networking &<br />
Special Events<br />
Louise Armstrong<br />
toronto-specialevents@iabc.com<br />
Vice President, Professional<br />
Development<br />
Yasmin Ranade<br />
toronto-pd@iabc.com<br />
Vice President, Volunteer<br />
Services<br />
Marie Fitzpatrick-Hall, ABC<br />
toronto-volunteers@iabc.com<br />
VP at Large, International<br />
Conference Task Force<br />
Anna Relyea, BA, MA<br />
toronto-intl-conference@iabc.com<br />
Advertising:<br />
Richa Vajpeyi<br />
Telephone: 416.777.3742<br />
richavajpeyi@gmail.com<br />
Graphic Design:<br />
Fusion Design Group Inc.<br />
Telephone: 416.516.6657<br />
brent@fusiondg.ca<br />
Printing Services:<br />
Brown Book Company<br />
(BBC) Limited<br />
Telephone: 416.504.9696<br />
bbc@brownbook.ca<br />
IABC/Toronto<br />
296 Jarvis St., Unit 7<br />
Toronto, ON M5B 2C5<br />
416.968.0264<br />
http://toronto.iabc.com<br />
IABC International<br />
601 Montgomery Street, Ste 1900<br />
San Francisco, CA 94111<br />
1.800.776.4222<br />
http://www.iabc.com<br />
from the<br />
Editor<br />
A New Year, A New Look<br />
Welcome to the new <strong>Communicator</strong>! We thought it would be<br />
fitting to welcome in a new year and a new decade with an<br />
enhanced newsletter, one that celebrated IABC/Toronto’s status<br />
as IABC Large Chapter of the Year.<br />
At the start of this chapter year, we conducted a communications<br />
audit that included gauging how members read and used<br />
<strong>Communicator</strong>. We identified that there was an opportunity to<br />
build on the success of the newsletter. As a main link to our members<br />
and one of the tangible benefits that all members receive, we<br />
wanted to ensure it was meeting the needs of the membership. We<br />
hope you find the redesign, the addition of colour and the new<br />
columns add to your reading experience. Thanks to Fusion Design<br />
Group for all of their hard work. Our goal is to ensure that our<br />
members are kept abreast of the latest happenings in the chapter,<br />
in the IABC organization and in the communications industry. If<br />
you have any additional suggestions for the type of articles you<br />
would like to see in <strong>Communicator</strong>, please share those with us.<br />
In this issue, you will find highlights of recent IABC/Toronto events<br />
that offer tangible advice and lessons for communicators. We jumped<br />
at the chance to sit down with IABC President Julie Freeman,<br />
ABC, APR, when she was in town recently and asked her what’s<br />
next for IABC worldwide. And we thought the start of the new<br />
year was a good time to offer insight into what IABC/Toronto’s<br />
Social Responsibility Committee was undertaking.<br />
As we all start the new year off with a clean slate, a fresh approach<br />
and a zest for tackling that massive to do list that all of us<br />
communicators have, we hope that you will find <strong>Communicator</strong> a<br />
valuable tool for informing, educating and even entertaining you.<br />
Here’s to a productive and fulfilling 2010!<br />
Diana Degan Robinson<br />
VP, Member Communications, IABC/Toronto<br />
In addition to being VP, Member Communications, Diana is President<br />
of her own company, Diana Robinson & Associates, an award-winning<br />
marketing communications company based in Guelph, Ontario. She was<br />
named 2009 Independent-Small Agency of the Year by IABC/Toronto.
President’s<br />
Message<br />
Delivering on an exciting and busy year<br />
In the last issue of <strong>Communicator</strong> I talked about<br />
the busy and exciting year we have ahead of us<br />
in IABC/Toronto. And I’m happy to say that<br />
we’ve been hard at work, delivering on that in a<br />
big way! It’s no coincidence that the activities<br />
your board has been undertaking are well<br />
aligned to what you, our members, have told us<br />
you value most about your membership:<br />
• Professional development – Our first three<br />
PD events of the year have dealt with such<br />
diverse topics as leveraging one’s strengths to<br />
overcome the challenges of today’s job market,<br />
tapping into the power of photography, and<br />
getting noticed on the internet. These events<br />
have been well attended and are great examples<br />
of how we are targeting our programming to<br />
deliver on members’ feedback, and needs.<br />
• Volunteering – What a turnout to our annual<br />
September volunteer recruitment night! It was<br />
great to see so many members eager to both<br />
give back to their chapter and profession,<br />
and to further their own career and personal<br />
goals at the same time. Clearly we need the<br />
help of volunteers to run the chapter, but it’s<br />
also a key member benefit—a classic winwin<br />
situation!<br />
• Networking – The opportunity to connect<br />
with other members and fellow professionals<br />
is one of the main reasons people join and<br />
stay with IABC. And our first two Munch ‘n’<br />
Mingle events have provided great venues for<br />
reconnecting with old friends and making<br />
new contacts. It was particularly encouraging<br />
to see so many students at our first<br />
event—the future of our profession is<br />
looking bright!<br />
So what’s coming up for IABC/Toronto? Well,<br />
this year’s calendar of PD events is shaping up<br />
to add real value for members, with some highly<br />
relevant topics and top-notch speakers. We’ll<br />
continue to have the chance to socialize and<br />
build our networks through our Munch ‘n’<br />
Mingle events. And planning for the World<br />
Conference in June 2010 is proceeding, with<br />
our chapter doing our part as host. Keep<br />
tuned to our e-Lerts and toronto.iabc.com for<br />
ongoing updates on these activities.<br />
From the board’s perspective, we will keep<br />
ensuring that all our activities are clearly aligned<br />
to providing member value—this drives what<br />
we do and why. We’re also going to continually<br />
seek feedback from our stakeholders, listening for<br />
and acting on opportunities for improvement, to<br />
ensure we provide real and meaningful value.<br />
And of course we are always open to hearing<br />
about what’s working well!<br />
We have finalized our budgets for the board<br />
year. As the largest IABC chapter in the world<br />
we are very fortunate to have resources available<br />
to us that other chapters do not. And while we<br />
are a not-for-profit organization that exists to<br />
provide value to our members, it’s important to<br />
manage our budgets prudently, and we always<br />
have. This is even more important to do this year,<br />
as the economy continues to present challenges<br />
for our members and their organizations, and<br />
consequently our chapter as well. Membership<br />
growth has suffered, and CareerLine is not the<br />
“cash cow” it used to be. As a result, we have been<br />
conservative in our projections and planning.<br />
We are looking forward to the rest of an exciting<br />
year. Thanks, and I hope to connect with as many<br />
of you as possible!<br />
Brent Carey, ABC<br />
President, IABC/Toronto<br />
http://toronto.iabc.com/ <strong>Communicator</strong> January – February 2010 3
One on One with<br />
IABC President<br />
Julie Freeman<br />
IABC President Julie Freeman, ABC, APR,<br />
was in Toronto recently, and Diana Robinson,<br />
VP, Member Communications invited Julie<br />
to sit down and update IABC/Toronto<br />
members on what’s happening in the<br />
world of IABC.<br />
Q: Can you share your impressions<br />
of the Toronto chapter?<br />
A: You are the largest chapter in the world and<br />
you have to admire the success of the chapter.<br />
It’s been my experience with chapters that when<br />
they sustain success, it’s because there are very<br />
deep traditions, great succession planning and<br />
very successful programs. Not only the monthly<br />
programs, but the awards program and Career-<br />
Line. The chapter is obviously meeting the needs<br />
of its members. And there is a strong commitment<br />
to IABC as a whole. And a lot of smarts<br />
about how you do things, how you make the<br />
chapter successful and how you involve<br />
members and communicate with them.<br />
Q: How would you like to see<br />
IABC/Toronto further develop?<br />
A: Well, I think it’s really important for everybody<br />
to constantly evaluate what we are doing,<br />
and what our members need us to be doing.<br />
A quote I think is important in business that I<br />
heard once is that companies always hang onto<br />
a successful strategy one year too long, and I think<br />
that’s always important for us to remember in<br />
whatever we are doing or planning. It’s always<br />
good to be doing that checkup… we’re offering<br />
that kind of programming, or format or producing<br />
this kind of newsletter and it’s worked,<br />
but are we being relevant, are we delivering on<br />
the content? It’s a challenge for every chapter to<br />
ensure you are meeting the needs of junior<br />
members right up to very senior members. I<br />
think the most challenging group to serve is the<br />
most senior members, because frankly they<br />
don’t need always need IABC; the chapters need<br />
them more. But in my discussions with senior<br />
members, there seems to be a hunger to have a<br />
place to network and connect; it’s important<br />
for them to have a safe place to discuss the<br />
problems and the issues they are facing. And we<br />
want to keep senior people involved.<br />
Q: How would you like to see<br />
IABC as a whole further develop?<br />
A: We, as well, have to determine how to<br />
remain relevant. The big challenge that we are<br />
figuring out is that for the most part, our model<br />
is based on face-to-face interaction—meetings,<br />
conferences, workshops, events. We invest a lot<br />
of time and energy in face-to-face. People are<br />
energized not just by the content, but by the<br />
face-to-face contact, because of the people they<br />
meet and the conversations that develop, but<br />
there are budget and accessibility constraints.<br />
For example, it’s difficult to have a world<br />
conference that is accessible to every member<br />
throughout the world, due to time constraints.<br />
So one of our challenges is: how do we deliver<br />
the professional development that people are<br />
seeking and extend it internationally in a way<br />
that is meaningful? How can we develop new,<br />
relevant channels to connect members and<br />
enhance the face-to-face experience? Also,<br />
how do we become the definitive source for<br />
communications professionals to go to for<br />
information and resources? And how do we<br />
help members understand the importance of<br />
being international, which is one of IABC’s<br />
key points of differentiation.<br />
Q: What do you think having the<br />
international conference in<br />
Toronto will mean for the chapter?<br />
A: It seems that everyone here is so enthused<br />
about the upcoming conference. It’s a chance to<br />
showcase your wonderful city, which has so<br />
much to offer. What people don’t always appreciate<br />
about Toronto if they haven’t been here is<br />
how international it is. It’s always wonderful for<br />
visiting IABC members to feel the warmth and<br />
hospitality extended by local members, the kind<br />
you would feel at your own chapter.<br />
Q: What is coming next for IABC?<br />
A: We have a very ambitious board this year.<br />
We’re looking to uncover the ways we can<br />
expand our services and connect people. This<br />
year’s board under our Chair Mark Schumann,<br />
ABC, started the year by talking about these big<br />
strategic questions, and every board member<br />
was assigned a question to think about and<br />
research over the summer months, which we<br />
then brainstormed about in September. One of<br />
the things the board is working on is when<br />
launching a new initiative, it needs to be based<br />
on research: what do members want, what are<br />
our capabilities, what is the competitive landscape?<br />
The ideas were put into an incubator<br />
and we then did more research through a<br />
study and focus groups, to find out if the big<br />
thinking is really what members want. We are<br />
also working on projects to help make<br />
members’ experiences more effective and<br />
helpful. For example, we are currently working<br />
to improve the search capabilities of our online<br />
library, with full implementation by May. We<br />
have a lot of excellent content, but our search<br />
capability is clunky. It will be easier to find what<br />
you need and also allow you to get more precise<br />
information that is relevant to what you need.<br />
Another thing we are working on is to do some<br />
infrastructure enhancements to make participating<br />
in the accreditation process more<br />
streamlined. For example, making the portfolio<br />
submission electronic. Ultimately, it will get to<br />
the point where you will be able to take the<br />
exam online. In some countries, the way to<br />
expand IABC is through our accreditation<br />
program, which they see value in.<br />
Q: What challenges do you think<br />
IABC members are facing?<br />
A: Unfortunately there is the fundamental<br />
challenge of simply having a job. Which results<br />
in a combination of things—we have more<br />
4<br />
January – February 2010 <strong>Communicator</strong> http://toronto.iabc.com/
members unemployed, and the ones that are employed are often<br />
juggling more than one job and are therefore overloaded, which is never<br />
a good thing, not only from an energy standpoint, but often results in<br />
us being more tactical and not strategic. The ultimate challenge for<br />
communicators is to think strategically and be able to demonstrate their<br />
value, their contribution to the organization, and when you are just<br />
doing tactics, it can be difficult to step back and be strategic. It’s always<br />
about proving your worth.<br />
Q: What challenges is IABC facing?<br />
A: Well, right now our membership is down, about seven per cent,<br />
which has been our rate of growth for the last number of years. We’d like<br />
to start growing again, but there is no doubt the economy has had an<br />
impact and many people are choosing to not renew because they’ve lost<br />
their jobs or times are tight. In fact, many times when people are out of<br />
work they spend money to get jobs. For instance, they hire a resume<br />
writer or recruiter. There was an article in The Wall Street Journal<br />
recently that talked about how being part of an industry association<br />
gives you credibility and that when you volunteer it demonstrates<br />
another level of skills to current and prospective employers. In reality,<br />
IABC offers the opportunity to network, and develop the connections<br />
they need to get a job. Another huge challenge is for IABC to have<br />
influence. Ideally, we want to be seen as a voice in the profession and in<br />
the business world. We want to be seen as a source regarding business<br />
communications issues and ultimately, to be influencing how business<br />
communications is done. We’d like IABC to become more of a “household”<br />
name in the communications and business worlds, because we<br />
know that communications does make a difference. CEOs often pay lip<br />
service in interviews about the importance of good communications<br />
and we’d like to see more of them walk the walk.<br />
Q: What do you enjoy most about your role?<br />
A: I truly enjoy the people. I have loved the travelling and meeting the<br />
nice, smart and hospitable people that make up our membership around<br />
the world. The cultural diversity even within the chapters in the<br />
U.S. and Canada is incredible.<br />
Q: What is the one thing that no members<br />
know about you that you’d like to share?<br />
A: I would love to speak more than one language really well. I‘ve studied<br />
French for years and I’m trying to learn Spanish. In July of 2008, I did<br />
a Spanish immersion program in Guatemala. I read pretty well, but I<br />
would truly love to speak another language fluently.<br />
Q: If there was one message you could get out<br />
to IABC/Toronto members, what would that be?<br />
A: Congratulations on all your success! Thank you for building a strong<br />
and vital chapter. Thanks in advance for all you will do to make the world<br />
conference a success. We truly appreciate what the Toronto chapter does<br />
in sharing their experiences with other IABC members and chapters.<br />
And I would like them to be proud of their organization, IABC. I see a<br />
wisdom and a wealth of experience amongst our members, all our members,<br />
and I don’t think that is true of all professional associations, so I think<br />
they should be proud of their involvement and their association.<br />
http://toronto.iabc.com/ <strong>Communicator</strong> January – February 2010 5
New Year’s<br />
Resolutions:<br />
A new IABC Member’s<br />
Perspective<br />
At a time of reflection and<br />
planning, of assessing<br />
what resources and tools to<br />
continue using and renew and<br />
which ones to move on from,<br />
and to identify the economics<br />
involved with these choices,<br />
I cannot speak highly enough<br />
about the value and return on<br />
investment of being involved<br />
in a professional association<br />
like IABC. Last year, I made<br />
a commitment to attend as<br />
many IABC seminars and<br />
presentations as I could,<br />
to get to know other chapter<br />
members, and to offer my<br />
support as a volunteer to assist<br />
in the work of IABC/Toronto,<br />
in particular, its 2009<br />
IABC/Toronto OVATION<br />
Awards Gala Event.<br />
I have experienced the rewards and benefits of this<br />
commitment on both personal and professional<br />
levels and this year, my resolution is to be even<br />
more involved. Here’s why:<br />
• Now I know (more) – I have learned from the<br />
presentations and seminars on relevant and<br />
timely communications issues and trends,<br />
particularly social media. It was great to hear<br />
from ‘social media gurus’ at these events. Now<br />
I’m more ‘in the know’ about the social media<br />
phenomenon, its power, potential (and dangers)<br />
and the implications for us as communicators<br />
in this ever-changing media landscape.<br />
• Good for me and my organization too – An<br />
obvious benefit of IABC membership is<br />
learning and professional development. This is<br />
learning you can take with you wherever<br />
you go in your career as a communications<br />
professional. In every presentation I attended<br />
last year, I found something useful about<br />
business communications that can be applied<br />
in my current role, and thus, benefit the work<br />
of my organization. For example, the social<br />
media presentations have been useful to us in<br />
developing a new social media strategy in our<br />
organization and in our thinking about an<br />
organizational communications strategy that<br />
incorporates social media.<br />
• A place to go to get it – The IABC online<br />
library featuring research, books, manuals, and<br />
other publications is a useful resource for the<br />
communications professional and I look<br />
forward to using and exploring this resource<br />
further. It’s great to have a place to go that holds<br />
such vast information on communications<br />
topics including, of particular interest to me,<br />
effective media relations strategies.<br />
• Being heard – I’ve discovered that IABC’s<br />
‘Be Heard’ motto/tagline isn’t just a direction or<br />
rallying call for your work as a <strong>Communicator</strong>.<br />
It means ‘being heard’ as a member too. I<br />
appreciate that IABC is pretty diligent about<br />
gathering feedback about events and other<br />
issues from members through quick ‘n’ easy<br />
online surveys.<br />
• Go on, flex that communications muscle<br />
(or build new muscle)! – The benefits of<br />
volunteering on IABC committees or projects<br />
are immense, especially having the opportunity<br />
to learn and develop skills by trying something<br />
new or some element of work that’s just<br />
not part of your ‘day job’.<br />
• As a community, we business communicators<br />
sure are a friendly bunch – I think what I’ve<br />
most enjoyed is the networking and getting to<br />
know other IABC members at seminars and<br />
social events, or by working together on special<br />
projects like the Awards Gala. IABC/Toronto<br />
folks are friendly, welcoming, energetic, and<br />
smart! People are supportive of one another and<br />
appreciative of individual efforts that contribute<br />
to the success of the entire team. People say<br />
‘thank you’ and they do this often—that’s nice!<br />
There is a sense of belonging and community<br />
here and, in my opinion, that is most<br />
important and the main reason why I have<br />
chosen to stay involved with this association.<br />
Value, knowledge, and community. Three words<br />
that best sum up my membership experience so<br />
far. I’m looking forward to more of it in 2010.<br />
Abigail Brown is a Communications Specialist with<br />
Community Living Ontario.<br />
6<br />
January – February 2010 <strong>Communicator</strong> http://toronto.iabc.com/
Corporate Citizens<br />
Take The Lead:<br />
The Evolution of<br />
IABC/Toronto’s<br />
Social Responsibility<br />
Committee<br />
Organizations embark on their own social responsibility<br />
journey for varied reasons. While stronger financial<br />
returns, brand value and market differentiation are<br />
potential benefits, “giving back” to the community<br />
in which a business operates accounts for the<br />
“corporate citizenship” that embodies the spirit<br />
of social responsibility.<br />
The seed of the Social Responsibility<br />
Committee was planted in the fall<br />
of 2008 when IABC/Toronto<br />
President Brent Carey, ABC, held<br />
a Social Responsibility Think<br />
Tank at which participating<br />
IABC/Toronto members set the<br />
foundation for the chapter’s first<br />
social responsibility policy. The policy<br />
(available online at https://toronto.<br />
iabc.com/pdf/IABCToronto<br />
ChapterSRPolicy.doc) focuses on<br />
three areas: community betterment,<br />
environment and governance.<br />
The move to a full-fledged Social<br />
Responsibility Committee followed<br />
the June 2009 joint IABC/Toronto<br />
-AIP event Boosting People, Planet<br />
and Profit panel presentation that<br />
featured best practices from One<br />
Million Acts of Green and RBC’s<br />
Blue Water Project and was organized<br />
by Mary-Ellen Hynd, Bernard Helen,<br />
Anne Ptasiuk and Frances Roberts.<br />
The event achieved such a high<br />
approval rating—100 per cent of<br />
event attendees surveyed said that<br />
they would recommend future<br />
events of this nature—that Mary-<br />
Ellen Hynd agreed to chair IABC/<br />
Toronto’s first Social Responsibility<br />
Committee for the 2009/2010<br />
board year. Mary-Ellen is also<br />
representing IABC International<br />
in the development of the ISO<br />
26000 International Standard for<br />
Social Responsibility.<br />
The Social Responsibility Committee’s<br />
evolution forecasts a vibrant<br />
future for the role of communicators<br />
as community leaders support the<br />
role of ethics, responsibility and<br />
compassion as true business values.<br />
By identifying themselves with the<br />
role of corporate citizens, volunteers<br />
can create an environment that<br />
reflects “community conscience”.<br />
This year’s volunteer recruitment<br />
evening saw an upsurge in interest<br />
for the committee. At our first<br />
meeting in November, we committed<br />
to five action areas:<br />
• A virtual team of communicators<br />
that will provide support to<br />
our charity partner, Volunteer<br />
Canada, led by Leila Fenc and<br />
Gillian Welsh;<br />
• A February 11 Munch ‘n Mingle<br />
event that will also launch the<br />
new Green Guide for <strong>Communicator</strong>s<br />
created by Bernard<br />
Helen and Frances Roberts;<br />
• A Generation Y initiative to<br />
reach and engage students<br />
through social media led by<br />
Kate Heron;<br />
• An IABC International 2010<br />
Conference community volunteer<br />
initiative at Evergreen Brickworks;<br />
• And the creation of an overall<br />
communications plan to build<br />
awareness, educate and engage<br />
through a variety of communication<br />
vehicles and initiatives<br />
led by Lucas Hancock, Pana<br />
Bountis, Anne Ptasznik, Carrie<br />
MacAfee and Gillian Welsh.<br />
One such vehicle is IABC International’s<br />
SR LINK, an interactive<br />
online community offering a platform<br />
for developing creative content, learning<br />
about communication resources<br />
and roles and networking with other<br />
communicators.<br />
IABC/Toronto’s Social Responsibility<br />
Committee is committed to<br />
making a difference by advancing<br />
the role of communicators in this<br />
vital field and fostering the “community<br />
conscience” that defines<br />
our very ethic. We make it a practice<br />
to have members share social<br />
responsibility tips at each meeting;<br />
recently we learned that an audience<br />
poll at Canadian Business for<br />
Responsibility’s Annual Summit<br />
last fall revealed that more than<br />
80 per cent saw an increase in<br />
internal and external CSR communications<br />
within the next 12 months.<br />
Employee needs are indeed changing<br />
to reflect a unified approach to<br />
implementing social responsibility<br />
and building a strong future for the<br />
corporate citizen. And we are excited<br />
that IABC/Toronto and the Social<br />
Responsibility Committee is actively<br />
working to make this happen.<br />
As a first-year volunteer on IABC/<br />
Toronto’s Social Responsibility Committee,<br />
Panagiota Bountis was immediately<br />
attracted to the committee because of its<br />
dedication to “giving back”, the very<br />
essence of what it means to be a corporate<br />
citizen. Panagiota is currently a MA<br />
student at York University in the Interdisciplinary<br />
Studies program. Her thesis<br />
work examines the ways design supports<br />
Web 2.0 communication to determine<br />
target audiences.<br />
http://toronto.iabc.com/ <strong>Communicator</strong> January – February 2010 7
Content<br />
In this Social Media Era,<br />
is Still Key to Successful<br />
Employee Communications<br />
With the start of a new year and in fact, a new decade upon us, it’s natural to evaluate what communication<br />
tools and vehicles have been working successfully and what technologies have enhanced our ability to<br />
provide value to our stakeholders. Yet, one of the industry’s leading employee communications gurus says<br />
communicators need to take the “corporate” out of corporate communications, and replace it with “creative.”<br />
Focusing on people<br />
According to Crescenzo, employee communications<br />
typically talks about the three Ps: Policies, Programs,<br />
and Procedures, including necessary but usually dry<br />
topics like corporate initiatives, wellness, and safety.<br />
The way to make employee communications more<br />
engaging is to find the fourth P, which is “people.”<br />
Corporate communicators need to see themselves<br />
as storytellers. Crescenzo believes any organization<br />
in the world, no matter how small, has interesting<br />
people doing interesting things. <strong>Communicator</strong>s<br />
should harness these stories to create more<br />
interesting content.<br />
“Content is more important now than ever,”<br />
says Steve Crescenzo, a veteran corporate<br />
communicator with 20 years of experience,<br />
“however, communicators are just taking the<br />
same corporate content—boring press releases,<br />
bad photos, and poorly written stories and<br />
they’re pushing them out through new social<br />
media vehicles.”<br />
Based in Chicago, IL, Steve is one of the U.S.’s<br />
leading experts in employee communications.<br />
Voted the number one seminar leader at<br />
IABC’s International Conference in 2008 and<br />
2009, he believes that social media demands a<br />
different way of communicating. “It needs to<br />
be more conversational, more real, and more<br />
focused on people—there needs to be more<br />
storytelling,” says Crescenzo.<br />
Replace “corporate”<br />
with “creative”<br />
Creating valuable, engaging content is one of<br />
the biggest challenges communicators face—<br />
no matter what vehicle they use.<br />
Audiences have many online choices: interactive<br />
sites like The New York Times, podcasts on<br />
every subject under the sun, not to mention<br />
the multitude of social media sites such as<br />
YouTube, Facebook, and Twitter. And then<br />
the audience has our stuff: dry, dull, safe<br />
and boring corporate content. It doesn’t stand<br />
a chance when it comes to grabbing our<br />
audience’s attention.<br />
And this is where communicators make one<br />
of the biggest mistakes. Instead of using these<br />
new tools to move away from the same old<br />
boring corporate boilerplate language and<br />
cookie-cutter copy, we simply repurpose the<br />
dry corporate content and push it out using<br />
new social media tools. The result? No one<br />
pays attention to it.<br />
Crescenzo believes it’s because we focus on<br />
fighting the wrong battles. “<strong>Communicator</strong>s<br />
fight the battle of the deadline and the battle of<br />
the approval process—what will get through<br />
with the least amount of edits in the least<br />
amount of time. In the meantime, we lose our<br />
biggest battle—readership—and that’s a high<br />
price to pay these days.”<br />
How to sell it to executives<br />
Some people have argued that it is hard to convince<br />
corporate executives to use social media as a<br />
communication vehicle.<br />
“<strong>Communicator</strong>s make the mistake of falling in<br />
love with the new tools,” says Crescenzo. “They try<br />
to sell their tools to their leaders, instead of<br />
approaching them from the business point of view.”<br />
The way to sell social media to executives, Crescenzo<br />
suggests, is to demonstrate how social media can<br />
help the organization achieve its business and communications<br />
goals, and solve problems. This requires<br />
communicators to look at things from a business<br />
perspective, instead of from a social media<br />
enthusiast angle.<br />
Crescenzo will be in Toronto to present his one-day<br />
seminar, “Creative Communications: Taking the<br />
Next Step,” on February 26, 2010. Loaded with<br />
dozens of case studies and best practices in creative<br />
communications from small and large organizations<br />
throughout Canada and the U.S., Crescenzo is<br />
hosting a sneak peek professional development<br />
event exclusively for IABC/Toronto members the<br />
day before on February 25. Stay tuned to e-Lerts<br />
and the website for registration details.<br />
Emma Huang is a Toronto-based public relations<br />
professional with a decade of experience as an<br />
international journalist.<br />
8<br />
January – February 2010 <strong>Communicator</strong> http://toronto.iabc.com/
Digital<br />
Dialogue<br />
Sticking to those resolutions takes determination,<br />
focus and sheer will. For the online communicator,<br />
the same holds true.<br />
After meeting with a group of my online communicator-type<br />
pals at the gym yesterday, over celery sticks<br />
and chocolate bars, we came up with a list of seven<br />
resolutions to which we believe every communicator<br />
involved in the World Wide Web should pay heed.<br />
1. Develop a strategy – This should come as no<br />
surprise. As professional communicators, this is<br />
where we always start. The web is no exception.<br />
Whether it’s old-school online initiatives (such<br />
as your website or e-mail newsletter) or a social<br />
media campaign on Facebook or Twitter, all<br />
digital communications efforts must be mapped<br />
to your organization’s mission and support the<br />
overall business plan. Otherwise, it may be a<br />
cool idea, but what’s the point?<br />
2. Prioritize communication channels – As communicators<br />
we’ve hit the jackpot. There have<br />
never been more communication channels from<br />
which to choose. While we revel in abundance,<br />
Resolutions of<br />
Highly Effective<br />
Online<br />
<strong>Communicator</strong>s<br />
7If you’re like me, the New Year is a time to shed those<br />
bad habits of yesteryear, and look ahead with optimism:<br />
I will eat more veggies… I will exercise more than once<br />
a month… I will stop eating chocolate.<br />
sometimes it can be daunting and downright<br />
confusing. The key is to look to where your<br />
audience goes for information and focus your<br />
efforts there. If your audience is job seekers, focus<br />
on building an amazing online recruitment area<br />
within your website, post job openings to online<br />
job boards and use social media sites (such as Twitter,<br />
Facebook and LinkedIn) to spread the word.<br />
3. Connect all communication channels – Build<br />
your online community and increase traffic to<br />
all other channels by using the cross-promotion<br />
trick. For example, if you’re building subscribers<br />
for your e-mail campaign, include a sign-up form<br />
on your website and promote it on Facebook<br />
and Twitter. If you’re using social media sites to<br />
spread your message, provide a link to your<br />
website and re-use the content on your blog,<br />
your website and Twitter.<br />
4. Write web-friendly content – Content is king.<br />
Period. Unfortunately, even the most dedicated<br />
communications professionals can get caught<br />
up in the technology or sidetracked by design.<br />
Stay focused on your message and write your<br />
copy in a way people can easily scan<br />
online. By treating your content<br />
as an asset, you’ll be well on your<br />
way to building a meaningful and<br />
successful online presence.<br />
5. Evaluate. Evaluate. Evaluate. – If you<br />
can’t measure it, you can’t manage<br />
it. Establish benchmarks. Set goals.<br />
Track results. Make adjustments.<br />
Evaluate by monitoring web traffic<br />
(i.e. number of visitors and pages<br />
most visited), tracking the number<br />
of e-mail subscribers or measuring<br />
the size of your communities on<br />
Facebook, Twitter and elsewhere.<br />
Report these findings to internal<br />
stakeholders to keep them engaged<br />
in your online communications initiatives.<br />
Such measurements prove<br />
that your strategies are working<br />
and it’s money well spent.<br />
6. Remember your user – The digital<br />
area can be a very lonely place.<br />
Unless you develop a clear picture<br />
of your target audience and build<br />
your online initiatives around<br />
their needs, they’ll be gone (if they<br />
ever came in the first place). If it’s<br />
a website, figure out what tasks<br />
they want to achieve or the information<br />
they truly need. If it’s a<br />
blog, find out what topics are<br />
timely and relevant. If it’s a tweet,<br />
provide your followers with links<br />
to information of particular use.<br />
Stay focused on your user and<br />
they’ll come back for more.<br />
7. Participate – Join the online<br />
conversation that’s going on with<br />
other digital communications<br />
professionals. Comment on blogs.<br />
Follow on Twitter. Connect through<br />
social media communities. To keep<br />
pace, you have to keep talking.<br />
Putting these online resolutions to<br />
work will pay off in the long run. Now<br />
all you have to do is eat right and go<br />
to the gym.<br />
Valeri Hall Little is an online communications<br />
specialist with more than 15 years in<br />
the digital arena. As president and founder<br />
of intandem communications, she has<br />
helped hundreds of companies implement<br />
strategies to make their websites more<br />
effective and easier to use.<br />
http://toronto.iabc.com/ <strong>Communicator</strong> January – February 2010 9
Human beings are a visually wired<br />
species, and next to the moving<br />
image, photographs can evoke a<br />
powerful, visceral reaction in each<br />
of us. Since the advent of the<br />
portable camera, we document,<br />
communicate and experience<br />
through photographs. Visual images<br />
in your printed or web-based communications<br />
cut through the clutter<br />
of text and immediately draw the<br />
viewer’s eye. But a photograph will<br />
capture a person’s attention for only<br />
two seconds so make sure your<br />
photos accurately convey what you<br />
want them to.<br />
Winner of the IABC 2007 Chairman’s<br />
Award and one half of the<br />
award-winning Salvo Photography<br />
studio with bases in the U.S. and<br />
Italy, Salvo shared some trends in<br />
photography that can make a great<br />
They Will Always See the Photograph –<br />
Secrets of<br />
Suzanne Salvo,<br />
the Photo Whisperer<br />
On November 3, more than 50 seminar attendees were<br />
treated to Suzanne Salvo’s comprehensive and creative<br />
presentation on visual imagery, and how the right photo<br />
can enhance the impact of your message and brand.<br />
photo: curves and organic shapes;<br />
using orange and blue; de-saturating<br />
colour; incorporating action; and,<br />
most importantly, capturing the<br />
human element. It’s all about<br />
capturing the moment and avoiding<br />
the too-perfect photo. Look to social<br />
networking sites, such as Flickr and<br />
Facebook, for inspiration.<br />
Salvo described two types of<br />
photography—photojournalism,<br />
which documents reality, and photo<br />
illustration, which is used for<br />
creative ends (e.g. advertising). Few<br />
professionals can do both well; the<br />
photographer that can expertly<br />
document your company’s business<br />
facilities for the annual report may<br />
not be suitable for taking photos<br />
at your events, or your executive’s<br />
head shot.<br />
If you don’t have relationships with<br />
a photographer, ask your personal<br />
and business networks for referrals.<br />
Choose your photographer based<br />
on the type of image you want.<br />
When evaluating a photographer’s<br />
portfolio, look for interesting images<br />
that have a story to tell. Because when<br />
it comes to corporate photography,<br />
Salvo says, “interesting trumps pretty.”<br />
Salvo urges communicators to look<br />
at photographs as a photo editor:<br />
• What’s the first thing you<br />
noticed? Is it what YOU<br />
want noticed?<br />
• Does the subject support<br />
the message?<br />
• Is it a quick read (the message<br />
in the photo)?<br />
• Does it contain a human element?<br />
• Is the lighting appropriate?<br />
• Does the background support<br />
the subject?<br />
• Are there any distractions?<br />
During the course of your career,<br />
you will be involved in managing<br />
at least once the head shot of a<br />
manager or senior executive. How<br />
to get your subject’s best side?<br />
“Photogenic is in your head,” Salvo<br />
says. “Anyone can look good with the<br />
right pose and the right attitude.”<br />
Subjects should avoid looking<br />
straight into the camera and should<br />
not be posed in the middle of the<br />
frame. Great portraits incorporate<br />
the rule-of-thirds in composition.<br />
Sitting on a stool works best because<br />
it improves the subject’s posture.<br />
Have the subject pose with their<br />
best foot slightly forward and the<br />
other foot slightly back and relaxed<br />
—this exposes their best side by<br />
default. Hands are great indicators<br />
of tenseness or rigidity in the face,<br />
so try to keep them relaxed. Most<br />
people don’t know what to do with<br />
their hands, so use a pen or a book as<br />
a prop.<br />
Salvo concluded her presentation<br />
with the subject of photo manipulation.<br />
Retouching a photograph<br />
once required hours of intensive<br />
work in the darkroom; now, it can<br />
be accomplished in minutes using<br />
Photoshop. But does ease of use<br />
mean the ethics of photo manipulation<br />
have changed?<br />
Photos can be modified to remove<br />
red-eye or dust. They can be cropped<br />
and resized. But when you remove<br />
people from a photo or give your<br />
CEO a digital facelift, the ethics<br />
become blurred. Salvo warns, “If you<br />
are going to manipulate a photojournalism<br />
image, you better bury the<br />
body, because people will find out.”<br />
The best way to navigate this<br />
fine ethical line is to assess your<br />
motives: are you trying to deceive<br />
your audience?<br />
“They might read the whole article,<br />
perhaps glance at the cutline, but they<br />
will always see the photograph,”<br />
says Salvo.<br />
For more information on ethics in<br />
communications, refer to the IABC<br />
Code of Ethics for Professional<br />
<strong>Communicator</strong>s.<br />
For more information on Suzanne<br />
Salvo, go to http://salvophoto.com/ or<br />
visit Suzanne’s blog, Salvo At Large:<br />
http://salvoatlarge.blogspot.com.<br />
William Smith is a recent graduate of<br />
Ryerson’s PR Certificate program and is<br />
active on IABC/Toronto’s PD event<br />
team and on the marketing communications<br />
team as partnership manager.<br />
Bonnie Dean is responsible for Membership,<br />
Marketing & Communications<br />
at the Ontario Dental Association.<br />
10<br />
January – February 2010 <strong>Communicator</strong> http://toronto.iabc.com/
Can<br />
Communications<br />
Make a<br />
Major Impact<br />
Across Your Organization?<br />
“Yes” says Impact<br />
Contest Winner<br />
We all know the impact that a well-executed communications<br />
strategy can make toward achieving a<br />
business mandate. Sometimes the results are so<br />
significant that other departments, divisions or<br />
even competitors take notice. In May and June 2009,<br />
IABC/Toronto invited members to enter a contest to<br />
win a one-year membership renewal by telling us<br />
“When did a communications initiative have a<br />
measurable impact on your organization’s bottom<br />
line and ideally go beyond meeting communications/<br />
marketing mandates?”<br />
Of the entries received, IABC/Toronto member Patricia Burton was<br />
selected as the winner for a multi-faceted communications campaign<br />
implemented by communications in collaboration with the finance and<br />
labour relations departments at The Toronto Star to handle a switch from<br />
weekly to bi-weekly pay. Her entry is an example of how effective and<br />
efficient communications can have a real dollar savings effect on a company.<br />
The Toronto Star and its unions agreed to move to bi-weekly<br />
pay (paid every two weeks, rather than weekly) during the<br />
collective bargaining process in early 2008. The change took<br />
place with the first pay period of 2009.<br />
The Employee Communications Department, in collaboration<br />
with Finance and Labour Relations, created a multi-faceted<br />
communications campaign, beginning in October 2008 and<br />
ending in December 2008. The strategy was to prepare<br />
employees for the change and encourage them to take action<br />
to address any financial concerns and make adjustments to<br />
their pre-authorized payment schedule, if necessary.<br />
Questions and concerns from employees began to surface<br />
following the initial communications regarding the change to<br />
bi-weekly pay. There were two concerns: Why were we doing<br />
this?; and, Why did the change have to take place at beginning<br />
of the new year, when staff would be facing Christmas bills?<br />
Accordingly, we adjusted our communications program, based<br />
on this feedback, to create a friendly and informational poster<br />
campaign, utilizing our much-loved and long-time serving payroll<br />
manager as the focus of the creative. With headlines such as<br />
“Carlos asks: Will you be ready for bi-weekly pay?” and “Carlos<br />
answers your bi-weekly pay questions,” we were able to calm<br />
employees and effectively usher in the change without incident.<br />
We estimate that the communications campaign saved the<br />
company approximately $14,000 in lost time by frontline<br />
payroll and HR staff, who would otherwise spend time<br />
answering questions and dealing with unhappy employees,<br />
had we not done the communications.<br />
http://toronto.iabc.com/ <strong>Communicator</strong> January – February 2010 11
Canadian Agency Leaders<br />
Speak Out on Client<br />
Strengths & Weaknesses<br />
Study shows that the success of a project depends just as much on the quality<br />
of a communicator’s pre-project homework as the quality of the agency work.<br />
Whether you work at a corporation,<br />
organization or agency, you<br />
have clients. C-level executives and<br />
corporate clients often play the<br />
dominant role in the business<br />
relationship with their PR teams<br />
and agencies. In fact, they strongly<br />
influence the overall output of<br />
most public relations campaigns.<br />
AgencyLink Inc., in partnership with<br />
SCAN International, examined client<br />
performance with the study, A Global<br />
Voice for Marketing Agency Leaders;<br />
620 agency leaders, including 106<br />
from Canadian public relations<br />
and marketing agencies, completed<br />
the 2009 survey.<br />
Many of our clients admit they’re<br />
often the cause of problems with<br />
their agency or PR department<br />
relationships. However, the industry<br />
tends to focus on the perceived<br />
quality of agencies, whereas client<br />
performance is equally important<br />
to achieve effective marketing<br />
communications success.<br />
The results demonstrate that<br />
Canadian communicators need to<br />
invest more in market research,<br />
improve their integration efforts,<br />
and provide clearer agency briefs.<br />
Our national marketers, however,<br />
score higher than their counterparts<br />
in the U.S. and Europe in<br />
their ability to motivate and<br />
financially reward their agencies.<br />
Agency leaders rank Canadian client<br />
attitude and willingness to invest<br />
in market and communications<br />
research scores poorly compared to<br />
other nations. In Canada, 38 per<br />
cent of agencies classify Canadian<br />
marketers as weak, while only<br />
16 per cent say they are excellent<br />
or good investors in research.<br />
Comparatively, in the U.S. and<br />
U.K., 24 per cent of clients are rated<br />
weak, while another 24 per cent<br />
are rated excellent/good.<br />
For integration, it was suggested<br />
that many companies are not<br />
structured to leverage integrated<br />
marketing communications. In an<br />
effort to become more customercentric,<br />
many companies have<br />
decentralized marketing to align<br />
with geographic business units or<br />
product sales. That works if you are<br />
in a multi-brand company, but<br />
firms that speak with one voice<br />
to multiple stakeholders need an<br />
integrated process.<br />
If a client is highly decentralized,<br />
they are going to have integration<br />
issues. In this instance, a multidisciplinary<br />
agency could act as<br />
the integrator. Conversely, if the<br />
business is highly integrated, it<br />
may benefit from best-of-breed<br />
agencies in multiple disciplines<br />
with the client acting as the integrator.<br />
Almost 30 per cent of<br />
Canadian marketing professionals<br />
were ranked as weak in integration.<br />
When asked to select the three most<br />
important areas for improvement<br />
of client performance in relation<br />
to their agencies, Canadian agency<br />
leaders rated:<br />
• Strategic direction and briefings<br />
(71 per cent and the highest of<br />
all participating countries);<br />
• Quality of decision-making<br />
process and streamlining<br />
approval levels (38 per cent);<br />
• Quality of judgement and ability<br />
to understand agency’s recommendations<br />
(34 per cent).<br />
Government and consumer products<br />
did not fare well when agency<br />
leaders selected client performance<br />
by sector in Canada. Outshining<br />
the field in Canada are B2B and<br />
financial services.<br />
Client sectors in Canada that are<br />
better than average in quality of<br />
performance are in business-tobusiness<br />
(66 per cent); services<br />
(65 per cent); and financial services<br />
(60 per cent). Client sectors rating<br />
highest in quality in the U.S. are<br />
consumer products (78 per cent);<br />
services (58 per cent); and consumer<br />
durables (52 per cent).<br />
Canadian client marketers rank<br />
the best among all the countries<br />
surveyed in their ability to inspire<br />
and motivate agencies. The survey<br />
showed that 27 per cent of<br />
Canadian agency leaders say their<br />
clients are excellent motivators.<br />
Only nine per cent of Canadian<br />
agency leaders say their clients are<br />
weak in motivating them, while in<br />
the U.S. (29 per cent) and France<br />
(34.5 per cent) agencies responded<br />
that their clients are weak motivators.<br />
Agency leaders participating<br />
in the survey are based in Canada,<br />
France, The Netherlands, Portugal,<br />
Spain, United Kingdom and the<br />
United States.<br />
What do you think about clientagency<br />
relationships? Join the<br />
conversation on client-agency<br />
relationships at www.client-agencyrelationships.com.<br />
It is important<br />
to continue productive relationship<br />
discussions to maximize budgets and,<br />
of course, results.<br />
Sheila Corriveau, Partner, AgencyLink<br />
Inc., (www.agencylink.ca). To request<br />
a full analysis report of the survey<br />
results, you can contact Sheila at<br />
sheila@agencylink.ca.<br />
12<br />
January – February 2010 <strong>Communicator</strong> http://toronto.iabc.com/
Tips<br />
for Working With<br />
Former Journalists<br />
Turned <strong>Communicator</strong>s<br />
“A writer doesn’t want to be told what to do, and he doesn’t want to tell people what to do;<br />
so he tells it to a piece of paper. To make the choice of telling people what to do has real<br />
theological implications, and (if you are me) you must wrestle with that choice…”<br />
– Paddy Chayefsky, novelist and dramatist (1982)<br />
Sitting at your keyboard, telling words what to<br />
do and getting paid for it—a dream come true<br />
for many. Time was when you didn’t need to be<br />
a superstar novelist to make a living as a writer.<br />
Writing-intensive jobs with radio and TV stations,<br />
magazines and newspapers were plentiful and<br />
the money was steady.<br />
But times are changing. People who once<br />
happily wrote columns, features or scripts for a<br />
living see the economic writing on the wall.<br />
They are bolting in large numbers from<br />
media for a less precarious living in the world<br />
of communications.<br />
Plenty has already been written on the exodus<br />
of reporters and others from media to communications.<br />
One aspect of the shift that hasn’t<br />
been explored much is what to do if you are<br />
already in communications and find yourself<br />
working with a former journalist who is new to<br />
the communications field.<br />
Here are three basic points to keep in mind:<br />
1. While nearly all former media people pitch<br />
themselves as expert writers, it’s important<br />
to qualify their experience as writers. Someone<br />
who has freelanced for magazines for<br />
years may be good at producing text for<br />
company collateral, but will need some<br />
time, for example, to learn how to write<br />
strong podcast scripts.<br />
Similarly, someone who wrote for radio can<br />
more than likely produce great podcast scripts,<br />
but may need help writing a news release<br />
that’s geared to trade magazine reporters. So<br />
get to know your new colleague and her<br />
specific areas of experience, so you know<br />
both her strengths and limitations.<br />
2. Whether it is checking over financial data<br />
before sending out a news release, planning<br />
a product launch or revising a draft of your<br />
CEO’s keynote speech, communications<br />
is inherently a collaborative and teamoriented<br />
field.<br />
Your former journalist colleague has left an<br />
environment where collaboration and<br />
teamwork are typically not highly valued.<br />
Newsrooms, for example, can be very<br />
individualistic places. Reporters will try to<br />
keep scoops, sources and other valuable<br />
information to themselves, in order to<br />
land those prestigious front-page stories.<br />
It’s hard to practice collaboration and<br />
teamwork in such a setting.<br />
This individualistic mindset can be hard<br />
to overcome. One of its most noticeable<br />
consequences can be an inability to delegate.<br />
To return to the Paddy Chayefsky line<br />
at the top of this article, if you notice your<br />
new colleague is having trouble delegating<br />
(or “telling people what to do”), talk to them<br />
about it in private. Assure them that from<br />
time to time we all must be comfortable<br />
“telling people what to do” (just as at different<br />
times, we must be ready to receive instruction<br />
from others).<br />
3. What about thinking strategically—how<br />
does your new colleague rank? Well, on one<br />
hand, there’s nothing like the discipline of<br />
regular daily deadlines to give someone an<br />
acute sense of the need to use time strategically.<br />
On the other, it means you can begin<br />
to think only in 24-hour chunks. In a<br />
communications context, that mindset can<br />
be very useful in a crisis situation and you<br />
are in survival mode. It will be helpful if<br />
your colleague can be introduced to the<br />
importance of thinking strategically about<br />
the longer term as well.<br />
Buying your colleague a copy of IABC’s<br />
Inside Organizational Communication and<br />
urging them read the chapter entitled<br />
“Strategic Management and Communication”<br />
is probably a good start.<br />
Neil Hrab worked for newspapers in Canada and<br />
the United Arab Emirates before making the<br />
transition to communications. Please send feedback<br />
to: neil.hrab@gmail.com.<br />
http://toronto.iabc.com/ <strong>Communicator</strong> January – February 2010 13
Tips &<br />
Trends<br />
Get Google-worthy!<br />
Every communicator knows the expectations: Be #1 online.<br />
But not every communicator knows how to do it.<br />
At the recent IABC/Toronto Professional<br />
Development event—SEO vs. SMO: Are they<br />
the same?—Liz Gray and Alan K’necht showed<br />
us how.<br />
On the surface, Search Engine Marketing<br />
(SEM) and Search Engine Optimization (SEO)<br />
sound similar but they are, in fact, very different<br />
—much like earned media and advertising.<br />
SEM is advertising online; SEO is earned media<br />
online. Both are connected to the Google search<br />
results page, and both can improve an organization’s<br />
online presence. What makes them different<br />
from traditional earned media and advertising<br />
are two vital components: the words you use and<br />
their placement. Choosing your words wisely,<br />
literally, has the power to get your organization’s<br />
website onto page one of Google search results.<br />
SEM is a series of techniques creating online<br />
advertisements with paid links. The objective is to<br />
drive desirable traffic to the appropriate landing<br />
page on your organization’s website. You don’t<br />
think anyone clicks on those paid ads? Think<br />
again. As Liz Gray pointed out, they are worth<br />
billions of dollars to Google because people<br />
actually do click on them.<br />
To optimize SEM, you have to first know how<br />
it works. Paid links are measured by Google<br />
with the following equation:<br />
Quality Score = Relevance + CTR +<br />
landing page quality and more...<br />
A high quality score is achieved by having a<br />
relevant link that generates large click-throughs<br />
to a landing page relevant to the link and, more<br />
importantly, to the potential customer. Poor<br />
quality scores result in higher costs maintaining<br />
the paid link.<br />
Achieving this takes research—lots of it—into<br />
the words that will motivate your audience or<br />
potential customer to click on the paid link and<br />
arrive at your website landing page. The key is<br />
to provide a landing page that is easy to navigate<br />
and content that is relevant to the audience you<br />
want to reach. Google evaluates landing pages<br />
for relevance and that helps determine how<br />
much your organization pays for the link.<br />
Secondly, know what words your target audience<br />
uses to search for your product or service.<br />
Google auctions access to the different words a<br />
marketing and communications professional<br />
would use in writing the link. Research on<br />
keywords can be done on Google Insights and<br />
is what keeps the focus on the target audience<br />
and not on the search engine.<br />
For example, a law firm specializing in asbestos<br />
litigation will pay the going auction rate for the<br />
word mesothelioma because of the potential<br />
high payouts in class-action cases. But first, a<br />
law firm will test the key words with their target<br />
audience to ensure the words they are paying for<br />
are the ones the target audience uses. You don’t<br />
want to waste money on clicks by individuals<br />
who are not serious purchasers.<br />
While SEM is geared toward marketing professionals,<br />
SEO is the tool for public relations<br />
practitioners. The same principles apply—SEO<br />
is the art of getting your website to the top of<br />
the Google search engine. Like SEM, it requires<br />
careful research into words your perspective<br />
audience uses. K’necht stresses that internal<br />
organization jargon and acronyms are the ‘kiss<br />
of death’; the best terminology is industry or<br />
layman terms (safety glasses vs. safety eyewear,<br />
for example).<br />
If everyone is simply searching for what they want<br />
online, what is the value of the news release?<br />
According to K’necht, the news release as PR<br />
practitioners know it is dead. Time-starved<br />
journalists are turning to search engines and<br />
social media platforms such as Twitter to<br />
research story ideas and are moving away from<br />
e-mail and fax story pitches.<br />
However, there are ways to use news releases<br />
effectively online. Craft a news release with the<br />
right language, and place links within the news<br />
release that take the reader directly to the page<br />
of interest, not the home page of your website.<br />
Also, think about delivery. Can your news be<br />
posted on Twitter and industry blogs? Where<br />
do you want to direct the reader? Use links to<br />
take them there.<br />
Finally, take the time to develop a social media<br />
strategy based on the online behaviours of your<br />
target audience.<br />
Not sure if you are doing SEO and SEM right?<br />
Liz Gray offered the assistance of her class at<br />
Fanshawe for help with your next campaign.<br />
They can evaluate your approach and recommend<br />
strategies for success.<br />
The evidence is mounting—if you are not<br />
online effectively, you might as well not be<br />
in business.<br />
Liz Gray is a faculty member with the Lawrence Kinlin<br />
School of Business at Fanshawe College in London,<br />
Ontario where she created and now teaches the only<br />
dedicated Search Engine Marketing course to be<br />
offered in Canada by a Community College.<br />
Liz can be reached at egray@fanshawec.ca.<br />
Alan K’necht is the founder and president of<br />
K’nechtology, Inc. He is recognized as an authority on<br />
search engine optimization, search engine marketing<br />
and web analytics. Alan can be reached at<br />
alan@knechtology.com.<br />
William Smith is a recent graduate of Ryerson’s PR<br />
Certificate program and is active on IABC/Toronto’s<br />
PD event team and on the marketing communications<br />
team as partnership manager.<br />
Bonnie Dean is responsible for Membership, Marketing<br />
& Communications at the Ontario Dental Association.<br />
14<br />
January – February 2010 <strong>Communicator</strong> http://toronto.iabc.com/
Industry<br />
Focus<br />
The Nuts and<br />
Bolts of Media<br />
Relations:<br />
A review of the<br />
book In the News<br />
Reprinted with permission from<br />
J-Source.ca, The Canadian Journalism<br />
Foundation website<br />
Media relations is an important<br />
aspect of communications<br />
practice, but it is also an area<br />
that is difficult to teach. Students<br />
tend not to think critically about<br />
the media, perhaps because<br />
the media are such a pervasive<br />
feature of their lives. They don’t<br />
really understand what news is<br />
or how the media operate. To<br />
compound the issue, few booklength<br />
treatments of the subject<br />
suitable for use as a textbook<br />
exist. Publications written by<br />
practitioners for practitioners<br />
are not very helpful for students.<br />
They either assume too much<br />
knowledge on the part of the<br />
reader or are too specific. But<br />
enter In the News.<br />
William Wray Carney, an adjunct professor at<br />
Concordia University College of Alberta, has<br />
taken his 30-plus years of experience in media,<br />
communications and teaching, and produced a<br />
highly readable, practical and scholarly work on<br />
media relations—no mean feat.<br />
Carney divides the book into three sections,<br />
beginning with the basics, working through the<br />
nuts and bolts of media relations and ending<br />
with trends in the field. In each section, the<br />
chapters contain practical information illustrated<br />
with real life examples, and the findings from<br />
scholarly research.<br />
In the News begins with a look at the theory and<br />
principles of media relations, starting with who<br />
the media are, what they do and why professional<br />
communicators use them. This section<br />
really sets the groundwork for the rest of the<br />
book. For many readers, it will be the first time<br />
they have thought critically about the news<br />
media. We tend to talk about the media as a<br />
single entity, but it is important for students to<br />
realize and understand the advantages and<br />
disadvantages of each medium in order to make<br />
strategic decisions about which to use.<br />
The bulk of the book is the middle section in<br />
which Carney lays out the steps for developing a<br />
comprehensive media relations plan. What I<br />
appreciate in this section is the emphasis on<br />
planning and strategy. Too often in books on the<br />
subject, media relations is treated as a end unto<br />
itself rather than part of an overall communications<br />
and business strategy. Carney makes it<br />
clear for his readers that they need to know the<br />
why behind their actions and that the why is not<br />
just “to get media coverage,” but rather to further<br />
some organizational objective, be it increasing<br />
awareness, improving image or changing attitudes.<br />
From the media relations plan, Carney moves<br />
into specifics about reaching the media. Again,<br />
most readers will not have thought about where<br />
the media get their content. Carney goes into a<br />
detailed discussion about news releases, how to<br />
write them and how to distribute them. Other<br />
chapters in this section contain a laundry list of<br />
other approaches to media, such as news conferences<br />
and media events and what Carney refers<br />
to as do-it-yourself media.<br />
I found the most valuable chapters in this section<br />
to be the two on interviews. Readers will find<br />
examples of the kinds and format of questions<br />
reporters typically ask enlightening. After reading<br />
these chapters, it is hard not to think about them<br />
as you watch the evening news.<br />
However, as is often the case today with technology<br />
changing faster and faster, the book at times<br />
seems dated. Most of the references are from the<br />
1990s. Even Carney’s use of the term “new media”<br />
in the final section on emerging trends seems out<br />
of touch. Do we really call it that anymore? Do<br />
we really talk about computer-assisted reporting<br />
“gaining in popularity as a research tool” today?<br />
So, while Carney does media relations as well as<br />
anyone, I would like to have seen some discussion<br />
of social media and the impact of media relations.<br />
Blogs, for example, are mentioned briefly in the<br />
chapter on other approaches to media and then<br />
readdressed, again briefly, later in “Emerging<br />
Trends in Media Relations.” In both cases, Carney<br />
approaches the subject with kind of a wait-andsee<br />
attitude. He acknowledges there is “some<br />
early value in blogs as a communications tool<br />
and as a medium.” I would argue that we have<br />
moved beyond the “early value” stage with blogs.<br />
Bloggers can be extremely influential with the<br />
public and organizations today ignore them at<br />
their peril. Just ask Target who take a “we don’t<br />
deal with bloggers” approach with a mommyblogger<br />
to the company’s detriment.<br />
<strong>Communicator</strong>s need to understand how to<br />
develop relationships with those bloggers as much<br />
as they need to know how to reach journalists in<br />
the mainstream media.<br />
With that said, In the News makes a valuable<br />
contribution to the media relations textbook<br />
field. Beyond students, professional communicators<br />
will find it an excellent resource. And<br />
people just interested in the media and their role<br />
in our society will find the book enlightening.<br />
Editor’s Note: In response to Ms. Grower’s<br />
review, the author William Carney posted this<br />
note on j-Source.<br />
Thanks for the review. I appreciate your<br />
thoughtful comments. Yes, the book is dated.<br />
Such are the long deadlines of academic<br />
publishing and the rapidly evolving state of<br />
media that a book like this becomes outdated<br />
almost as soon as it is published. To try to<br />
counter that, I have a blog that I update regularly.<br />
You can take a look at www.mediarelationsincanada.wordpress.com.<br />
Karla K. Grower is an Associate Professor in the<br />
Advertising and Public Relations Department and<br />
Director of the Plank Center for Leadership in Public<br />
Relations at the University of Alabama in Tuscaloosa,<br />
Alabama. She is the author of Public Relations and<br />
the Press: The Troubled Embrace.<br />
http://toronto.iabc.com/ <strong>Communicator</strong> January – February 2010 15
Keep in<br />
Mind<br />
Hot<br />
Happenings<br />
Here are important dates to keep in mind:<br />
February 3<br />
February 5<br />
February 11<br />
February 15<br />
February 19<br />
February 12 – 28<br />
February 25<br />
February 26<br />
March 3<br />
March 25<br />
April 27<br />
May 6<br />
June 6 – 9<br />
Gold Quill Final Deadline<br />
OVATION Early Bird Deadline<br />
Show Your Love for the Planet Munch & Mingle<br />
Family Day – IABC/Toronto Office Closed<br />
OVATION On Time Deadline<br />
Olympics<br />
Successful Communications in a 2.0 World;<br />
IABC/Toronto Professional Development Session<br />
with Steve Crescenzo<br />
OVATION Final Entry Deadline<br />
IABC/Toronto <strong>Communicator</strong> of the<br />
Year Networking Breakfast<br />
IABC/Toronto Professional Development Session<br />
IABC/Toronto Professional Development Session<br />
with former Ontario Premier David Peterson<br />
OVATION Awards Gala<br />
IABC World Conference in Toronto<br />
• IABC/Toronto recently celebrated the winning of IABC Canada Silver<br />
Leaf awards by 11 members.<br />
• Join Rob Devitt, President and CEO of Toronto East General Hospital,<br />
this year’s IABC/Toronto <strong>Communicator</strong> of the Year at a networking<br />
breakfast on Wednesday, March 3. This year’s honouree is an expert<br />
communicator whose innovative approach helped him become a trusted<br />
leader, influencer and ‘fixer’ in a challenging sector.<br />
• The IABC/Toronto OVATION Awards is celebrating its 25th year of<br />
honouring communications excellence and the Call for Entries is now<br />
available for download on the IABC/Toronto website. This is your best<br />
opportunity to let the communications community know who you are<br />
and get the recognition you deserve for your tremendous work! Entries<br />
will start being accepted on January 11th (enter early for a discounted<br />
rate) and entries will be accepted until Friday, February 26, 2010. The<br />
OVATION Awards program is open to all GTA communication<br />
practitioners, including non-members. Awards will be presented at the<br />
OVATION Awards Gala on May 6, 2010.<br />
• IABC Canada is pleased to announce the launch of its new website,<br />
http://canada.iabc.com/. The IABC Canada website contains information<br />
about conferences, news and events happening across Canada, IABC’s<br />
Silver Leaf and Master <strong>Communicator</strong> awards programs, and information<br />
about memberships and benefits of joining IABC. IABC Canada<br />
represents more than 4,500 members across Canada, organized into<br />
13 chapters.<br />
• Join us April 27 for PD session speaker David Peterson, former Ontario<br />
Premier and Chair Pan Am Games bid team. Stay tuned for more details.<br />
Final deadline for entries<br />
is Friday, February 26, 2010.<br />
Go to the website for more.<br />
toronto.iabc.com/awards/ovation/<br />
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