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January – February 2010<br />

<strong>Communicator</strong><br />

One on One with IABC<br />

4 President Julie Freeman<br />

New Year’s Resolutions: A New<br />

6 IABC Member’s Perspective<br />

Corporate Citizens Take Lead:<br />

The Evolution of IABC/Toronto’s<br />

7 Social Responsibility Committee<br />

8<br />

In Social Media Era, Content is Still Key<br />

to Successful Employee Communications<br />

Can Communications Make a Major<br />

11 Impact Across Your Organization?<br />

“Yes” Says Impact Contest Winner<br />

Canadian Agency Leaders Speak Out<br />

12 on Client Strengths & Weaknesses<br />

Tips for Working With Former<br />

13 Journalists Turned <strong>Communicator</strong>s


IABC/TORONTO BOARD<br />

2009 – 2010<br />

President<br />

Brent Carey, ABC<br />

toronto-president@iabc.com<br />

Past President<br />

Leslie Hetherington,<br />

APR, MBA<br />

toronto-pastpresident@iabc.com<br />

Executive Vice President<br />

Carrie MacAfee<br />

toronto-execvp@iabc.com<br />

Vice President, Accreditation<br />

& Standards<br />

Linda Andross, ABC<br />

toronto-profstandards@iabc.com<br />

Vice President, Advertising &<br />

Sponsorship<br />

Cyrus Mavalwala, ABC<br />

toronto-adsponsor@iabc.com<br />

Vice President, Association<br />

Management<br />

Julie Wilson, ABC, MEd<br />

toronto-assocmgt@iabc.com<br />

Vice President, Awards<br />

Trell Huether<br />

toronto-awards@iabc.com<br />

Vice President, Finance<br />

Natasha Renaud, MBA,<br />

MS Mass Comm<br />

toronto-finance@iabc.com<br />

<strong>Communicator</strong><br />

Diana Degan Robinson,<br />

Executive Editor<br />

Brent Carey, ABC,<br />

President’s Column<br />

Abigail Brown, Writer<br />

Panagiota Bountis, Writer<br />

Emma Huang, Writer<br />

Valeri Hall Little, Columnist<br />

William Smith, Writer<br />

Bonnie Dean, Writer<br />

Neil Hrab, Writer<br />

Please note: Articles in <strong>Communicator</strong><br />

reflect the opinions of the writers and<br />

experts invited to comment but not<br />

necessarily those of IABC/Toronto.<br />

Vice President, Marketing<br />

Communications<br />

Christine Andrew, MBA<br />

toronto-marketing@iabc.com<br />

Vice President, Member<br />

Communications<br />

Diana Degan Robinson<br />

toronto-memcomm@iabc.com<br />

Vice President, Membership<br />

Sharon Beattie<br />

toronto-membership@iabc.com<br />

Vice President, Networking &<br />

Special Events<br />

Louise Armstrong<br />

toronto-specialevents@iabc.com<br />

Vice President, Professional<br />

Development<br />

Yasmin Ranade<br />

toronto-pd@iabc.com<br />

Vice President, Volunteer<br />

Services<br />

Marie Fitzpatrick-Hall, ABC<br />

toronto-volunteers@iabc.com<br />

VP at Large, International<br />

Conference Task Force<br />

Anna Relyea, BA, MA<br />

toronto-intl-conference@iabc.com<br />

Advertising:<br />

Richa Vajpeyi<br />

Telephone: 416.777.3742<br />

richavajpeyi@gmail.com<br />

Graphic Design:<br />

Fusion Design Group Inc.<br />

Telephone: 416.516.6657<br />

brent@fusiondg.ca<br />

Printing Services:<br />

Brown Book Company<br />

(BBC) Limited<br />

Telephone: 416.504.9696<br />

bbc@brownbook.ca<br />

IABC/Toronto<br />

296 Jarvis St., Unit 7<br />

Toronto, ON M5B 2C5<br />

416.968.0264<br />

http://toronto.iabc.com<br />

IABC International<br />

601 Montgomery Street, Ste 1900<br />

San Francisco, CA 94111<br />

1.800.776.4222<br />

http://www.iabc.com<br />

from the<br />

Editor<br />

A New Year, A New Look<br />

Welcome to the new <strong>Communicator</strong>! We thought it would be<br />

fitting to welcome in a new year and a new decade with an<br />

enhanced newsletter, one that celebrated IABC/Toronto’s status<br />

as IABC Large Chapter of the Year.<br />

At the start of this chapter year, we conducted a communications<br />

audit that included gauging how members read and used<br />

<strong>Communicator</strong>. We identified that there was an opportunity to<br />

build on the success of the newsletter. As a main link to our members<br />

and one of the tangible benefits that all members receive, we<br />

wanted to ensure it was meeting the needs of the membership. We<br />

hope you find the redesign, the addition of colour and the new<br />

columns add to your reading experience. Thanks to Fusion Design<br />

Group for all of their hard work. Our goal is to ensure that our<br />

members are kept abreast of the latest happenings in the chapter,<br />

in the IABC organization and in the communications industry. If<br />

you have any additional suggestions for the type of articles you<br />

would like to see in <strong>Communicator</strong>, please share those with us.<br />

In this issue, you will find highlights of recent IABC/Toronto events<br />

that offer tangible advice and lessons for communicators. We jumped<br />

at the chance to sit down with IABC President Julie Freeman,<br />

ABC, APR, when she was in town recently and asked her what’s<br />

next for IABC worldwide. And we thought the start of the new<br />

year was a good time to offer insight into what IABC/Toronto’s<br />

Social Responsibility Committee was undertaking.<br />

As we all start the new year off with a clean slate, a fresh approach<br />

and a zest for tackling that massive to do list that all of us<br />

communicators have, we hope that you will find <strong>Communicator</strong> a<br />

valuable tool for informing, educating and even entertaining you.<br />

Here’s to a productive and fulfilling 2010!<br />

Diana Degan Robinson<br />

VP, Member Communications, IABC/Toronto<br />

In addition to being VP, Member Communications, Diana is President<br />

of her own company, Diana Robinson & Associates, an award-winning<br />

marketing communications company based in Guelph, Ontario. She was<br />

named 2009 Independent-Small Agency of the Year by IABC/Toronto.


President’s<br />

Message<br />

Delivering on an exciting and busy year<br />

In the last issue of <strong>Communicator</strong> I talked about<br />

the busy and exciting year we have ahead of us<br />

in IABC/Toronto. And I’m happy to say that<br />

we’ve been hard at work, delivering on that in a<br />

big way! It’s no coincidence that the activities<br />

your board has been undertaking are well<br />

aligned to what you, our members, have told us<br />

you value most about your membership:<br />

• Professional development – Our first three<br />

PD events of the year have dealt with such<br />

diverse topics as leveraging one’s strengths to<br />

overcome the challenges of today’s job market,<br />

tapping into the power of photography, and<br />

getting noticed on the internet. These events<br />

have been well attended and are great examples<br />

of how we are targeting our programming to<br />

deliver on members’ feedback, and needs.<br />

• Volunteering – What a turnout to our annual<br />

September volunteer recruitment night! It was<br />

great to see so many members eager to both<br />

give back to their chapter and profession,<br />

and to further their own career and personal<br />

goals at the same time. Clearly we need the<br />

help of volunteers to run the chapter, but it’s<br />

also a key member benefit—a classic winwin<br />

situation!<br />

• Networking – The opportunity to connect<br />

with other members and fellow professionals<br />

is one of the main reasons people join and<br />

stay with IABC. And our first two Munch ‘n’<br />

Mingle events have provided great venues for<br />

reconnecting with old friends and making<br />

new contacts. It was particularly encouraging<br />

to see so many students at our first<br />

event—the future of our profession is<br />

looking bright!<br />

So what’s coming up for IABC/Toronto? Well,<br />

this year’s calendar of PD events is shaping up<br />

to add real value for members, with some highly<br />

relevant topics and top-notch speakers. We’ll<br />

continue to have the chance to socialize and<br />

build our networks through our Munch ‘n’<br />

Mingle events. And planning for the World<br />

Conference in June 2010 is proceeding, with<br />

our chapter doing our part as host. Keep<br />

tuned to our e-Lerts and toronto.iabc.com for<br />

ongoing updates on these activities.<br />

From the board’s perspective, we will keep<br />

ensuring that all our activities are clearly aligned<br />

to providing member value—this drives what<br />

we do and why. We’re also going to continually<br />

seek feedback from our stakeholders, listening for<br />

and acting on opportunities for improvement, to<br />

ensure we provide real and meaningful value.<br />

And of course we are always open to hearing<br />

about what’s working well!<br />

We have finalized our budgets for the board<br />

year. As the largest IABC chapter in the world<br />

we are very fortunate to have resources available<br />

to us that other chapters do not. And while we<br />

are a not-for-profit organization that exists to<br />

provide value to our members, it’s important to<br />

manage our budgets prudently, and we always<br />

have. This is even more important to do this year,<br />

as the economy continues to present challenges<br />

for our members and their organizations, and<br />

consequently our chapter as well. Membership<br />

growth has suffered, and CareerLine is not the<br />

“cash cow” it used to be. As a result, we have been<br />

conservative in our projections and planning.<br />

We are looking forward to the rest of an exciting<br />

year. Thanks, and I hope to connect with as many<br />

of you as possible!<br />

Brent Carey, ABC<br />

President, IABC/Toronto<br />

http://toronto.iabc.com/ <strong>Communicator</strong> January – February 2010 3


One on One with<br />

IABC President<br />

Julie Freeman<br />

IABC President Julie Freeman, ABC, APR,<br />

was in Toronto recently, and Diana Robinson,<br />

VP, Member Communications invited Julie<br />

to sit down and update IABC/Toronto<br />

members on what’s happening in the<br />

world of IABC.<br />

Q: Can you share your impressions<br />

of the Toronto chapter?<br />

A: You are the largest chapter in the world and<br />

you have to admire the success of the chapter.<br />

It’s been my experience with chapters that when<br />

they sustain success, it’s because there are very<br />

deep traditions, great succession planning and<br />

very successful programs. Not only the monthly<br />

programs, but the awards program and Career-<br />

Line. The chapter is obviously meeting the needs<br />

of its members. And there is a strong commitment<br />

to IABC as a whole. And a lot of smarts<br />

about how you do things, how you make the<br />

chapter successful and how you involve<br />

members and communicate with them.<br />

Q: How would you like to see<br />

IABC/Toronto further develop?<br />

A: Well, I think it’s really important for everybody<br />

to constantly evaluate what we are doing,<br />

and what our members need us to be doing.<br />

A quote I think is important in business that I<br />

heard once is that companies always hang onto<br />

a successful strategy one year too long, and I think<br />

that’s always important for us to remember in<br />

whatever we are doing or planning. It’s always<br />

good to be doing that checkup… we’re offering<br />

that kind of programming, or format or producing<br />

this kind of newsletter and it’s worked,<br />

but are we being relevant, are we delivering on<br />

the content? It’s a challenge for every chapter to<br />

ensure you are meeting the needs of junior<br />

members right up to very senior members. I<br />

think the most challenging group to serve is the<br />

most senior members, because frankly they<br />

don’t need always need IABC; the chapters need<br />

them more. But in my discussions with senior<br />

members, there seems to be a hunger to have a<br />

place to network and connect; it’s important<br />

for them to have a safe place to discuss the<br />

problems and the issues they are facing. And we<br />

want to keep senior people involved.<br />

Q: How would you like to see<br />

IABC as a whole further develop?<br />

A: We, as well, have to determine how to<br />

remain relevant. The big challenge that we are<br />

figuring out is that for the most part, our model<br />

is based on face-to-face interaction—meetings,<br />

conferences, workshops, events. We invest a lot<br />

of time and energy in face-to-face. People are<br />

energized not just by the content, but by the<br />

face-to-face contact, because of the people they<br />

meet and the conversations that develop, but<br />

there are budget and accessibility constraints.<br />

For example, it’s difficult to have a world<br />

conference that is accessible to every member<br />

throughout the world, due to time constraints.<br />

So one of our challenges is: how do we deliver<br />

the professional development that people are<br />

seeking and extend it internationally in a way<br />

that is meaningful? How can we develop new,<br />

relevant channels to connect members and<br />

enhance the face-to-face experience? Also,<br />

how do we become the definitive source for<br />

communications professionals to go to for<br />

information and resources? And how do we<br />

help members understand the importance of<br />

being international, which is one of IABC’s<br />

key points of differentiation.<br />

Q: What do you think having the<br />

international conference in<br />

Toronto will mean for the chapter?<br />

A: It seems that everyone here is so enthused<br />

about the upcoming conference. It’s a chance to<br />

showcase your wonderful city, which has so<br />

much to offer. What people don’t always appreciate<br />

about Toronto if they haven’t been here is<br />

how international it is. It’s always wonderful for<br />

visiting IABC members to feel the warmth and<br />

hospitality extended by local members, the kind<br />

you would feel at your own chapter.<br />

Q: What is coming next for IABC?<br />

A: We have a very ambitious board this year.<br />

We’re looking to uncover the ways we can<br />

expand our services and connect people. This<br />

year’s board under our Chair Mark Schumann,<br />

ABC, started the year by talking about these big<br />

strategic questions, and every board member<br />

was assigned a question to think about and<br />

research over the summer months, which we<br />

then brainstormed about in September. One of<br />

the things the board is working on is when<br />

launching a new initiative, it needs to be based<br />

on research: what do members want, what are<br />

our capabilities, what is the competitive landscape?<br />

The ideas were put into an incubator<br />

and we then did more research through a<br />

study and focus groups, to find out if the big<br />

thinking is really what members want. We are<br />

also working on projects to help make<br />

members’ experiences more effective and<br />

helpful. For example, we are currently working<br />

to improve the search capabilities of our online<br />

library, with full implementation by May. We<br />

have a lot of excellent content, but our search<br />

capability is clunky. It will be easier to find what<br />

you need and also allow you to get more precise<br />

information that is relevant to what you need.<br />

Another thing we are working on is to do some<br />

infrastructure enhancements to make participating<br />

in the accreditation process more<br />

streamlined. For example, making the portfolio<br />

submission electronic. Ultimately, it will get to<br />

the point where you will be able to take the<br />

exam online. In some countries, the way to<br />

expand IABC is through our accreditation<br />

program, which they see value in.<br />

Q: What challenges do you think<br />

IABC members are facing?<br />

A: Unfortunately there is the fundamental<br />

challenge of simply having a job. Which results<br />

in a combination of things—we have more<br />

4<br />

January – February 2010 <strong>Communicator</strong> http://toronto.iabc.com/


members unemployed, and the ones that are employed are often<br />

juggling more than one job and are therefore overloaded, which is never<br />

a good thing, not only from an energy standpoint, but often results in<br />

us being more tactical and not strategic. The ultimate challenge for<br />

communicators is to think strategically and be able to demonstrate their<br />

value, their contribution to the organization, and when you are just<br />

doing tactics, it can be difficult to step back and be strategic. It’s always<br />

about proving your worth.<br />

Q: What challenges is IABC facing?<br />

A: Well, right now our membership is down, about seven per cent,<br />

which has been our rate of growth for the last number of years. We’d like<br />

to start growing again, but there is no doubt the economy has had an<br />

impact and many people are choosing to not renew because they’ve lost<br />

their jobs or times are tight. In fact, many times when people are out of<br />

work they spend money to get jobs. For instance, they hire a resume<br />

writer or recruiter. There was an article in The Wall Street Journal<br />

recently that talked about how being part of an industry association<br />

gives you credibility and that when you volunteer it demonstrates<br />

another level of skills to current and prospective employers. In reality,<br />

IABC offers the opportunity to network, and develop the connections<br />

they need to get a job. Another huge challenge is for IABC to have<br />

influence. Ideally, we want to be seen as a voice in the profession and in<br />

the business world. We want to be seen as a source regarding business<br />

communications issues and ultimately, to be influencing how business<br />

communications is done. We’d like IABC to become more of a “household”<br />

name in the communications and business worlds, because we<br />

know that communications does make a difference. CEOs often pay lip<br />

service in interviews about the importance of good communications<br />

and we’d like to see more of them walk the walk.<br />

Q: What do you enjoy most about your role?<br />

A: I truly enjoy the people. I have loved the travelling and meeting the<br />

nice, smart and hospitable people that make up our membership around<br />

the world. The cultural diversity even within the chapters in the<br />

U.S. and Canada is incredible.<br />

Q: What is the one thing that no members<br />

know about you that you’d like to share?<br />

A: I would love to speak more than one language really well. I‘ve studied<br />

French for years and I’m trying to learn Spanish. In July of 2008, I did<br />

a Spanish immersion program in Guatemala. I read pretty well, but I<br />

would truly love to speak another language fluently.<br />

Q: If there was one message you could get out<br />

to IABC/Toronto members, what would that be?<br />

A: Congratulations on all your success! Thank you for building a strong<br />

and vital chapter. Thanks in advance for all you will do to make the world<br />

conference a success. We truly appreciate what the Toronto chapter does<br />

in sharing their experiences with other IABC members and chapters.<br />

And I would like them to be proud of their organization, IABC. I see a<br />

wisdom and a wealth of experience amongst our members, all our members,<br />

and I don’t think that is true of all professional associations, so I think<br />

they should be proud of their involvement and their association.<br />

http://toronto.iabc.com/ <strong>Communicator</strong> January – February 2010 5


New Year’s<br />

Resolutions:<br />

A new IABC Member’s<br />

Perspective<br />

At a time of reflection and<br />

planning, of assessing<br />

what resources and tools to<br />

continue using and renew and<br />

which ones to move on from,<br />

and to identify the economics<br />

involved with these choices,<br />

I cannot speak highly enough<br />

about the value and return on<br />

investment of being involved<br />

in a professional association<br />

like IABC. Last year, I made<br />

a commitment to attend as<br />

many IABC seminars and<br />

presentations as I could,<br />

to get to know other chapter<br />

members, and to offer my<br />

support as a volunteer to assist<br />

in the work of IABC/Toronto,<br />

in particular, its 2009<br />

IABC/Toronto OVATION<br />

Awards Gala Event.<br />

I have experienced the rewards and benefits of this<br />

commitment on both personal and professional<br />

levels and this year, my resolution is to be even<br />

more involved. Here’s why:<br />

• Now I know (more) – I have learned from the<br />

presentations and seminars on relevant and<br />

timely communications issues and trends,<br />

particularly social media. It was great to hear<br />

from ‘social media gurus’ at these events. Now<br />

I’m more ‘in the know’ about the social media<br />

phenomenon, its power, potential (and dangers)<br />

and the implications for us as communicators<br />

in this ever-changing media landscape.<br />

• Good for me and my organization too – An<br />

obvious benefit of IABC membership is<br />

learning and professional development. This is<br />

learning you can take with you wherever<br />

you go in your career as a communications<br />

professional. In every presentation I attended<br />

last year, I found something useful about<br />

business communications that can be applied<br />

in my current role, and thus, benefit the work<br />

of my organization. For example, the social<br />

media presentations have been useful to us in<br />

developing a new social media strategy in our<br />

organization and in our thinking about an<br />

organizational communications strategy that<br />

incorporates social media.<br />

• A place to go to get it – The IABC online<br />

library featuring research, books, manuals, and<br />

other publications is a useful resource for the<br />

communications professional and I look<br />

forward to using and exploring this resource<br />

further. It’s great to have a place to go that holds<br />

such vast information on communications<br />

topics including, of particular interest to me,<br />

effective media relations strategies.<br />

• Being heard – I’ve discovered that IABC’s<br />

‘Be Heard’ motto/tagline isn’t just a direction or<br />

rallying call for your work as a <strong>Communicator</strong>.<br />

It means ‘being heard’ as a member too. I<br />

appreciate that IABC is pretty diligent about<br />

gathering feedback about events and other<br />

issues from members through quick ‘n’ easy<br />

online surveys.<br />

• Go on, flex that communications muscle<br />

(or build new muscle)! – The benefits of<br />

volunteering on IABC committees or projects<br />

are immense, especially having the opportunity<br />

to learn and develop skills by trying something<br />

new or some element of work that’s just<br />

not part of your ‘day job’.<br />

• As a community, we business communicators<br />

sure are a friendly bunch – I think what I’ve<br />

most enjoyed is the networking and getting to<br />

know other IABC members at seminars and<br />

social events, or by working together on special<br />

projects like the Awards Gala. IABC/Toronto<br />

folks are friendly, welcoming, energetic, and<br />

smart! People are supportive of one another and<br />

appreciative of individual efforts that contribute<br />

to the success of the entire team. People say<br />

‘thank you’ and they do this often—that’s nice!<br />

There is a sense of belonging and community<br />

here and, in my opinion, that is most<br />

important and the main reason why I have<br />

chosen to stay involved with this association.<br />

Value, knowledge, and community. Three words<br />

that best sum up my membership experience so<br />

far. I’m looking forward to more of it in 2010.<br />

Abigail Brown is a Communications Specialist with<br />

Community Living Ontario.<br />

6<br />

January – February 2010 <strong>Communicator</strong> http://toronto.iabc.com/


Corporate Citizens<br />

Take The Lead:<br />

The Evolution of<br />

IABC/Toronto’s<br />

Social Responsibility<br />

Committee<br />

Organizations embark on their own social responsibility<br />

journey for varied reasons. While stronger financial<br />

returns, brand value and market differentiation are<br />

potential benefits, “giving back” to the community<br />

in which a business operates accounts for the<br />

“corporate citizenship” that embodies the spirit<br />

of social responsibility.<br />

The seed of the Social Responsibility<br />

Committee was planted in the fall<br />

of 2008 when IABC/Toronto<br />

President Brent Carey, ABC, held<br />

a Social Responsibility Think<br />

Tank at which participating<br />

IABC/Toronto members set the<br />

foundation for the chapter’s first<br />

social responsibility policy. The policy<br />

(available online at https://toronto.<br />

iabc.com/pdf/IABCToronto<br />

ChapterSRPolicy.doc) focuses on<br />

three areas: community betterment,<br />

environment and governance.<br />

The move to a full-fledged Social<br />

Responsibility Committee followed<br />

the June 2009 joint IABC/Toronto<br />

-AIP event Boosting People, Planet<br />

and Profit panel presentation that<br />

featured best practices from One<br />

Million Acts of Green and RBC’s<br />

Blue Water Project and was organized<br />

by Mary-Ellen Hynd, Bernard Helen,<br />

Anne Ptasiuk and Frances Roberts.<br />

The event achieved such a high<br />

approval rating—100 per cent of<br />

event attendees surveyed said that<br />

they would recommend future<br />

events of this nature—that Mary-<br />

Ellen Hynd agreed to chair IABC/<br />

Toronto’s first Social Responsibility<br />

Committee for the 2009/2010<br />

board year. Mary-Ellen is also<br />

representing IABC International<br />

in the development of the ISO<br />

26000 International Standard for<br />

Social Responsibility.<br />

The Social Responsibility Committee’s<br />

evolution forecasts a vibrant<br />

future for the role of communicators<br />

as community leaders support the<br />

role of ethics, responsibility and<br />

compassion as true business values.<br />

By identifying themselves with the<br />

role of corporate citizens, volunteers<br />

can create an environment that<br />

reflects “community conscience”.<br />

This year’s volunteer recruitment<br />

evening saw an upsurge in interest<br />

for the committee. At our first<br />

meeting in November, we committed<br />

to five action areas:<br />

• A virtual team of communicators<br />

that will provide support to<br />

our charity partner, Volunteer<br />

Canada, led by Leila Fenc and<br />

Gillian Welsh;<br />

• A February 11 Munch ‘n Mingle<br />

event that will also launch the<br />

new Green Guide for <strong>Communicator</strong>s<br />

created by Bernard<br />

Helen and Frances Roberts;<br />

• A Generation Y initiative to<br />

reach and engage students<br />

through social media led by<br />

Kate Heron;<br />

• An IABC International 2010<br />

Conference community volunteer<br />

initiative at Evergreen Brickworks;<br />

• And the creation of an overall<br />

communications plan to build<br />

awareness, educate and engage<br />

through a variety of communication<br />

vehicles and initiatives<br />

led by Lucas Hancock, Pana<br />

Bountis, Anne Ptasznik, Carrie<br />

MacAfee and Gillian Welsh.<br />

One such vehicle is IABC International’s<br />

SR LINK, an interactive<br />

online community offering a platform<br />

for developing creative content, learning<br />

about communication resources<br />

and roles and networking with other<br />

communicators.<br />

IABC/Toronto’s Social Responsibility<br />

Committee is committed to<br />

making a difference by advancing<br />

the role of communicators in this<br />

vital field and fostering the “community<br />

conscience” that defines<br />

our very ethic. We make it a practice<br />

to have members share social<br />

responsibility tips at each meeting;<br />

recently we learned that an audience<br />

poll at Canadian Business for<br />

Responsibility’s Annual Summit<br />

last fall revealed that more than<br />

80 per cent saw an increase in<br />

internal and external CSR communications<br />

within the next 12 months.<br />

Employee needs are indeed changing<br />

to reflect a unified approach to<br />

implementing social responsibility<br />

and building a strong future for the<br />

corporate citizen. And we are excited<br />

that IABC/Toronto and the Social<br />

Responsibility Committee is actively<br />

working to make this happen.<br />

As a first-year volunteer on IABC/<br />

Toronto’s Social Responsibility Committee,<br />

Panagiota Bountis was immediately<br />

attracted to the committee because of its<br />

dedication to “giving back”, the very<br />

essence of what it means to be a corporate<br />

citizen. Panagiota is currently a MA<br />

student at York University in the Interdisciplinary<br />

Studies program. Her thesis<br />

work examines the ways design supports<br />

Web 2.0 communication to determine<br />

target audiences.<br />

http://toronto.iabc.com/ <strong>Communicator</strong> January – February 2010 7


Content<br />

In this Social Media Era,<br />

is Still Key to Successful<br />

Employee Communications<br />

With the start of a new year and in fact, a new decade upon us, it’s natural to evaluate what communication<br />

tools and vehicles have been working successfully and what technologies have enhanced our ability to<br />

provide value to our stakeholders. Yet, one of the industry’s leading employee communications gurus says<br />

communicators need to take the “corporate” out of corporate communications, and replace it with “creative.”<br />

Focusing on people<br />

According to Crescenzo, employee communications<br />

typically talks about the three Ps: Policies, Programs,<br />

and Procedures, including necessary but usually dry<br />

topics like corporate initiatives, wellness, and safety.<br />

The way to make employee communications more<br />

engaging is to find the fourth P, which is “people.”<br />

Corporate communicators need to see themselves<br />

as storytellers. Crescenzo believes any organization<br />

in the world, no matter how small, has interesting<br />

people doing interesting things. <strong>Communicator</strong>s<br />

should harness these stories to create more<br />

interesting content.<br />

“Content is more important now than ever,”<br />

says Steve Crescenzo, a veteran corporate<br />

communicator with 20 years of experience,<br />

“however, communicators are just taking the<br />

same corporate content—boring press releases,<br />

bad photos, and poorly written stories and<br />

they’re pushing them out through new social<br />

media vehicles.”<br />

Based in Chicago, IL, Steve is one of the U.S.’s<br />

leading experts in employee communications.<br />

Voted the number one seminar leader at<br />

IABC’s International Conference in 2008 and<br />

2009, he believes that social media demands a<br />

different way of communicating. “It needs to<br />

be more conversational, more real, and more<br />

focused on people—there needs to be more<br />

storytelling,” says Crescenzo.<br />

Replace “corporate”<br />

with “creative”<br />

Creating valuable, engaging content is one of<br />

the biggest challenges communicators face—<br />

no matter what vehicle they use.<br />

Audiences have many online choices: interactive<br />

sites like The New York Times, podcasts on<br />

every subject under the sun, not to mention<br />

the multitude of social media sites such as<br />

YouTube, Facebook, and Twitter. And then<br />

the audience has our stuff: dry, dull, safe<br />

and boring corporate content. It doesn’t stand<br />

a chance when it comes to grabbing our<br />

audience’s attention.<br />

And this is where communicators make one<br />

of the biggest mistakes. Instead of using these<br />

new tools to move away from the same old<br />

boring corporate boilerplate language and<br />

cookie-cutter copy, we simply repurpose the<br />

dry corporate content and push it out using<br />

new social media tools. The result? No one<br />

pays attention to it.<br />

Crescenzo believes it’s because we focus on<br />

fighting the wrong battles. “<strong>Communicator</strong>s<br />

fight the battle of the deadline and the battle of<br />

the approval process—what will get through<br />

with the least amount of edits in the least<br />

amount of time. In the meantime, we lose our<br />

biggest battle—readership—and that’s a high<br />

price to pay these days.”<br />

How to sell it to executives<br />

Some people have argued that it is hard to convince<br />

corporate executives to use social media as a<br />

communication vehicle.<br />

“<strong>Communicator</strong>s make the mistake of falling in<br />

love with the new tools,” says Crescenzo. “They try<br />

to sell their tools to their leaders, instead of<br />

approaching them from the business point of view.”<br />

The way to sell social media to executives, Crescenzo<br />

suggests, is to demonstrate how social media can<br />

help the organization achieve its business and communications<br />

goals, and solve problems. This requires<br />

communicators to look at things from a business<br />

perspective, instead of from a social media<br />

enthusiast angle.<br />

Crescenzo will be in Toronto to present his one-day<br />

seminar, “Creative Communications: Taking the<br />

Next Step,” on February 26, 2010. Loaded with<br />

dozens of case studies and best practices in creative<br />

communications from small and large organizations<br />

throughout Canada and the U.S., Crescenzo is<br />

hosting a sneak peek professional development<br />

event exclusively for IABC/Toronto members the<br />

day before on February 25. Stay tuned to e-Lerts<br />

and the website for registration details.<br />

Emma Huang is a Toronto-based public relations<br />

professional with a decade of experience as an<br />

international journalist.<br />

8<br />

January – February 2010 <strong>Communicator</strong> http://toronto.iabc.com/


Digital<br />

Dialogue<br />

Sticking to those resolutions takes determination,<br />

focus and sheer will. For the online communicator,<br />

the same holds true.<br />

After meeting with a group of my online communicator-type<br />

pals at the gym yesterday, over celery sticks<br />

and chocolate bars, we came up with a list of seven<br />

resolutions to which we believe every communicator<br />

involved in the World Wide Web should pay heed.<br />

1. Develop a strategy – This should come as no<br />

surprise. As professional communicators, this is<br />

where we always start. The web is no exception.<br />

Whether it’s old-school online initiatives (such<br />

as your website or e-mail newsletter) or a social<br />

media campaign on Facebook or Twitter, all<br />

digital communications efforts must be mapped<br />

to your organization’s mission and support the<br />

overall business plan. Otherwise, it may be a<br />

cool idea, but what’s the point?<br />

2. Prioritize communication channels – As communicators<br />

we’ve hit the jackpot. There have<br />

never been more communication channels from<br />

which to choose. While we revel in abundance,<br />

Resolutions of<br />

Highly Effective<br />

Online<br />

<strong>Communicator</strong>s<br />

7If you’re like me, the New Year is a time to shed those<br />

bad habits of yesteryear, and look ahead with optimism:<br />

I will eat more veggies… I will exercise more than once<br />

a month… I will stop eating chocolate.<br />

sometimes it can be daunting and downright<br />

confusing. The key is to look to where your<br />

audience goes for information and focus your<br />

efforts there. If your audience is job seekers, focus<br />

on building an amazing online recruitment area<br />

within your website, post job openings to online<br />

job boards and use social media sites (such as Twitter,<br />

Facebook and LinkedIn) to spread the word.<br />

3. Connect all communication channels – Build<br />

your online community and increase traffic to<br />

all other channels by using the cross-promotion<br />

trick. For example, if you’re building subscribers<br />

for your e-mail campaign, include a sign-up form<br />

on your website and promote it on Facebook<br />

and Twitter. If you’re using social media sites to<br />

spread your message, provide a link to your<br />

website and re-use the content on your blog,<br />

your website and Twitter.<br />

4. Write web-friendly content – Content is king.<br />

Period. Unfortunately, even the most dedicated<br />

communications professionals can get caught<br />

up in the technology or sidetracked by design.<br />

Stay focused on your message and write your<br />

copy in a way people can easily scan<br />

online. By treating your content<br />

as an asset, you’ll be well on your<br />

way to building a meaningful and<br />

successful online presence.<br />

5. Evaluate. Evaluate. Evaluate. – If you<br />

can’t measure it, you can’t manage<br />

it. Establish benchmarks. Set goals.<br />

Track results. Make adjustments.<br />

Evaluate by monitoring web traffic<br />

(i.e. number of visitors and pages<br />

most visited), tracking the number<br />

of e-mail subscribers or measuring<br />

the size of your communities on<br />

Facebook, Twitter and elsewhere.<br />

Report these findings to internal<br />

stakeholders to keep them engaged<br />

in your online communications initiatives.<br />

Such measurements prove<br />

that your strategies are working<br />

and it’s money well spent.<br />

6. Remember your user – The digital<br />

area can be a very lonely place.<br />

Unless you develop a clear picture<br />

of your target audience and build<br />

your online initiatives around<br />

their needs, they’ll be gone (if they<br />

ever came in the first place). If it’s<br />

a website, figure out what tasks<br />

they want to achieve or the information<br />

they truly need. If it’s a<br />

blog, find out what topics are<br />

timely and relevant. If it’s a tweet,<br />

provide your followers with links<br />

to information of particular use.<br />

Stay focused on your user and<br />

they’ll come back for more.<br />

7. Participate – Join the online<br />

conversation that’s going on with<br />

other digital communications<br />

professionals. Comment on blogs.<br />

Follow on Twitter. Connect through<br />

social media communities. To keep<br />

pace, you have to keep talking.<br />

Putting these online resolutions to<br />

work will pay off in the long run. Now<br />

all you have to do is eat right and go<br />

to the gym.<br />

Valeri Hall Little is an online communications<br />

specialist with more than 15 years in<br />

the digital arena. As president and founder<br />

of intandem communications, she has<br />

helped hundreds of companies implement<br />

strategies to make their websites more<br />

effective and easier to use.<br />

http://toronto.iabc.com/ <strong>Communicator</strong> January – February 2010 9


Human beings are a visually wired<br />

species, and next to the moving<br />

image, photographs can evoke a<br />

powerful, visceral reaction in each<br />

of us. Since the advent of the<br />

portable camera, we document,<br />

communicate and experience<br />

through photographs. Visual images<br />

in your printed or web-based communications<br />

cut through the clutter<br />

of text and immediately draw the<br />

viewer’s eye. But a photograph will<br />

capture a person’s attention for only<br />

two seconds so make sure your<br />

photos accurately convey what you<br />

want them to.<br />

Winner of the IABC 2007 Chairman’s<br />

Award and one half of the<br />

award-winning Salvo Photography<br />

studio with bases in the U.S. and<br />

Italy, Salvo shared some trends in<br />

photography that can make a great<br />

They Will Always See the Photograph –<br />

Secrets of<br />

Suzanne Salvo,<br />

the Photo Whisperer<br />

On November 3, more than 50 seminar attendees were<br />

treated to Suzanne Salvo’s comprehensive and creative<br />

presentation on visual imagery, and how the right photo<br />

can enhance the impact of your message and brand.<br />

photo: curves and organic shapes;<br />

using orange and blue; de-saturating<br />

colour; incorporating action; and,<br />

most importantly, capturing the<br />

human element. It’s all about<br />

capturing the moment and avoiding<br />

the too-perfect photo. Look to social<br />

networking sites, such as Flickr and<br />

Facebook, for inspiration.<br />

Salvo described two types of<br />

photography—photojournalism,<br />

which documents reality, and photo<br />

illustration, which is used for<br />

creative ends (e.g. advertising). Few<br />

professionals can do both well; the<br />

photographer that can expertly<br />

document your company’s business<br />

facilities for the annual report may<br />

not be suitable for taking photos<br />

at your events, or your executive’s<br />

head shot.<br />

If you don’t have relationships with<br />

a photographer, ask your personal<br />

and business networks for referrals.<br />

Choose your photographer based<br />

on the type of image you want.<br />

When evaluating a photographer’s<br />

portfolio, look for interesting images<br />

that have a story to tell. Because when<br />

it comes to corporate photography,<br />

Salvo says, “interesting trumps pretty.”<br />

Salvo urges communicators to look<br />

at photographs as a photo editor:<br />

• What’s the first thing you<br />

noticed? Is it what YOU<br />

want noticed?<br />

• Does the subject support<br />

the message?<br />

• Is it a quick read (the message<br />

in the photo)?<br />

• Does it contain a human element?<br />

• Is the lighting appropriate?<br />

• Does the background support<br />

the subject?<br />

• Are there any distractions?<br />

During the course of your career,<br />

you will be involved in managing<br />

at least once the head shot of a<br />

manager or senior executive. How<br />

to get your subject’s best side?<br />

“Photogenic is in your head,” Salvo<br />

says. “Anyone can look good with the<br />

right pose and the right attitude.”<br />

Subjects should avoid looking<br />

straight into the camera and should<br />

not be posed in the middle of the<br />

frame. Great portraits incorporate<br />

the rule-of-thirds in composition.<br />

Sitting on a stool works best because<br />

it improves the subject’s posture.<br />

Have the subject pose with their<br />

best foot slightly forward and the<br />

other foot slightly back and relaxed<br />

—this exposes their best side by<br />

default. Hands are great indicators<br />

of tenseness or rigidity in the face,<br />

so try to keep them relaxed. Most<br />

people don’t know what to do with<br />

their hands, so use a pen or a book as<br />

a prop.<br />

Salvo concluded her presentation<br />

with the subject of photo manipulation.<br />

Retouching a photograph<br />

once required hours of intensive<br />

work in the darkroom; now, it can<br />

be accomplished in minutes using<br />

Photoshop. But does ease of use<br />

mean the ethics of photo manipulation<br />

have changed?<br />

Photos can be modified to remove<br />

red-eye or dust. They can be cropped<br />

and resized. But when you remove<br />

people from a photo or give your<br />

CEO a digital facelift, the ethics<br />

become blurred. Salvo warns, “If you<br />

are going to manipulate a photojournalism<br />

image, you better bury the<br />

body, because people will find out.”<br />

The best way to navigate this<br />

fine ethical line is to assess your<br />

motives: are you trying to deceive<br />

your audience?<br />

“They might read the whole article,<br />

perhaps glance at the cutline, but they<br />

will always see the photograph,”<br />

says Salvo.<br />

For more information on ethics in<br />

communications, refer to the IABC<br />

Code of Ethics for Professional<br />

<strong>Communicator</strong>s.<br />

For more information on Suzanne<br />

Salvo, go to http://salvophoto.com/ or<br />

visit Suzanne’s blog, Salvo At Large:<br />

http://salvoatlarge.blogspot.com.<br />

William Smith is a recent graduate of<br />

Ryerson’s PR Certificate program and is<br />

active on IABC/Toronto’s PD event<br />

team and on the marketing communications<br />

team as partnership manager.<br />

Bonnie Dean is responsible for Membership,<br />

Marketing & Communications<br />

at the Ontario Dental Association.<br />

10<br />

January – February 2010 <strong>Communicator</strong> http://toronto.iabc.com/


Can<br />

Communications<br />

Make a<br />

Major Impact<br />

Across Your Organization?<br />

“Yes” says Impact<br />

Contest Winner<br />

We all know the impact that a well-executed communications<br />

strategy can make toward achieving a<br />

business mandate. Sometimes the results are so<br />

significant that other departments, divisions or<br />

even competitors take notice. In May and June 2009,<br />

IABC/Toronto invited members to enter a contest to<br />

win a one-year membership renewal by telling us<br />

“When did a communications initiative have a<br />

measurable impact on your organization’s bottom<br />

line and ideally go beyond meeting communications/<br />

marketing mandates?”<br />

Of the entries received, IABC/Toronto member Patricia Burton was<br />

selected as the winner for a multi-faceted communications campaign<br />

implemented by communications in collaboration with the finance and<br />

labour relations departments at The Toronto Star to handle a switch from<br />

weekly to bi-weekly pay. Her entry is an example of how effective and<br />

efficient communications can have a real dollar savings effect on a company.<br />

The Toronto Star and its unions agreed to move to bi-weekly<br />

pay (paid every two weeks, rather than weekly) during the<br />

collective bargaining process in early 2008. The change took<br />

place with the first pay period of 2009.<br />

The Employee Communications Department, in collaboration<br />

with Finance and Labour Relations, created a multi-faceted<br />

communications campaign, beginning in October 2008 and<br />

ending in December 2008. The strategy was to prepare<br />

employees for the change and encourage them to take action<br />

to address any financial concerns and make adjustments to<br />

their pre-authorized payment schedule, if necessary.<br />

Questions and concerns from employees began to surface<br />

following the initial communications regarding the change to<br />

bi-weekly pay. There were two concerns: Why were we doing<br />

this?; and, Why did the change have to take place at beginning<br />

of the new year, when staff would be facing Christmas bills?<br />

Accordingly, we adjusted our communications program, based<br />

on this feedback, to create a friendly and informational poster<br />

campaign, utilizing our much-loved and long-time serving payroll<br />

manager as the focus of the creative. With headlines such as<br />

“Carlos asks: Will you be ready for bi-weekly pay?” and “Carlos<br />

answers your bi-weekly pay questions,” we were able to calm<br />

employees and effectively usher in the change without incident.<br />

We estimate that the communications campaign saved the<br />

company approximately $14,000 in lost time by frontline<br />

payroll and HR staff, who would otherwise spend time<br />

answering questions and dealing with unhappy employees,<br />

had we not done the communications.<br />

http://toronto.iabc.com/ <strong>Communicator</strong> January – February 2010 11


Canadian Agency Leaders<br />

Speak Out on Client<br />

Strengths & Weaknesses<br />

Study shows that the success of a project depends just as much on the quality<br />

of a communicator’s pre-project homework as the quality of the agency work.<br />

Whether you work at a corporation,<br />

organization or agency, you<br />

have clients. C-level executives and<br />

corporate clients often play the<br />

dominant role in the business<br />

relationship with their PR teams<br />

and agencies. In fact, they strongly<br />

influence the overall output of<br />

most public relations campaigns.<br />

AgencyLink Inc., in partnership with<br />

SCAN International, examined client<br />

performance with the study, A Global<br />

Voice for Marketing Agency Leaders;<br />

620 agency leaders, including 106<br />

from Canadian public relations<br />

and marketing agencies, completed<br />

the 2009 survey.<br />

Many of our clients admit they’re<br />

often the cause of problems with<br />

their agency or PR department<br />

relationships. However, the industry<br />

tends to focus on the perceived<br />

quality of agencies, whereas client<br />

performance is equally important<br />

to achieve effective marketing<br />

communications success.<br />

The results demonstrate that<br />

Canadian communicators need to<br />

invest more in market research,<br />

improve their integration efforts,<br />

and provide clearer agency briefs.<br />

Our national marketers, however,<br />

score higher than their counterparts<br />

in the U.S. and Europe in<br />

their ability to motivate and<br />

financially reward their agencies.<br />

Agency leaders rank Canadian client<br />

attitude and willingness to invest<br />

in market and communications<br />

research scores poorly compared to<br />

other nations. In Canada, 38 per<br />

cent of agencies classify Canadian<br />

marketers as weak, while only<br />

16 per cent say they are excellent<br />

or good investors in research.<br />

Comparatively, in the U.S. and<br />

U.K., 24 per cent of clients are rated<br />

weak, while another 24 per cent<br />

are rated excellent/good.<br />

For integration, it was suggested<br />

that many companies are not<br />

structured to leverage integrated<br />

marketing communications. In an<br />

effort to become more customercentric,<br />

many companies have<br />

decentralized marketing to align<br />

with geographic business units or<br />

product sales. That works if you are<br />

in a multi-brand company, but<br />

firms that speak with one voice<br />

to multiple stakeholders need an<br />

integrated process.<br />

If a client is highly decentralized,<br />

they are going to have integration<br />

issues. In this instance, a multidisciplinary<br />

agency could act as<br />

the integrator. Conversely, if the<br />

business is highly integrated, it<br />

may benefit from best-of-breed<br />

agencies in multiple disciplines<br />

with the client acting as the integrator.<br />

Almost 30 per cent of<br />

Canadian marketing professionals<br />

were ranked as weak in integration.<br />

When asked to select the three most<br />

important areas for improvement<br />

of client performance in relation<br />

to their agencies, Canadian agency<br />

leaders rated:<br />

• Strategic direction and briefings<br />

(71 per cent and the highest of<br />

all participating countries);<br />

• Quality of decision-making<br />

process and streamlining<br />

approval levels (38 per cent);<br />

• Quality of judgement and ability<br />

to understand agency’s recommendations<br />

(34 per cent).<br />

Government and consumer products<br />

did not fare well when agency<br />

leaders selected client performance<br />

by sector in Canada. Outshining<br />

the field in Canada are B2B and<br />

financial services.<br />

Client sectors in Canada that are<br />

better than average in quality of<br />

performance are in business-tobusiness<br />

(66 per cent); services<br />

(65 per cent); and financial services<br />

(60 per cent). Client sectors rating<br />

highest in quality in the U.S. are<br />

consumer products (78 per cent);<br />

services (58 per cent); and consumer<br />

durables (52 per cent).<br />

Canadian client marketers rank<br />

the best among all the countries<br />

surveyed in their ability to inspire<br />

and motivate agencies. The survey<br />

showed that 27 per cent of<br />

Canadian agency leaders say their<br />

clients are excellent motivators.<br />

Only nine per cent of Canadian<br />

agency leaders say their clients are<br />

weak in motivating them, while in<br />

the U.S. (29 per cent) and France<br />

(34.5 per cent) agencies responded<br />

that their clients are weak motivators.<br />

Agency leaders participating<br />

in the survey are based in Canada,<br />

France, The Netherlands, Portugal,<br />

Spain, United Kingdom and the<br />

United States.<br />

What do you think about clientagency<br />

relationships? Join the<br />

conversation on client-agency<br />

relationships at www.client-agencyrelationships.com.<br />

It is important<br />

to continue productive relationship<br />

discussions to maximize budgets and,<br />

of course, results.<br />

Sheila Corriveau, Partner, AgencyLink<br />

Inc., (www.agencylink.ca). To request<br />

a full analysis report of the survey<br />

results, you can contact Sheila at<br />

sheila@agencylink.ca.<br />

12<br />

January – February 2010 <strong>Communicator</strong> http://toronto.iabc.com/


Tips<br />

for Working With<br />

Former Journalists<br />

Turned <strong>Communicator</strong>s<br />

“A writer doesn’t want to be told what to do, and he doesn’t want to tell people what to do;<br />

so he tells it to a piece of paper. To make the choice of telling people what to do has real<br />

theological implications, and (if you are me) you must wrestle with that choice…”<br />

– Paddy Chayefsky, novelist and dramatist (1982)<br />

Sitting at your keyboard, telling words what to<br />

do and getting paid for it—a dream come true<br />

for many. Time was when you didn’t need to be<br />

a superstar novelist to make a living as a writer.<br />

Writing-intensive jobs with radio and TV stations,<br />

magazines and newspapers were plentiful and<br />

the money was steady.<br />

But times are changing. People who once<br />

happily wrote columns, features or scripts for a<br />

living see the economic writing on the wall.<br />

They are bolting in large numbers from<br />

media for a less precarious living in the world<br />

of communications.<br />

Plenty has already been written on the exodus<br />

of reporters and others from media to communications.<br />

One aspect of the shift that hasn’t<br />

been explored much is what to do if you are<br />

already in communications and find yourself<br />

working with a former journalist who is new to<br />

the communications field.<br />

Here are three basic points to keep in mind:<br />

1. While nearly all former media people pitch<br />

themselves as expert writers, it’s important<br />

to qualify their experience as writers. Someone<br />

who has freelanced for magazines for<br />

years may be good at producing text for<br />

company collateral, but will need some<br />

time, for example, to learn how to write<br />

strong podcast scripts.<br />

Similarly, someone who wrote for radio can<br />

more than likely produce great podcast scripts,<br />

but may need help writing a news release<br />

that’s geared to trade magazine reporters. So<br />

get to know your new colleague and her<br />

specific areas of experience, so you know<br />

both her strengths and limitations.<br />

2. Whether it is checking over financial data<br />

before sending out a news release, planning<br />

a product launch or revising a draft of your<br />

CEO’s keynote speech, communications<br />

is inherently a collaborative and teamoriented<br />

field.<br />

Your former journalist colleague has left an<br />

environment where collaboration and<br />

teamwork are typically not highly valued.<br />

Newsrooms, for example, can be very<br />

individualistic places. Reporters will try to<br />

keep scoops, sources and other valuable<br />

information to themselves, in order to<br />

land those prestigious front-page stories.<br />

It’s hard to practice collaboration and<br />

teamwork in such a setting.<br />

This individualistic mindset can be hard<br />

to overcome. One of its most noticeable<br />

consequences can be an inability to delegate.<br />

To return to the Paddy Chayefsky line<br />

at the top of this article, if you notice your<br />

new colleague is having trouble delegating<br />

(or “telling people what to do”), talk to them<br />

about it in private. Assure them that from<br />

time to time we all must be comfortable<br />

“telling people what to do” (just as at different<br />

times, we must be ready to receive instruction<br />

from others).<br />

3. What about thinking strategically—how<br />

does your new colleague rank? Well, on one<br />

hand, there’s nothing like the discipline of<br />

regular daily deadlines to give someone an<br />

acute sense of the need to use time strategically.<br />

On the other, it means you can begin<br />

to think only in 24-hour chunks. In a<br />

communications context, that mindset can<br />

be very useful in a crisis situation and you<br />

are in survival mode. It will be helpful if<br />

your colleague can be introduced to the<br />

importance of thinking strategically about<br />

the longer term as well.<br />

Buying your colleague a copy of IABC’s<br />

Inside Organizational Communication and<br />

urging them read the chapter entitled<br />

“Strategic Management and Communication”<br />

is probably a good start.<br />

Neil Hrab worked for newspapers in Canada and<br />

the United Arab Emirates before making the<br />

transition to communications. Please send feedback<br />

to: neil.hrab@gmail.com.<br />

http://toronto.iabc.com/ <strong>Communicator</strong> January – February 2010 13


Tips &<br />

Trends<br />

Get Google-worthy!<br />

Every communicator knows the expectations: Be #1 online.<br />

But not every communicator knows how to do it.<br />

At the recent IABC/Toronto Professional<br />

Development event—SEO vs. SMO: Are they<br />

the same?—Liz Gray and Alan K’necht showed<br />

us how.<br />

On the surface, Search Engine Marketing<br />

(SEM) and Search Engine Optimization (SEO)<br />

sound similar but they are, in fact, very different<br />

—much like earned media and advertising.<br />

SEM is advertising online; SEO is earned media<br />

online. Both are connected to the Google search<br />

results page, and both can improve an organization’s<br />

online presence. What makes them different<br />

from traditional earned media and advertising<br />

are two vital components: the words you use and<br />

their placement. Choosing your words wisely,<br />

literally, has the power to get your organization’s<br />

website onto page one of Google search results.<br />

SEM is a series of techniques creating online<br />

advertisements with paid links. The objective is to<br />

drive desirable traffic to the appropriate landing<br />

page on your organization’s website. You don’t<br />

think anyone clicks on those paid ads? Think<br />

again. As Liz Gray pointed out, they are worth<br />

billions of dollars to Google because people<br />

actually do click on them.<br />

To optimize SEM, you have to first know how<br />

it works. Paid links are measured by Google<br />

with the following equation:<br />

Quality Score = Relevance + CTR +<br />

landing page quality and more...<br />

A high quality score is achieved by having a<br />

relevant link that generates large click-throughs<br />

to a landing page relevant to the link and, more<br />

importantly, to the potential customer. Poor<br />

quality scores result in higher costs maintaining<br />

the paid link.<br />

Achieving this takes research—lots of it—into<br />

the words that will motivate your audience or<br />

potential customer to click on the paid link and<br />

arrive at your website landing page. The key is<br />

to provide a landing page that is easy to navigate<br />

and content that is relevant to the audience you<br />

want to reach. Google evaluates landing pages<br />

for relevance and that helps determine how<br />

much your organization pays for the link.<br />

Secondly, know what words your target audience<br />

uses to search for your product or service.<br />

Google auctions access to the different words a<br />

marketing and communications professional<br />

would use in writing the link. Research on<br />

keywords can be done on Google Insights and<br />

is what keeps the focus on the target audience<br />

and not on the search engine.<br />

For example, a law firm specializing in asbestos<br />

litigation will pay the going auction rate for the<br />

word mesothelioma because of the potential<br />

high payouts in class-action cases. But first, a<br />

law firm will test the key words with their target<br />

audience to ensure the words they are paying for<br />

are the ones the target audience uses. You don’t<br />

want to waste money on clicks by individuals<br />

who are not serious purchasers.<br />

While SEM is geared toward marketing professionals,<br />

SEO is the tool for public relations<br />

practitioners. The same principles apply—SEO<br />

is the art of getting your website to the top of<br />

the Google search engine. Like SEM, it requires<br />

careful research into words your perspective<br />

audience uses. K’necht stresses that internal<br />

organization jargon and acronyms are the ‘kiss<br />

of death’; the best terminology is industry or<br />

layman terms (safety glasses vs. safety eyewear,<br />

for example).<br />

If everyone is simply searching for what they want<br />

online, what is the value of the news release?<br />

According to K’necht, the news release as PR<br />

practitioners know it is dead. Time-starved<br />

journalists are turning to search engines and<br />

social media platforms such as Twitter to<br />

research story ideas and are moving away from<br />

e-mail and fax story pitches.<br />

However, there are ways to use news releases<br />

effectively online. Craft a news release with the<br />

right language, and place links within the news<br />

release that take the reader directly to the page<br />

of interest, not the home page of your website.<br />

Also, think about delivery. Can your news be<br />

posted on Twitter and industry blogs? Where<br />

do you want to direct the reader? Use links to<br />

take them there.<br />

Finally, take the time to develop a social media<br />

strategy based on the online behaviours of your<br />

target audience.<br />

Not sure if you are doing SEO and SEM right?<br />

Liz Gray offered the assistance of her class at<br />

Fanshawe for help with your next campaign.<br />

They can evaluate your approach and recommend<br />

strategies for success.<br />

The evidence is mounting—if you are not<br />

online effectively, you might as well not be<br />

in business.<br />

Liz Gray is a faculty member with the Lawrence Kinlin<br />

School of Business at Fanshawe College in London,<br />

Ontario where she created and now teaches the only<br />

dedicated Search Engine Marketing course to be<br />

offered in Canada by a Community College.<br />

Liz can be reached at egray@fanshawec.ca.<br />

Alan K’necht is the founder and president of<br />

K’nechtology, Inc. He is recognized as an authority on<br />

search engine optimization, search engine marketing<br />

and web analytics. Alan can be reached at<br />

alan@knechtology.com.<br />

William Smith is a recent graduate of Ryerson’s PR<br />

Certificate program and is active on IABC/Toronto’s<br />

PD event team and on the marketing communications<br />

team as partnership manager.<br />

Bonnie Dean is responsible for Membership, Marketing<br />

& Communications at the Ontario Dental Association.<br />

14<br />

January – February 2010 <strong>Communicator</strong> http://toronto.iabc.com/


Industry<br />

Focus<br />

The Nuts and<br />

Bolts of Media<br />

Relations:<br />

A review of the<br />

book In the News<br />

Reprinted with permission from<br />

J-Source.ca, The Canadian Journalism<br />

Foundation website<br />

Media relations is an important<br />

aspect of communications<br />

practice, but it is also an area<br />

that is difficult to teach. Students<br />

tend not to think critically about<br />

the media, perhaps because<br />

the media are such a pervasive<br />

feature of their lives. They don’t<br />

really understand what news is<br />

or how the media operate. To<br />

compound the issue, few booklength<br />

treatments of the subject<br />

suitable for use as a textbook<br />

exist. Publications written by<br />

practitioners for practitioners<br />

are not very helpful for students.<br />

They either assume too much<br />

knowledge on the part of the<br />

reader or are too specific. But<br />

enter In the News.<br />

William Wray Carney, an adjunct professor at<br />

Concordia University College of Alberta, has<br />

taken his 30-plus years of experience in media,<br />

communications and teaching, and produced a<br />

highly readable, practical and scholarly work on<br />

media relations—no mean feat.<br />

Carney divides the book into three sections,<br />

beginning with the basics, working through the<br />

nuts and bolts of media relations and ending<br />

with trends in the field. In each section, the<br />

chapters contain practical information illustrated<br />

with real life examples, and the findings from<br />

scholarly research.<br />

In the News begins with a look at the theory and<br />

principles of media relations, starting with who<br />

the media are, what they do and why professional<br />

communicators use them. This section<br />

really sets the groundwork for the rest of the<br />

book. For many readers, it will be the first time<br />

they have thought critically about the news<br />

media. We tend to talk about the media as a<br />

single entity, but it is important for students to<br />

realize and understand the advantages and<br />

disadvantages of each medium in order to make<br />

strategic decisions about which to use.<br />

The bulk of the book is the middle section in<br />

which Carney lays out the steps for developing a<br />

comprehensive media relations plan. What I<br />

appreciate in this section is the emphasis on<br />

planning and strategy. Too often in books on the<br />

subject, media relations is treated as a end unto<br />

itself rather than part of an overall communications<br />

and business strategy. Carney makes it<br />

clear for his readers that they need to know the<br />

why behind their actions and that the why is not<br />

just “to get media coverage,” but rather to further<br />

some organizational objective, be it increasing<br />

awareness, improving image or changing attitudes.<br />

From the media relations plan, Carney moves<br />

into specifics about reaching the media. Again,<br />

most readers will not have thought about where<br />

the media get their content. Carney goes into a<br />

detailed discussion about news releases, how to<br />

write them and how to distribute them. Other<br />

chapters in this section contain a laundry list of<br />

other approaches to media, such as news conferences<br />

and media events and what Carney refers<br />

to as do-it-yourself media.<br />

I found the most valuable chapters in this section<br />

to be the two on interviews. Readers will find<br />

examples of the kinds and format of questions<br />

reporters typically ask enlightening. After reading<br />

these chapters, it is hard not to think about them<br />

as you watch the evening news.<br />

However, as is often the case today with technology<br />

changing faster and faster, the book at times<br />

seems dated. Most of the references are from the<br />

1990s. Even Carney’s use of the term “new media”<br />

in the final section on emerging trends seems out<br />

of touch. Do we really call it that anymore? Do<br />

we really talk about computer-assisted reporting<br />

“gaining in popularity as a research tool” today?<br />

So, while Carney does media relations as well as<br />

anyone, I would like to have seen some discussion<br />

of social media and the impact of media relations.<br />

Blogs, for example, are mentioned briefly in the<br />

chapter on other approaches to media and then<br />

readdressed, again briefly, later in “Emerging<br />

Trends in Media Relations.” In both cases, Carney<br />

approaches the subject with kind of a wait-andsee<br />

attitude. He acknowledges there is “some<br />

early value in blogs as a communications tool<br />

and as a medium.” I would argue that we have<br />

moved beyond the “early value” stage with blogs.<br />

Bloggers can be extremely influential with the<br />

public and organizations today ignore them at<br />

their peril. Just ask Target who take a “we don’t<br />

deal with bloggers” approach with a mommyblogger<br />

to the company’s detriment.<br />

<strong>Communicator</strong>s need to understand how to<br />

develop relationships with those bloggers as much<br />

as they need to know how to reach journalists in<br />

the mainstream media.<br />

With that said, In the News makes a valuable<br />

contribution to the media relations textbook<br />

field. Beyond students, professional communicators<br />

will find it an excellent resource. And<br />

people just interested in the media and their role<br />

in our society will find the book enlightening.<br />

Editor’s Note: In response to Ms. Grower’s<br />

review, the author William Carney posted this<br />

note on j-Source.<br />

Thanks for the review. I appreciate your<br />

thoughtful comments. Yes, the book is dated.<br />

Such are the long deadlines of academic<br />

publishing and the rapidly evolving state of<br />

media that a book like this becomes outdated<br />

almost as soon as it is published. To try to<br />

counter that, I have a blog that I update regularly.<br />

You can take a look at www.mediarelationsincanada.wordpress.com.<br />

Karla K. Grower is an Associate Professor in the<br />

Advertising and Public Relations Department and<br />

Director of the Plank Center for Leadership in Public<br />

Relations at the University of Alabama in Tuscaloosa,<br />

Alabama. She is the author of Public Relations and<br />

the Press: The Troubled Embrace.<br />

http://toronto.iabc.com/ <strong>Communicator</strong> January – February 2010 15


Keep in<br />

Mind<br />

Hot<br />

Happenings<br />

Here are important dates to keep in mind:<br />

February 3<br />

February 5<br />

February 11<br />

February 15<br />

February 19<br />

February 12 – 28<br />

February 25<br />

February 26<br />

March 3<br />

March 25<br />

April 27<br />

May 6<br />

June 6 – 9<br />

Gold Quill Final Deadline<br />

OVATION Early Bird Deadline<br />

Show Your Love for the Planet Munch & Mingle<br />

Family Day – IABC/Toronto Office Closed<br />

OVATION On Time Deadline<br />

Olympics<br />

Successful Communications in a 2.0 World;<br />

IABC/Toronto Professional Development Session<br />

with Steve Crescenzo<br />

OVATION Final Entry Deadline<br />

IABC/Toronto <strong>Communicator</strong> of the<br />

Year Networking Breakfast<br />

IABC/Toronto Professional Development Session<br />

IABC/Toronto Professional Development Session<br />

with former Ontario Premier David Peterson<br />

OVATION Awards Gala<br />

IABC World Conference in Toronto<br />

• IABC/Toronto recently celebrated the winning of IABC Canada Silver<br />

Leaf awards by 11 members.<br />

• Join Rob Devitt, President and CEO of Toronto East General Hospital,<br />

this year’s IABC/Toronto <strong>Communicator</strong> of the Year at a networking<br />

breakfast on Wednesday, March 3. This year’s honouree is an expert<br />

communicator whose innovative approach helped him become a trusted<br />

leader, influencer and ‘fixer’ in a challenging sector.<br />

• The IABC/Toronto OVATION Awards is celebrating its 25th year of<br />

honouring communications excellence and the Call for Entries is now<br />

available for download on the IABC/Toronto website. This is your best<br />

opportunity to let the communications community know who you are<br />

and get the recognition you deserve for your tremendous work! Entries<br />

will start being accepted on January 11th (enter early for a discounted<br />

rate) and entries will be accepted until Friday, February 26, 2010. The<br />

OVATION Awards program is open to all GTA communication<br />

practitioners, including non-members. Awards will be presented at the<br />

OVATION Awards Gala on May 6, 2010.<br />

• IABC Canada is pleased to announce the launch of its new website,<br />

http://canada.iabc.com/. The IABC Canada website contains information<br />

about conferences, news and events happening across Canada, IABC’s<br />

Silver Leaf and Master <strong>Communicator</strong> awards programs, and information<br />

about memberships and benefits of joining IABC. IABC Canada<br />

represents more than 4,500 members across Canada, organized into<br />

13 chapters.<br />

• Join us April 27 for PD session speaker David Peterson, former Ontario<br />

Premier and Chair Pan Am Games bid team. Stay tuned for more details.<br />

Final deadline for entries<br />

is Friday, February 26, 2010.<br />

Go to the website for more.<br />

toronto.iabc.com/awards/ovation/<br />

This newsletter was printed on FSC certified paper with 10% post-consumer content.

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