(QMS) Operational Plan - Haldimand County

Corporation of Haldimand County Quality Management System (QMS) Operational Plan
Element 13. Essential Supplies and Services
QMS Procedure No. 08
Essential Supplies and Services
Reviewed: 18-Jan-13 Revision 3 Created: 15-Jan-09
1. Purpose:
To describe the procedure for identifying essential supplies and services and
ensuring quality requirements and procurement methods are established and
communicated.
2. Scope:
This procedure covers all products and services that are deemed to be essential to
the delivery of safe drinking water to the Nanticoke waterworks distribution
system.
3. Definitions:
Essential Supplies and Services - supplies and services deemed to be critical to the
delivery of safe drinking water.
4. Procedure:
A list titled “Haldimand County Essential Supplies and Services Contact List”, has
been created to identify companies that the County contacts for the purchase of all
essential supplies or services necessary for the delivery of safe drinking water. This
list identifies redundant companies that are capable of supplying the parts, material,
equipment or services, with the exception of sodium hypochlorite. Through
discussion with Veolia Canada, the County has established a redundant supply of
sodium hypochlorite in the event our supplier is unable to provide this product. The
County owns the two Water Treatment facilities; Dunnville and Nanticoke, both of
which have large storage capabilities for sodium hypochlorite. This list is comprised
of excavation contractors, suppliers of equipment and materials, piping, valves,
hydrants etc, fuel needs and water quality testing services.
Supply or service providers are selected based upon their qualifications and ability
to meet the needs without compromising operational performance and compliance
with applicable legislation and regulations. This list is maintained by the County’s
two Water and Wastewater Supervisors.
Purchasing is conducted in accordance with Haldimand County’s Corporate
Procurement and administration policies, procedures and guidelines.
05-Feb-13 ELECTRONIC PLAN IS CURRENT - PRINTED PLAN IS UNCONTROLLED COPY PAGE 24