Tournament Administration Using FIBA Organizer ... - Fiba Oceania

Tournament 

Administration 

Using 

FIBA Organizer, 

the Website and 

Cybersports Statistics 

In tournament administration, 

There are no such things as problems, 

There are only solutions 

Judy\D:\Oceania\Publications\Admin boolket using FO Cyber.doc 

Updated and printed 25/05/2006

Table of contents 

LOADING FIBA ORGANIZER ONTO THE FEDERATION COMPUTER:.................................................................. 3 

WELCOME TO DATA MANAGER: ....................................................................................................................... 3 

MAKING YOUR FEDERATION (OR NEW) DATA BASE IN FIBA ORGANIZER:....................................................... 4 

SETTING UP YOUR FEDERATION DETAILS IN FIBA ORGANIZER ...................................................................... 6 

THE NAVIGATION CENTRE ............................................................................................................................... 8 

TO CREATE A NEW COMPETITION:................................................................................................................... 9 

CREATING TEAMS FOR THE COMPETITION .....................................................................................................12 

ADD TEAMS TO THE COMPETITION: ................................................................................................................13 

MAKING THE FINALS DRAW.............................................................................................................................17 

ENTERING NAMES INTO THE DATA BASE........................................................................................................18 

TO ADD MEMBERS TO A TEAM.........................................................................................................................19 

CLUBS .............................................................................................................................................................20 

PRINTING THE REFEREES’ NAMES ON THE SCORESHEET:.............................................................................21 

REPORTS.........................................................................................................................................................22 

PRINTING THE COMPETITION DRAW: ..............................................................................................................22 

SELECTING AND PRINTING SCORESHEETS: ...................................................................................................23 

ENTERING RESULTS:.......................................................................................................................................24 

PRINTING A STANDINGS LADDER OR POINTSCORE TABLE:...........................................................................25 

RESTORING A FILE TO FIBA ORGANIZER ........................................................................................................25 

SENDING TOURNAMENT INFORMATION TO THE WEBSITE: ............................................................................26 

SENDING TOURNAMENT INFORMATION TO THE WEBSITE: ............................................................................26 

POSTING STORIES TO A FEDERATION OR TOURNAMENT WEBSITE: ..............................................................27 

TO DUPLICATE A COMPETITION:.....................................................................................................................28 

TRANSFERRING MEMBERS FROM MS EXCEL SPREADSHEET INTO THE FIBA ORGANIZER DATA BASE .........29 

TRANSFERRING MEMBERS FROM THE FIBA ORGANIZER DATA BASE INTO AN MS EXCEL SPREADSHEET....30 

TO ADD A PLAYER, COACH, REFEREE OR OFFICIAL TO THE MEMBERSHIP DATABASE..................................31 

TO ADD PLAYERS TO A TEAM: .........................................................................................................................31 

REMOVING A TOURNAMENT:...........................................................................................................................32 

USING THE CYBERSPORTS STATISTICS PROGRAM WITH FIBA ORGANIZER: .................................................33 

Using FIBA Organizer and Cybersports 2

Loading FIBA Organizer onto the Federation Computer: 

The next few pages will guide the federation through the process of loading FIBA Organizer onto 

the federation computer. 

As well as loading the program onto the computer, the federation will be asked to put the username 

and passwords codes into the program so that the competition details can be uploaded to the 

website. 

Each time you ‘add a new location’ in FIBA Organizer, you will be asked for the uploader codes. 

However, each time you add a new location it means you are opening a new data base, and you will 

need to re-enter team and player names. You will not be able to access information in the previous 

data base if you create a new location. 

I suggest that when you first ‘add a new location’ you call is by your federation name, then all your 

competitions and player information can be entered there. 

So, for example, under the “FIBA Oceania” location I would have all the separate competitions we 

conduct, but because they are under one location, they share the one FIBA Oceania data base. So 

when a player represents their country for the first time, their name is entered. In future years 

when they represent their country again, I will only have to enter them in a new team, as their 

details are already there from their earlier participation. 

So although there are a number of places available on the data manager front page, you really only 

need to have one of these locations operating. 

Welcome to data manager: 

The Data Manager is the first screen you will encounter when you first load FIBA Organizer. Its 

primary purpose is to allow you to efficiently manage and maintain your FIBA Organizer data. 

A. File Menu 

Is where all options 

for the Data 

Manager are 

located 

B. Locations 

Shows the name of 

your data base. 

C. Location 

Details: 

Are the details of 

the location you 

currently have 

selected 

D. Launch Button 

Will open the 

location that is 

currently 

highlighted in 

your locations list 


v File Menu 

v Add Location 

v Make new 

database 

v Data 

Making your federation (or new) data base in FIBA Organizer: 

v Click on the ‘new 

folder’ button at 

bottom right of the 

screen (circled) 

v Enter a name that represents the new location you are about to create 

Eg: Papua New Guinea Federation 

v Then click OK and 

v OK 


v The next screen is ‘Edit Location’ - ensure the details on this screen are correct. Change 

if need and then click green OK button at bottom. 

v This will take you back to Data Manager – see below 

v Click on the data base location you have just created and click the Launch button 

v You will now go to the FIBA Organizer Start up Wizard – the wizard will ask simple 

questions to allow you to set up a competition you want. 


Setting up your federation details in FIBA Organizer 

Welcome to the FIBA Organizer Startup Wizard 

v The Start-up wizard will help you enter all the information the program needs to 

function. Move through the wizard by clicking the next and back buttons. Hold the mouse 

over a field and the information need will show up in the yellow pane on the right. 

v Type in the Organisation name, and other details on the screen. Then click the green 

‘next’ button. 

v 

v Organization Logos Sreen – this is where you can add your own federation logo, sponsor 

logo etc. These logos will appear at the top of scoresheets, draws, results etc. 

v Logo 2 in the only logo that can be changed 

v Click on the pencil picture to remove the current logo 

v Click the file icon to find your own logo within your computer – select your logo 

v Next 


v The next screen is the ‘Uploader Details’ screen and it is most important. This is where 

you must enter the upload username and password code as provided by FIBA to the 

federation. 

v If you do not have this information, please contact Brendan Ricci at SportingPulse in 

Melbourne (b.ricci@sportingpulse.com.au) 

v Enter the username and password codes, and click the uploader competition data and 

upload membership data boxes. Enter your organisations email address in the email 

field(s). 

v The next couple of screens allow you to enter the federation details into the program. 

Work through each screen, adding the details when necessary, most will stay the same. 

v Click Next 

v Click Next 

v You have now completed the set-up wizard, and are ready to move now into the 

navigation centre and to enter competitions. 

v Click Finish 

v You will now be taken to the Navigation Centre. This is the screen that shows all of the 

functions of FIBA Organizer. 

v Now you are ready to create competitions in FIBA Organizer. 


The Navigation Centre 

v Almost all of the functions within FIBA Organizer can be reached from here. Notice that 

there are several tabs, grouping the sections of FIBA Organizer into broad groups: 

Configuration; Membership; Competitions, Daily Admin; Season Rollover 

v At any time when you are working with FIBA Organizer, and you get ‘stuck’ or are 

unsure where to go, always return to the Navigation Centre. Once here, think about 

what area you need to work in, click on that tab and read the options available. 

v Remember, the more you practice, the better you will get at creating successful 

competitions in FIBA Organizer. 

v Before you start entering competition details, you will need to know the following 

information: 

� The format of the round games (knockout, round robin or normal competition) 

� The format of the finals 

� Points for a win and loss 

� Number of teams 

� Dates of play 

� Team names 

� Players, referee and coaches names - although these can be added after you have 

set up the competition. 


To create a new competition: 

v In the Navigation Centre, click on the ‘Competitions’ tab at the top. 

v Then click on the ‘Competitions Details’ blue button 

v This will take you to a new screen, shown below. Click on the ‘add’ button to add 

a new competition. 

v You are now in the Competition Wizard, which will help you set up your competition 

v The wizard will ask if you want to duplicate a competition – this will not be possible 

when you are entering your first competition. However, for additional competitions you 

can say yes, and then follow the wizard prompts, ensuring you are selecting a 

competition with the same number of teams and competition format. 


v Since this is the first time you have entered competitions, click the ‘no’ button to 

duplicate, then click ‘next’. 

v There are three types of competitions supported by FIBA Organizer 

� Normal Competition - Two or more teams in a single pool. This is the most commonly 

used competition format, and is suitable for almost all association competitions. 

� Knockout Competition - Plays out in tree structure with losing teams being eliminated 

� Round Robin Competition - Select this option if your competition is being played with 

a number of pools in the same divisions. This format allows for intermediate games, 

where teams play semis across the pools. 

v It is vitally important that you select the correct type of competition format from these 3 

options. You are not able to go back and change the format if you make a mistake – you will 

have to re-enter the complete competition again if you make a mistake at this point. 

v You will notice as you move through the pages of the Wizard that some of the field 

descriptions are in bold. These fields must be completed. 

v Once you are sure of your format, enter the details, moving through the competition 

wizard by clicking the next and back buttons. 

� Select normal competition – the most commonly used format 

� Next 

� Enter competition details as required 

� Next 

� Enter schedule details as required 

� Next 

� Enter Standings preferences as required 


� Next 

� Confirm FIBA statistics 

� Next 

� Schedule notes – add any comments necessary here – there comments may print on 

some of the reports 

� Click Finish 

� A question will appear: “Do you want to enter teams for competition now” In this case 

you will say no, as you have not entered any teams into the FIBA Organizer yet. 

However, in setting up future competitions, where the teams are already in the program, 

you could select ‘yes’ and follow the prompts from there. 

� However, as this is the first time entering your teams, you will select “No” – because you 

have not entered any teams into the program yet. 

� Click close, and return to the Navigation Centre. 


To create teams for the competition: 

Creating Teams for the Competition 

v Go to the Navigation Centre, click to Membership Tab, click the blue ‘Teams’ button. 

v Ensure you have the correct competition showing from the drop down menu at the top 

right hand side – for first time users, there will only be one competition, but as you start 

to enter additional competitions, it is essential that you always check you are working in 

the correct competition. 

v Click the ‘add’ tab to add a new team. A new screen will appear. 

v Leave the club name as ‘general club’. 

v Add any other details you want to record for this team. – All yellow tabs must be 

completed 

v Once you've completed the details for this team, click OK+ to add another team. 

v When you have finished adding all of the teams for this competition click OK, then close. 

v If you see a spelling or typing error when reviewing the list of teams, you simply click on 

the error, then click on the ‘edit’ tab above. This will take you back to the team details 

card, where you can correct any errors. Click ‘OK’ once the changes have been made. 

v Now you are ready to add teams to the competition. 


Add Teams to the Competition: 

v In the Navigation Centre, click on ‘Competitions’ tab 

v Click on the blue ‘competition details’ button 

v Choose the competition that you wish to enter teams into, and double click on it 

v Click on the ‘teams’ tab – 8 th one along 

v 

v Two different screens may now appear – depending on whether you chose to set up a 

normal competition or a round robin competition. Examples of both screens follow. 

v Round Robin Competition: The screen will appear with teams listed on the right hand 

side. Click on the team name in the right hand section, then click on the ‘insert’ button 

on left. This will move the team to the left hand side and register them in the 

competition. Continue until you have the complete list of required teams. 

v Click OK - at the bottom you will see if you have entered the correct number of teams. 

v Now that the teams are correct, 

click on the ‘assign’ button to assign 

teams to pools. 

If the teams are not in the pool you 

wish them to be, click on the ‘move’ 

button and you are able to change the 

pool for that team. 

When you are certain that you have the 

teams in the correct pools, click the 

‘generate’ button. 


v Normal Competition: If you have chosen to organise the competition as a ‘normal’ 

competition, the screen will appear with all of the teams you have entered into the 

competition. 

v Once you are sure you have the correct teams click on the ‘generate’ button . 

v Once you have clicked on the ‘generate’ button, regardless of the type of competition 

you are creating, the next screen will appear. This is where you tell the computer the 

dates of the competition, the courts you wish to play on and the number of rounds 

you wish to play. 

v A new screen appears, called ‘generate a new schedule’. Here you are able to check 

the competition format, dates and rounds details 


v By ticking the “Use Round Dates” box you can add the dates the competition is to be 

played on by checking the ‘use round dates’ box and then entering the required dates 

from the screen that appears. 

v Click on the ‘pencil and paper’icon to the right of the round dates. This will activate a 

calendar. Select your first round date from the calendar, check that it is for the correct 

round (on the left of the calendar) and also indicate the number of games to be played 

in that round (although this is not essential). Continue to do this for each round. 

v If you find you have clicked on the wrong date, simply right mouse click on the 

incorrect date, and select ‘edit the round’ from the menu shown. Change the date and 

continue on. 

v Tick the ’court allocation’ box. 

v Now that all the details have been added, click the green ‘OK’ button at the bottom. 

v A new screen, called ‘allocate a court schedule’ will now appear. From this screen you 

will add the courts and times for the draw. 

v Because this is the first time you have used the program you will need to add the 

courts, by clicking on the ‘pencil & paper’ icon and following the prompts. Make sure 

you have a court abbreviation eg: Court 1 = Crt 1 

v Click close 

v Now to add the venues to the draw, double click the required court, which places it in 

the lower box. The courts can be changed later, so do not panic about getting the 

information perfect at this point. If you do not add the required number of courts, the 

program will prompt you. 

v Now to add the times for the games, you need to go to the ‘allocate times’ box on the 

bottom right. Use the up and down menu to get the correct time, and then click on the 

‘add time to list’. 


v The way the data base works is that the first court you have listed will get the first time 

you have listed. If you have 2 games at 2.00pm, click the 2.00pm timeslot twice and it 

will give you the desired result. However, don’t panic here as the times can be 

changed later also. 

v When you click the green ‘OK’ button at the bottom, the fixture (or draw) will be 

generated. This takes only a few seconds to do. 

v The ‘Select game for editing screen’ now appears – this is where you have the 

opportunity to change courts or game times. Click the ‘show all rounds’ box – this will 

show you all of the games in the competition. Check the schedule is correct 

v If you want to change times, or courts, you simply double click on any game. Another 

screen will appear, called ‘edit a round’. This is where you can make changes. 

v At the side of each column there is a hidden drop down menu. Click on this area and a 

box will appear that will allow you to change the details of the column you are in – eg: 

change the date, the time, the teams, the venue to suit your schedule. 

Once you have the draw as you want it, click OK, then close, then cancel, then close 

and you are back at the Navigation Centre. 

v At this point it is essential to double check the draw. 

v To do this, click on the ‘competitions’ tab, then on the blue ‘schedule grid’ button. A 

grid with the calendar at left will appear. In the calendar you will notice dates in red – 

these are the dates you have chosen for the competition. 


v Click on the first red date, and you will see the draw appear in the grid boxes. If any 

of the boxes a bright pink, that means you have a clash – two games on the same court 

at the same time. You can fix this problem here by simply ‘click and drag’ the doubled 

up game onto a vacant court, and then click the green ‘apply’ button at the bottom. 

The pink box should disappear. If it doesn’t, it means you have more double up 

games on that court and you will need to repeat the above process until the pink 

screen disappears. 

v You can make any changes to your schedule here, and as long as you click the ‘apply’ 

button, the changes will transfer to all the other sections of the program – a very handy 

place to check and change the draw. 

Making the Finals Draw 

The FIBA Organizer makes the round competition draw and the finals draw separately. Before you 

go any further you should generate the finals draw. It is not essential to do it now, but if you do, 

you know that the whole competition is completed. 

v Return to the Navigation Centre, click on the blue ‘generate finals schedule’ button. 

v Double click on the competition in which you want to create the finals. A finals 

wizard will appear titled ‘Competition Information’. Ensure the ‘pre-schedule the 

finals in advance’ circle is ticked. Click next 

v Select fixture template. Ensure the correct finals schedule is selected. At this point 

you are able to make you own finals schedule, by adding a schedule. This is an 

advanced function and requires some competition and data base knowledge. 

v Click the blue ‘finish’ button. Read the prompts, and if correct, click ‘yes’. The 

‘generate a finals schedule’ screen appears. This is where you enter the dates, courts 

and times for the finals (the same process as with the round games) 

v Once the finals have been generated, you are able to edit them through the ‘edit the 

finals schedule’ – the same as you did with editing the round games. 


Entering Names into the Data Base 

In FIBA Organizer, everyone who has anything to do with the organisation is classified as a 

member. This includes players, match officials, coaches and administrative staff. People must be 

entered as a member before they can be placed into teams or assigned to games as referees. 

v Go to the Navigation Centre, 

click on the Membership tab, then 

the members button. 

v Click add to add a new member. 

v Enter the member's name and 

club and any other details 

v Choose the ‘membership details’ 

tab. Select ‘membership type’ at 

the right and click on the 

appropriate box. 

v The program defaults to ‘player’, 

so you only need to change if 

they are a referee (game official) or one of the other categories listed. When you change the 

member type, also click to change the M.A.I (Main are of Interest) category. 

v If the member is a referee, you will see that when the ‘game official’ box is clicked, another tab 

appears in the middle, called 

‘game official’. 

v Click on the ‘game officials’ tab 

and a new screen appears. 

v Choose ‘referee’ from the drop 

down menu. If there is no 

category called ‘referee’ you can 

add one, by clicking on the 

pencil and paper icon to the 

right, click ‘add’ and type 

referee. Enter the details, click 

‘OK’, then ‘OK’ 

v Click OK+ to save this 

Member's details and 

add a new one. Once you have finished adding the members, click OK. 

v Notice that the Membership Administration window has fields in the top right for 

searching for members. To search... 

v Click on the column header of the field that you want to sort by. Type in the text you 

want to search for in the left text field. 


To add members to a team 

v Make sure that the players are entered as members before trying to add them to a team. 

v Go to the Navigation Centre, click Membership tab, then ‘teams’ button. Ensure you 

have the correct competition selected from the drop down menu at right. 

v Double click on the team you want to add members to. 

v Select the ‘Players’ tab and click ‘Register’ to add players to this team. 

v All the members will appear. 

v Press and hold the ‘Ctrl’ key. While holding the ‘Ctrl’ key down, click the names of the 

team members, one at a time. When you have them all selected, release Ctrl. These 

members will now be highlighted. 

v Click Register to add to team. An information screen will appear, with the players you 

have selected. If the team list is correct, click OK 

v Click close, then OK 

v Team administration window will show you the players that are in that team 

v In the 5 th column along, you can enter the playing number of the person – this will then 

print their name and number on the scoresheet 

v After entering the last player number you need to click off that number into the previous 

box to ensure the last number is registered. 

v Then click OK 

v Now, close – and you are now back to the Navigation Centre. 

v Click the blue ‘teams’ button and continue to add the players to the teams as above. 


Clubs 

A club represents a number of teams within one league across multiple competitions under the 

same banner. An example may be the club “Australia”, having two teams playing in the divisions: 

Men and Women (Boomers and Opals); OR “All Blacks” club with 10 junior and 20 senior teams. 

You are able to place teams in clubs, and then register members in a club. The only problem in 

placing players in clubs, is that the program will only allow you to register them in a team in that 

club. So if members play for more than one club, it is better not to use this feature. 

To enter clubs: 

v Go to the Navigation Centre, then to the Membership tab, click on the clubs tab. 

v Notice that there is already a club in the list called "General Club". Any new members 

added to FIBA Organizer will be assigned to this Club by default. 

v Click ‘add’ to add a new Club. 

v Enter the name and any other details you want to record for this club. 

v OK 

v Close 

v Now that we have entered the club names you can now enter the names of the teams 

that are in that club. 


Now the competition has been created, and the competition is about to start. 

Printing the Referees’ Names on the scoresheet: 

v Go to the Daily Administration tab 

v Click ‘Game Official allocation’ button 

v Select competition from the drop down menu, double click on the competition name 

v Click on the game from the right hand list. Click on the referee name from the left hand 

list. Click ‘add’ to add the referee’s name to the selected game. 

v Pick either referee or umpire 

v On the scoresheet, the first name selected will appear as the referee, and the second 

name selected will be the umpire, regardless of umpire type 

v Repeat this process until all the games have a referee and an umpire allocated. 

v Click close and the referee names will transfer to the scoresheet. 


Reports 

FIBA Organizer can produce an array of reports and forms. The most useful reports for 

basketball are: 

v FIBA Scoresheet - with or without players and referee names 

v FIBA Summary Sheet – for use in compiling stats after the game 

v Schedule with teams – the competition draw with teams listed at the top 

v Schedule Grid – the daily competition report showing courts and times 

v Daily Game Sheet – the daily game report with boxes for results 

v Premiership Standings – with or without point scorers 

v To make it easier to find the reports that you use regularly, you should move those into 

the ‘My Reports’ section. To do this, you simply find the report, click on it, and then 

click on the ‘bookmark’ button at the top. This will move the report into ‘My Reports’. 

v All of the reports in FIBA Organizer can be exported to other programs for 

manipulation. In particular, many of the reports can go to MS Excel and changed to suit 

the competition requirements. 

v To export a report, click on the ‘envelope & thunder’ icon at the top. Choose the format 

to which you want the report to go to (eg: MS Excel). In ‘destination’ select 

‘application’. Click ‘OK’, wait and the report will appear in the MSExcel format. 

Printing the Competition Draw: 

v Go to the ‘daily administration’ tab, then to the green ‘reports’ button to right 

v Select ‘schedules’ tab – this will show a host of reports, but you need to select the daily 

game schedule. 

v Enter the required dates by clicking on pen & paper icon at right. 

v Click OK, wait and the daily game schedule will appear on screen 

v Check you have the correct printer selected at top, then click ‘print’ 

v You can export the draw to 

MSExcel from here, so that the 

referee supervisors can utilise it to 

add the game referees. 


v Go to the Daily administration tab 

v Click on the green ‘reports’ button 

Selecting and Printing Scoresheets: 

v Select the Schedule tab (or ‘My Reports’ tab if you have used the scoresheet before) 

v Find the FIBA Scoresheet and double click 

v Choose the correct competition – click yellow pen and find the competition required 

v Choose round or date – click yellow pen and find the round or date required 

v Click OK 

v Round should appear with scoresheets – be patient as this takes some time 

v Click on + button to view all scoresheets in that round or date 

v Click on the required scoresheets 

v Check that the player’s names, referee names and game details are correct 

v Open Printer set-up and check that the correct printer is chosen 

v Print 

v Close 


Entering Results: 

Results can be entered in two ways: 

1. Quick entry, which requires only the scores of the game to be entered. 

2. Full match entry, which allows the manual entry of games scores, individual player scores 

and fouls and other details. 

Easy entry of results only: 

v Daily Administration tab 

v Quick entry by date button 

v Double click date, type in scores per quarter for each team 

v Click OK, then OK 

Full match entry: 


v Full game entry button 

v Double click on competition 

v Double click on selected game 

v Enter quarter time scores 

v Click on each team’s individual tab. Double click players from the left hand screen to 

move them into the right hand screen. 

v Enter player statistics. Click OK 


Printing a Standings ladder or Pointscore Table: 

v Go to the Daily Administration tab, click on blue ‘standings’ button. 

v Double click on the competition 

v A Points table appears. Click 

the ‘Rebuild’ button in top left 

to ensure the most up-to-date 

results are printed . It is a good 

idea to click ‘rebuild’ every time 

before printing 

v Click OK 

v Print –the drop down menu 

appears to select the results 

format required 

v Select required standing ladder 

v Report appears 

v Check correct printer is selected. Print 

Restoring a File to FIBA Organizer 

It might be necessary at times to send your data to SportingPulse to get some expert assistance. 

This is done in the ‘zip and email’ section of the Data Manager. 

Go to the Data Manager, highlight the data base you wish to send, go to the drop down menu at the 

top under ‘Support”, select “Zip and email” and then follow the prompts. 

When SportingPulse have checked and fixed the data base they will email it back to you, and you 

will need to restore the file to your program. 

To restore the file you: 

v Locate your database folder. You can find out where this is in the data manager by 

selecting your database and looking at the bottom of the window. 

v Save the attached file to this folder. 

v From the Data Manager select File>Backup/Restore/Compact 

v Click Restore 

v Select the file you just saved in the 'Backup Filename' field 

v Click Restore 

This will restore the attached file to your computer so you can then launch it and use it. 


v Go to the Navigation Centre 

v Click on green button on right 

“upload to the web”. 

Sending tournament information to the website: 

v A new screen will appear. Click on 

“generate data”. 

v Data will be generated in the box in 

front of you. When completed a 

‘generation successful’ note appears at 

the very bottom of this box. 

v Click on the ‘upload data’ button. 

v When completed a note saying 

‘upload successful’ will appear at the very bottom of box. 

v Close 

v Go to your website and see the results 


Posting stories to a federation or tournament website: 

v Go to the tournament or federation website 

v Go to association menu at left, then click on website editor 

v This will take you to another screen. 

v You may be asked for your email: enter your federation details or judy@fibaoceania.com 

and password “suva” to open 

v This brings up a page with diagrams, click on the filing cabinet called ‘content manager’. 

v Go to ‘active section’ then to ‘news’ 

v Click on ‘edit selection’ 

v Enter the new story into the boxes as required. 

v Click on the ‘submit article’ at the bottom 

v Return to the website and see your story appear. 

Posting photos to your website: 

v Go to the tournament or federation website 

v Go to association menu, then click on ‘website editor’ 

v This will take you to another screen. 


v You may be asked for your email: enter your federation details or judy@fibaoceania.com 

and password “suva” to open 

v This brings up a page with diagrams, click on the filing cabinet called ‘content manager’. 

v Go to ‘active section’ then to ‘news’, then select the story that you want to add photos to 

from the left hand box and then click the ‘photo’ button. 

v If you want to add photos to the photo gallery, select ‘photo gallery’ from the active 

section, then click on the heading to attach to, then click on ‘photo’ button. You will need to 

enter a heading caption before you can attach a photo. 

v Have the photo saved in a directory in the computer. Browse to find it, then upload and 

submit the article again to the website. Then go to either ‘news’ or ‘photo gallery’ to see your 

work. 

To duplicate a competition: 

Duplicate an existing competition: 

If you already have a league set up and it is the start of a new season, FIBA Organizer will ask you 

do you want to duplicate an existing competition. 

v Competitions tab, Competition details button. Click ‘add’ 

v Duplicate existing competition (Yes or No) 

v Yes – pick one with the same number of teams 

v Pick Competition, Finish 

v Do you want to enter teams now – no – OK 

v Click on the new copy competition – edit, change name 

v Go to each tab and adjust boxes accordingly 

v At Team tab – click generate 

v Follow the instructions written previously in generating a new schedule to create your 

new competition. Click ‘OK’ 


Transferring members from MS Excel spreadsheet into the FIBA Organizer data base 

v Go to Navigation Centre, click on Membership tab, then on Members button 

v At the very top left hand drop down menu, click on ‘import’ 

v Click on ‘members from Excel’ 

v Click on the blue ‘help’ button at the bottom right hand corner. 

v This will give a list of columns (27 at the moment) that must used in Excel so the data 

will transfer to FIBA Organizer 

v Copy this list out, then go to Excel 

v 

v Open a document and give the 27 columns a heading (Just a number 1 – 27 is OK) 

v Make sure the data you require in FIBA Organizer is in the correct column in Excel Eg: 

First column is members first name, third column is members surname etc 

v You do not have to enter data in all of the 27 columns – just the data you want to record 

in FIBA Organizer, but make sure there is a heading in each of the columns. 

v Once the information is in Excel, reutn to FIBA Organizer 

v Go to the Membership tab, members button, click the ‘import’ drop down at top, then 

click on ‘import from Excel’. 

v Now click on the ‘select import file’ button – this will enable you to browse your 

computer and select your Excel file. Click ‘open’ to send the data to FIBA Organizer 

v Yes. 

v A message will appear telling how many members were successfully imported. 

v Close 

v Return to Navigation Centre 


Transferring members from the FIBA Organizer data base into an MS Excel spreadsheet 

v Go to Navigation Centre, click on Membership tab, then on Members button 

v Click on the “menu” button at the bottom 

v Then click on the pop put menu “export” 

v Click on ‘Excel format’ 

v A new screen will appear, asking where you wish to save the exported data. 

v Save the data. 

v Once saved you will be asked if you wish to go to MS Excel – choose yes or no. 

v Now you can go to the Excel spreadsheet and manipulate the data as you wish 


If you find you have missed entering a person in the membership data base, follow these steps 

To Add a Player, Coach, Referee or Official to the Membership Database 

v Membership tab 

v Members button 

v Type surname to find person 

v If they are not there – click add – surname – first name – gender – club name 

v Membership details – player or coach or referee, these must be correct 

v OK 

v Close 

To Add Players to a Team: 

Players can be added to a team at any time. However, they must be entered in the membership data 

base before they can be added to a team. 

v Competitions tab 

v Teams button 

v Choose competition from drop down menu 

v Double click team required 

v Players tab 

v Register to add 

v Double click person and press OK (If person is not there go to to add a person) 

v Close 

Adding Officials to Teams: 

v Competitions tab 

v Teams button 

v Double click competition 

v Double click team 

v Officials tab 

v Add 

v Search for Name 

v Double click on name 

v Official entry form screen 

appears 

v OK, OK, Close 


Removing a Tournament: 

v Select the destination you wish to delete from your list of data locations 

v File 

v Remove Location 

v To remove click “Yes”, or click “no” if you do not wish to remove the location 

v The data location should now have been removed 


Using the Cybersports Statistics program with FIBA Organizer: 

Exporting Team Lists to Cybersports: 

This function allows the team lists from FIBA 

Organizer to be sent directly to Cybersports, 

negating the need to re-enter player names. 

v Top of screen, drop down Menu 

v Competition Set Up 

v Cybersport Options 

v Create Team Game Files 

v Select competition 

v OK 

v Run team exporter (this takes some time, but there is no indication the program is 

working – it appears to be jammed, but wait patiently and it will be completed) 

v Message appears – telling you where the team files are stored. Copy this down as you 

will need to find the files later on to export. 

v OK 

v Email teams – no 

v Start Cybersports now – yes 

v Cybersports automatically opens 

v Pre Game 

v Game Setup 

v Hit teams tab 

v Load from file 

v Find your saved file (you wrote it down) 

v Double click competition 

v Click on team required 

v Open 

v Load second team 

v OK 

v Names will appear in Cybersports 


Results: 

Entering statistics and game results from Cybersports 

v Daily administration tab 

v Full game entry button 

v Select competition from drop down menu 

v Show all rounds 

v Double click game required 

v Enter full time scores 

v OK This will return you to the previous 

screen 

v Right click on same game 

v Import game from Cybersports (locate the saved Cybersports game, probably on a disk) 

v Follow the prompt to export, (push ‘export’ button) then close by clicking on X to close. 

This process takes only a few seconds and may be completed before you realise. If you 

export a second time, a message will come up indicating the game has already been saved. 

v Locate the game in the FIBA Organizer list that appears – double click on the game. 

v Game stats will be loaded on the double click. 

v View match? Yes. Check the stats have been entered for both teams. 

v Click on save/close. 

What if the FIBA Organizer program will not accept the statistics information? 

v If you get to the end of the process of entering the stats, and a message appears saying 

the process was unsuccessful, it usually means that the stats report has the teams in a 

different order. (eg: Fiji v Australia on the draw in the computer, but the stats have entered it 

as Australia v Fiji). The game will not be able to be found, so the data can’t be entered. 

v To fix this, go to Daily Administration then to full match entry. Double click on the 

competition, then on the game in question. On the top left hand corner there is the ‘undo 

result’ button. Click on this to undo the game scores (you can’t edit the team names while 

there are scores in this section). Close. 

v Go to Competition Setup then to edit fixture. Double click on the game, then change the 

teams around by using the little drop down menu at the right hand of each box. Save and 

close. You computer will now be able to find the game, follow earlier steps above. 


Printing Box scores (team statistics) from Cybersports: 

v Open required game from the disc 

v File 

v Print 

v Box score 

v OK 

v Printer selection comes up - check 

v OK 

Other Statistics from Cybersports: 

v All reports need to be selected in Cybersports/file/preferences/reports before the game 

is played 

v Open required game from the disc 

v File 

v Print 

v Choose the report you would like to print 

v Print 

Compiling Player Statistics: 

Compile these statistics in FIBA Organizer after they have been entered through Cybersports. 


v Player Statistics button 

v Click in competition statistics 

button at top of screen 

v Double click on the required 

competition. 

v All game stats will appear. 

v Go to ‘file’, then to ‘export’. 

Export the data to either excel 

or word. Make a folder to save 

the statistics. 

v Save. It will then ask if you want to open or close the statistics. No will close the 

statistics for later use. Yes will take you to MSExcel, where you can manipulate the data 

and print off the statistics you require.

Tournament Administration Using FIBA Organizer ... - Fiba Oceania

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