GLOVER WEDDING CELEBRATION

elizabeth.peterson

GLOVER WEDDING CELEBRATION

PLAYBOOK

December 4, 2017

Detailed Touch Events

Jacy Andrews, Jessica Bergeron, Ashtyn Kahn,

Zoe Kampf, Juliana Lehmann, Lauren Merryman,

Elizabeth Peterson, Chandler Wright


Detailed Touch Events

Glover Wedding Celebration

Office Hours:

Monday - Friday, 8:00 a.m. – 5:00 p.m.

Phone:

(806) 441- 0549

Email:

Elizabethcp123@gmail.com

Detailed Touch Events

400 Bizzell Street

College Station, TX 77843

Elizabeth Peterson, Director

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Detailed Touch Events

Glover Wedding Celebration

Mission Statement ................................................................................................................ 4

Detailed Touch Events Vision .............................................................................................. 4

Client Information ................................................................................................................. 5

Goals and Objectives ........................................................................................................... 6

SWOT Analysis ...................................................................................................................... 8

Marketing Plan .................................................................................................................... 10

Financial Plan ...................................................................................................................... 13

Site Plan ............................................................................................................................... 15

Hotel Registration ............................................................................................................... 16

Infrastructure ....................................................................................................................... 17

Project Timeline .................................................................................................................. 19

Event Timeline .................................................................................................................... 20

Personnel ............................................................................................................................. 22

Activities .............................................................................................................................. 22

Risk Management ............................................................................................................... 26

Sustainability Initiative ........................................................................................................ 27

Evaluation ............................................................................................................................ 28

Exhibit A – Suggestions and Websites ............................................................................. 29

Exhibit B – Lofty Spaces Contract ..................................................................................... 32

Exhibit C – Lofty Spaces Services ...................................................................................... 35

Exhibit D – Drink Recipes ................................................................................................... 37

Exhibit E – Map and Location ............................................................................................ 38

References ........................................................................................................................... 39

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Detailed Touch Events

Glover Wedding Celebration

Mission Statement

The mission of Detailed Touch Events is to provide outstanding and

memorable experiences in the area of hospitality and events to our

clients.

Detailed Touch Events Vision

Our vision is to understand our client’s vision for their event and

incorporate it with our event planning expertise in order to create unique

and enjoyable experiences that exceeds our client’s expectations and

provide them with memories for a lifetime.

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Client Information

Detailed Touch Events

Glover Wedding Celebration

Client’s Name:

Charles and Celeste Glover

Name of the Event:

Glover Wedding Celebration Party

Purpose of the Event:

To celebrate the marriage of Charles and Celeste

Client’s Vision:

To host a wedding celebration party for family and friends that brings together the

bride's Mexican heritage and the groom's Southern heritage combining them into a

wonderful evening of food, fun, and dancing.

Date of the Event:

May 26, 2018

Time of the Event:

6 – 11 p.m.

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Goals and Objectives

Detailed Touch Events

Glover Wedding Celebration

1. Event will not exceed the client’s $20,000 budget

• Keeping a detailed budget along the way

• Leave between $500 to $1,000 for last minute emergencies

• Make sure all deposits are paid on time based on the contract

requirements

2. Have all the details of the celebration finalized one month before the

event

• Make sure all contracts are read carefully

• Contact the venue and vendors to make sure all dates and times are

correct

• Make sure written consent to move furniture etc. In venue is given to Lofty

Spaces

• Make sure written consent is received from Lofty Spaces from any

deliveries that occur before contracted time of event

3. Make sure everyone gets home safely from the event

• Having security at the venue monitoring the crowd

• A shuttle or prearranged Uber leaving the hotel up to one hour before

and one hour after the event

• At least one first aid and CPR certified member of the staff must be

present at the event

• Have emergency phone numbers on hand if needed

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Glover Wedding Celebration

4. Verify that contingency plans are in place in case of emergencies or

vendor no shows

• Confirm that Lofty Spaces has adequate liability insurance in case a guest

or vendor is injured on their property

• Event insurance in case venue cancels or bride/groom becomes ill and

needs to change date

• Contract with the Band/DJ that is very specific and outlines no-show

policies

• Generator available for electrical problems

• No show band; have playlist and sound system ready

• List of phone numbers available of all vendor contact persons in case of

last minute questions or problems

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Glover Wedding Celebration

SWOT Analysis of the Event

Strengths

Weaknesses

• Hybrid venue - can utilize both indoor and outdoor facilities

• Large space - can hold up to 400 people

• Provides clients with amenities (tables, chairs, etc.) and free parking

• Low lighting

o We suggest that the couple visit the venue at the time the party will

take place approximately two weeks before the event to survey the

lighting and to make necessary plans for additional lighting if

needed.

• Venue is not well marked, no signage

o We suggest the couple purchase or make signs to place on the

route to the venue so guests do not get lost.

• Parking lot could be dangerous because of gravel and lack of lighting

o We suggest adding an additional floodlight for the area

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Opportunities

Threats

Detailed Touch Events

Glover Wedding Celebration

• Venue has great decorating potential, especially with the high ceilings

• Guest have the freedom to walk around both inside and outside - lots of

room for mingling and dancing

• Venue is centrally located to the Dallas area

• Weather - potential rain and hot temperatures

o If it is hot outside, we suggest you have hand-held Mexican fans

available to the guests; these could even been incorporated with

the decorations.

• Traffic in downtown Dallas

o Couple needs to allow plenty of time to arrive at venue on time

o Note on map any road construction obstacles that would affect

guests

• Indemnification Clause in the Contract

o Consider purchasing your own liability insurance for the evening

(See “Exhibit B”)

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Glover Wedding Celebration

Marketing Plans

Target Audience:

Family and friends of Charles and Celeste who want to join in the celebration of the

couple’s recent marriage

Current Audience:

Charles and Celeste Glover

Potential Audience:

Family and friends of Charles and Celeste

Theme and potential branding of the event:

The theme of the wedding celebration will be a combination of neutral colors, touches

of Tex-Mex influences, and simple cactus or succulents with mauve roses.

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Glover Wedding Celebration

Advertising/ Registration:

The couple will be sending out “Save the Date” cards that have as many details as

possible including the date, location, short paragraph about the elopement, and a

timeline of the evening. There will be a wedding website set up so guests can RSVP and

look at the couple’s registry. Additionally, the couple plans to also send out some

traditional invitations will RSVP cards for family members who may not understand the

postcard invite or online RSVP.

Below are examples of “Save the Date” cards that we think would go along with your

event. See “Exhibit A” for further “Save the Date” and invitation details.

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Glover Wedding Celebration

Promotional Video of the event:

The promotional video will be available on the wedding website one week before the

celebration party. The video will also be played during the cocktail portion of the event.

Promotional Timeline:

• “Save the Date” cards – send out by the first week of December

• Wedding Website – up and live before Save the Date Cards are sent out

• Promotional Video – post on your wedding website one week before the

celebration party as a reminder. Email guests and let them know there has been

an update to the website.

Utilizing Social Media:

• Hash tag to be used for all social media accounts - #GoneGlover

(place signs around the venue to remind guests to use the hashtag when posting on social media)

• Website – Story of how the couple met, registry, engagement

photos, recommendations of activities for guest to do in Dallas,

hotel options, directions to event venue, and RSVP

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Glover Wedding Celebration

Financial Plan

This is an initial look at a budget for your event since everything is not set in stone yet.

We applied extremely economical pricing to develop this budget. It is quite possible

that these costs could end up being more, depending on the type of foods and table

settings you choose to use. Also, the cost of alcohol could change, depending on what

type of discount you can get from your friend. This just gives you an extremely rough

breakdown of possible expenses.

Some suggestions on ways you may be able to possibly cut down on expenses are:

• To cut down on the number guest some. This would immediately cut down the

costs for food, linens, dinner cutlery, alcohol, etc. and this would be the easiest

way to trim your budget.

• Instead of having a live band, you could probably find a really good DJ for less

than half the price of the band and still have really great dance music.

• Instead of serving a full meal, you could have a Desert Reception or simply pass

hors d’oeuvres.

• You could cut down on the length of the party. This would help save on any

wages you have to pay like to catering staff, bartenders, and security and

decrease the cost of alcohol since people would not have as much time to drink.

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• You could utilize friends and family as much as possible. Maybe they would help

bake deserts for the desert bar; maybe they can help sew table runners or cloths

instead of renting; maybe you can borrow some of the décor from them, etc.

• Consider using Lofty Spaces Catering. This will cut the outside catering fee,

saving you at least $500.

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Site Plan

• 30 round tables

• 5 rectangle tables

• 302 chairs

• 10 cocktail tables

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Glover Wedding Celebration

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Detailed Touch Events

Glover Wedding Celebration

Each round table will seat 10 guests, thus creating space for everyone to eat. There will

also be 10 cocktail tables places around the outside space of venue for guests to place

their drinks and create a space for guests to mingle during the cocktail hour and

through out the ceremony.

Lofty Spaces will be in charge of putting down the dance floor and setting up the stage.

The house party will be in charge of setting up all linens, decoration, draping, and string

lights.

Two of the rectangle tables will be used for the food/buffet stations. The tables will be

set up before the caterers arrive, and the caterers will be in charge of setting up plates,

chaffers, utensils etc.

The two other rectangle tables will be used for the dessert table. All of the desserts will

be displayed here for the guests to enjoy.

Hotel Registration

You mentioned you were looking to get a block of rooms for about 70 to 90 people.

The closest hotel to the event is NYLO Dallas Southside. It is approximately a fourminute

dry or a fifteen-minuet walk to the venue. The average price on your date will be

around $170- $185 per night. Another close hotel is the Lorenzo, however it will cost

closer to $300 a night. Any of the hotels in the downtown Dallas area would be

acceptable as they are fairly close to the venue including Aloft Dallas Downtown Hotel,

TownePlace Suites by Marriott. A block of rooms should be secured as soon as

possible to assure the best rate for your guests.

Refer to “Exhibit A” for Hotel suggestions.

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Infrastructure

Parking Plan:

The venue comes with a parking attendant for the parking lot. He will direct people to

park in a way to fit the most cars possible.

Transporting guests to the event:

• Use hotel shuttles if available--check with hotels to see if they have shuttles, then

communicate that to guest via the wedding website

• Schedule Ubers in advance - get headcount of how many guests from each hotel

need transportation to and from the event venue and communicate deadline to

do so

See “Exhibit E” for directions.

Traffic considerations:

Take into consideration that the event is in downtown Dallas and is starting around high

traffic times. Roads might have more traffic on them than guests are expecting.

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Waste Management:

Lofty Spaces is a venue, so they have all necessary items to be up to code for the city’s

standards.

• Trashcan for guests to throw waste away.

• Dumpster for waste that the city comes and picks up.

• Working restrooms with plumbing

Electrical/Power Needs:

Lofty Spaces is a working facility so they should have enough electrical power available

at their site. If more power is needed, a generator could be rented for the band.

Confirm the following:

• Venue has accommodations for electrical needs (verify voltage needs for band’s

sound equipment and that venue can accommodate band plus the venue’s

normal electrical needs)

• Plugs for lights, sounds, etc. And the location of those; extension cords on hand

if needed

• Working AC and fans

• Place for working generator if needed

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Planning/ Project Timeline

September 26 – Sent first email out to clients

September 29 – Started to look at venues

October 2 – Fist FaceTime call with clients

October 4 – Sent out recap email to clients

October 5 – In class wok day

October 10 – Update on venues / continues venue search

October 11 – Sent out more venue recommendations

October 16 – Checked in on clients to see how the venue search is going.

• Recommended Lofty Spaces

• Looked into bands, alcohol, caterers, photographers,

décor

October 19 – Set up meeting with Mrs. Shafer to discuss event budget

• Emailed Lofty Spaces about venue services

October 23 – Emailed bands and got quotes

October 24 – Met with Mrs. Shafer to discuss budget

October 25 – Emailed clients to set up second FaceTime meeting

October 26 – FaceTime meeting with clients at 4:30 pm

• Discussed budget and other details about the event

November 1 – Checked in with clients

• Sent out a recap email of last phone call

November 7 – Checked in with Clients

• Confirmed venue (Lofty Spaces)

• Sent Suggestions of bands, photographers, invitations,

hotels

• Suggested a presentation date and time to the clients

November 8 – Confirmed presentation date

November 9 – In class workday

November 14 – Group meeting at 9 p.m.

November 22 – Checked in with clients

November 26 – Practice presentation

November 27 – Received new information from clients

• Moved presentation date to Monday, December 4

December 3 – Practice Presentation

December 4 – Presentation at 6 p.m.

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Glover Wedding Celebration

Event/ Production Timeline

The rental space is rented for a total of 9 hours according to the contract. This means

that you will not be able to get into the event venue before 3 p.m., assuming that you

want the party to end at 11 p.m. This also allows for a one-hour break down/ clean up

after the party. Because of the short amount of time available to decorate, we suggest

you pay Lofty Spaces to have the tables, dance floor, and stage all ready set up

according to the site plan before 3 p.m.

See “Exhibit C” for Lofty Spaces Set Up Services.

*3:00 p.m. • House party arrives for set up; begins putting on linens

• Alcohol Delivered

3:30 p.m. • House Party begins Decorating

o Table arrangements

o Decorations

o String lights

3:45 p.m. • Band arrives for set up and sound check

4:00 p.m. • Food and alcohol set up

o Caterers arrive with food

o Bartenders arrive to set up the bar

4:15 p.m. • Photographer arrives and sets up

4:30 p.m. • Bride and Groom arrive fully dressed to have initial pictures

taken

• House Party goes to get dressed

5:00 p.m. • Photo Booth crew begins to set up

5:15p.m • Bride and Groom return to holding room to wait for grand

entrance

5:30 p.m. • House Party has group picture taken

• Ready for guests arrival (some may come early)

• Piped in music begins

6:30 p.m. • Cocktail hour begins

• Slide Show begins

• Photo Booth Opens and continues to operate until 11:00p.m.

6:45 p.m. • Bride and Groom make grand entrance and welcome guests

7:10 p.m. • Announcement made for guests to take their seat

7:15 p.m. • Blessing of the Vows

7:30 p.m. • Meal begins

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8:15 p.m. • Toasts and stories begin

8:45 p.m. • Bride and Groom cuts the pie

9:00 p.m. • Bride and Groom’s first dance

• Afterwards, guests join them on the dance floor

10:45 p.m. • House party passes out sparklers and tells guests where to

line up for the couple’s exit

10:55 p.m. • Designated people with lighters will light sparklers

10:57 p.m. • Bride and Groom exit through a double row of sparklers

11:00 p.m. • Event ends

• Announcement made concerning the guests’ party favors

• Guests leave

• Break down/clean up begins

11:05 p.m. –

12:00 a.m.

• Outside vendors come to collect their items

• House party collects decorations and any other items

* Please note that there should be an extremely detailed plan on how the house party

will set up due to the fact you only have two an a half hours before the celebration

starts. People should be assigned to different tasks and the plan should be gone over

with the house party in advance. Additionally, the House Party will need to bring their

wedding attire and get dressed at the venue.

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Personnel

Number of Staff and assigned duties and responsibilities – There will be a “Day Of”

coordinator (you can hire this through Lofty Spaces or you can appoint a member of

your house party to be in charge), caterer and servers, bartenders, band, photographer,

parking attendant and 3 security guards

Number of Volunteers needed – We suggest a house party filled with family members

and close friends who are willing to help out, which will eliminate cost and stress on

couple. House party could help decorate, attend guest registry, pass out sparklers and

light them, and any other needed services. A family member or the bandleader member

could serve as MC of the evening and announce the couple, first dance, toasts, etc.

Activities: Engaging the Participants

Activities throughout the Event

The activities throughout the event include a slideshow during cocktail hour with passed

hors d’oeuvres and passed signature drink. After the slideshow, everyone will be

directed to sit down at the dinner tables as the couple takes the stage and a blessing of

the vows is given. Each table will then be sent one by one to get in line for buffet style

food (two lines). Speeches and toasts will begin during dinner. After dinner, the band

will begin to play and the couple’s first dance will be announced. Afterward, the guests

will join the couple on the dance floor to dance the night away! At the end of the

evening, the couple will exit as husband and wife through a double line of sparklers

held by the guests!

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Food and Beverages appropriate to Event

Food will include southern comfort food with a touch of Tex-Mex. Beverages served at

the wedding celebration will include beer, wine and liquor as well as non-alcoholic

drinks such as sodas, water, and coffee. Signature drinks will be served during cocktail

hour. Catering options and signature drink recipes can be found in “Exhibit D”.

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Glover Wedding Celebration

Elements of Décor

The elements of decor of wedding celebration will compliment the color scheme of

olive green, white and neutral colors. Linens will be neutral colors such and beige or

white, with table decor picking up the olive green and mauve. We suggest using small

succulents or small vases with tiny flowers that can be used as centerpieces but can also

be given as parting gifts for the guests. Mexican Papel Picado Tissue Paper Banners in

white can be strung throughout the venue, which will give a nod to the bride’s Mexican

heritage.

The ambiance will have a low light level with candles on the table and twinkle lights

strung throughout the venue.

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Take Away

We recommend that the take away for the wedding celebration be a small gift; a neutral

scented candle, succulent or vase of flowers from the centerpieces, Mexican wedding

cookies, candy, or a combination of these things.

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Risk Management

Weather

Weather is unpredictable. Since Lofty Spaces is an indoor/outdoor hybrid venue, if the

rain or weather is severe we will move the celebration indoors. The venue holds up to

400 guests.

Power Failure

Lofty Spaces is equipped with a large generator that will allow anything associated with

electricity to continue to operate normally until power is restored.

Alcohol

Since this wedding is an open bar consisting or Beer, Wine, and Liquor all bartenders

must be TABC certified. Bartenders will keep an eye on the guest’s consumption and if

guests have consumed too much alcohol and are a danger to himself or the other

guests, they will be cut off and be escorted out by security. A taxi can be hired at the

expense of the couple.

Accidents

There is an AED and First Aid Kit on site and the staffs at Lofty Spaces are CPR certified,

if something were to happen. If the accident is beyond their control, an ambulance will

be called.

Food

Please ask your guests to inform us if they have any food allergies and need to adhere

to specific diets

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Sustainability Initiatives:

Detailed Touch Events

Glover Wedding Celebration

• Sending an electronic save the date or invitation instead of two

paper invitations, which will eliminate waste and save trees.

• Having an edible take-away (Mexican cookie) to cut down on waste.

• The succulents used as decorations could be taken home at the end

of the night instead of fresh flower that would be thrown away.

• Have guests staying at blocked hotels carpool to the event to use

less fuel.

• Using sparklers instead of rice when couple leaves to protect birds

and animals that may eat the leftover rice.

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Evaluation:

The bride and groom will be sent an electronic questionnaire upon

completion of the group’s presentation. The following questions will be

included:

1. How well did our event team meet your needs?

2. How would you rate the quality of information you received from the team?

3. How responsive have we been to your questions or concerns about your event?

4. How well do you feel that our team understood your needs?

5. How professional was Detailed Touch Events?

6. How would you rate the various services provided by us?

7. What did you like most about our service?

8. What did you like least about our service?

9. How likely is it that you would recommend Detailed Touch Events to a friend or

colleague?

10. Please place any other comments, questions, suggestions, or concerns in the

space below.

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Exhibit A

Suggestions and Websites

Suggestions:

1. We suggest getting the alcohol and music nailed down as soon as possible. It

often seems that if there is good music/dancing and enough alcohol, people will

perceive the event as being really fun.

2. We suggest reading the band’s contract very carefully and being very clear what

all equipment they are bringing and what equipment would need to be rented

from Lofty Space. Some bands also offer dj services and some bands offer MC

services. Most bands will require a deposit. Be clear when hiring the band what

exact equipment that will be bringing and what will need to be rented from the

venue. Everything should be spelled out in the band contract

3. The budget for the event is very tight for 350 guests. One option to free up the

budget would be to cut the guest list down some.

4. The amount budgeted for pies is fairly large, there may be another vender or

another type of dessert that would be more cost efficient. Another idea would be

to bake and bring desserts, or you could do a combination of the two.

5. We suggest visiting with Lofty Spaces concerning catering as well as other

needed items such as dance floor, lighting, sound equipment, etc. Since you are

renting their event venue, the least stressful avenue would be to use as many of

their services as possible since they have all needed items on site and have

caterers and bar service/staff that they work with frequently at their venue.

Additionally, using Lofty Spaces catering would save you the $500 outside

catering fee.

Helpful Websites

If Lofty Spaces services do not meet your needs, here are some vendors and websites

that you may find helpful.

Catering

Festive Kitchen - http://www.festivekitchen.com

Two Sisters Catering - http://www.twosisterscatering.com

Food Beyond The Box - http://www.foodbeyondthebox.com

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Bands/ Dj

Timeless - http://www.timelessband.net/

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Glover Wedding Celebration

Exhibit A Continued

Suggestions and Websites

The Wonders - http://www.thewondersband.com/index.htmlk

Gig Masters - https://www.gigmasters.com

Brian English (manager for several bands) - http://studiob.club

Photographers

Wedding Wire - https://www.weddingwire.com/c/tx-texas/dallas/wedding-photographers/10-vendors.html

Reigh Walker - http://www.reighwalker.com/

On The Times - http://www.on-the-times.com/

DT Shoot - https://dtshoot.smugmug.com/

Tracy Tatum - http://tracyautem.com/portfolio/

Deven Ashley Photography - http://devenashleyphotography.com/

Invitations

Paperless Post - https://www.paperlesspost.com/wedding

Elias Paper Co. - http://eliaspaperco.com/custom-laser-cut-invitations/

Minted - https://www.minted.com/wedding?feature=lifestyle_nav&event=click&l0_node_name=wedding

Vista Print -

https://www.vistaprint.com/stationery/wedding?xnav=InvitationsandAnnouncements%3aCategoryPage_LeftNa

v_Wedding&rd=1

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Exhibit A Continued

Suggestions and Websites

Florists for succulents

Vickery Greenhouse - http://www.vickerygreenhouse.com

Brumley Gardens - http://brumleygardens.com/sedums-succulents/

Ruibal’s Plants of Texas - http://ruibals.com

Transportation

Uber in Advance - https://help.uber.com/h/63165ec1-0910-409e-972f-0b8d8df1a605

Decorations

Mexican banners – https://www.amazon.com/Wedding-Mexican-wedding-decorations-

garland/dp/B073RNC1H4/ref=sr_1_1_sspa?ie=UTF8&qid=1511662124&sr=8-1-

spons&keywords=Mexican+banners+white&psc=1

Sparklers – https://www.superiorcelebrations.com/product/n-ce0977-36/36-goldsparklers.html?gdffi=fa863ce8ebc2483098daee17d951563e&gdfms=11186D202E3441F99206CCA2C2CF9959&

gclid=CjwKCAiAxuTQBRBmEiwAAkFF1hnDgfRk6YJpnpmV6YguwU9PUQPXtN2LpfzOkH1USOHZmMvd5Xe2PR

oCSyIQAvD_BwE

Event Insurance

Nationwide Insurance – https://www.nationwide.com/cps/gp-eventsquote.htm?utm_medium=cpc&utm_campaign=nis&utm_source=google&utm_content=GrouProtector:deskto

p:google:na:um:na:phrase&utm_term=event%20insurance

Wed Safe – https://www.wedsafe.com/Pages/home.aspx

Hotels

Embassy Suites - Dallas Market Center

Best Western Market Center

Sheraton Dallas Hotel

Springhill Suites Marriott Downtown Dallas

NYLO Dallas Southside (Close to Hotel)

The Lorenzo Hotel (Close to Venue)

The Omni Hotel

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Exhibit B

Lofty Spaces Contract

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Exhibit B Continued

Lofty Spaces Contract

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Exhibit B Continued

Lofty Spaces Contract

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Exhibit C

Lofty Spaces Services

Optional Rentals Menu

Please note: Prices may change anytime without notice. All prices quoted are valid for 90 days from when received. Also, if

you don’t see the service that you require please ask if it can be made available to you.

Customer Name:_________________________________ Off The Grid ___ Lofty Spaces ___ Event Date: ____________

White Dinnerware Fee Qty Lighting is Highly Important for a great event Fee Qty

Dinner Plate 0.50 Custom Color LED Uplight 25.00

Salad Plate / Cake Plate 0.50 Small Spot Lighting 25.00

Bowl 0.50 (A MUST to bring attention to a cake table or anything else)

Clear Glass Light Package 1 - Includes 6 LED Uplights, 200.00

Cake Plate 0.50 2 Spots and 1 Dance Lights

Flatware - Polished Stainless Steel Light Package 2 - Includes 6 LED Uplights, 3 Spots, 300.00

Dinner Fork 0.50 1 Dance Light + Custom Indoor/Outdoor LED Uplights

Dinner Knife 0.50 Ultimate Light Package - Includes 10 LED 400.00

Dinner Spoon 0.50 Uplights, 4 Spots and 1 Dance Light + Custom LED's

Dessert/Salad Fork 0.50 Chandelier (includes Install/De-Install) 100.00

Dessert/Tea Spoon 0.50 Custom Indoor/Outdoor LED Uplights - w/o Package 150.00

Steak Knife (wood handled) 0.50 Dance Light - Multicolored 25.00

Glassware - Clear Glassware Strobe Light 25.00

Wine 0.75 Disco Ball (includes a small spot light) 40.00

Red Wine (large) 1.00 Gobo Lighting

Champagne 1.00 Gobo Light (we rent machine-you order custom Gobo) 50.00

Tall (Water/ice Tea/Beer) 0.50 Stock Gobos (ask for list) 25.00

Short/Cocktail 0.50 ** Order Custom gobo's from www.gobosource.com

Martini Glass 0.75 Specs: Custom Metal Gobo Size: ECO Spot 16/30/35/70 - OD37.5mm, ID25mm

Shot Glass 0.50 Tables

Specialty Extra 60" Round Table (Seats 8-10 Guests) 10.00

Coffee Cups -White 0.50 72" Round Table (Seats 10-12 Guests) 15.00

Chargers 48" Round Table 10.00

Silver Acrylic Charger 1.00 36" Round Table 10.00

Gold Acrylic Charger 1.00 Standard High Top Table/Cocktail Table 10.00

Black Acrylic Charger 1.00 36" Square Table 10.00

*** Additional list of Chargers sent upon demand *** Extra 6' Rectangle Table 10.00

Extra 8' Rectangle Table 10.00

*** CLEANING & HANDLING FEE for above items *** *** The following tables are included with your rental ***

Vendor Cleaning & Handling - Outside Catering 75.00 60" rounds - up to 35, 6' & 8' Rectangles - 5 each

Vendor Cleaning & Handling - In House Catering 25.00 Chairs

White Padded Garden Chair 2.50

Cake Stands Silver Chiavari Chairs 5.50

14" Square Cake Stand - Silver Metal $20.00 *** Basic Black Chairs are included with your rental ***

18" Square Cake Stand - Silver Metal $30.00 Other Seating

22" Square Cake Stand - Silver Metal $40.00 White Bar Stool - Looks great with a High Top Table 10.00

Childrens High Chair 10.00

14" Round Cake Stand - Silver Metal $20.00

18" Round Cake Stand - Silver Metal $30.00 Lounge Chair (Choose White or Black) * Per 50.00

22" Round Cake Stand - Silver Metal $40.00 Chaise Lounge (Choose White or Black) * Per 100.00

Single Seat Ottoman (Choose White or Black) 30.00

Lounge Package (White or Black) - 4 singles + Chaise 200.00

Please send your selections to the Facilities Manager at lease 1 week prior to your

event. To insure that services are provided they must be paid for 3 days prior to event.

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Exhibit C Continued

Lofty Spaces Services

Optional Services Menu

Please note: Prices may change anytime without notice. All prices quoted are valid for 90 days from when received. Also, if

you don’t see the service that you require please ask if it can be made available to you.

Customer Name:_________________________________ Off The Grid ___ Lofty Spaces ___ Event Date: ____________

Optional Services Fee Qty Optional Services Fee Qty

Bar Services

Decorating Services

Bartender (Includes Rolling Bar/Ice/Coolers,trash service, can/liners) 175.00 Paper Lanterns - Many colors to choose from * Per 5.00

Up to 5 Hours, $30 per hour for extra hours Paper Lantern w/ Battery operated led light * Per 10.00

Upgrade to Ultimate LED Lighted Rolling Bar 50.00 Paper Lantern Lit w/20 Watt Bulb * Per 25.00

Barback (bartender helper) 100.00

Up to 5 Hours, $25 per hour for extra hours

Site Specific Decorating Services - Off The Grid

Provide- Start time: ________ End Time _________ Install Twinkle Lights Mezzanine/Stairway 50.00

Clear Acrylic Drink Cups for Bar(s) * Per Guest 0.25 Install Twinkle Lights over Dance Floor 50.00

as follows: 9 ounce for wine and 16 ounce for other drinks Install Ceremony Backdrop -2nd floor or 3rd Floor 75.00

Ice (if you need and you don't use our Bartender) 50.00 Sheer White Voile Fabric

Basic Rolling Bar Rental (If we don’t bartend) *Per 50.00 Install White Fabric on First floor Columns 150.00

Ultimate LED Lighted Rolling Bar Rental * Per 100.00 Sheer White Voile Fabric

Shopping / Pickup / Delivery for the Bar 100.00

Tap and Tub for keg beer * Per 25.00 Site Specific Decorating Service - Lofty Spaces

Large Igloo Cooler (If we don’t bartend) * Per 10.00 Install Twinkle Lights on Poles * Per Pole 20.00

Trash Can / liners (If we don’t bartend) * Per 10.00 Install Twinkle Lights above * Per Strand 20.00

Trash Service for Bar, incl.can/liner(w/outside bartend) 50.00 Install Ceiling Drape Kit - Choose:(White) or (Black) 200.00

Kegerator * Per 100.00 Install Pole Drape Kit - Choose: (White) or (Black) 200.00

Setup Services Install Special Clear Pole Kit with Lit Poles 250.00

Tables and Chairs- Indoor- all events except Weddings 100.00 Ultimate Décor Pkg - Choose: (White) or (Black)

..just tables and chairs….. * Ask for our Setup sheet Twinkle Lights on all 5 poles + Ceiling Kit + Drape kit 400.00

Tables and Chairs - Wedding Reception 100.00

Chairs - Wedding Ceremony 100.00 Custom Decorating Services

Room Flip/Transition (Ceremony to Reception) 100.00 Give us a call with any idea that you have and we can put

Guaranteed Setup-We Setup tables prior to the arrival 100.00 together a custom quote for you.

Dress tables with our linens or yours * Per Table 2.50

Decorate table with your decorations * Per Table 7.50 Other Services

Setup Place Settings per your instructions * Per Table 7.50 Waitstaff / Servers / Food Services Help * Per Hour 25.00

Ladder Work (min 1 hour) * Per Hour 50.00 Our In-house catering/buffet's includes all buffet staff

(If needed for your decorations, etc…) Cake Cutting Fee (That's if u want us to do,it's an art) 100.00

Setup Sound System - Lofty Spaces Only 50.00

(System is included with every rental but not setup)

Don’t Forget Services

Setup Video System - Lofty Spaces Only 50.00 Clear Acrylic plates/forks/napkin for Cake * Per Guest 0.30

(System is included with every rental but not setup)

Clear Acrylic Setup for a Buffet, including the following:

Security Services Plates/Forks/Spoons/Knives and Napkins * Per Guest 0.35

Off Duty Officer (min 4 hours) * Per Hour 37.50 We includes clear acrylic settings with our In-house Buffets

Private Security (min 4 hours) * Per Hour 30.00

Provide- Start time: ________ End Time _________ Photography Services Please Ask

Video Services

Please Ask

Parking Services Day of Coordinator Services Please Ask

Additional Parking Lot Attendant / Greeter 100.00 Decoration Service Please Ask

Valet (1 valet per 20 Vehicles) *Per Hour/Valet 35.00 Wedding Planning Please Ask

Provide- Start time: ________ End Time _________ Event Consulting Please Ask

Please send your selections to the Facilities Manager at lease 1 week prior to your

event. To insure that services are provided they must be paid for 3 days prior to event.

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Exhibit D

Signature Drink Recipe

Mojito Recipe:

40mL of white rum

30mL of fresh lime juice

6 mint leaves

2 tsp of sugar

Soda water

Pink Señorita

2 oz tequila

4 oz of pink grapefruit juice

1 oz of simple syrup

Splash of Cranberry juice

Fresh mint

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Exhibit E

Map and Location

Lofty spaces is located at 816 Montgomery St, Dallas, TX 75215

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References

Get more Gigs. (n.d.). Retrieved November 27, 2017, from

https://www.gigmasters.com/signup/landing?gclid=Cj0KCQiA6enQBRDUARIsAGs1YQgArWJjl0VsKeTXmqKLs

iUMdpd7pmtyi0OmcLl5KhjoXn15g3msrGUaAkbvEALw_wcB

Lofty Spaces. (n.d.). Retrieved November 27, 2017, from

http://www.loftyspaces.net/LoftySpaces/Loft_Spaces.html

Pinterest. (n.d.). Retrieved November 27, 2017, from https://www.pinterest.com

Two sisters catering. (n.d.). Retrieved November 27, 2017, from

http://www.twosisterscatering.com

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