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<strong>GLOVER</strong> <strong>WEDDING</strong> <strong>CELEBRATION</strong><br />
PLAYBOOK<br />
December 4, 2017<br />
Detailed Touch Events<br />
Jacy Andrews, Jessica Bergeron, Ashtyn Kahn,<br />
Zoe Kampf, Juliana Lehmann, Lauren Merryman,<br />
Elizabeth Peterson, Chandler Wright
Detailed Touch Events<br />
Glover Wedding Celebration<br />
Office Hours:<br />
Monday - Friday, 8:00 a.m. – 5:00 p.m.<br />
Phone:<br />
(806) 441- 0549<br />
Email:<br />
Elizabethcp123@gmail.com<br />
Detailed Touch Events<br />
400 Bizzell Street<br />
College Station, TX 77843<br />
Elizabeth Peterson, Director<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
Mission Statement ................................................................................................................ 4<br />
Detailed Touch Events Vision .............................................................................................. 4<br />
Client Information ................................................................................................................. 5<br />
Goals and Objectives ........................................................................................................... 6<br />
SWOT Analysis ...................................................................................................................... 8<br />
Marketing Plan .................................................................................................................... 10<br />
Financial Plan ...................................................................................................................... 13<br />
Site Plan ............................................................................................................................... 15<br />
Hotel Registration ............................................................................................................... 16<br />
Infrastructure ....................................................................................................................... 17<br />
Project Timeline .................................................................................................................. 19<br />
Event Timeline .................................................................................................................... 20<br />
Personnel ............................................................................................................................. 22<br />
Activities .............................................................................................................................. 22<br />
Risk Management ............................................................................................................... 26<br />
Sustainability Initiative ........................................................................................................ 27<br />
Evaluation ............................................................................................................................ 28<br />
Exhibit A – Suggestions and Websites ............................................................................. 29<br />
Exhibit B – Lofty Spaces Contract ..................................................................................... 32<br />
Exhibit C – Lofty Spaces Services ...................................................................................... 35<br />
Exhibit D – Drink Recipes ................................................................................................... 37<br />
Exhibit E – Map and Location ............................................................................................ 38<br />
References ........................................................................................................................... 39<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
Mission Statement<br />
The mission of Detailed Touch Events is to provide outstanding and<br />
memorable experiences in the area of hospitality and events to our<br />
clients.<br />
Detailed Touch Events Vision<br />
Our vision is to understand our client’s vision for their event and<br />
incorporate it with our event planning expertise in order to create unique<br />
and enjoyable experiences that exceeds our client’s expectations and<br />
provide them with memories for a lifetime.<br />
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Client Information<br />
Detailed Touch Events<br />
Glover Wedding Celebration<br />
Client’s Name:<br />
Charles and Celeste Glover<br />
Name of the Event:<br />
Glover Wedding Celebration Party<br />
Purpose of the Event:<br />
To celebrate the marriage of Charles and Celeste<br />
Client’s Vision:<br />
To host a wedding celebration party for family and friends that brings together the<br />
bride's Mexican heritage and the groom's Southern heritage combining them into a<br />
wonderful evening of food, fun, and dancing.<br />
Date of the Event:<br />
May 26, 2018<br />
Time of the Event:<br />
6 – 11 p.m.<br />
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Goals and Objectives<br />
Detailed Touch Events<br />
Glover Wedding Celebration<br />
1. Event will not exceed the client’s $20,000 budget<br />
• Keeping a detailed budget along the way<br />
• Leave between $500 to $1,000 for last minute emergencies<br />
• Make sure all deposits are paid on time based on the contract<br />
requirements<br />
2. Have all the details of the celebration finalized one month before the<br />
event<br />
• Make sure all contracts are read carefully<br />
• Contact the venue and vendors to make sure all dates and times are<br />
correct<br />
• Make sure written consent to move furniture etc. In venue is given to Lofty<br />
Spaces<br />
• Make sure written consent is received from Lofty Spaces from any<br />
deliveries that occur before contracted time of event<br />
3. Make sure everyone gets home safely from the event<br />
• Having security at the venue monitoring the crowd<br />
• A shuttle or prearranged Uber leaving the hotel up to one hour before<br />
and one hour after the event<br />
• At least one first aid and CPR certified member of the staff must be<br />
present at the event<br />
• Have emergency phone numbers on hand if needed<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
4. Verify that contingency plans are in place in case of emergencies or<br />
vendor no shows<br />
• Confirm that Lofty Spaces has adequate liability insurance in case a guest<br />
or vendor is injured on their property<br />
• Event insurance in case venue cancels or bride/groom becomes ill and<br />
needs to change date<br />
• Contract with the Band/DJ that is very specific and outlines no-show<br />
policies<br />
• Generator available for electrical problems<br />
• No show band; have playlist and sound system ready<br />
• List of phone numbers available of all vendor contact persons in case of<br />
last minute questions or problems<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
SWOT Analysis of the Event<br />
Strengths<br />
Weaknesses<br />
• Hybrid venue - can utilize both indoor and outdoor facilities<br />
• Large space - can hold up to 400 people<br />
• Provides clients with amenities (tables, chairs, etc.) and free parking<br />
• Low lighting<br />
o We suggest that the couple visit the venue at the time the party will<br />
take place approximately two weeks before the event to survey the<br />
lighting and to make necessary plans for additional lighting if<br />
needed.<br />
• Venue is not well marked, no signage<br />
o We suggest the couple purchase or make signs to place on the<br />
route to the venue so guests do not get lost.<br />
• Parking lot could be dangerous because of gravel and lack of lighting<br />
o We suggest adding an additional floodlight for the area<br />
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Opportunities<br />
Threats<br />
Detailed Touch Events<br />
Glover Wedding Celebration<br />
• Venue has great decorating potential, especially with the high ceilings<br />
• Guest have the freedom to walk around both inside and outside - lots of<br />
room for mingling and dancing<br />
• Venue is centrally located to the Dallas area<br />
• Weather - potential rain and hot temperatures<br />
o If it is hot outside, we suggest you have hand-held Mexican fans<br />
available to the guests; these could even been incorporated with<br />
the decorations.<br />
• Traffic in downtown Dallas<br />
o Couple needs to allow plenty of time to arrive at venue on time<br />
o Note on map any road construction obstacles that would affect<br />
guests<br />
• Indemnification Clause in the Contract<br />
o Consider purchasing your own liability insurance for the evening<br />
(See “Exhibit B”)<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
Marketing Plans<br />
Target Audience:<br />
Family and friends of Charles and Celeste who want to join in the celebration of the<br />
couple’s recent marriage<br />
Current Audience:<br />
Charles and Celeste Glover<br />
Potential Audience:<br />
Family and friends of Charles and Celeste<br />
Theme and potential branding of the event:<br />
The theme of the wedding celebration will be a combination of neutral colors, touches<br />
of Tex-Mex influences, and simple cactus or succulents with mauve roses.<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
Advertising/ Registration:<br />
The couple will be sending out “Save the Date” cards that have as many details as<br />
possible including the date, location, short paragraph about the elopement, and a<br />
timeline of the evening. There will be a wedding website set up so guests can RSVP and<br />
look at the couple’s registry. Additionally, the couple plans to also send out some<br />
traditional invitations will RSVP cards for family members who may not understand the<br />
postcard invite or online RSVP.<br />
Below are examples of “Save the Date” cards that we think would go along with your<br />
event. See “Exhibit A” for further “Save the Date” and invitation details.<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
Promotional Video of the event:<br />
The promotional video will be available on the wedding website one week before the<br />
celebration party. The video will also be played during the cocktail portion of the event.<br />
Promotional Timeline:<br />
• “Save the Date” cards – send out by the first week of December<br />
• Wedding Website – up and live before Save the Date Cards are sent out<br />
• Promotional Video – post on your wedding website one week before the<br />
celebration party as a reminder. Email guests and let them know there has been<br />
an update to the website.<br />
Utilizing Social Media:<br />
• Hash tag to be used for all social media accounts - #GoneGlover<br />
(place signs around the venue to remind guests to use the hashtag when posting on social media)<br />
• Website – Story of how the couple met, registry, engagement<br />
photos, recommendations of activities for guest to do in Dallas,<br />
hotel options, directions to event venue, and RSVP<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
Financial Plan<br />
This is an initial look at a budget for your event since everything is not set in stone yet.<br />
We applied extremely economical pricing to develop this budget. It is quite possible<br />
that these costs could end up being more, depending on the type of foods and table<br />
settings you choose to use. Also, the cost of alcohol could change, depending on what<br />
type of discount you can get from your friend. This just gives you an extremely rough<br />
breakdown of possible expenses.<br />
Some suggestions on ways you may be able to possibly cut down on expenses are:<br />
• To cut down on the number guest some. This would immediately cut down the<br />
costs for food, linens, dinner cutlery, alcohol, etc. and this would be the easiest<br />
way to trim your budget.<br />
• Instead of having a live band, you could probably find a really good DJ for less<br />
than half the price of the band and still have really great dance music.<br />
• Instead of serving a full meal, you could have a Desert Reception or simply pass<br />
hors d’oeuvres.<br />
• You could cut down on the length of the party. This would help save on any<br />
wages you have to pay like to catering staff, bartenders, and security and<br />
decrease the cost of alcohol since people would not have as much time to drink.<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
• You could utilize friends and family as much as possible. Maybe they would help<br />
bake deserts for the desert bar; maybe they can help sew table runners or cloths<br />
instead of renting; maybe you can borrow some of the décor from them, etc.<br />
• Consider using Lofty Spaces Catering. This will cut the outside catering fee,<br />
saving you at least $500.<br />
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Site Plan<br />
• 30 round tables<br />
• 5 rectangle tables<br />
• 302 chairs<br />
• 10 cocktail tables<br />
Detailed Touch Events<br />
Glover Wedding Celebration<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
Each round table will seat 10 guests, thus creating space for everyone to eat. There will<br />
also be 10 cocktail tables places around the outside space of venue for guests to place<br />
their drinks and create a space for guests to mingle during the cocktail hour and<br />
through out the ceremony.<br />
Lofty Spaces will be in charge of putting down the dance floor and setting up the stage.<br />
The house party will be in charge of setting up all linens, decoration, draping, and string<br />
lights.<br />
Two of the rectangle tables will be used for the food/buffet stations. The tables will be<br />
set up before the caterers arrive, and the caterers will be in charge of setting up plates,<br />
chaffers, utensils etc.<br />
The two other rectangle tables will be used for the dessert table. All of the desserts will<br />
be displayed here for the guests to enjoy.<br />
Hotel Registration<br />
You mentioned you were looking to get a block of rooms for about 70 to 90 people.<br />
The closest hotel to the event is NYLO Dallas Southside. It is approximately a fourminute<br />
dry or a fifteen-minuet walk to the venue. The average price on your date will be<br />
around $170- $185 per night. Another close hotel is the Lorenzo, however it will cost<br />
closer to $300 a night. Any of the hotels in the downtown Dallas area would be<br />
acceptable as they are fairly close to the venue including Aloft Dallas Downtown Hotel,<br />
TownePlace Suites by Marriott. A block of rooms should be secured as soon as<br />
possible to assure the best rate for your guests.<br />
Refer to “Exhibit A” for Hotel suggestions.<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
Infrastructure<br />
Parking Plan:<br />
The venue comes with a parking attendant for the parking lot. He will direct people to<br />
park in a way to fit the most cars possible.<br />
Transporting guests to the event:<br />
• Use hotel shuttles if available--check with hotels to see if they have shuttles, then<br />
communicate that to guest via the wedding website<br />
• Schedule Ubers in advance - get headcount of how many guests from each hotel<br />
need transportation to and from the event venue and communicate deadline to<br />
do so<br />
See “Exhibit E” for directions.<br />
Traffic considerations:<br />
Take into consideration that the event is in downtown Dallas and is starting around high<br />
traffic times. Roads might have more traffic on them than guests are expecting.<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
Waste Management:<br />
Lofty Spaces is a venue, so they have all necessary items to be up to code for the city’s<br />
standards.<br />
• Trashcan for guests to throw waste away.<br />
• Dumpster for waste that the city comes and picks up.<br />
• Working restrooms with plumbing<br />
Electrical/Power Needs:<br />
Lofty Spaces is a working facility so they should have enough electrical power available<br />
at their site. If more power is needed, a generator could be rented for the band.<br />
Confirm the following:<br />
• Venue has accommodations for electrical needs (verify voltage needs for band’s<br />
sound equipment and that venue can accommodate band plus the venue’s<br />
normal electrical needs)<br />
• Plugs for lights, sounds, etc. And the location of those; extension cords on hand<br />
if needed<br />
• Working AC and fans<br />
• Place for working generator if needed<br />
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Detailed Touch Events<br />
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Planning/ Project Timeline<br />
September 26 – Sent first email out to clients<br />
September 29 – Started to look at venues<br />
October 2 – Fist FaceTime call with clients<br />
October 4 – Sent out recap email to clients<br />
October 5 – In class wok day<br />
October 10 – Update on venues / continues venue search<br />
October 11 – Sent out more venue recommendations<br />
October 16 – Checked in on clients to see how the venue search is going.<br />
• Recommended Lofty Spaces<br />
• Looked into bands, alcohol, caterers, photographers,<br />
décor<br />
October 19 – Set up meeting with Mrs. Shafer to discuss event budget<br />
• Emailed Lofty Spaces about venue services<br />
October 23 – Emailed bands and got quotes<br />
October 24 – Met with Mrs. Shafer to discuss budget<br />
October 25 – Emailed clients to set up second FaceTime meeting<br />
October 26 – FaceTime meeting with clients at 4:30 pm<br />
• Discussed budget and other details about the event<br />
November 1 – Checked in with clients<br />
• Sent out a recap email of last phone call<br />
November 7 – Checked in with Clients<br />
• Confirmed venue (Lofty Spaces)<br />
• Sent Suggestions of bands, photographers, invitations,<br />
hotels<br />
• Suggested a presentation date and time to the clients<br />
November 8 – Confirmed presentation date<br />
November 9 – In class workday<br />
November 14 – Group meeting at 9 p.m.<br />
November 22 – Checked in with clients<br />
November 26 – Practice presentation<br />
November 27 – Received new information from clients<br />
• Moved presentation date to Monday, December 4<br />
December 3 – Practice Presentation<br />
December 4 – Presentation at 6 p.m.<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
Event/ Production Timeline<br />
The rental space is rented for a total of 9 hours according to the contract. This means<br />
that you will not be able to get into the event venue before 3 p.m., assuming that you<br />
want the party to end at 11 p.m. This also allows for a one-hour break down/ clean up<br />
after the party. Because of the short amount of time available to decorate, we suggest<br />
you pay Lofty Spaces to have the tables, dance floor, and stage all ready set up<br />
according to the site plan before 3 p.m.<br />
See “Exhibit C” for Lofty Spaces Set Up Services.<br />
*3:00 p.m. • House party arrives for set up; begins putting on linens<br />
• Alcohol Delivered<br />
3:30 p.m. • House Party begins Decorating<br />
o Table arrangements<br />
o Decorations<br />
o String lights<br />
3:45 p.m. • Band arrives for set up and sound check<br />
4:00 p.m. • Food and alcohol set up<br />
o Caterers arrive with food<br />
o Bartenders arrive to set up the bar<br />
4:15 p.m. • Photographer arrives and sets up<br />
4:30 p.m. • Bride and Groom arrive fully dressed to have initial pictures<br />
taken<br />
• House Party goes to get dressed<br />
5:00 p.m. • Photo Booth crew begins to set up<br />
5:15p.m • Bride and Groom return to holding room to wait for grand<br />
entrance<br />
5:30 p.m. • House Party has group picture taken<br />
• Ready for guests arrival (some may come early)<br />
• Piped in music begins<br />
6:30 p.m. • Cocktail hour begins<br />
• Slide Show begins<br />
• Photo Booth Opens and continues to operate until 11:00p.m.<br />
6:45 p.m. • Bride and Groom make grand entrance and welcome guests<br />
7:10 p.m. • Announcement made for guests to take their seat<br />
7:15 p.m. • Blessing of the Vows<br />
7:30 p.m. • Meal begins<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
8:15 p.m. • Toasts and stories begin<br />
8:45 p.m. • Bride and Groom cuts the pie<br />
9:00 p.m. • Bride and Groom’s first dance<br />
• Afterwards, guests join them on the dance floor<br />
10:45 p.m. • House party passes out sparklers and tells guests where to<br />
line up for the couple’s exit<br />
10:55 p.m. • Designated people with lighters will light sparklers<br />
10:57 p.m. • Bride and Groom exit through a double row of sparklers<br />
11:00 p.m. • Event ends<br />
• Announcement made concerning the guests’ party favors<br />
• Guests leave<br />
• Break down/clean up begins<br />
11:05 p.m. –<br />
12:00 a.m.<br />
• Outside vendors come to collect their items<br />
• House party collects decorations and any other items<br />
* Please note that there should be an extremely detailed plan on how the house party<br />
will set up due to the fact you only have two an a half hours before the celebration<br />
starts. People should be assigned to different tasks and the plan should be gone over<br />
with the house party in advance. Additionally, the House Party will need to bring their<br />
wedding attire and get dressed at the venue.<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
Personnel<br />
Number of Staff and assigned duties and responsibilities – There will be a “Day Of”<br />
coordinator (you can hire this through Lofty Spaces or you can appoint a member of<br />
your house party to be in charge), caterer and servers, bartenders, band, photographer,<br />
parking attendant and 3 security guards<br />
Number of Volunteers needed – We suggest a house party filled with family members<br />
and close friends who are willing to help out, which will eliminate cost and stress on<br />
couple. House party could help decorate, attend guest registry, pass out sparklers and<br />
light them, and any other needed services. A family member or the bandleader member<br />
could serve as MC of the evening and announce the couple, first dance, toasts, etc.<br />
Activities: Engaging the Participants<br />
Activities throughout the Event<br />
The activities throughout the event include a slideshow during cocktail hour with passed<br />
hors d’oeuvres and passed signature drink. After the slideshow, everyone will be<br />
directed to sit down at the dinner tables as the couple takes the stage and a blessing of<br />
the vows is given. Each table will then be sent one by one to get in line for buffet style<br />
food (two lines). Speeches and toasts will begin during dinner. After dinner, the band<br />
will begin to play and the couple’s first dance will be announced. Afterward, the guests<br />
will join the couple on the dance floor to dance the night away! At the end of the<br />
evening, the couple will exit as husband and wife through a double line of sparklers<br />
held by the guests!<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
Food and Beverages appropriate to Event<br />
Food will include southern comfort food with a touch of Tex-Mex. Beverages served at<br />
the wedding celebration will include beer, wine and liquor as well as non-alcoholic<br />
drinks such as sodas, water, and coffee. Signature drinks will be served during cocktail<br />
hour. Catering options and signature drink recipes can be found in “Exhibit D”.<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
Elements of Décor<br />
The elements of decor of wedding celebration will compliment the color scheme of<br />
olive green, white and neutral colors. Linens will be neutral colors such and beige or<br />
white, with table decor picking up the olive green and mauve. We suggest using small<br />
succulents or small vases with tiny flowers that can be used as centerpieces but can also<br />
be given as parting gifts for the guests. Mexican Papel Picado Tissue Paper Banners in<br />
white can be strung throughout the venue, which will give a nod to the bride’s Mexican<br />
heritage.<br />
The ambiance will have a low light level with candles on the table and twinkle lights<br />
strung throughout the venue.<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
Take Away<br />
We recommend that the take away for the wedding celebration be a small gift; a neutral<br />
scented candle, succulent or vase of flowers from the centerpieces, Mexican wedding<br />
cookies, candy, or a combination of these things.<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
Risk Management<br />
Weather<br />
Weather is unpredictable. Since Lofty Spaces is an indoor/outdoor hybrid venue, if the<br />
rain or weather is severe we will move the celebration indoors. The venue holds up to<br />
400 guests.<br />
Power Failure<br />
Lofty Spaces is equipped with a large generator that will allow anything associated with<br />
electricity to continue to operate normally until power is restored.<br />
Alcohol<br />
Since this wedding is an open bar consisting or Beer, Wine, and Liquor all bartenders<br />
must be TABC certified. Bartenders will keep an eye on the guest’s consumption and if<br />
guests have consumed too much alcohol and are a danger to himself or the other<br />
guests, they will be cut off and be escorted out by security. A taxi can be hired at the<br />
expense of the couple.<br />
Accidents<br />
There is an AED and First Aid Kit on site and the staffs at Lofty Spaces are CPR certified,<br />
if something were to happen. If the accident is beyond their control, an ambulance will<br />
be called.<br />
Food<br />
Please ask your guests to inform us if they have any food allergies and need to adhere<br />
to specific diets<br />
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Sustainability Initiatives:<br />
Detailed Touch Events<br />
Glover Wedding Celebration<br />
• Sending an electronic save the date or invitation instead of two<br />
paper invitations, which will eliminate waste and save trees.<br />
• Having an edible take-away (Mexican cookie) to cut down on waste.<br />
• The succulents used as decorations could be taken home at the end<br />
of the night instead of fresh flower that would be thrown away.<br />
• Have guests staying at blocked hotels carpool to the event to use<br />
less fuel.<br />
• Using sparklers instead of rice when couple leaves to protect birds<br />
and animals that may eat the leftover rice.<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
Evaluation:<br />
The bride and groom will be sent an electronic questionnaire upon<br />
completion of the group’s presentation. The following questions will be<br />
included:<br />
1. How well did our event team meet your needs?<br />
2. How would you rate the quality of information you received from the team?<br />
3. How responsive have we been to your questions or concerns about your event?<br />
4. How well do you feel that our team understood your needs?<br />
5. How professional was Detailed Touch Events?<br />
6. How would you rate the various services provided by us?<br />
7. What did you like most about our service?<br />
8. What did you like least about our service?<br />
9. How likely is it that you would recommend Detailed Touch Events to a friend or<br />
colleague?<br />
10. Please place any other comments, questions, suggestions, or concerns in the<br />
space below.<br />
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Detailed Touch Events<br />
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Exhibit A<br />
Suggestions and Websites<br />
Suggestions:<br />
1. We suggest getting the alcohol and music nailed down as soon as possible. It<br />
often seems that if there is good music/dancing and enough alcohol, people will<br />
perceive the event as being really fun.<br />
2. We suggest reading the band’s contract very carefully and being very clear what<br />
all equipment they are bringing and what equipment would need to be rented<br />
from Lofty Space. Some bands also offer dj services and some bands offer MC<br />
services. Most bands will require a deposit. Be clear when hiring the band what<br />
exact equipment that will be bringing and what will need to be rented from the<br />
venue. Everything should be spelled out in the band contract<br />
3. The budget for the event is very tight for 350 guests. One option to free up the<br />
budget would be to cut the guest list down some.<br />
4. The amount budgeted for pies is fairly large, there may be another vender or<br />
another type of dessert that would be more cost efficient. Another idea would be<br />
to bake and bring desserts, or you could do a combination of the two.<br />
5. We suggest visiting with Lofty Spaces concerning catering as well as other<br />
needed items such as dance floor, lighting, sound equipment, etc. Since you are<br />
renting their event venue, the least stressful avenue would be to use as many of<br />
their services as possible since they have all needed items on site and have<br />
caterers and bar service/staff that they work with frequently at their venue.<br />
Additionally, using Lofty Spaces catering would save you the $500 outside<br />
catering fee.<br />
Helpful Websites<br />
If Lofty Spaces services do not meet your needs, here are some vendors and websites<br />
that you may find helpful.<br />
Catering<br />
Festive Kitchen - http://www.festivekitchen.com<br />
Two Sisters Catering - http://www.twosisterscatering.com<br />
Food Beyond The Box - http://www.foodbeyondthebox.com<br />
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Bands/ Dj<br />
Timeless - http://www.timelessband.net/<br />
Detailed Touch Events<br />
Glover Wedding Celebration<br />
Exhibit A Continued<br />
Suggestions and Websites<br />
The Wonders - http://www.thewondersband.com/index.htmlk<br />
Gig Masters - https://www.gigmasters.com<br />
Brian English (manager for several bands) - http://studiob.club<br />
Photographers<br />
Wedding Wire - https://www.weddingwire.com/c/tx-texas/dallas/wedding-photographers/10-vendors.html<br />
Reigh Walker - http://www.reighwalker.com/<br />
On The Times - http://www.on-the-times.com/<br />
DT Shoot - https://dtshoot.smugmug.com/<br />
Tracy Tatum - http://tracyautem.com/portfolio/<br />
Deven Ashley Photography - http://devenashleyphotography.com/<br />
Invitations<br />
Paperless Post - https://www.paperlesspost.com/wedding<br />
Elias Paper Co. - http://eliaspaperco.com/custom-laser-cut-invitations/<br />
Minted - https://www.minted.com/wedding?feature=lifestyle_nav&event=click&l0_node_name=wedding<br />
Vista Print -<br />
https://www.vistaprint.com/stationery/wedding?xnav=InvitationsandAnnouncements%3aCategoryPage_LeftNa<br />
v_Wedding&rd=1<br />
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Exhibit A Continued<br />
Suggestions and Websites<br />
Florists for succulents<br />
Vickery Greenhouse - http://www.vickerygreenhouse.com<br />
Brumley Gardens - http://brumleygardens.com/sedums-succulents/<br />
Ruibal’s Plants of Texas - http://ruibals.com<br />
Transportation<br />
Uber in Advance - https://help.uber.com/h/63165ec1-0910-409e-972f-0b8d8df1a605<br />
Decorations<br />
Mexican banners – https://www.amazon.com/Wedding-Mexican-wedding-decorations-<br />
garland/dp/B073RNC1H4/ref=sr_1_1_sspa?ie=UTF8&qid=1511662124&sr=8-1-<br />
spons&keywords=Mexican+banners+white&psc=1<br />
Sparklers – https://www.superiorcelebrations.com/product/n-ce0977-36/36-goldsparklers.html?gdffi=fa863ce8ebc2483098daee17d951563e&gdfms=11186D202E3441F99206CCA2C2CF9959&<br />
gclid=CjwKCAiAxuTQBRBmEiwAAkFF1hnDgfRk6YJpnpmV6YguwU9PUQPXtN2LpfzOkH1USOHZmMvd5Xe2PR<br />
oCSyIQAvD_BwE<br />
Event Insurance<br />
Nationwide Insurance – https://www.nationwide.com/cps/gp-eventsquote.htm?utm_medium=cpc&utm_campaign=nis&utm_source=google&utm_content=GrouProtector:deskto<br />
p:google:na:um:na:phrase&utm_term=event%20insurance<br />
Wed Safe – https://www.wedsafe.com/Pages/home.aspx<br />
Hotels<br />
Embassy Suites - Dallas Market Center<br />
Best Western Market Center<br />
Sheraton Dallas Hotel<br />
Springhill Suites Marriott Downtown Dallas<br />
NYLO Dallas Southside (Close to Hotel)<br />
The Lorenzo Hotel (Close to Venue)<br />
The Omni Hotel<br />
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Glover Wedding Celebration<br />
Exhibit B<br />
Lofty Spaces Contract<br />
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Glover Wedding Celebration<br />
Exhibit B Continued<br />
Lofty Spaces Contract<br />
33
Detailed Touch Events<br />
Glover Wedding Celebration<br />
Exhibit B Continued<br />
Lofty Spaces Contract<br />
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Glover Wedding Celebration<br />
Exhibit C<br />
Lofty Spaces Services<br />
Optional Rentals Menu<br />
Please note: Prices may change anytime without notice. All prices quoted are valid for 90 days from when received. Also, if<br />
you don’t see the service that you require please ask if it can be made available to you.<br />
Customer Name:_________________________________ Off The Grid ___ Lofty Spaces ___ Event Date: ____________<br />
White Dinnerware Fee Qty Lighting is Highly Important for a great event Fee Qty<br />
Dinner Plate 0.50 Custom Color LED Uplight 25.00<br />
Salad Plate / Cake Plate 0.50 Small Spot Lighting 25.00<br />
Bowl 0.50 (A MUST to bring attention to a cake table or anything else)<br />
Clear Glass Light Package 1 - Includes 6 LED Uplights, 200.00<br />
Cake Plate 0.50 2 Spots and 1 Dance Lights<br />
Flatware - Polished Stainless Steel Light Package 2 - Includes 6 LED Uplights, 3 Spots, 300.00<br />
Dinner Fork 0.50 1 Dance Light + Custom Indoor/Outdoor LED Uplights<br />
Dinner Knife 0.50 Ultimate Light Package - Includes 10 LED 400.00<br />
Dinner Spoon 0.50 Uplights, 4 Spots and 1 Dance Light + Custom LED's<br />
Dessert/Salad Fork 0.50 Chandelier (includes Install/De-Install) 100.00<br />
Dessert/Tea Spoon 0.50 Custom Indoor/Outdoor LED Uplights - w/o Package 150.00<br />
Steak Knife (wood handled) 0.50 Dance Light - Multicolored 25.00<br />
Glassware - Clear Glassware Strobe Light 25.00<br />
Wine 0.75 Disco Ball (includes a small spot light) 40.00<br />
Red Wine (large) 1.00 Gobo Lighting<br />
Champagne 1.00 Gobo Light (we rent machine-you order custom Gobo) 50.00<br />
Tall (Water/ice Tea/Beer) 0.50 Stock Gobos (ask for list) 25.00<br />
Short/Cocktail 0.50 ** Order Custom gobo's from www.gobosource.com<br />
Martini Glass 0.75 Specs: Custom Metal Gobo Size: ECO Spot 16/30/35/70 - OD37.5mm, ID25mm<br />
Shot Glass 0.50 Tables<br />
Specialty Extra 60" Round Table (Seats 8-10 Guests) 10.00<br />
Coffee Cups -White 0.50 72" Round Table (Seats 10-12 Guests) 15.00<br />
Chargers 48" Round Table 10.00<br />
Silver Acrylic Charger 1.00 36" Round Table 10.00<br />
Gold Acrylic Charger 1.00 Standard High Top Table/Cocktail Table 10.00<br />
Black Acrylic Charger 1.00 36" Square Table 10.00<br />
*** Additional list of Chargers sent upon demand *** Extra 6' Rectangle Table 10.00<br />
Extra 8' Rectangle Table 10.00<br />
*** CLEANING & HANDLING FEE for above items *** *** The following tables are included with your rental ***<br />
Vendor Cleaning & Handling - Outside Catering 75.00 60" rounds - up to 35, 6' & 8' Rectangles - 5 each<br />
Vendor Cleaning & Handling - In House Catering 25.00 Chairs<br />
White Padded Garden Chair 2.50<br />
Cake Stands Silver Chiavari Chairs 5.50<br />
14" Square Cake Stand - Silver Metal $20.00 *** Basic Black Chairs are included with your rental ***<br />
18" Square Cake Stand - Silver Metal $30.00 Other Seating<br />
22" Square Cake Stand - Silver Metal $40.00 White Bar Stool - Looks great with a High Top Table 10.00<br />
Childrens High Chair 10.00<br />
14" Round Cake Stand - Silver Metal $20.00<br />
18" Round Cake Stand - Silver Metal $30.00 Lounge Chair (Choose White or Black) * Per 50.00<br />
22" Round Cake Stand - Silver Metal $40.00 Chaise Lounge (Choose White or Black) * Per 100.00<br />
Single Seat Ottoman (Choose White or Black) 30.00<br />
Lounge Package (White or Black) - 4 singles + Chaise 200.00<br />
Please send your selections to the Facilities Manager at lease 1 week prior to your<br />
event. To insure that services are provided they must be paid for 3 days prior to event.<br />
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Glover Wedding Celebration<br />
Exhibit C Continued<br />
Lofty Spaces Services<br />
Optional Services Menu<br />
Please note: Prices may change anytime without notice. All prices quoted are valid for 90 days from when received. Also, if<br />
you don’t see the service that you require please ask if it can be made available to you.<br />
Customer Name:_________________________________ Off The Grid ___ Lofty Spaces ___ Event Date: ____________<br />
Optional Services Fee Qty Optional Services Fee Qty<br />
Bar Services<br />
Decorating Services<br />
Bartender (Includes Rolling Bar/Ice/Coolers,trash service, can/liners) 175.00 Paper Lanterns - Many colors to choose from * Per 5.00<br />
Up to 5 Hours, $30 per hour for extra hours Paper Lantern w/ Battery operated led light * Per 10.00<br />
Upgrade to Ultimate LED Lighted Rolling Bar 50.00 Paper Lantern Lit w/20 Watt Bulb * Per 25.00<br />
Barback (bartender helper) 100.00<br />
Up to 5 Hours, $25 per hour for extra hours<br />
Site Specific Decorating Services - Off The Grid<br />
Provide- Start time: ________ End Time _________ Install Twinkle Lights Mezzanine/Stairway 50.00<br />
Clear Acrylic Drink Cups for Bar(s) * Per Guest 0.25 Install Twinkle Lights over Dance Floor 50.00<br />
as follows: 9 ounce for wine and 16 ounce for other drinks Install Ceremony Backdrop -2nd floor or 3rd Floor 75.00<br />
Ice (if you need and you don't use our Bartender) 50.00 Sheer White Voile Fabric<br />
Basic Rolling Bar Rental (If we don’t bartend) *Per 50.00 Install White Fabric on First floor Columns 150.00<br />
Ultimate LED Lighted Rolling Bar Rental * Per 100.00 Sheer White Voile Fabric<br />
Shopping / Pickup / Delivery for the Bar 100.00<br />
Tap and Tub for keg beer * Per 25.00 Site Specific Decorating Service - Lofty Spaces<br />
Large Igloo Cooler (If we don’t bartend) * Per 10.00 Install Twinkle Lights on Poles * Per Pole 20.00<br />
Trash Can / liners (If we don’t bartend) * Per 10.00 Install Twinkle Lights above * Per Strand 20.00<br />
Trash Service for Bar, incl.can/liner(w/outside bartend) 50.00 Install Ceiling Drape Kit - Choose:(White) or (Black) 200.00<br />
Kegerator * Per 100.00 Install Pole Drape Kit - Choose: (White) or (Black) 200.00<br />
Setup Services Install Special Clear Pole Kit with Lit Poles 250.00<br />
Tables and Chairs- Indoor- all events except Weddings 100.00 Ultimate Décor Pkg - Choose: (White) or (Black)<br />
..just tables and chairs….. * Ask for our Setup sheet Twinkle Lights on all 5 poles + Ceiling Kit + Drape kit 400.00<br />
Tables and Chairs - Wedding Reception 100.00<br />
Chairs - Wedding Ceremony 100.00 Custom Decorating Services<br />
Room Flip/Transition (Ceremony to Reception) 100.00 Give us a call with any idea that you have and we can put<br />
Guaranteed Setup-We Setup tables prior to the arrival 100.00 together a custom quote for you.<br />
Dress tables with our linens or yours * Per Table 2.50<br />
Decorate table with your decorations * Per Table 7.50 Other Services<br />
Setup Place Settings per your instructions * Per Table 7.50 Waitstaff / Servers / Food Services Help * Per Hour 25.00<br />
Ladder Work (min 1 hour) * Per Hour 50.00 Our In-house catering/buffet's includes all buffet staff<br />
(If needed for your decorations, etc…) Cake Cutting Fee (That's if u want us to do,it's an art) 100.00<br />
Setup Sound System - Lofty Spaces Only 50.00<br />
(System is included with every rental but not setup)<br />
Don’t Forget Services<br />
Setup Video System - Lofty Spaces Only 50.00 Clear Acrylic plates/forks/napkin for Cake * Per Guest 0.30<br />
(System is included with every rental but not setup)<br />
Clear Acrylic Setup for a Buffet, including the following:<br />
Security Services Plates/Forks/Spoons/Knives and Napkins * Per Guest 0.35<br />
Off Duty Officer (min 4 hours) * Per Hour 37.50 We includes clear acrylic settings with our In-house Buffets<br />
Private Security (min 4 hours) * Per Hour 30.00<br />
Provide- Start time: ________ End Time _________ Photography Services Please Ask<br />
Video Services<br />
Please Ask<br />
Parking Services Day of Coordinator Services Please Ask<br />
Additional Parking Lot Attendant / Greeter 100.00 Decoration Service Please Ask<br />
Valet (1 valet per 20 Vehicles) *Per Hour/Valet 35.00 Wedding Planning Please Ask<br />
Provide- Start time: ________ End Time _________ Event Consulting Please Ask<br />
Please send your selections to the Facilities Manager at lease 1 week prior to your<br />
event. To insure that services are provided they must be paid for 3 days prior to event.<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
Exhibit D<br />
Signature Drink Recipe<br />
Mojito Recipe:<br />
40mL of white rum<br />
30mL of fresh lime juice<br />
6 mint leaves<br />
2 tsp of sugar<br />
Soda water<br />
Pink Señorita<br />
2 oz tequila<br />
4 oz of pink grapefruit juice<br />
1 oz of simple syrup<br />
Splash of Cranberry juice<br />
Fresh mint<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
Exhibit E<br />
Map and Location<br />
Lofty spaces is located at 816 Montgomery St, Dallas, TX 75215<br />
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Detailed Touch Events<br />
Glover Wedding Celebration<br />
References<br />
Get more Gigs. (n.d.). Retrieved November 27, 2017, from<br />
https://www.gigmasters.com/signup/landing?gclid=Cj0KCQiA6enQBRDUARIsAGs1YQgArWJjl0VsKeTXmqKLs<br />
iUMdpd7pmtyi0OmcLl5KhjoXn15g3msrGUaAkbvEALw_wcB<br />
Lofty Spaces. (n.d.). Retrieved November 27, 2017, from<br />
http://www.loftyspaces.net/LoftySpaces/Loft_Spaces.html<br />
Pinterest. (n.d.). Retrieved November 27, 2017, from https://www.pinterest.com<br />
Two sisters catering. (n.d.). Retrieved November 27, 2017, from<br />
http://www.twosisterscatering.com<br />
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