Southern California University of Health Sciences - Consumer Information Guide

measured in credit hours, regardless of whether courses in the program span the entire term or
consist of shorter modules.
Modular courses are defined as those that do not span the entire length of the term and are
offered sequentially rather than concurrently. At SCU, the five week classes for our (BSBS)
program, would be considered modules for financial aid purposes. SCU will track enrollment in
each module to determine if a student began enrollment in all scheduled courses. Regulations
require the entire period and combination of modular courses to be considered when determining
the portion of financial aid that has been earned by a student who withdraws. A student is
considered withdrawn if the student does not complete all of the days in the payment period that
the student was scheduled to complete. At this point, the percentage of completion is calculated
by dividing the number of completed days by the number of days the student was scheduled to
attend. (Scheduled breaks of at least five days are omitted from the calculation.)
Return of Title IV Funds Policy and Clock Hour Programs
Clock-hour programs
34 CFR. 668.22(f)(ii)
The number of clock hours completed determines the amount of Title IV aid the student has
earned. When a student withdraws from a clock hour program the number of clock hours
completed determines the amount of Title IV aid the student has earned. The Student Accounts
office will calculate the percentage of completion by dividing the number of completed hours by
the number of hours the student was scheduled to attend in the period of enrollment. This
calculation determines the amount of funds the student earned through attending classes during
that period. Hours completed is defined as all hours completed in the period and hours completed
on the day the student withdrew. Scheduled hours is defined as hours in the period that the
student was scheduled to complete prior to withdrawing.
Withdrawal before 60%
Withdrawing from all classes through and including the 60 percent point in each payment period
or period of enrollment requires a Return of Title IV funds calculation.
Withdrawal after 60%
Students withdrawing from all classes after the 60% point are considered to have earned 100
percent of the Title IV funds disbursed. Once Student Accounts determines whether funds are
owed to a student who withdraws, if the amount of aid earned is greater than the amount paid or
disbursed, the student is entitled to a post-withdrawal disbursement. Conversely, if the student
did not earn all the aid received, the excess must be returned to the appropriate Title IV aid
program. For Clock Hour programs at SCUHS; the schools responsibility and students’
responsibility for returning unearned aid, the order of the Return of Title IV funds, and the
timeframe to return the funds is the same procedure as mentioned above. The procedures and
policies listed are subject to change without advance notice.
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