BoardReportOctober2018
Create successful ePaper yourself
Turn your PDF publications into a flip-book with our unique Google optimized e-Paper software.
In Memory Of<br />
Ohio Board Chair<br />
16 years<br />
National Chairman of the Board<br />
2013-2014<br />
Board Liaison<br />
2014-2018
JUNE 15-22, 2019
Executive Committee Agenda<br />
Thursday, October 18, 2018<br />
8:00 AM - 10:00 AM<br />
Belmont A Meeting Room<br />
Gaylord Opryland Hotel<br />
Audit<br />
Personnel<br />
Salary<br />
Sick Leave Policy<br />
Executive Committee Members<br />
Mr. Troy Hickey, Board Liaison<br />
Mr. Clarke Scott, Board Chair<br />
Dr. Sabrina Runyon, Chair Elect<br />
Dr. Mark Baker<br />
Dr. Keith Leger<br />
Mrs. Gwen Young<br />
Mr. Zel Thomas<br />
Excess Funds<br />
Scholarship<br />
Leadership Representative Camp/Conference Attendance<br />
Building Maintenance<br />
Production<br />
Signage<br />
Landscaping<br />
Officer/National Leadership Representative Stipend<br />
Elementary/Junior Policy Update<br />
Scholarship Fee/Awards<br />
Senior Convention Competition Additions<br />
Affirmative Action Hiring Plan<br />
Staff Process for Communication within Organizational Structure<br />
Nonprofit Status (Tax Attorney)<br />
State Sponsor Organizational Message<br />
Organizational Chart<br />
Funeral Policy
Board of Directors<br />
October 2018 Board Agenda<br />
Alabama<br />
Arkansas<br />
Florida<br />
Georgia<br />
Illinois<br />
Indiana<br />
Kentucky<br />
Louisiana<br />
Mississippi<br />
Mr. Zel Thomas<br />
Mr. Jerry Newton<br />
Mrs. Gwen Young<br />
Dr. Rita Carter<br />
Mr. Troy Hickey, Board Liaison<br />
Dr. Mark Baker<br />
Ms. Donna Wear<br />
Dr. Keith Leger<br />
Mr. Stan Long<br />
Missouri<br />
North Carolina<br />
Ohio<br />
Oklahoma<br />
South Carolina<br />
Tennessee<br />
Texas<br />
Virginia<br />
West Virginia<br />
Dr. Tim Hager<br />
Mr. Glenn Barger<br />
Mr. David Moore<br />
Mr. Dennis Campbell<br />
Dr. H. Kenneth Dinkins<br />
Mr. Mitchell Parham<br />
Mr. Mark Conley<br />
Mr. Clarke Scott, Board Chair<br />
Dr. Sabrina Runyon, Chair Elect<br />
Thursday<br />
10:00 AM Call to Order Mr. Clarke Scott, Board Chair<br />
Roll Call<br />
Mr. Clarke Scott, Board Chair<br />
Approve June 2018 Minutes<br />
Mr. Clarke Scott, Board Chair<br />
10:15 AM Investments Mr. Dan Foster<br />
10:30 AM Internal Affairs Report Mr. Troy Hickey, Board Liaison<br />
11:00 AM Infuse Opening Session Dr. Joe Sanfelippo<br />
11:30 AM Committee Reports<br />
12:00 PM – 1:00 PM Lunch<br />
1:00 PM – 3:30 PM Executive Committee Recommendations<br />
6:00 PM Infuse Networking Dinner<br />
Friday<br />
8:00 AM Breakfast<br />
8:30 AM Call to Order Mr. Clarke Scott, Board Chair<br />
Roll Call<br />
Mr. Clarke Scott, Board Chair<br />
8:45 AM Tax Information Mr. John Posey<br />
9:00 AM – 12:00 PM Executive Committee Recommendations (Continued)<br />
CEO Update<br />
12:00 PM Adjourn/Lunch
Minutes of the National Beta Club<br />
Board of Directors’ Meeting<br />
June 2018<br />
The National Beta Club Board of Directors met June 12, 2018 at 8:00 AM in Savannah,<br />
Georgia<br />
Mr. Mark Conley, Chair of the Board, called the meeting to order and welcomed<br />
everyone.<br />
The National Office was represented by Mr. Bob Bright, Executive Director/CEO, Mr.<br />
Bobby Hart, Chief Operating Officer, and Laura Lewis, National Sponsor.<br />
Inspiration was given by Mr. Clarke Scott.<br />
Mr. Conley, Chair of the Board, called the roll and asked each Board member to share<br />
something positive from their personal life and/or Beta. All Board members were<br />
present.<br />
v Alabama<br />
v Arkansas<br />
v Florida<br />
v Georgia<br />
v Illinois<br />
v Indiana<br />
v Kentucky<br />
v Louisiana<br />
v Mississippi<br />
v Missouri<br />
v North Carolina<br />
v Ohio<br />
v Oklahoma<br />
v South Carolina<br />
v Tennessee<br />
v Texas<br />
v Virginia<br />
v West Virginia<br />
Mr. Zel Thomas<br />
Mr. Jerry Newton<br />
Mrs. Gwen Young<br />
Dr. Rita Carter<br />
Mr. Troy Hickey<br />
Dr. Mark Baker<br />
Ms. Donna Wear<br />
Dr. Keith Leger<br />
Mr. Stan Long<br />
Dr. Tim Hager<br />
Mr. Glenn Barger<br />
Mr. Pat Stout<br />
Mr. Dennis Campbell<br />
Dr. H. Kenneth Dinkins<br />
Mr. Mitchell Parham<br />
Mr. Mark Conley<br />
Mr. Clarke Scott<br />
Dr. Sabrina Runyon
A motion was made by Dennis Campbell and seconded by Clarke Scott to approve<br />
the minutes from the Board of Directors’ Meeting at the 2017 October Board<br />
Meeting in Spartanburg, South Carolina. Motion carried 18 Yes/No 0.<br />
Mr. Bob Bright discussed the Internal Affairs visit in the spring and the audit. The<br />
audit is complete.<br />
Mr. Bright informed the Board concerning each department as listed below:<br />
Marketing<br />
Some transitions, but the sales team is making great stride in growing new and cold<br />
clubs in every convention state. Anna Haynes will be the new Marketing Director.<br />
Convention/Leadership<br />
The conventions that had a drop in attendance was in part due to the calendar within<br />
those particular state. Moving locations also attributed to some of the members<br />
attending.<br />
Leadership Summits continue to grow and new summits have been added for the<br />
2018 – 2019 school year.<br />
Merchandise<br />
Mandy Blanton is the new Director of Merchandise. The warehouse is organized and<br />
allows easier packing for the store to travel to conventions.<br />
Membership<br />
Retention is the main issue within membership. This department is working on club<br />
retention and the transition to new sponsors when a veteran sponsor leaves or retires.<br />
Technology<br />
Brendan LeMarche is working with Jay in programing. Jay is cross training Brendan<br />
throughout the entire technology department.<br />
Budget<br />
This budget is a true working budget. The money spent is more because most states<br />
will no longer have a state fund. National Beta will begin to pay for all of the<br />
expenses that came out of the state funds. Excess funds will not just sit in the<br />
accounts, but will be used throughout Beta to increase quality in each program.
Mr. Jerry Newton made a motion to approve the change to Policy 706 with the<br />
addition of a designee if the sponsor could not attend the state convention. The<br />
motion was seconded by Gwen Young. Mr. Bright explained the need to clarify what<br />
the National Officers’ club would receive to off set the cost to travel to the National<br />
Convention. He also stated that this would make the administrator of the school<br />
aware of the travel for Beta. The change to Policy 706 was approved 18 Yes/0 No<br />
pending legal approval.<br />
Donna Wear made the motion to enter into Executive Session and it was<br />
seconded by Sabrina Runyon. Motion carried 18 Yes/0 No. Bobby Hart and Laura<br />
Lewis were excused from the Executive Session.<br />
Stan Long made the motion to come out of Executive Session. Tim Hager seconded.<br />
The motion carried. 18Yes/0 No.<br />
Motion made by Troy Hickey to adjust Anna Haynes salary as recommended by Bob<br />
Bright. Gwen Young seconded the motion. Motion passed 18 Yes/0 No.<br />
Stan Long made the motion to hire two National Sponsors. The motion was seconded<br />
by Dr. Runyon. Motion passed 18 Yes/0 No.<br />
Mr. Scott made the motion to accept the Employee Handbook as written. Mark Baker<br />
seconded the motion. The motion was passed 18 Yes/0 No.<br />
Bob Bright referred to the growth of Leadership Summits on page forty-four. Bobby<br />
Hart gave an update on the new additions. Alabama/Georgia will add a summit in the<br />
Fall, South Carolina will have a one day summit in Spartanburg, and Tennessee will<br />
add a Spring summit.<br />
The Indiana Summit will not be held any longer.<br />
Mr. Bright also informed the Board of name changes for convention competitions to<br />
align with a curriculum and academic focus.<br />
He also stated that Mexico City is interested in the competitions of convention. China<br />
has contacted Beta, as well, interested in adapting our marketing materials to<br />
Chinese. Beta would be compensated for the use of the materials and a pilot program<br />
could be established in China.<br />
Dennis Campbell made the motion to change the fifth grade officer for the 2018-2019<br />
from Fifth Grade Representative to Elementary President and the fourth grade officer<br />
for the 2018-2019 from Fourth Grade Representative to Elementary Vice President.
These candidates would give a speech and have a one minute skit during the<br />
Campaign Rally. The motion was seconded by Jerry Newton. There was discussion<br />
concerning fifth graders serving when they were in the sixth grade. The motion<br />
passed 18 Yes/0 No.<br />
Mr. Bright stated that for the 2018-2019 Convention year some states will be<br />
awarding five trophies at the awards portion of the convention. The number of<br />
members attending the state conventions will determine if the top three or the top<br />
five will be awarded plaques.<br />
A pilot program will be developed to have local Beta Officer Training at some of the<br />
Leadership Summits.<br />
Infuse 3.0 will be held during the Fall Board meeting on October. The meeting will be<br />
at the Gaylord Opryland in Nashville. Tennessee. Board members will arrive on<br />
October 17 and depart on October 20. There will be group meetings on October 18<br />
and the Board meeting will be October 19.<br />
Dennis Campbell requested a copy of the Constitution and Policy be available for the<br />
Board at the October meeting.<br />
Bob Bright referred to the state posters concerning growth in each of the eighteen<br />
convention states. The states of Arkansas, Illinois, Oklahoma, and Texas will have a<br />
blitz to promote growth.<br />
The Motivosity Program for staff was explained. The cost for that program is $5,000.<br />
Mr. Bright stated that the first Alumni Banquet will be held in Savannah, Georgia<br />
during the National Convention. Eighty registered to attend the banquet.<br />
Stan Long made the motion that the Board accept the Interview Committees<br />
recommendations for the two National Sponsors. The motion was seconded by Keith<br />
Leger. The motion passed 18 Yes/0 No.<br />
The Board will meet at 6:00 PM to meet the new National Sponsors in the Jasper<br />
Room.<br />
Glenn Barger made the motion for Mr. Dale Hughes and Mr. Herman Williams be<br />
made Emeritus Board Members. Clarke Scott seconded the motion. The motion<br />
passed 18 Yes/0 No.<br />
Donna Wear presented Dr. Rita Carter a Louisville Slugger Bat to thank her for<br />
hosting the 2018 National Convention.
Dr. Carter welcomed the Board to Savannah and presented them with a basket of<br />
gifts from Georgia.<br />
Mr. Campbell thanked Mr. Mark Conley for serving as the Board Chair and Mr. Pat<br />
Stout for serving as the Liaison.<br />
Mr. Conley and Mr. Stout thanked everyone for the opportunity to serve.<br />
Stan Long made a motion to elect Troy Hickey to serve as the Board Liaison for the<br />
2018-2020 term. It was seconded by Donna Wear. Motion passed 18 Yes/0 No.<br />
Pat Stout motioned to elect Clarke Scott as the Board Chair and Sabrina Runyon as<br />
the Vice Chair. Gwen young seconded it. Motion carried 18 Yes/0 No.<br />
Mr. Clarke Scott made committee appointments.<br />
Executive Members(7)<br />
Mr. Troy Hickey, Board Liaison<br />
Mr. Clarke Scott, Board Chair<br />
Dr. Sabrina Runyon, Vice Chair<br />
Dr. Mark Baker<br />
Dr. Keith Leger<br />
Mr. Zel Thomas<br />
Ms. Gwen Young<br />
Internal Affairs Members(5)<br />
Mr. Troy Hickey, Board Liaison<br />
Mr. Clarke Scott, Board Chair<br />
Dr. Sabrina Runyon, Vice Chair<br />
Mr. Pat Stout<br />
Mr. Zel Thomas<br />
Convention/Leadership Members(4)<br />
Dr. Rita Carter, Chair<br />
Mr. Dennis Campbell<br />
Mr. Mark Conley<br />
Mr. Mitchell Parham<br />
Technology Members(3)<br />
Dr. Tim Hager, Chair<br />
Mr. Pat Stout<br />
Mr. Zel Thomas<br />
Marketing Members(3)<br />
Mr. Mark Conley, Chair<br />
Dr. Kenneth Dinkins<br />
Ms. Gwen Young<br />
Merchandise Members(3)<br />
Mr. Jerry Newton, Chair<br />
Dr. Mark Baker<br />
Mr. Stan Long<br />
Budget/Finance Members(3)<br />
Ms, Donna Wear, Chair<br />
Mr. Glenn Barger<br />
Dr. Keith Leger<br />
Parliamentarian<br />
Ms. Gwen Young
Donna Wear made a motion to adjourn the meeting. Rita Carter seconded the motion.<br />
The motion passed 18 Yes/0 No.<br />
The 2018 Board of Directors’ Meeting in Savannah, Georgia was adjourned on June<br />
12, 2018.<br />
Respectfully Submitted,<br />
_______________________________________________ July 1, 2018<br />
Mr. Clarke Scott<br />
Date<br />
Chair of the Board<br />
_____________________________________________________ July 1, 2018<br />
Bob O. Bright<br />
Date<br />
Executive Director, CEO
Policy to change<br />
NATIONAL CONVENTION--- NATIONAL STUDENT OFFICER EXPENSES COVERED---<br />
Policy Code: 706<br />
Change Policy to read as follows:<br />
1. The National Beta Club will pay the National Officers and National Leadership Representatives a $1,500 stipend<br />
to attend the National Convention.<br />
2. The National Beta Club will pay a stipend of $1,500 for the National Officers to attend state conventions. The<br />
National Officer must be accompanied by his/her Club Sponsor or designee when traveling to a state convention.<br />
Current Policy:<br />
1. - The National Beta Club will pay for the following for the National Convention:<br />
A. Transportation – at cost<br />
B. Hotel – up to four nights; the pro rate share for that student based on a four students occupancy will be covered<br />
unless otherwise approved by the CEO<br />
C. Per diem – thirty-five dollars per day for up to five days<br />
D. Convention registration<br />
2. The National Beta Club will pay for the following for official visits to other State Conventions with the maximum allowed of<br />
$1,500 with receipts required:<br />
A. Transportation- at cost<br />
B. Hotel – two to three nights hotel room cost (depends on the length of convention)<br />
C. Per diem of thirty-five dollars per day<br />
D. Parking fee<br />
DIVISION CHANGES<br />
Change Policy to split membership with the following divisions:<br />
Elementary Division: Grades 4-5<br />
Junior Division: Grades 6-8<br />
Senior Division: Grades 9-12
ADMINISTRATIVE
NATIONAL<br />
BETA<br />
BOARD OF DIRECTORS<br />
ALABAMA<br />
Mr. Zel Thomas,<br />
Coordinator Student Services<br />
Enterprise City Schools<br />
220 Hutchinson Street<br />
Enterprise, AL 36330<br />
Phone: 334-347-9531, Ext. 220<br />
Fax: 334-347-0347<br />
E-mail: zthomas@enterpriseschools.net<br />
HOME:<br />
456 Private Road 1703<br />
Enterprise, AL 36330<br />
Cell Phone: 334-718-3821<br />
ARKANSAS<br />
Mr. Jerry Newton, Retired<br />
HOME: 8251 Hwy. 229 S.<br />
Leola, AR 72084<br />
Cell: 501-626-6757<br />
E-mail: newton.jerry1955@gmail.com<br />
FLORIDA<br />
Mrs. Gwen Young, Retired<br />
E-mail: gwen@panhandle.rr.com<br />
HOME: 777 Satellite Road<br />
Graceville, FL 32440<br />
Phone: 850-638-8526<br />
Cell: 850-373-8771<br />
GEORGIA<br />
Dr. Rita Carter, Consultant<br />
RGC Educational Consultant<br />
HOME: P. O. Box 1667<br />
Cedartown, GA 30125<br />
UPS Address: 521 Pine Bower Rd<br />
Cedartown, GA 30125<br />
E-mail: rcarter729@gmail.com<br />
Cell: 770-547-4952
ILLINOIS<br />
Mr. Troy Hickey<br />
HOME: 10524 E. McKinney Avenue<br />
Robinson, IL 62454<br />
Phone: 618-544-9449<br />
Cell Phone: 618-553-9510<br />
E-mail: thickey@robinsonschools.com<br />
INDIANA<br />
Dr. Mark Baker, Supt.<br />
Northeast School Corp.<br />
P.O. Box 493<br />
406 North Vine Street<br />
Hymera, IN 47855<br />
Phone: 812.383.5761<br />
Fax: 812.383.4591<br />
E-mail: baKerm@nesc.k12.in.us<br />
HOME: 2176 North Lakeview Drive<br />
Sullivan, IN 47882<br />
Phone: 812.268.8444<br />
KENTUCKY<br />
Ms. Donna L. Wear, Retired<br />
HOME: 230 Inverness Drive<br />
Paducah, KY 42001<br />
Phone: 270-339-0913<br />
Email: dwear@advanc-ed.org<br />
LOUISIANA<br />
Dr. Keith Leger, Director of Ed.<br />
Policy & Govt. Affairs - CABL<br />
E-mail: lsutiger@live.com<br />
HOME: 2408 Brent Keith Dr.<br />
Lake Charles, LA 70605<br />
Cell: 337-540-9441<br />
MISSISSIPPI<br />
Mr. Stanton L. Long, Adm. Asst.<br />
Lincoln County Schools<br />
1925 Hwy. 51 S.E.<br />
Bogue Chitto, MS 39629<br />
Phone: 601-835-0011<br />
Fax: 601-833-3030<br />
E-mail: slongedoff@yahoo.com<br />
HOME: 1925 Hwy 51 S.E.<br />
Bogue Chitto, MS 39629<br />
Phone: 601-734-2753<br />
Cell: 601-754-0234<br />
MISSOURI<br />
Dr. Tim Hager, Supt.<br />
Iron Co. C-4<br />
#35 Highway 49<br />
Viburnum, Missouri, 65566<br />
Phone: 573-244-5422<br />
Email: tim.hager@ironc4.com<br />
HOME: P.O. Box 841 OR<br />
2100 D Hwy<br />
Van Buren, MO 63965<br />
Phone: 573-323-8232
NORTH CAROLINA<br />
Mr.Glenn Barger, Retired<br />
HOME: 2210 Startown Road<br />
Newton, NC 28658<br />
gbarger@charter.net<br />
828-381-8607<br />
OHIO<br />
Mr. David Moore, Retired<br />
HOME: 983 Roush Lane<br />
Cheshire, OH 45620<br />
Phone: 740-36707054<br />
OKLAHOMA<br />
Mr. Dennis Campbell<br />
HOME: 817 E. Teresa<br />
Sapulpa, OK 74066<br />
Phone: 918-224-5961<br />
Cell: 918-638-5918<br />
E-mail:<br />
dennisdcampbell@hotmail.com<br />
SOUTH CAROLINA<br />
Dr. H. Kenneth Dinkins,<br />
Dinkins Educational Associates<br />
HOME: 1100 Bluff Road, Unit 501<br />
Columbia, SC 29201<br />
1908 Cassandra Court #1<br />
Myrtle Beach, SC 29577<br />
Phone: 803-391-0740<br />
E-mail: hkdinkins@gmail.com<br />
TENNESSEE<br />
Mr. Mitchell Parham<br />
HOME: 3201 Aspen Grove Drive-B4<br />
Franklin, TN 37067<br />
Phone: 731-514-1078<br />
E-mail: parham2@gmail.com<br />
TEXAS<br />
Mr. Mark Conley<br />
E-mail: mark.conley60@gmail.com<br />
Caldwell Middle School<br />
203 North Gray<br />
Caldwell, TX 77836<br />
HOME: 3875 Ullrich Road<br />
Carmine, TX 78932<br />
Phone: 979-278-3579<br />
Cell: 979-966-7750
VIRGINIA<br />
Mr. Clarke C. Scott, Administrator<br />
Pittsylvania County Schools<br />
HOME: 450 Peerman School Road<br />
Altavista, VA 24517<br />
E-mail: scottjc78@aol.com<br />
Phone: 434-369-6420<br />
Cell: 434-907-1048<br />
WEST VIRGINIA<br />
Dr. Sabrina Runyon,<br />
Director of Early Learning Programs<br />
Mingo County Schools<br />
110 Cinderella Road<br />
Williamson, WV 25661<br />
Phone: 304-235-7123<br />
E-mail: sabrinarunyon@hotmail.com<br />
OR srunyon@k12.wv.us<br />
HOME: 72 Antler Lane<br />
Lenore, WV 25676<br />
Phone: 304-896.8053
NAME SCHOOL STATE<br />
Mr. Zel Thomas (Judy) Enterprise City Schools Alabama<br />
Mr. Jerry Newton (Ouida) Poyen High School Arkansas<br />
Mrs. Gwen Young (John)<br />
Florida<br />
Dr. Rita Carter (Vacel) RGC Consultants Georgia<br />
Mr. Troy Hickey (Lesa) Robinson High School Illinois<br />
Dr. Mark Baker (Julie) Northeast School Corp. Indiana<br />
Ms. Donna Wear Commonwealth Middle College Kentucky<br />
Dr. Keith Leger (Jennifer) Program Manager/Educator Org. Louisiana<br />
Mr. Stanton Long (Rita) Lincoln County Schools Mississippi<br />
Dr. Tim Hager (Lana) Iron County C-4 Missouri<br />
Mr. Glenn Barger (Beverly)<br />
Mr. David Moore<br />
Mr. Dennis Campbell (Janie)<br />
North Carolina<br />
Ohio<br />
Oklahoma<br />
Dr. H. Kenneth Dinkins (Judy) Dinkins Educational Associates South Carolina<br />
Mr. Mitchell Parham (Beverly)<br />
Tennessee<br />
Mr. Mark Conley (Linda) Caldwell Middle School Texas<br />
Mr. Clarke Scott (Joyce) Administrator Pittsylvania Co Schools Virginia<br />
Dr. Sabrina Runyon (Tim) Director of Early Learning Programs,Mingo Co. West Virginia
National BEta board of directors<br />
Zel Thomas<br />
Alabama<br />
Jerry Newton<br />
Arkansas<br />
Gwen Young<br />
Florida<br />
Rita Carter<br />
Georgia<br />
Troy Hickey,<br />
Board Liaison<br />
Illinois<br />
Mark Baker<br />
Indiana<br />
Donna Wear<br />
Kentucky<br />
Keith Leger<br />
Louisiana<br />
Stanton Long<br />
Mississippi<br />
Tim Hager<br />
Missouri<br />
Glenn Barger<br />
North Carolina<br />
David Moore<br />
Ohio<br />
Dennis Campbell<br />
Oklahoma<br />
Kenneth Dinkins<br />
South Carolina<br />
Mitchell Parham<br />
Tennessee<br />
Mark Conley<br />
Texas<br />
Clarke Scott,<br />
Chairman of the Board<br />
Virginia<br />
Sabrina Runyon,<br />
Vice-Chairman of the Board<br />
West Virginia
Board of Directors’ Committee<br />
Assignments<br />
2018 - 2019<br />
Mr. Troy Hickey, Board Liaison<br />
Mr. Clarke Scott, Board Chair<br />
Dr. Sabrina Runyon, Board Chair Elect<br />
Executive Members(7) Internal Affairs Members(5) Convention/Leadership Members(4)<br />
Mr. Troy Hickey Board Liaison, Mr. Troy Hickey, Board Liaison Dr. Rita Carter, Committee Chair<br />
Mr. Clarke Scott, Board Chair Mr. Clarke Scott, Board Chair Mr. Mark Conley<br />
Dr. Sabrina Runyon, Chair Elect Dr. Sabrina Runyon, Chair Elect Mr. Dennis Campbell<br />
Dr. Mark Baker Mr. Zel Thomas Mr. Mitchell Parham<br />
Dr. Keith Leger<br />
Ms. Gwen Young<br />
Mr. Zel Thomas<br />
Marketing Members(3) Technology/Membership Members(3) Merchandise(3)<br />
Mr. Mark Conley, Committee Chair Dr. Tim Hager, Committee Chair Mr. Jerry Newton, Committee Chair<br />
Dr. Kenneth Dinkins Mr. Zel Thomas Dr. Mark Baker<br />
Ms. Gwen Young Mr. David Moore Mr. Stan Long<br />
Budget/Finance Members(3)<br />
Ms. Donna Wear, Committee Chair<br />
Mr. Glenn Barger<br />
Dr. Keith Leger<br />
Parliamentarian<br />
Ms. Gwen Young
Council Chair Years and Chair Rotation<br />
2018 - 2019<br />
Total Number of Years<br />
As a Member of the Board (first year on the Board is included)<br />
Kenneth Dinkins (SC) 30 (1989)<br />
Dennis Campbell (OK) 18 (2001)<br />
Stanton Long (MS) 15 (2003)<br />
Troy Hickey (IL) 15 (1996-1998; 2002-2007; 2013-2017)<br />
Clarke Scott (VA) 12 (2004-2009; 2013-2017)<br />
Gwen Young (FL) 11 (2008)<br />
Mark Conley (TX) 11 (2008)<br />
Jerry Newton (AR) 7 (2012)<br />
Donna Wear (KY) 6 (2013)<br />
Keith Leger (LA) 5 (2013)<br />
Mark Baker (IN) 4 (2014)<br />
Tim Hager (MO) 3 (2015)<br />
Sabrina Runyon (WV) 3 (2015)<br />
Zel Thomas (AL) 2 (2016)<br />
Rita Carter (GA) 1 (2017)<br />
Glenn Barger (NC) 0 (2018)<br />
Mitchell Parham (TN) 0 (2018)<br />
David Moore (OH) 0 (2018)<br />
2018-2019 Georgia<br />
Louisiana<br />
Florida<br />
Texas<br />
Illinois<br />
Ohio<br />
2019-2020 Tennessee<br />
Kentucky<br />
Mississippi<br />
Arkansas<br />
Missouri<br />
Oklahoma<br />
2020 -2021 North Carolina<br />
Alabama<br />
South Carolina<br />
Virginia<br />
Indiana<br />
West Virginia
National BEta Staff<br />
Amy Luttrell<br />
National Sponsor<br />
Anna Haynes<br />
Director of Marketing<br />
Bob Bright<br />
CEO<br />
Bobby Hart<br />
COO<br />
Brittany Yerkes<br />
Membership Marketing<br />
Coordinator<br />
Chantella Crosby<br />
Sales & Marketing<br />
Coordinator<br />
Dee Martin<br />
National Sponsor<br />
Denia Brown<br />
Executive Administrative Coordinator<br />
& HR manager<br />
Erin Emory<br />
Sales & Marketing<br />
Coordinator<br />
Eva Carley<br />
Merchandise Coordinator<br />
Hollee Ellis<br />
National Sponsor<br />
Isabel Smith<br />
Receptionist<br />
Jay Moore<br />
CIO<br />
John Posey<br />
Director of Finance<br />
Kelly Phelps<br />
Sales & Marketing<br />
Coordinator<br />
Kim Earnhardt<br />
Membership Marketing<br />
Coordinator<br />
Laura Lewis<br />
National Sponsor<br />
Leah Johnson<br />
Convention/Leadership Graphics<br />
& Website Specialist<br />
Leigh Mason<br />
Merchandise Coordinator<br />
Lisa Fields<br />
National Sponsor<br />
Mandy Blanton<br />
Director of Merchandise<br />
Matt Simpson<br />
Director of Production<br />
Melissa Cshuran<br />
Director of Membership<br />
Perry Harvey<br />
Convention Coordinator<br />
Roxanne Schledwitz<br />
Sales & Marketing<br />
Coordinator<br />
Trent Gregg<br />
Accounting Coordinator<br />
Tyler Fleming<br />
Merchandise/Production<br />
Coordinator
Chair of the Board<br />
Clarke Scott<br />
Board of Directors<br />
CEO/Executive<br />
Director<br />
Bob Bright<br />
Organization Chart<br />
Chief Operating<br />
Officer<br />
Bobby Hart<br />
Sales/Marketing<br />
Coordinator<br />
Erin Emory<br />
Marketing<br />
Director<br />
Anna Haynes<br />
Membership<br />
Melissa Csuhran<br />
National Sponsor<br />
Board Liaison<br />
Laura Lewis<br />
Sales/Marketing<br />
Coordinator<br />
Kelly Phelps<br />
Production<br />
Matt Simpson<br />
Membership<br />
Brittany Yerkes<br />
National Sponsor<br />
Hollee Ellis<br />
Sales/Marketing<br />
Coordinator<br />
Catherine Bray<br />
Membership<br />
Kim Earnhardt<br />
National Sponsor<br />
Dee Martin<br />
Sales/Marketing<br />
Coordinator<br />
Chantella Crosby<br />
National Sponsor<br />
Lisa Fields<br />
National Sponsor<br />
Amy Luttrell<br />
Sales/Marketing<br />
Coordinator<br />
Roxanne Schledwitz<br />
Convention /<br />
Leadership Graphics<br />
and Website Specialist<br />
Leah Johnson<br />
Convention<br />
Coordinator<br />
Perry Harvey
Chair of the Board<br />
Clarke Scott<br />
Board of Directors<br />
CEO/Executive<br />
Director<br />
Bob Bright<br />
Organization Chart<br />
Chief Operating<br />
Officer<br />
Bobby Hart<br />
Executive Admin<br />
Denia Brown<br />
Finance Director<br />
John Posey<br />
Chief Information<br />
Officer<br />
Jay Moore<br />
Merchandise<br />
Mandy Blanton<br />
Receptionist<br />
Isabel Smith<br />
Finance<br />
Trent Gregg<br />
Merchandise<br />
Leigh Mason<br />
Merchandise<br />
Eva Carley<br />
Merchandise/<br />
Production<br />
Coordinator<br />
Tyler Fleming
DEPARTMENT<br />
CONVENTION/LEADERSHIP
Convention Verbiage Changes
SENIOR BETA<br />
• ACADEMICS – Agriculture is now AGRISCIENCE<br />
• ADVERTISING DESIGN – now MARKETING & COMMUNICATIONS. Teams will work<br />
collaboratively to create a marketing campaign to a chosen prompt listed in handbook. All work<br />
will be done prior to convention. The team will have 2 minutes to pitch their marketing<br />
campaign to judge. Electricity and internet connections will not be provided.<br />
• BANNER – now TWO DIMENSIONAL DESIGN. A club can submit one free standing design that<br />
depicts the 2018-2019 theme. One student will submit the design and be interviewed.<br />
• BETA BUILD – now ENGINEERING. Teams will be given an invention prompt at the beginning of<br />
the competition with 2 hours to construct. The invention must have at least 5 steps. The team<br />
will write an explanation to present during interview.<br />
• CANDIDATES – Tri-folds will no longer be required. Wood or metal cannot be used in<br />
construction of skit set. No tumbling passes on cheerleading stunts are permitted. Cartwheels,<br />
aerial cartwheels and round-offs are permitted.<br />
• CHARACTER SKIT – now PROBLEM SOLVING SCENARIO. Teams of 3 or more students work<br />
collaboratively to create and present a skit featuring the Beta Pillars based on given scenarios<br />
from handbook.<br />
• FRESH LOOK AT BETA – now FRESHMAN PROBLEM SOLVING. Teams work collaboratively to<br />
address a writing prompt that address a relevant topic. They will select to address one of three<br />
prompts.<br />
• LIVING LITERATURE – All participants must have their feet on the floor. The scene should be<br />
free standing and participants cannot lean on the walls. Wood and metal cannot be used in<br />
construction of the set. Scene dimensions may not exceed 12” wide by 12’ deep by 12’ high.<br />
Adults may assist during setup and disassembling the set. Setup will not monitored and a<br />
window of time of at least 1 hour will be given.<br />
• ONSITE ART – Reduced to 2 categories of Painting and Drawing. Participants have a choice of<br />
which medium to create and must provide all of their own supplies. It is divided into Division I<br />
(9 th – 10 th grades) and Division II (11 th – 12 th grades).<br />
• SCRAPBOOK – now PORTFOLIO. The presentation style is the club’s choice. It may be in the<br />
form of a book, electronic version, storyboard, etc. Electricity and internet connections will not<br />
be provided.<br />
• SPOTLIGHT YOUR SERVICE – now SERVICE LEARNING SHOWCASE. Each club can submit one<br />
free standing trifold board that features a club’s service. One club member will present after<br />
check in.<br />
• TALENT – now PERFORMING ARTS. Group = 4 or more participants. Special is now referred to<br />
as Solo, Duo and Trio. It is limited to 2 minutes. A club may enter both Group and Solo, Duo and<br />
Trio. Wood or metal cannot be used in construction or the set. Electricity and internet<br />
connections will not be provided.<br />
• TECHNOLOGY – The project will be completed before convention and presented onsite by two<br />
students to a panel of judges. Electricity and internet connections will not be provided.<br />
• VISUAL ARTS – There are two divisions for this competition – Division I (9 th – 10 th grades) and<br />
Division II (11 th – 12 th grades). Each school may enter one entry per division in each category.<br />
Students will present finished pieces of art at a time designated in the program to be judged.
ELEMENTARY/JUNIOR<br />
• JUNIOR DIVISIONS – now ELEMENTARY (formerly Division I) and JUNIOR (formerly Division II)<br />
• ADVERTISING DESIGN – now MARKETING & COMMUNICATIONS. Teams will work<br />
collaboratively to create a marketing campaign to a chosen prompt listed in the handbook. All<br />
work will be done prior to convention. The team will have 2 minutes to pitch their marketing<br />
campaign to be judged. Electricity and internet connections will not be provided.<br />
• BANNER – now TWO DIMENSIONAL DESIGN. A club can submit one free standing design that<br />
depicts the 2018 - 2019 theme. One student will check in the design and be interviewed.<br />
• CANDIDATES – In ELEMENTARY, Betas will elect a 5 th Grade President and 4 th Grade Vice-<br />
President. In JUNIOR, Betas will elect a President, Vice-President and Secretary. Wood or metal<br />
cannot be used in construction of the skit set. No tumbling passes or cheerleading stunts are<br />
permitted. Cartwheels, aerial cartwheels and round-offs are permitted.<br />
• ESSAY – now CREATIVE WRITING. The essay will be written onsite. A club can enter both the<br />
Elementary and Junior Divisions.<br />
• LIVING LITERATURE – All participants must have their feet on the floor. The scene should be<br />
free standing and participants cannot lean on the walls. Wood and metal cannot be used in<br />
construction of the set. Scene dimensions may not exceed 12’ wide by 12’ deep by 12’ high.<br />
Adults may assist during setup and disassembling of the set. Setup will not monitored and a<br />
window of time of at least 1 hour will be given.<br />
• SCRAPBOOK – now PORTFOLIO. The presentation style is the club’s choice. It may be in the<br />
form of a book, electronic version, storyboard, etc. Electricity and internet connections will not<br />
be provided.<br />
• SPOTLIGHT YOUR SERVICE – now SERVICE LEARNING SHOWCASE. Each club can submit one<br />
free standing trifold board that features a club’s service. One club member will present after<br />
check in.<br />
• SONGFEST - A club can enter both the Elementary and Junior Divisions.<br />
• T-SHIRT – now APPAREL DESIGN. It can be any piece of apparel that is student designed and<br />
commercially produced. A club can enter both Elementary and Junior Divisions.<br />
• TALENT – now PERFORMING ARTS. Group = 4 or more participants. Special is now referred to<br />
as Solo, Duo and Trio. It is limited to 2 minutes. A club may enter both Group and Solo, Duo or<br />
Trio Performing Arts. Wood or metal cannot be used in construction of the set. Electricity and<br />
internet connections will not be provided.<br />
• TECHNOLOGY – The project will be completed before convention and presented onsite by two<br />
students to a panel of judges. Electricity and internet connections will not be provided.<br />
• TOWER OF POWER – now ENGINEERING. Each team must create an invention to a prompt<br />
given at convention and use only the specified list of materials listed in the handbook. A club<br />
can enter both the Elementary and Junior Divisions.<br />
• WREATH – Now THREE DIMENSIONAL DESIGN. This can be any student created design that is<br />
three dimensional and is no larger than 24”x24”x24”. A club may enter both the Elementary<br />
and Junior Divisions.<br />
• VISUAL ARTS – A club may enter both the Elementary and Junior Divisions. Students will<br />
present finished pieces of art at a time designated in the program to be judged.
12-13 13-14 14-15 15-16 Growth<br />
16<br />
16-17 Growth<br />
17<br />
17-18 Growth<br />
18<br />
Alabama Sr 1548 1475 1750 1746 -0% 1192 -32% 1826 53%<br />
Arkansas Sr 2198 2137 2205 2567 16% 2827 10% 3321 17%<br />
Florida Sr 379 379 507 701 38% 793 13% 860 8%<br />
Georgia Sr 1703 1869 1885 2238 19% 2270 1% 2494 10%<br />
Illinois Sr 520 588 611 620 1% 642 4% 655 2%<br />
Indiana Sr 547 554 569 678 19% 859 27% 861 0%<br />
Kentucky Sr 1802 1631 1973 2212 12% 2253 2% 2300 2%<br />
Louisiana Sr 5328 5209 6036 5969 -1% 5724 -4% 5889 3%<br />
Missouri Sr 1692 1786 1987 2001 1% 2228 11% 2328 4%<br />
Mississippi Sr 2321 2388 2511 2821 12% 2959 5% 3168 7%<br />
N Carolina Sr 1225 1305 1231 1611 31% 1622 1% 2082 28%<br />
Ohio Sr 376 423 366 453 24% 462 2% 538 16%<br />
Oklahoma Sr 266 311 347 380 10% 412 8% 417 1%<br />
S Carolina Sr 1366 1412 1311 1554 19% 1610 4% 1619 1%<br />
Tennessee Sr 1473 1975 2596 2617 1% 3017 15% 3428 14%<br />
Texas Sr 1297 1440 1320 1321 0% 1323 0% 1381 4%<br />
Virginia Sr 638 619 633 781 23% 924 18% 972 5%<br />
W Virginia Sr 330 332 365 390 7% 376 -4% 670 78%<br />
NATIONALS 2774 2880 3756 5218 39% 6949 33% 7346 6%<br />
27783 28713 31959 35878 12% 38442 7%<br />
25009 25833 28203 30660 8.7% -100% 42155
12-13 13-14 14-15 15-16 Growth<br />
16<br />
16-17 Growth<br />
17<br />
17-18 Growth<br />
18<br />
Alabama Jr 2326 2615 2650 2729 3% 2998 10% 2633 -12%<br />
Arkansas Jr 487 640 791 1021 29% 1450 42% 1601 10%<br />
Florida Jr 1158 1175 1113 1198 8% 1417 18% 1508 6%<br />
Georgia Jr 4575 4403 4515 4737 5% 5044 6% 4701 -7%<br />
Illinois Jr 869 882 893 1019 14% 944 -7% 1055 12%<br />
Indiana Jr 0 0 141 205 45% 403 97% 483 20%<br />
Kentucky Jr 3889 3930 4172 4840 16% 4884 1% 4844 -1%<br />
Louisiana Jr 9328 9206 7931 9502 20% 10110 6% 11076 10%<br />
Mississippi Jr 3536 3605 3613 3999 11% 4900 23% 4483 -9%<br />
Missouri Jr 2227 2315 2322 2612 12% 2861 10% 2949 3%<br />
N. Carolina Jr 3002 3237 3280 3308 1% 3646 10% 3668 1%<br />
Ohio Jr 216 100% 400 85% 458 15%<br />
Oklahoma Jr 67 100% 135 101% 116 -14%<br />
S. Carolina Jr 2790 2555 2682 2989 11% 3404 14% 3503 3%<br />
Tennessee Jr 5189 5110 5182 5419 5% 5810 7% 6172 6%<br />
Texas Jr 1179 1199 1238 1251 1.1% 1397 12% 1596 14%<br />
Virginia Jr 930 946 968 1141 18% 1265 11% 1327 5%<br />
W. Virginia Jr 331 340 341 353 4% 475 35% 573 21%<br />
NATIONALS 4975 4741 6199 9118 47% 12355 36% 12023 -3%<br />
46791 46899 48031 55724 16% 62898 13%<br />
41816 42158 41832 46606 11% -100% 64769
12-13 13-14 14-15 15-16 16-17 17-18 17-18 Since<br />
2012<br />
JR<br />
OVERA<br />
LL<br />
SR<br />
OVERA<br />
LL<br />
BOTH<br />
OVERA<br />
LL<br />
w<br />
national<br />
s sr<br />
41816 42158 41832 46606 51543 52746 1% -1% 11% 11% 2% 21%<br />
25009 25833 28203 30660 31493 34810 3% 9% 9% 3% 11% 28%<br />
66825 67991 70035 77266 83036 87556 2% 3% 10% 7% 5% 24%<br />
38442 42155 9.7%<br />
w nat jr 62898 64769 3.0%<br />
101340 106924 5.5%<br />
2017<br />
T-shirt<br />
2018<br />
T-shirt<br />
2017<br />
Pin<br />
2018<br />
Pin<br />
2017 Ball 2018 Ball 17-18 Run Premier<br />
Perform<br />
JR 1554 2573 66% 1131 1291 14% 1240 1399 13% 1463 115<br />
SR 1420 1554 9% 851 867 2% 1261 1171 -7% 1015 68<br />
BOTH 2974 4127 39% 1982 2158 9% 2501 2570 3% 2478 183<br />
$29740.00 $41270.00 $9910.00 $10790.00 $25010.00 $25700.00 3% $49560.00 $4575.00<br />
$64660.00 $131895.00 104%
n a t i o n a l b e t a<br />
Leadership<br />
CAMP<br />
Greeneville,TN<br />
JULY 23-27, 2018<br />
CLYDE AUSTIN 4-H CAMP<br />
173 JUNIOR BETA MEMBERS ATTENDED
Washington, D.C.<br />
JUNE 23-27, 2018<br />
CATHOLIC UNIVERSITY OF AMERICA<br />
131 SENIOR BETA MEMBERS ATTENDED
Data as of October 5, 2018<br />
LA KY AR MO TN NC SC AL/GA MS TX VA TN GA TOTAL<br />
2013 Attendees 92 88 137 87 468<br />
2014 Attendees 236 136 349 471 192 126 1138<br />
2015-2016<br />
Attendees<br />
2016-2017<br />
Attendees<br />
2017-2018<br />
Attendees<br />
2018-2019<br />
Attendees<br />
237 183 449 711 253 262 210 1885<br />
308 184 489 349 272 446 136 348 2040 102000<br />
385 503 209 294 516 589 365 545 161 336 3518 175900<br />
330 356 363 306<br />
Growth -14% -29% 73% 4%<br />
Additional Summits 2018-2019<br />
SOUTH CAROLINA<br />
ALABAMA/GEORGIA<br />
TENNESSEE<br />
STATE<br />
Addition to Summits<br />
Officer Training<br />
TOTAL PARTICIPANTS<br />
Louisiana 124<br />
Kentucky 77<br />
Arkansas 111<br />
Missouri 79
CONVENTION SCHEDULE 2018-2019<br />
STATE DATE NATIONAL SPONSOR DEADLINE<br />
Indiana JR Nov 1-2 Amy Luttrell Oct 11<br />
Indiana SR Nov 1-2 Laura Lewis Oct 11<br />
West Virginia JR Nov 7-8 Hollee Ellis Oct 10<br />
West Virginia SR Nov 7-8 Dee Martin Oct 10<br />
Tennessee SR Nov 15-17 Hollee Ellis Oct 23<br />
Tennessee JR Nov 18-20 Laura Lewis Oct 23<br />
Florida JR Nov 26-27 Dee Martin Nov 5<br />
Georgia Elem 28-Nov Lisa Fields Nov 7<br />
Georgia JR Nov 28-30 Laura Lewis Nov 5<br />
Missouri JR Dec 5-6 Hollee Ellis Nov 13<br />
Missouri SR Dec 7-8 Hollee Ellis Nov 13<br />
Kentucky SR Jan 13-15 Amy Luttrell Dec 18<br />
Kentucky JR Jan 16-18 Amy Luttrell Dec 18<br />
South Carolina JR Jan 17-18 Dee Martin Dec 18<br />
Florida SR Jan 18-19 Hollee Ellis Dec 18<br />
Georgia SR Jan 23-25 Hollee Ellis Dec 19<br />
Arkansas JR Jan 24-25 Amy Luttrell Jan 4<br />
Arkansas SR Jan 25-26 Laura Lewis Jan 4<br />
Louisiana Elem Jan 28-29 Lisa Fields Jan 7<br />
Texas JR Jan 31-Feb 1 Dee Martin Jan 7<br />
Texas SR Feb1-2 Hollee Ellis Jan 7<br />
North Carolina SR Feb 5-6 Amy Luttrell Jan 14<br />
North Carolina JR Feb 7-8 Amy Luttrell Jan 14<br />
Louisiana SR Feb 6-8 Hollee Ellis Jan 14<br />
South Carolina SR Feb 8-9 Laura Lewis Jan 10<br />
Virginia JR Feb 13-14 Laura Lewis Jan 22<br />
Virginia SR Feb 15-16 Laura Lewis Jan 22<br />
Ohio JR 14-Feb Amy Luttrell Jan 22<br />
Ohio SR Feb 14-15 Hollee Ellis Jan 22<br />
Mississippi SR Feb 17-19 Dee Martin Jan 24<br />
Louisiana JR Feb 20-22 Laura Lewis Jan 22<br />
Illinois JR Feb 25-26 Amy Luttrell Feb 1<br />
Illinois SR Feb 27-28 Amy Luttrell Feb 1<br />
Oklahoma JR 4-Mar Dee Martin Feb 12<br />
Oklahoma SR Mar 4-5 Laura Lewis Feb 12<br />
Alabama JR Mar 13-15 Hollee Ellis Feb 20<br />
Mississippi JR Mar 17-19 Dee Martin Feb 19<br />
Alabama SR Mar 21-22 Hollee Ellis Feb 28
State Officer Duties:<br />
Prior to Convention:<br />
Attend Convention Planning meeting if invited by State Sponsor<br />
Draft Keynote Speech - no longer than 2 minutes<br />
Send copy of Keynote Speech to State Sponsor<br />
Notify State Sponsor and State Council Chair of any visiting officers<br />
At Convention:<br />
Wear official Beta dress (dark suit, Beta tie/scarf) on first day and for first General Session;<br />
professional dress other times<br />
Attend the State Officer Meeting<br />
Introduce yourself at Candidate Meeting<br />
Assist State Sponsor with any tasks during competitions<br />
Assist National Sponsors with any tasks assigned<br />
Preside over assigned General Session<br />
Be introduced during first General Session<br />
Participate in Installation of New Officers<br />
Assist with Awards Presentation<br />
Leadership Representative Duties<br />
Prior to Summit:<br />
Research speakers and prepare :30 introduction of speakers<br />
At Summit:<br />
Expected dress is business casual. A collared shirt, quarter zip, nice blouse, khaki or black<br />
slacks or skirt are acceptable<br />
Assist with registration<br />
Introduce speakers at two sessions<br />
Assist with interviews for Leadership Representative selections<br />
Present Leadership plaques<br />
Present Qualifier awards for Rapid Response, Service Snapshot and Lead Outside the Box<br />
Assist with Rapid Response<br />
Evaluate Service Snapshots and Lead Outside the Box Presentations
GROWTH<br />
2016 Attendees 149<br />
2017 Attendees 181 21%<br />
2018 Attendees 200 11%<br />
INFUSE Breakout Sessions<br />
Lead From Within– Dr. Joe Sanfelippo<br />
Beta Breakdown: Recognition & Awards– Anna Haynes<br />
The Science of Service– Amanda Jones<br />
Through The Eyes of Beta– 2018-19 National Beta Leadership Ambassadors<br />
Granting Access & Inclusion of Divergent Learners & Underserved Population– Rhetta Greene<br />
Integrating Robotics into Elementary Curriculums– Ashley Townsend<br />
10 Common Mistakes New Sponsors Make – And How to Fix Them!– Anna Haynes<br />
Money Talks: How to Start Fundraising & Generating Community Support– Stephanie Bristol & Ana Gonzalez<br />
Formative Ninja– Grant Haynes<br />
Engaging Beta Scholars to Become Aspiring Leaders– Raquel Moss<br />
Defining Teaching Excellence: The Characteristics, Practices & Experiences of Highly Effective Teachers– Dr. Keith Leger<br />
Sabrina Goes to School– Dr. Sabrina Runyon<br />
A Vision of Leadership– 2018-19 National Beta Leadership Ambassadors<br />
I'm 1:1- Now what?– Stephanie Bristol & Ana Gonzalez<br />
Unlock the Power of POGIL– Susan Morgan<br />
Promoting Academic Achievement Through Beta– Jonathan Haas<br />
There’s an App for That - Canvas LTIs & Google– Grant Haynes<br />
Bullying & Digital Citizenship in Today’s School Culture & Climate– Amanda Jones<br />
Let Students Lead Your Beta to a Successful Convention– Jamie Kent & Megan Chamblee<br />
Escape Rooms Enhance the 3C - Critical Thinking, Collaboration, Communication Skills– Martha Flores-Warren
DEPARTMENT<br />
MERCHANDISE
Merchandise Department<br />
Growth and Development<br />
July 1 2018 – Se ptember 30 2018<br />
Beta Shop Online<br />
o<br />
o<br />
223 website orders received<br />
$29,436 online sales<br />
Online Sales<br />
SEPTEMBER<br />
$20,617<br />
$23,381<br />
AUGUST<br />
$7,156.00<br />
$6,284<br />
JULY<br />
$1,664.00<br />
$2,530<br />
2018 2017<br />
** We are currently working on a plan to place more of our Beta merchandise on the Beta<br />
website. This will allow Beta to acquire more exposer throughout the year and ultimately<br />
this valuable exposure will boost sales. **
Merchandise (July 2018 – September 2018)<br />
The following is an overview of successes in the Merchandise<br />
department for Quarter 1.<br />
o Approximately 40,000 Junior and Senior Beta member certificates<br />
printed and shipped.<br />
.<br />
o 1,036 packages shipped from the National headquarters to our Betas<br />
all over the United States.<br />
o Turn around time on online orders has decreased. Customers orders<br />
typically ship within the same day of payment.<br />
o Approximately 25 new products arriving, new shirt designs including<br />
a new Sponsor Tee designed by students, new engraved products<br />
including leather bracelets and keychains selling online and onsite as<br />
well as in the Spartanburg Beta Shop.<br />
o In preparation for the Beta Shop headquarters grand opening, the<br />
warehouse has been organized and all items labeled.<br />
o The Beta Shop opens October 1, 2018 at the National headquarters<br />
warehouse.<br />
o Convention season is upon us…We are ready!
Examples of New Merchandise<br />
*New*<br />
Beta sling bagsadding<br />
color &<br />
increasing sales<br />
*NEW*<br />
Collegiate Beta t-shift, it<br />
is soft and versatile<br />
Fueling the Future<br />
t-shirt with OKC<br />
skyline
Grand Opening of the Beta Shop!<br />
The Beta Shop is<br />
officially open for<br />
business as of<br />
10/01/2018.
Production Department<br />
Growth and Development<br />
The following is a brief overview of the successes with the production department<br />
for Quarter 1.<br />
The total sales for this year so far are $5153.<br />
Our profit is $3703.05.<br />
The profit margin for the Production<br />
department is 72%.
DEPARTMENT<br />
MARKETING
Marketing<br />
123,197 860<br />
Total Reach<br />
(people who<br />
viewed<br />
content)<br />
Total<br />
Impressions<br />
(number of<br />
times content<br />
was displayed)<br />
Sales<br />
Social Media<br />
Campaign<br />
Results<br />
(clicks to<br />
webpage)<br />
Estimated Ad<br />
Recall<br />
people who<br />
could recall ad<br />
after 2 days.<br />
SOCIAL MEDIA CAMPAIGN<br />
To promote National Beta in advance of<br />
the sales team’s visits to Texas, Oklahoma,<br />
Alabama, Mississippi and Arkansas, a social<br />
media campaign was developed.<br />
Three week long campaigns ran prior<br />
to each team’s visit and focused on<br />
brand awareness, website traffic and<br />
lead generation respectively. Teachers,<br />
administrators, counselors and gifted<br />
instructors in areas visted were targeted<br />
as well as those interested in a variety of<br />
educational focuses.<br />
180,521 3,490<br />
TOTAL INVESTMENT: $1,185.90<br />
Leads Generated: 51<br />
ADDITIONAL PROJECTS<br />
• National Convention 2019<br />
video produced<br />
• Social Media updated to<br />
promote 2018-2019 theme<br />
• Rebranded all email templates<br />
for consistent messaging<br />
• Updated website with<br />
fresh images and content.
Marketing/Sales Department<br />
2018 Quarterly<br />
Board Report<br />
July - September
Growth and Development<br />
1 2<br />
The Sales Team is comprised up of 4<br />
people. The team members are Erin<br />
Emory, Chantella Crosby, Kelly<br />
Phelps, and Roxanne Schledwitz.<br />
GROWTH is the focus for the<br />
organization this year. In May and<br />
June, the team began tackling<br />
growth for the 2018-2019 by<br />
dissecting their assigned states.<br />
3 4<br />
The sales team members traveled to<br />
various states to market Beta. So far<br />
they have traveled to Oklahoma,<br />
Texas, Mississippi, Alabama, Arkansas.<br />
Additionally, several team members<br />
will be traveling to Kentucky and<br />
Missouri. We believe that personal<br />
outreach builds relationship and thus<br />
increases sales.<br />
The total sales goal that the team is<br />
trying to reach this year is 32,001<br />
new member by June 30, 2018,
Planning to Succeed!<br />
THE PROCESS<br />
1 2 3<br />
The Break Down<br />
Each team member broke their<br />
states into convention and nonconvention<br />
states. Then we<br />
dissected them into the following<br />
areas:<br />
a. Demographics-total<br />
members reactivated and<br />
new, make-up of the state<br />
( population, rural vs. urban<br />
areas, educational initiatives<br />
in the state, poverty vs.<br />
affluent)<br />
b. Growth from 2016-17 and<br />
2017-18 within the state.<br />
c. Set goals for FY'19 for the<br />
state using data<br />
Work in Action<br />
After the Break Down phase, as<br />
a team we looked at setting a<br />
plan in motion to reach our goal.<br />
The next phase included:<br />
a. Action plan- plans to travel<br />
to the area, set target area<br />
and schools to visit, acquire<br />
contact information, market<br />
to areas( FACEBOOK)<br />
prior to arrival in area.<br />
b. Accountabilitymeasurement<br />
of growth per<br />
month per state.<br />
c. Communication- Sending<br />
new school information to<br />
State Sponsors and Elects,<br />
Board Members, and<br />
Convention department.<br />
Is It Working<br />
We will assess our results by<br />
looking at the following:<br />
a. Time Management and<br />
Resources- what areas do<br />
we need to spend<br />
additional time in,<br />
reaching out to contacts<br />
meet during travel who<br />
have not chartered.<br />
b. Benchmarks- 6 months-<br />
January to reset or tweak<br />
goal for the remainder of<br />
the year.<br />
c. Update state resource<br />
notebooks monthly (kept<br />
in Sales department<br />
central location
What do the numbers say?<br />
7<br />
Total Clubs<br />
109<br />
Roxanne<br />
Schledwitz<br />
380<br />
Total Members<br />
6<br />
8Total Cold<br />
Members<br />
228<br />
5Kelly<br />
Phelps<br />
294<br />
Total<br />
Members<br />
1911<br />
Total<br />
Members<br />
1Total New<br />
members<br />
1491<br />
2<br />
3<br />
Erin Emory<br />
312 Total<br />
Members<br />
4<br />
Catherine Bray<br />
297<br />
Total members<br />
Chantella<br />
Crosby<br />
222<br />
Total<br />
Members
Growth and Development<br />
Slow start to a strong finish.<br />
FY18<br />
FY19<br />
TOT AL M BRS TOT AL M BRS<br />
93 103<br />
715 416<br />
1 er% BEN CH MARK.<br />
OVER FY1S<br />
102<br />
787<br />
FY19<br />
103<br />
416<br />
TOTAL MBRS<br />
103<br />
416<br />
<br />
I<br />
I<br />
SEPTEMBER 2,501 1 , 392<br />
OCTOBER 4,112<br />
2,751<br />
4 5'"13 •. L..'<br />
1,.392<br />
1392<br />
0<br />
NOVEMBER 4,770<br />
DECEMBER 1,473<br />
JANUARY 1,997<br />
FEBRUARY 2,883<br />
MARCH 3,.940<br />
APRIL 3,195<br />
3,540<br />
5,247<br />
1,621<br />
2 197 '<br />
3,172<br />
4,334<br />
3514<br />
3,894<br />
0<br />
0<br />
0<br />
0<br />
0<br />
0<br />
0<br />
I<br />
I<br />
I<br />
I<br />
I<br />
I<br />
I<br />
155<br />
171<br />
0
New Sponsor Retention<br />
MENTOR PROGRAM<br />
In August, the 2018-2019 New<br />
Sponsor Mentor/Mentee Pairings<br />
• 24 matches were made<br />
• 12 Senior/12 Junior Beta<br />
Mentees<br />
• Main topics of interest<br />
for mentees: planning/<br />
organization/time<br />
management, leadership<br />
development, service,<br />
student engagement<br />
4,491 1,866<br />
Total Sponsors<br />
with 1 Year of<br />
Service<br />
Total<br />
Sponsors<br />
July -<br />
September<br />
2018<br />
Sponsors<br />
Created<br />
Average<br />
Years of<br />
Service per<br />
Sponsor<br />
19,537 4.96<br />
ONBOARDING<br />
Implemented new onboarding<br />
system to provide continuous flow<br />
of valuable information to sponsors<br />
of both new chapters and of existing<br />
chapters.<br />
Topics include: inducting members,<br />
meeting guidelines, electing and<br />
installing officers, implementing<br />
service, engaging your members and<br />
membership basics.
DEPARTMENT<br />
MEMBERSHIP
MEMBERSHIP<br />
36 975 1,278 1,747<br />
WARM<br />
CLUBS<br />
WARM<br />
MEMBERS<br />
APPLICATIONS<br />
PROCESSED<br />
CUSTOMER<br />
SERVICE<br />
TICKETS<br />
ALUMNI MEMBERSHIP<br />
Started 2018/2019 with 316 members<br />
July<br />
1 MEMBER<br />
January<br />
August<br />
6 MEMBERS<br />
February<br />
September<br />
6 MEMBERS<br />
March<br />
October<br />
April<br />
November<br />
May<br />
December<br />
June
MEMBERSHIP<br />
JULY<br />
YEAR TO DATE<br />
938 new members<br />
7.2%<br />
AUGUST 5,012 new members 3.6%<br />
SEPTEMBER 29,930 new members 3.5%<br />
363,155 TOTAL<br />
MEMBERS YTD<br />
1.98%
MEMBERSHIP<br />
• Sent all sponsor and principal welcome emails including the creation<br />
of a new Membership 101 document<br />
• Added the New Member Handbook to the Beta Shop and Membership<br />
checkout process which resulted in 539 sold in Q1<br />
• Launched Alumni Referral Program<br />
• Scheduled all membership website sliders and social media content<br />
for the year<br />
• Created a School of Distinction postcard sent to all principals<br />
• Contacted all NC, SC and GA schools about attending their events<br />
for photos and videos<br />
• Created a Junior and Senior calendar to go in all membership boxes<br />
• Updated all canned responses in chat and tickets<br />
• Created Beta school decal, card and envelope and mailed to over<br />
8,300 schools<br />
• Created press releases for School of Distinction and School of Merit<br />
• Attended three induction ceremonies for photographs and videos<br />
• Established Alumni social media plan for the year<br />
• Surveyed dropped clubs to find out why they left National Beta<br />
• Established Educator of Distinction Award<br />
• Launched “Speak with a Membership Expert” program<br />
• Created all Legacy Award plaques and emailed their sponsors about<br />
submitting members<br />
• Organized Founder’s Day video, t-shirt, emails, promo postcards and<br />
staff projects. T-shirt sales increased by 75% over last year with 26%<br />
more clubs purchasing.
DEPARTMENT<br />
TECHNOLOGY
TECHNOLOGY<br />
First Quarter Initiatives<br />
Misc.<br />
• Elementary Convention Registration<br />
This project was completed quickly because of the time constraints. As such,<br />
it is not the best application process and has added to our technical debt that<br />
will need to be addressed before next school year.<br />
• Elementary Online Testing<br />
o Research options – 3 rd party app or develop in house<br />
o Selected best 3 rd party app<br />
o Train convention staff<br />
• District Days Convention Registration<br />
• Refresh all photos on main website and sponsors website<br />
• PCI Compliance<br />
o Annual procedure to obtain Payment Card Industry compliance to<br />
process credit card payments online and at events with our Point of Sale<br />
system<br />
• Deploy 6 new laptops to staff on schedule<br />
• Setup new end user backup scheme & software<br />
• Develop forklift training program and certification test<br />
• Develop warehouse safety program and certification test<br />
Second Quarter Initiatives<br />
• Scholarship<br />
o Remove payment option<br />
o Implement improvements and adjustments noted in 2017-2018<br />
• State based reporting dashboard in Shield<br />
• Tiered service hours program for sponsors website and reporting<br />
• National Convention Registration<br />
• Research event mobile app platforms
BETA Servers Q1 Report<br />
OVERVIEW: AVERAGE OF ALL CHECKS<br />
UPTIME OUTAGES RESPONSE TIME<br />
>99.99% 8 556 ms<br />
CHECKS WITH DOWNTIME<br />
CHECK NAME UPTIME DOWNTIME OUTAGES RESPONSE TIME<br />
Beta Shop 99.97% 0h 13m 00s 2 1883 ms<br />
Betaclub 99.99% 0h 06m 00s 3 300 ms<br />
Zimbra 99.99% 0h 06m 00s 1 274 ms<br />
Zimbra IMAP 99.99% 0h 05m 00s 1 233 ms<br />
Sponsors >99.99% 0h 02m 00s 1 315 ms<br />
CHECKS WITHOUT DOWNTIME<br />
CHECK NAME UPTIME DOWNTIME OUTAGES RESPONSE TIME<br />
NBCIS 0.00% 0h 00m 00s 0 0 ms<br />
Shield 100.00% 0h 00m 00s 0 881 ms<br />
SugarCRM 100.00% 0h 00m 00s 0 379 ms<br />
Mail Gateway 100.00% 0h 00m 00s 0 189 ms
9/28/2018 National Beta Analytics - sponsors.betaclub.org<br />
sponsors.betaclub.org<br />
Jul 1, 2018 - Sep 30, 2018<br />
▼<br />
Sponsors Website Summary<br />
Users<br />
15,892<br />
-29.6%<br />
Sessions<br />
35,949<br />
-29.9%<br />
Pageviews<br />
196,952<br />
-23.7%<br />
Bounce Rate<br />
24.6%<br />
-1.4%<br />
How are site sessions trending?<br />
What are the top states by sessions?<br />
1.8K<br />
1.2K<br />
600<br />
0<br />
Jul 1 Jul 16 Jul 31 Aug 15 Aug 30 Sep 14 Sep 29<br />
Sessions<br />
Sessions (previous year)<br />
17 1,200<br />
Which channels are driving engagement?<br />
Goal: Engaged Users<br />
Direct<br />
Email<br />
Referral<br />
Organic Search<br />
Social<br />
Sessions<br />
Pageviews<br />
0 40K 80K 120K 160K 200K<br />
Metro Sessions Pageviews<br />
…<br />
1. Atlanta GA 4,206<br />
2. Nashville TN 2,075<br />
3. Greenville-Spartanburg-… 2,030<br />
4. Paducah KY-Cape Girard… 1,107<br />
5. Baton Rouge LA 1,047<br />
6. Knoxville TN 1,003<br />
7. Louisville KY 973<br />
8. New Orleans LA 963<br />
9. Dallas-Ft. Worth TX 921<br />
10. Lafayette LA 896<br />
11. Little Rock-Pine Bluff AR 825<br />
12. (not set) 808<br />
Engagement by Age & Gender<br />
13. Charlotte NC 769<br />
14. Raleigh-Durham (Fayett… 738<br />
17.3%<br />
18-24<br />
25-34<br />
35-44<br />
45-54<br />
15. Memphis TN 721<br />
16. Jackson MS 693<br />
17. Birmingham (Ann and T… 661<br />
18. Macon GA 602<br />
55-64<br />
82.7%<br />
65+<br />
female male<br />
0 6K 12K<br />
19. Columbia SC 538<br />
20. Hattiesburg-Laurel MS 532<br />
1 - 20 / 162<br />
< ><br />
https://datastudio.google.com/u/0/reporting/0Bw2uJmI5dYGVVDZzbG1JV3JfSXc/page/1M 1/1
9/28/2018 National Beta Analytics - www.betaclub.org<br />
www.betaclub.org<br />
Jul 1, 2018 - Sep 30, 2018<br />
▼<br />
Main Website Summary<br />
Users<br />
86,879<br />
Sessions<br />
130,557<br />
Pageviews<br />
309,504<br />
Bounce Rate<br />
55.9%<br />
How are site sessions trending?<br />
What are the top states by sessions?<br />
6K<br />
4K<br />
2K<br />
0<br />
Jul 1 Jul 16 Jul 31 Aug 15 Aug 30 Sep 14 Sep 29<br />
Sessions<br />
Sessions (previous year)<br />
45 11,338<br />
Which channels are driving engagement?<br />
Goal: Engaged Users<br />
Organic Search<br />
Direct<br />
Referral<br />
Social<br />
Email<br />
(Other)<br />
Sessions<br />
Pageviews<br />
0 50K 100K 150K 200K 250K<br />
Metro Sessions Pageviews<br />
…<br />
1. Atlanta GA 16,666<br />
2. Orlando-Daytona Beach-… 14,583<br />
3. Nashville TN 6,742<br />
4. Washington DC (Hagers… 5,811<br />
5. (not set) 4,994<br />
6. Greenville-Spartanburg-… 4,359<br />
7. Dallas-Ft. Worth TX 4,206<br />
8. Charlotte NC 4,037<br />
9. Louisville KY 2,696<br />
10. New Orleans LA 2,608<br />
11. Paducah KY-Cape Girard… 2,542<br />
12. Raleigh-Durham (Fayett… 2,511<br />
Engagement by Age & Gender<br />
18-24<br />
13. Knoxville TN 2,435<br />
14. Baton Rouge LA 2,266<br />
15. Memphis TN 2,008<br />
25.4%<br />
25-34<br />
35-44<br />
45-54<br />
16. Birmingham (Ann and T… 1,908<br />
17. Lafayette LA 1,899<br />
18. Little Rock-Pine Bluff AR 1,839<br />
74.6%<br />
55-64<br />
19. Chicago IL 1,496<br />
65+<br />
20. Houston TX 1,430<br />
female male<br />
0 10K 20K<br />
1 - 20 / 209<br />
< ><br />
https://datastudio.google.com/u/0/reporting/0Bw2uJmI5dYGVNm5iSWg3ZXUzY2M/page/1M 1/1
9/28/2018 National Beta Search Query Report<br />
National Beta Search Query Analysis<br />
Jul 1, 2018 - Sep 30,<br />
Filters<br />
Country<br />
▼<br />
Device Category<br />
▼<br />
Last 90 days<br />
Impressions<br />
187.3K<br />
-27.9%<br />
8K<br />
4K<br />
500<br />
Impressions<br />
Impressions (previous 92 days)<br />
0<br />
Jul 1 Jul 14 Jul 27 Aug 9 Aug 22 Sep 4 Sep 17 Sep 30<br />
Url Clicks<br />
Url Clicks (previous 92 days)<br />
200<br />
100<br />
0<br />
100K<br />
Clicks<br />
Sep 26, 2018<br />
Sep 18, 2018<br />
Site CTR<br />
Sep 10, 2018<br />
Sep 2, 2018<br />
Aug 25, 2018<br />
Aug 17, 2018<br />
Aug 9, 2018<br />
Aug 1, 2018<br />
Jul 24, 2018<br />
Jul 16, 2018<br />
Jul 8, 2018<br />
5%<br />
250<br />
50K<br />
2.5%<br />
0<br />
Jul 1 Jul 14 Jul 27 Aug 9 Aug 22 Sep 4 Sep 17 Sep 30<br />
0<br />
MOBILE DESKTOP TABLET<br />
0%<br />
…<br />
Landing Page Impressions Url Cli… URL…<br />
http://www.betaclub.org/ 0.76%<br />
…<br />
Query Impressions Clicks<br />
beta club<br />
http://www.betaclub.org/nationals 2.01%<br />
http://www.betaclub.org/connect/find-a-clu… 9.41%<br />
http://www.betaclub.org/connect/find-a-clu… 4.43%<br />
http://www.betaclub.org/connect/find-a-clu… 6.83%<br />
http://www.betaclub.org/connect/find-a-clu… 8.38%<br />
http://www.betaclub.org/scholarship/schol… 0.63%<br />
http://www.betaclub.org/connect/find-a-clu… 10.4…<br />
http://www.betaclub.org/events/student-le… 9.43%<br />
http://www.betaclub.org/connect/find-a-clu… 7.26%<br />
http://www.betaclub.org/connect/find-a-clu… 3.94%<br />
http://www.betaclub.org/connect/find-a-clu… 8.43%<br />
http://www.betaclub.org/connect/find-a-clu… 5.87%<br />
http://www.betaclub.org/nationals/national… 1.01%<br />
http://www.betaclub.org/connect/find-a-clu… 5.32%<br />
http://www.betaclub.org/connect/find-a-clu… 3.89%<br />
http://www.betaclub.org/nationals/national… 1.98%<br />
http://www.betaclub.org/contact/Mr 6.82%<br />
http://www.betaclub.org/limesurvey/index.… 2.18%<br />
http://www.betaclub.org/about/constitution 7.79%<br />
national beta club<br />
what is beta club<br />
junior beta club<br />
jr beta club<br />
national beta<br />
beta convention<br />
national junior beta club<br />
betaclub<br />
what is the beta club<br />
what is a beta club<br />
beta club convention<br />
junior beta club activities<br />
clubsurvey<br />
national junior beta conventio…<br />
national beta convention<br />
jr beta<br />
beta club logo<br />
mo beta<br />
https://datastudio.google.com/u/0/reporting/0Bw2uJmI5dYGVRjFZdjhHenM3OEk/page/6zXD 1/1
9/28/2018 National Beta YouTube Channel Report<br />
National Beta<br />
Jul 1, 2018 - Sep 30, 2018<br />
▼<br />
Trending by Views, Watch Time, & Shares<br />
Views<br />
4.7K<br />
200<br />
0<br />
Jul 1<br />
Views<br />
Jul 19<br />
Aug 6<br />
Aug 24<br />
Sep 11<br />
Top Videos Watched<br />
Video Title Views Watch Time<br />
▼<br />
1. 2018 National Beta FLASH M… 00:01:12<br />
2. Living Literature - 2016 Natio… 00:01:50<br />
Sep 29 3. What is National Beta? 00:01:59<br />
Watch Time<br />
01:57<br />
04:00<br />
Watch Time<br />
00<br />
Jul 1 Jul 19 Aug 6 Aug 24 Sep 11 Sep 29<br />
4. National Beta Officers 00:00:38<br />
5. Experience National Beta Clu… 00:01:22<br />
6. 2018 National Beta Conventio… 00:00:33<br />
7. National Beta - Founder's Day… 00:01:25<br />
Video Shares<br />
39.0<br />
20<br />
0<br />
Jul 1<br />
Video Shares<br />
Jul 19<br />
Aug 6<br />
Aug 24<br />
Sep 11<br />
Sep 29<br />
8. National Convention 2019 00:01:25<br />
9. National Beta Week 2018 00:03:01<br />
10. Jr Leadership Camp 00:01:30<br />
1 - 10 / 62<br />
< ><br />
Likes Added & Removed<br />
33.0<br />
4.0<br />
Subscriptions Added & Removed<br />
45.0<br />
13.0<br />
Dislikes Added & Removed<br />
3.0<br />
3.0<br />
User Comments<br />
Video Comments<br />
0.0 1.0<br />
Top Countries By Views<br />
Top US States By Views<br />
User Subscriptions Added<br />
5<br />
2.5<br />
0<br />
Jul 1 Jul 19 Aug 6 Aug 24 Sep 11 Sep 29<br />
1 762<br />
https://datastudio.google.com/u/0/reporting/0Bw2uJmI5dYGVVWxTempaRWpETW8/page/JgD 1/1
Change language