The Incinerator Guidebook: A Practical Guide for Selecting ... - SSWM

Annex 2: Examples of Tenders for Construction and
Installation of Small-Scale Incinerators
Note: This example is a hypothetical tender. Organizations and countries may have templates and
tendering guidelines or policies into which this information can be incorporated. This is not based
on real circumstances. The organization’s name (HCWM Inc.) is used as an example for training
purposes only.
Case 1: Example of tender for construction and installation of smallscale
incinerators when a prepackaged kit has been purchased
I. Summary of deadlines
Release of request for quotation March 19, 2010
Confirmation of interest due By March 26, 2010
Responses due By April 2, 2010
Conclusion of process By May 2, 2010
II. Project background and purpose of tender
HCWM Inc. is soliciting quotes from local entrepreneurs for the provision of materials and
construction of a small-scale incinerator for a TB program in Tanzania.
III. Instructions for responding
A. Contacts
Procurement contact: Include the name and email address of contact person.
Technical/Program contact: Include the name and email address of contact person.
B. Confirmation of interest
Send a statement acknowledging receipt of this tender and your intent to respond or not
respond no later than March 26, 2010. Send notice of your interest to the HCWM Inc.
contacts listed above.
C. Final quotations due: April 2, 2010
Completed quotations should be submitted by email to the HCWM Inc. contacts listed
above. The subject line of the email should read: Small-scale incinerators for TB program in
Tanzania.
D. Conclusion of process
Applicants will be notified of HCWM Inc.’s decision by May 2, 2010. Final award is
subject to the terms and conditions included in this request for quotation (RFQ), as well as
successful final negotiations of all applicable terms and conditions affecting this work.
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