Tender Notice No. C-2

Tender Notice No. C-2 (b)/RC/910/429 /2012
Annexure B
Commercial terms and conditions:
1. CEL prefers to deal directly with manufacturers.
2. Basis of price: The offer should clearly indicate units and rates. Prices should be submitted on FOR
CEL‘s store in SAHIBABAD (for indigenous bidders )or CPT New Delhi (in case of foreign bidders).The
quotations submitted with basis of price other than the above are liable to be rejected.
3. All requirements of export licensing, Govt. permissions or any other statutory clearance from the country
of export as per regulations existing in the supplier’s country shall be the responsibility of supplier.
4. In a tender either the Indian agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both
cannot bid simultaneously in the same tender. If an agent submit bid on behalf of the Principal/OEM, the
same agent shall not submit a bid on behalf of another Principal/OEM in the same tender. Agent quoting
on behalf of OEM /Principal shall submit valid authorization certificate along with their offer.
5. Taxes and duties: The taxes and duties are to be clearly mentioned, if any.
6. Delivery schedule: Bidder should indicate earliest delivery schedule / date.
7. Payment Terms: Our preferred payment term is 45 days credit.
8. Guarantee period: The material supplied shall be under guarantee for a period of 12 /18 months from
the date of supply / commissioning .Guarantee certificate shall be submitted along with the material.
9. Performance bank guarantee: For 10 % of the PO value shall be submitted along with the delivery of
material and it shall be valid for 18 months from the date of supply or 12 months from the date of
commissioning, whichever is earlier.
10 Price reduction for delayed delivery: In the event of delay in affecting the delivery within agreed period,
a reduction in the price shall be levied @ 1% of the total order value per week or part thereof subject to
maximum of 10% of the total order value.
11. Inspection: Inspection will be done by CEL representative. CEL shall have free access to the supplier’s
works during testing and final inspection. Vendor shall inform the purchase not less than one week in
advance. All testing arrangements shall be the responsibility of the vendor. CEL reserves the right to
inspect the material during manufacturing and/or before dispatch as per specifications and test protocols.
Internal inspection report and inspection certificate must accompany the supply.
12. Validity of offer: The quotation/tender/bid submitted by the bidder/supplier shall be valid for a minimum
period of 90 days from date of opening.
13. Deviation (if any) w. r. t. our technical & commercial requirements shall be specifically mentioned in a
separate sheet marked as ‘ Schedule of Exceptions & Deviations’ as per format in Annexure D.
Deviations/Exceptions mentioned elsewhere shall not be considered.
14. CEL reserve the right to split the quantity on two vendors as per the production requirement. In case of
split of quantity, the same shall be applicable for lowest (L1) & second lowest (L2) in the ratio of 70:30 at
the rate of L1 price.
15. In case the bidder deviates from the terms mentioned at S. No. 2 (Basis of Price) & 7 (Payment terms)
loading of amount @ 4% and 1.25% per month respectively will be done in the basic rate of that bidder
for evaluation and comparison of the bid with respect to quotation/bids of other bidders/tenders.
16. Any corrections/alterations in the tender/quotation/bid are to be duly signed by the bidder. CEL does not
take any responsibility for delay in receipt or non-receipt or loss of tender(s) in transit.
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