Scholarship application guidelines - Ecole Hôtelière de Lausanne

SCHOLARSHIP APPLICATION 

GUIDELINES 2012 

STUDENT RELATION OFFICE 

Ecole hôtelière de Lausanne 

Chalet-à-Gobet 

BP 37 

CH – 1000 Lausanne 25 

Switzerland

Summary 

SCHOLARSHIP APPLICATION GUIDLINES 

The purpose of scholarships is to provide talented students with the opportunity to study 

at EHL regardless of their financial situation. Scholarships are granted to 

outstanding students on the basis of merit and demonstrated financial need. 

Who can apply for a scholarship? 

Eligibility for a scholarship varies by programme. Please refer to the following list in 

order to ensure that you are eligible for a scholarship. 

� Diploma programme: Swiss students, foreign students with permanent 

residence in Switzerland & international students 

� Bachelor programme: International students only 1 

� Master programme: Swiss students, foreign students with permanent residence 

in Switzerland & international students; Only half tuition fees scholarships are 

available for master students 

Students who intend to apply for a scholarship must demonstrate that they did their best 

to find other financial means to cover the expenses related to their studies, such as 

financial aid scheme from their government, other scholarship programmes or bank 

loans. 

What kinds of scholarships are granted by EHL? 

Three types of scholarships, as well as honor loans, are available depending on your 

financial needs. 

� Tuition and compulsory fees: These scholarships cover tuition fees and other 

compulsory fees, such as study material, insurance, meal plan, for the entire 

period of study. Additional expenses will need to be covered by the student. 

� Tuition fees only: These scholarships cover tuition fees for the entire period of 

study. Additional expenses will need to be covered by the student. 

� Half Tuition fees: These scholarships cover the half of the tuition fees for the 

entire period of study. Additional expenses will need to be covered by the 

student. 

� Honor Loan: applicants who need additional financial aid in addition to the 

scholarship can also apply for an EHL Honor Loan. The amount requested has to 

be specified by the applicant and justified by his/her financial situation. No 

interest is charged for honor loans, the reimbursement must start no later than 2 

years after graduation. 

In order to apply for a scholarship, the applicant must prove that he/she will be able to 

cover any additional costs that are not included in the scholarship. 

1 

Given that Swiss student and permanent resident in Switzerland benefit from a partial tuition fee refund by HES-SO, they are 

not eligible for a scholarship if they enroll in the Bachelor programme. For further information, please consult: 

http://www.ehl.edu/eng/Study-at-EHL/Bachelor/Financial-aid/Subsidies-for-Swiss-residents 

1


How does the selection process work for scholarship candidates? 

Bachelor and Diploma programmes: 

To be eligible for a scholarship you must have started your admission process via our 

online admission module (you must have at least a username and a password). As soon 

as you are registered, you can send the scholarship application package (see p.3) as 

indicated on our website. Once all the required documents have been received, the 

Scholarship Commission will decide to either further consider or to dismiss your 

application according to the information provided regarding proven financial needs. 

If the Commission considers your application, you will be asked to attend an interview, 

most likely during the Admission Selection Day. The purpose of this interview is to 

review and clarify your application and to further discuss you reasons for applying for a 

scholarship 2 . 

The financial situation and academic potential of each candidate are then reviewed by 

the Scholarship Commission who will rank applicants; scholarships will be granted based 

on ranking and available funds. The ranking criteria are the following: 

� Overall quality of the admission application package 

� Overall quality of the scholarship application package 

� Results during the admission Selection Day 

� Academic results during previous studies 

Master programme: 

The procedure for MHA applications is similar as above. However, given that MHA 

applicants do not have a Selection Day on campus, they are asked to have the interview 

with over the phone with a member of the scholarship commission or an alumni 

representative of their own country (or the nearest country); the location and the 

schedule for this interview will be sent by email to the applicant. Furthermore, they will 

be ranked according to their GMAT results rather than results from the Selection Day. 

The Scholarship Commission is composed of, one representative of the alumni, one 

faculty representative, EHL’s Director of development, EHL’s Director of finance, 

EHL’s Assistant Director of Student Affairs and one representative of the student 

body. 

If you have not submitted your admission application yet, please do so via EHL’s online admission 

module at the address in footnote 3 . Please note that students’ scholarship applications will be 

automatically dismissed if the student is not admitted to EHL. 

Students wishing to enroll in the Bachelor programme in 2012 should submit their 

scholarship application no later than 1 February 2012. For the Diploma programme, 

the applications must be submitted no later than 15 November 2011 for the winter 

intake and no later than the 1 May 2012 for the summer intake. For the Master 

programme, the applications must be submitted no later than 1 May 2012. 

Scholarships are only offered to new students. Should your application be 

dismissed, you can reapply for the next academic term, but you will have to postpone 

your enrollment accordingly. 

For your information, MHA applicants with a GMAT result under 600 are unlikely to get a 

scholarship. 

2 If you have already attended the Selection Day, the interview will be held over the phone. 

3 http://www.ehl.edu/eng/Admissions/Bachelor/Apply 

2

How am I to prepare my application package? 


Since EHL receives many more applications for scholarships than there are places 

available, it is very important to prepare and submit all the required documents with 

your application package. 

Incomplete applications or applications submitted before applying for admittance to EHL 

will not be considered! 

In order to apply for a scholarship, the following documents need to be scanned and 

submitted to EHL by email at scholarship@ehl.ch 

� A motivation letter explaining the reasons why you wish to apply for a 

scholarship, why you have decided to study at EHL and describing your career 

objectives; 

� A Curriculum Vitae; 

� A letter of recommendation from 3 teachers of your former secondary school / 

higher education institution, or from 3 employers if you have finished your 

studies for more than 2 years; 

� A letter of recommendation from a former employer (if applicable); 

� The completed electronic budget form; 

� Relevant certificates as indicated in the electronic budget form. 

� A copy of your passport 

Applicants are requested to provide a copy of original documents and a corresponding 

English or French official translation supplied by a certified authority such as a public 

translator. 

What follow up will be held during the period of study? 

Students that are granted with a scholarship will be responsible for organising a meeting 

with the Scholarship Commission after each exam session, as soon as they receive their 

results. 

The Scholarship commission will then review the academic results of the student, his 

financial situation, as well as his general attitude. Depending on these previous points 

the Scholarship Commission will then decide if the financial aid is maintained or not. 

We expect from the beneficiaries to have a responsible and exemplary behavior. 

Inadequate attitude inside or outside of the campus might result in the immediate 

ending of the scholarship. The Scholarship Commission reserves its right to ask for a 

partial or total reimbursement of the scholarship in case of serious infraction. 

3

Scholarship 

application form and 

certificates 

Application rejected 



Renewing of the 

scholarship 

Scholarships attribution process 

No 

No 

No 

Yes 

EHL admission 

application 


application 

Files submission 

Files admissible 

Yes 

Personal interview 

Admitted at EHL 

Yes 

Ranking of the 

scholarship 

applicants: Shortlist 

Commission: 

granting of the 

scholarships 


granted 

Yes 


attribution certificate 

and contract 

Yearly follow-up of 

the students 

Satisfying results 


No 

Admission files 

Files evaluation 

Selection day 

Information to the 

finance 

department 

Payment of the 

expenses not 

covered by the 

scholarship 

Academic 

results 

No renewing of the 

scholarship 

4


How do I complete the electronic budget form? 

To complete the electronic budget form, you must enable macros in Excel options. To 

do so, please follow this procedure: 

Please note that it is not possible to activate macros with Mac OS. 

Excel 2003: 

In the Tools (1) menu select Options (2) 

Then select the Security (3) tab and click on Macro Security (4) 

1 

2 

3 

4 

5


In the Security window check Medium level (5), click OK (6), then close the Options 

window and close Excel. 

5 

Restart Excel, open the budget form and select Enable Macro (7) in the Security Warning 

window. You will then be able to use all the functionalities within the electronic budget 

form. 

7 

6 

Once the budget form completed, do not forget to reset the security at the high 

or very high level! 

6

Excel 2007: 

In the Microsoft Office (1) menu select Excel Options (2) 

1 

Then select Trust Center (3) and click on Trust Center Settings (4) 

2 

3 


4 

7


In the Trust Center window select Macro Settings (5), check Enable all macros (6), click 

OK (7), then close the Excel Options window and close Excel. The Macros will be enabled 

when you restart Excel. 

5 

6 

When saving your file, a window might popup asking if you want to convert the file to an 

Office Open XML format. Please note that Macros might not work under this format; it is 

recommended to click No (8). 

Once the budget form completed, do not forget to reset the Macro Settings at 

“Disable all macros with (or without) notification” level! 

7 

8 

8

Excel 2010: 

Under the tab File (1) select Options (2) 

1 

2 

Then select Trust Center (3) and click on Trust Center Settings (4) 

3 


4 

9


In the Trust Center window select Macro Settings (5), check Enable all macros (6), click 

OK (7), then close the Excel Options window and close Excel. The Macros will be enabled 

when you restart Excel. 

5 

6 

Once the budget form completed, do not forget to reset the Macro Settings at 

“Disable all macros with (or without) notification” level! 

7 

10

1 st part of the form 


In the first part of the form, you are asked to insert your name and surname (1), and to 

indicate the type of scholarship you wish to apply for and the programme you are 

enrolled in at EHL (2). This selection result in the automatic calculation of expenses 

covered by the scholarship (cf. 3 rd part pt.13), as well as the expenses that will remain 

your responsibility (cf. 3 rd part pt.14). The amounts indicated in the form are in Swiss 

francs. We kindly ask you to convert all amounts you enter into Swiss francs. For that 

purpose, a link in the first section of the form will direct you to an online currency 

converter (3). 

3 

1 

Very few “Tuition and compulsory fees” scholarships will be awarded. Please be sure to 

select the scholarship that suits your financial needs, otherwise your application might 

be automatically dismissed by the Commission. If necessary you can also apply for an 

honor loan in addition to your scholarship. 

2 

11

8 

2 nd part of the form 


The second part of the form refers to your personal situation and information contents 

on your relatives. When you tick the corresponding boxes (4), specific questions will 

appear (5) along with a red field where you can enter your answer (6). For some 

questions you will be asked to provide a certificate. In this case, a comment will appear 

on the right side of the form (7). If there is no corresponding certificate, you must 

provide a letter signed by the person / organization responsible. If you would like to 

apply for an honor loan, please check the corresponding checkbox (8) in the personal 

situation part and indicate the amount requested (9). 

5 

4 

If you are financially independent for more than 2 years, indicate “Not applicable” under 

the question “Who has financial responsibility”. This has to be proven with relevant 

documents (e.g. your tax declaration and your rental contract). 

Please, note that you will not be able to save the form if you are to leave a red field 

empty (you must fill all required fields or uncheck the corresponding box). 

9 

6 

12 

7

3 rd part of the form 


The last part of the form is related to your budget. Firstly, you will have to indicate your 

earnings in the red fields (10). These fields appear depending on the boxes selected in 

the second part of the form. Please note that sources of income must be entered on an 

annual basis. The total for the entire period of study will be calculated automatically 

depending on the programme you have chosen to follow at EHL (11). However, lump 

sum earnings must be entered directly for the entire period of study (12). 

We expect applicants to earn about 3000 CHF per year during their studies by working 

during weekends and holidays, which represent half of their living expenses. They are 

responsible for meeting this requirement. 

The expenses covered by the scholarship (13), as well as the expenses that remain the 

student’s responsibility (14) are calculated automatically. The total amount is calculated 

for the entire period of study. 

10 

11 

12 

13 

14 

13


In the final table you can add special expenses that have not been accounted for in the 

previous tables (i.e. flight tickets); the nature of the expense is entered on the left side 

(15) and the amount on the right side (16). 

This field might also be used to correct your expenses by including a negative number. 

For instance, if the student thinks that he might save money by buying second hand 

books, it is possible to indicate the purchase of “Second hand books” along with a 

correction of CHF – 1000.- (17). 

At the end of the form the estimated remaining costs or excess income (18) are 

automatically calculated. If there are remaining costs, the field will appear in red and 

you will not be able to save the form. 

The reset button at the end the last page can be used to empty all the fields and 

checkboxes of the form (19). 

15 

Remember that YOU HAVE TO ENSURE THAT YOU WILL BE ABLE TO COVER ALL 

COSTS THAT ARE NOT COVERED BY THE SCHOLARSHIP. If you are not able to 

meet this requirement, you must find other sources of financial aid such as benefactors, 

grants and/or other scholarships prior to applying for a scholarship at EHL. 

Should you have any questions or should you need additional information, 

please feel free to contact scholarship@ehl.ch 

17 

16 

18 

14 

19

Scholarship application guidelines - Ecole Hôtelière de Lausanne

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