Regional Commanders - The North-South Skirmish Association, Inc.

S. Myers moved to approve Company D, 33 rd Virginia Infantry conditional membership in the N-SSA Conditional member status was
denied. Probationary status stands. Company D, 33 rd Virginia Infantry will stand for re-inspection at the Board of Directors meeting,
Thursday, October 6, 2011.
S. Myers moved to approve the The Dulany Troop, 7 th Virginia Cavalry, Potomac Region. S. Myers reported that there was a change in
the paperwork and the 7 th Virginia Cavalry should be the 6 th Virginia Cavalry. J. Robey moved to amend the motion to grant probationary
status to The Dulany Troop, 6 th Virginia Cavalry, Potomac Region if corrected paperwork is provided to the IG by September 1,
2011. Amended motion accepted.
After action: Corrected paperwork was submitted prior to September 1, 2011 deadline.. The BoD voted via email and it was approved to
grant probationary status to the Dulany Troop, 6 th Virginia Cavalry.
S. Myers moved to rescind the board action of August 2009, and reinstate Uniform and Small Arms as independent committees within
the N-SSA. Motion accepted.
Paymaster’s Report – The report included the statement of income for the period of January 1 through July 15, 2011, balance sheets as
of July 15, 2011, statement of restricted funds as of July 15, 2011, Statement of cash balances as of July 15, 2011 and the budget vs. actual
for the period January 1 thru July 15, 2011. Due to the extensive rain and flooding that took place this year we incurred a number of
expenses for maintenance and repair. One item that has increased drastically is latrine pump outs, which is included in the Budget vs.
Actual report. Several items had to be purchased including target materials, cardboard, wire and revolver paper targets. In each case,
the cost has gone up requiring an increase in the sale price. Due to the change in the FCC requirements, the N-SSA must replace 35 radios
prior to January 2013. Revenue from the sponsorship fund could pay for one half of the radio replacements. J. Baird recommended
approving the adjustments to the budget including the replacement of the radios ($7750.00) and the latrine pump outs.
S. Myers made motion to replace 24 of the association’s radio this year and replace the Potomac and Allegheny Region radios in 2012.
J. Roby amended the motion to purchase 35 radios for the association. Motion accepted
P. Spaugy made motion to accept the amended paymaster’s report. Motion accepted
Executive Secretary’s Report – J. Stoneburner reported that the organization currently has 3,274 active members. So far this year, we
have added 75 new members, this number does not reflect inactive members renewing their membership. During the 2010 skirmish year,
158 new members were added. A graph was provided to the Board showing the number of new members, by year for the last ten years.
A listing of inactive members will be sent to regions to review. J. Stoneburner reported on the poor condition of the secretary’s records
that are currently housed in the secretary’s office at the fort. A sample of a Records Retention & Disposition schedule was shared and an
explanation as to why it would beneficial to use a Certificate of Records Destruction form. It was determined that the records will be
removed from the cabin and relocated to a more secure area and any legal papers, deeds, etc. would be placed in the safety deposit box.
J. Malarkey moved to approve one locking file cabinet for the secretary’s office and the approval to use the Certificate of Records Destruction
form NSSA-RD1. Motion accepted
After Action: A locking file cabinet has been donated to the secretary’s office and will be delivered prior to Fall Nationals at no cost to the
organization.
J. Stoneburner reported that she and J. Baird met with the sales manager of the Reston-Sheraton Hotel to negotiate better terms for the
2012 conferences. The outcome of the conference was very favorable for the organization.
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