Annual Report - Chief Executive Office - Los Angeles County

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Central Support Services Satchi A. Hamai Executive Officer (Appointed 04/17/06) Fiscal Year 2006-2007 Budget Gross Total Less Intrafund $98,809,000 Transfer $8,991,000 Net Total $89,818,000 Revenue $6,020,000 Net County Cost $83,798,000 Positions 324.0 Executive Office staff prepares the weekly agenda. Executive Office staff meets to plan and prioritize projects. 78 Board of Supervisors County of Los Angeles Annual Report 2006-2007 The Board of Supervisors, as the governing body of the County of Los Angeles, enacts ordinances and rules in the administration of County government, directs overall operation of County departments and districts, and oversees the delivery of governmental services to all of the people who live within the County’s boundaries. The Executive Office provides support services to the Board of Supervisors, including preparing the Board’s weekly agendas and its statements of proceedings, maintaining the Board’s official records, and providing technological support, accounting, procurement, personnel, payroll, facility management and other administrative services. A wide variety of other services are also provided to County departments and to the public. They include staffing various County commissions, committees, and task forces; and administering the Assessment Appeals Boards, the County lobbyist ordinance and the County’s economic disclosure programs under California’s Political Reform Act. Major Accomplishments 2005-2006 Made significant upgrades to the information technology systems infrastructure. Implemented a web-based Board report tracking system. Replaced all obsolete computers and provided staff with new computers that support County accepted software. Published regular meeting statement of proceedings online within four days to allow for quicker access by departments/Board offices and the general public. Processed, for fifth consecutive year, 99% of all valid taxpayer assessment appeals applications and scheduled appeal hearings within the first year of the two-year statute. Conducted customer service satisfaction surveys to track the level of overall satisfaction of the Board offices and overall satisfaction level of staff within the Executive Office. Recognized, along with Assessor, Auditor-Controller and Treasurer-Tax Collector, as a Top Ten Award Winner by the Quality and Productivity Commission for implementation of a property tax portal website, which included the Assessment Appeals Board. Major Objectives 2006-2007 Develop an organizational structure and culture that fosters teamwork, improved communication, and collaboration in the Executive Office and with other County departments. Implement automated systems that streamline various processes throughout the Executive Office. Furnish and install a new public address system in the Kenneth Hahn Hall of Administration. Install new emergency generator equipment for the Kenneth Hahn Hall of Administration. Provide training and other opportunities to staff to allow for career development. Implement a monthly newsletter for Executive Office staff. Enhance the workflow management system used to assemble agendas, minutes and statements of proceedings for Board of Supervisors meetings to a web-enabled version that will integrate the process with other County departments, and expand its usage to commission meetings. Establish new internal systems and procedures to fully utilize the reporting capabilities and information available through eCAPS, the County’s integrated accounting and disbursing system.
County of Los Angeles Annual Report 2006-2007 Chief Administrative Office The Chief Administrative Office develops recommendations on fiscal and policy matters for the Board of Supervisors, provides effective leadership of the County organization in carrying out the Board’s policy decisions, and ensures financial stability. Major Accomplishments 2005-2006 Provided leadership to the Guiding Coalition to guide implementation of the County Strategic Plan and its key strategic initiatives to accelerate the cultural change envisioned in the plan, with particular focus on collaboration and accountability; this included hosting two executive strategic planning conferences. Promoted continued progress in performance management and decision-making by aligning Performance Counts! and budget programs in 12 additional departments, as reflected in the 2006-07 Proposed Budget. Received Board approval of a plan to develop a County Channel to provide essential and important information regarding County services and programs. Opened the first County Hall in East Los Angeles, providing the public easy access to an array of County services in one convenient location. Completed both internal and external evaluations of the Florence-Firestone Community Enhancement Team (CET) initiative. Established a County of Los Angeles Medical Provider Network as part of the workers’ compensation system to improve services and reduce costs. Administered more than $37.9 million in Homeland Security grants to support the ongoing countywide effort to prepare for all types of terrorist attacks. Developed a countywide budget system that will be used by all departments to develop and submit budget requests to the central budget office. Received the Gold Medal and Best Marketing Award from the Sacramento State Fair for the “IL.A. County” exhibit and the 2005 Mega-Million Platinum Eagle Award from the Quality and Productivity Commission for the County’s Volunteer Program. Launched the LACountyHelps.org website, a service integration initiative to assist needy families in finding health and human services for which they might qualify. Developed with a multi-departmental team and input from other public agencies/private providers the Board-approved County Homeless Prevention Initiative. Major Objectives 2006-2007 Continue the implementation of the countywide budget system by achieving development and submission of budgets by 22 County departments. Provide leadership to County departments in conducting the third update of the County Strategic Plan for Board approval and conduct two executive planning conferences. Complete integration of Performance Counts! with the budget process by leading all remaining departments in aligning their Performance Counts! and budget programs in the 2007-08 Proposed Budget. Launch the County Channel and work with County departments to develop programming that will ultimately be available to 1.3 million cable subscribers. Initiate at least one additional CET initiative in an unincorporated community, building on the successful Florence-Firestone CET. Continue efforts to secure additional Homeland Security and Urban Area Initiatives grants for the County and jurisdictions within Los Angeles County. Develop and implement, in partnership with advisory commissions, a plan for a geographic-based prevention program to promote safe and stable families in targeted communities to help alleviate the social and economic pressures on at-risk families before they require more intensive interventions. Implement key recommendations of the Homeless Prevention Initiative and work with public and private providers to implement five Board-ordered projects to assist the homeless as part of the Homeless and Housing Program Fund. Central Support Services David E. Janssen Chief Administrative Officer (Appointed 08/25/96) Fiscal Year 2006-2007 Budget Gross Total Less Intrafund $87,145,000 Transfer $34,322,000 Net Total $52,823,000 Revenue $25,147,000 Net County Cost $27,676,000 Positions 512.5 CAO David Janssen presents proclamation to CAO Assistant Division Chief David Dijkstra, first recipient of new STARS! employee recognition program. Participating in the Office of Emergency Management's program to recognize supporters of the Emergency Survival Program (ESP) were John Elliott, CBS weathercaster; Joyce Harris, ESP program manager; Dawna Finley, Irvine Police Department; and CAO David Janssen. 79
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