FileMaker Pro 4.1 Mac User's Guide

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Using the FileMaker Pro documentation Getting help XIX This guide and the other documentation in the set give you all the information you need to know about installing and using FileMaker Pro. Start by reading chapter 1, “FileMaker Pro basics,” for an overview of FileMaker Pro, and for information about managing files and performing common tasks. Then read chapter 2, “Creating a database file,” for information about designing FileMaker Pro database files. You can then move to the chapters you need for doing your work, such as using layouts, or entering, finding, and sorting information. Use the following additional tools to help you with FileMaker Pro. Use To FileMaker Pro Installation and New Features Guide FileMaker Pro Tutorial (an onscreen tutorial) FileMaker Pro template files Install FileMaker Pro on your hard disk. If you’ve used previous versions of FileMaker Pro, you can read about features new to this version. To get an overview of how to use and design a FileMaker Pro database. You can complete the tutorial in one session, or one segment at a time. To use the tutorial, double-click the Tutorial file in the Tutorial folder. See and work with database files created with FileMaker Pro. You can use the templates for your business or personal work— as they are, or change them to suit your needs. (See “Creating and opening files” on page 1-9.) FileMaker Pro Help Get complete, onscreen, step-by-step instructions and reference information for using FileMaker Pro as you work. (See “Using FileMaker Pro Help” on page XIV.) Balloon Help See brief descriptions of FileMaker Pro tools, icons, and menus. (Choose Show Balloons from the or Help menu. To turn off Balloon Help, choose Hide Balloons.) Choose About Balloon Help from the or Help menu to see directions for using Apple Balloon Help. CDML Developer’s Guide Get information on publishing custom Web database solutions. Open the CDML Reference file in the Web Tools folder, in the FileMaker Pro 4.0 folder. Web browser Help Get help while working with a database in a browser. Available by clicking the ? icon in the Instant Web Publishing interface. Sample custom HTML pages and databases Use as models for creating your own custom Web databases. Available in the Web folder, in the FileMaker Pro 4.0 folder.
Chapter 1: FileMaker Pro basics Understanding FileMaker Pro What’s a database? You’re using FileMaker Pro software because you have information to manage, or information you would like to publish on the World Wide Web. This information could be just about anything: accounts, inventories, suppliers, sales contacts, employees, or products. The power, flexibility, and ease of use of FileMaker Pro help you manage that information, so you can: 1 find information quickly 1 update and maintain information 1 print documents like invoices, form letters, and mailing labels 1 analyze information using onscreen and printed reports Important Before you read this chapter, be sure you know how to use FileMaker Pro Help, as explained in the preface, “Getting help.” Before you begin to work with FileMaker Pro, you should be familiar with the basics of FileMaker Pro. If you’re new to databases, start with the next section, “What’s a database?” If you’re familiar with databases but new to FileMaker Pro, start with “What’s a FileMaker Pro database file?” on page 1-3. A database is a collection of information, or data, that you can organize, update, sort, search through, and print as needed. A database doesn’t just hold information—you use a database to organize and analyze information so that you understand its significance. A database can be one file, such as Clients, which might hold the names, addresses, and phone and fax numbers of all your clients. A database can also be many files that, together, contain all the information about a particular topic, or related topics (sometimes called a database system). For example, a database for a travel agency can include files that hold information about clients, tours, invoices, and accounting.
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Chapter 5: Using ScriptMaker and bu
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Finding data Using ScriptMaker and
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Chapter 6: Previewing and printing
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Layout showing margins Layout not s
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? Previewing and printing informati
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Previewing and printing information
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Printing layouts with subsummaries
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Choose the data to print Previewing
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Opening files as the host To host a
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Syntax Definition RelationInfo (dat
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Index Symbols ! 4-20 - 2-3 - 2-17 "
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fields between fields 4-12, 8-4 bet
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Fields See also Calculation fields;
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Grouping objects 3-47 Groups access
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Master file described 10-2 planning
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