FileMaker Pro 4.1 Mac User's Guide

More documents

Recommendations

Info

1-8 FileMaker Pro User’s Guide Browse mode Find mode ? Layout mode Preview mode Note Some FileMaker Pro tasks, like defining fields and relationships and using ScriptMaker, can be performed in any mode. Choose FileMaker Help Index from the or Help menu, and then type: E modes
Managing files Creating and opening files FileMaker Pro basics 1-9 The following sections tell you how to work with FileMaker Pro files. You can create a file when you start FileMaker Pro or after FileMaker Pro is already running. Create a file from a copy of a template—a predefined file that you use as is, or modify to suit your particular needs. Or create a file from scratch, without using a template. (If you didn’t install templates and want to use them, see the FileMaker Pro Installation and New Features Guide.) After you name a new file, you see the Define Fields dialog box, where you create the database fields and define their characteristics. (See chapter 2, “Creating a database file.”) The following table describes the ways to create or open a file in FileMaker Pro. If FileMaker Pro isn’t already running, start it by double-clicking the application icon. When you start FileMaker Pro, you see the New Database dialog box, and you can skip the first (Choose New...) step in the following directions. To Do this Create a file using a template file Create a file without using a template file In FileMaker Pro, choose New from the File menu. In the New Database dialog box, select Create a new file using a template, choose a template category from the pop-up menu, and then double-click the name of a template file in the list. In the Create New File dialog box, type a name for the file (choose a different folder, if needed), and then click Save. In FileMaker Pro, choose New from the File menu. In the New Database dialog box, select Create a new empty file, and then click OK. In the Create New File dialog box, type a name for the file (choose a different folder, if needed), and then click Save.
Page 1 and 2: FOR MAC OS ©1990, 1992, 1995, 1997
Page 3 and 4: IV FileMaker Pro User’s Guide Def
Page 5 and 6: VI FileMaker Pro User’s Guide Cop
Page 7 and 8: VIII FileMaker Pro User’s Guide U
Page 9 and 10: X FileMaker Pro User’s Guide Web
Page 11 and 12: XIV FileMaker Pro User’s Guide Us
Page 13 and 14: XVI FileMaker Pro User’s Guide Us
Page 15 and 16: XVIII FileMaker Pro User’s Guide
Page 17 and 18: Chapter 1: FileMaker Pro basics Und
Page 19 and 20: Records in a Clients file ? What’
Page 21 and 22: Records One record contains all the
Page 23: Working with modes FileMaker Pro ba
Page 27 and 28: Closing files ? ? Saving a copy of
Page 29 and 30: Leaving FileMaker Pro ? Checking yo
Page 31 and 32: ? 4. When all questionable words ar
Page 33 and 34: ? To select, ignore, or create a sp
Page 35 and 36: ? FileMaker Pro basics 1-19 3. When
Page 37 and 38: 2-2 FileMaker Pro User’s Guide Fo
Page 39 and 40: 2-4 FileMaker Pro User’s Guide Fi
Page 41 and 42: 2-6 FileMaker Pro User’s Guide ?
Page 43 and 44: 2-8 FileMaker Pro User’s Guide Se
Page 45 and 46: 2-10 FileMaker Pro User’s Guide C
Page 47 and 48: 2-12 FileMaker Pro User’s Guide I
Page 49 and 50: 2-14 FileMaker Pro User’s Guide U
Page 51 and 52: 2-16 FileMaker Pro User’s Guide F
Page 55 and 56: 2-20 FileMaker Pro User’s Guide S
Page 57 and 58: 2-22 FileMaker Pro User’s Guide S
Page 59 and 60: 2-24 FileMaker Pro User’s Guide 5
Page 63 and 64: 3-2 FileMaker Pro User’s Guide Da
Page 65 and 66: 3-4 FileMaker Pro User’s Guide La
Page 67 and 68: 3-6 FileMaker Pro User’s Guide To
Page 69 and 70: 3-8 FileMaker Pro User’s Guide St
Page 71 and 72: 3-10 FileMaker Pro User’s Guide A
Page 73 and 74: 3-12 FileMaker Pro User’s Guide T
Page 75 and 76:
3-14 FileMaker Pro User’s Guide S
Page 77 and 78:
3-16 FileMaker Pro User’s Guide ?
Page 79 and 80:
3-18 FileMaker Pro User’s Guide U
Page 81 and 82:
3-20 FileMaker Pro User’s Guide A
Page 83 and 84:
3-22 FileMaker Pro User’s Guide K
Page 85 and 86:
3-24 FileMaker Pro User’s Guide W
Page 87 and 88:
3-26 FileMaker Pro User’s Guide T
Page 89 and 90:
3-28 FileMaker Pro User’s Guide L
Page 91 and 92:
3-30 FileMaker Pro User’s Guide P
Page 93 and 94:
Page 95 and 96:
Page 97 and 98:
3-36 FileMaker Pro User’s Guide R
Page 99 and 100:
3-38 FileMaker Pro User’s Guide W
Page 101 and 102:
3-40 FileMaker Pro User’s Guide G
Page 103 and 104:
3-42 FileMaker Pro User’s Guide C
Page 105 and 106:
Page 107 and 108:
Page 109 and 110:
Page 111 and 112:
Page 113 and 114:
Page 115 and 116:
Page 117 and 118:
Page 119 and 120:
Page 121 and 122:
Page 123 and 124:
Page 125 and 126:
Page 127 and 128:
Page 129 and 130:
3-68 FileMaker Pro User’s Guide D
Page 131 and 132:
3-70 FileMaker Pro User’s Guide 2
Page 133 and 134:
Page 135 and 136:
3-74 FileMaker Pro User’s Guide O
Page 137 and 138:
3-76 FileMaker Pro User’s Guide N
Page 139 and 140:
Page 141 and 142:
Page 143 and 144:
Page 145 and 146:
Page 147 and 148:
Page 149 and 150:
Page 151 and 152:
Page 153 and 154:
4-2 FileMaker Pro User’s Guide La
Page 155 and 156:
Page 157 and 158:
4-6 FileMaker Pro User’s Guide Wo
Page 159 and 160:
Page 161 and 162:
Page 163 and 164:
Page 165 and 166:
Page 167 and 168:
Page 169 and 170:
4-18 FileMaker Pro User’s Guide M
Page 171 and 172:
4-20 FileMaker Pro User’s Guide Y
Page 173 and 174:
Page 175 and 176:
Page 177 and 178:
Page 179 and 180:
Page 181 and 182:
Page 183 and 184:
Page 185 and 186:
Chapter 5: Using ScriptMaker and bu
Page 187 and 188:
? Using ScriptMaker and buttons 5-3
Page 189 and 190:
Control steps ? Use this step To Pe
Page 191 and 192:
Editing steps Fields steps ? ? Use
Page 193 and 194:
Windows steps Files steps ? ? Use t
Page 195 and 196:
Miscellaneous steps Planning script
Page 197 and 198:
Scripts with checkmarks appear in t
Page 199 and 200:
? 7. Click Done. Storing settings f
Page 201 and 202:
Page 203 and 204:
Performing, resuming, or stopping s
Page 205 and 206:
Defining buttons Button tool Using
Page 207 and 208:
Copying, changing, or deleting butt
Page 209 and 210:
Page 211 and 212:
Page 213 and 214:
? Examples of ScriptMaker scripts ?
Page 215 and 216:
Finding data Using ScriptMaker and
Page 217 and 218:
Using ScriptMaker and buttons 5-33
Page 219 and 220:
Example step 4: Store settings Stor
Page 221 and 222:
Using ScriptMaker and buttons 5-37
Page 223 and 224:
Chapter 6: Previewing and printing
Page 225 and 226:
Layout showing margins Layout not s
Page 227 and 228:
? Previewing and printing informati
Page 229 and 230:
? Previewing and printing informati
Page 231 and 232:
Previewing and printing information
Page 233 and 234:
Printing layouts with subsummaries
Page 235 and 236:
Choose the data to print Previewing
Page 237 and 238:
Chapter 7: Networking and access pr
Page 239 and 240:
Opening files as the host To host a
Page 241 and 242:
? Networking and access privileges
Page 243 and 244:
? Networking and access privileges
Page 245 and 246:
? Protecting your files Networking
Page 247 and 248:
? Human Resources can’t see this
Page 249 and 250:
Blank password Passwords defined in
Page 251 and 252:
Deleting or changing passwords ? To
Page 253 and 254:
Groups defined in the file Type a n
Page 255 and 256:
Deleting or changing groups ? Netwo
Page 257 and 258:
Page 259 and 260:
Page 261 and 262:
8-6 FileMaker Pro User’s Guide Im
Page 263 and 264:
Page 265 and 266:
Page 267 and 268:
8-12 FileMaker Pro User’s Guide E
Page 269 and 270:
8-14 FileMaker Pro User’s Guide E
Page 271 and 272:
9-2 FileMaker Pro User’s Guide Se
Page 273 and 274:
9-4 FileMaker Pro User’s Guide Se
Page 275 and 276:
9-6 FileMaker Pro User’s Guide Th
Page 277 and 278:
9-8 FileMaker Pro User’s Guide Ch
Page 279 and 280:
Chapter 10: Using data from related
Page 281 and 282:
Understanding lookups This term Mea
Page 283 and 284:
Lookup destination field for first
Page 285 and 286:
. Related fields in a portal Relate
Page 287 and 288:
Understanding relationships Match f
Page 289 and 290:
Defining lookups between files Usin
Page 291 and 292:
Defining a relationship for a looku
Page 293 and 294:
Planning a relational database Usin
Page 295 and 296:
Using data from related files 10-17
Page 297 and 298:
? Client file Route file Trip file
Page 299 and 300:
Related fields in Layout mode Relat
Page 301 and 302:
? 6. Select options for the relatio
Page 303 and 304:
4. Select options for the portal, a
Page 305 and 306:
? 3. Double-click the name of a rel
Page 307 and 308:
Choosing a different relationship f
Page 309 and 310:
? Define a calculation formula in t
Page 311 and 312:
Match field Related records from th
Page 313 and 314:
? Employee ID Name Item ID Item Com
Page 315 and 316:
Example step 1: Plan the system Usi
Page 317 and 318:
One record per order Agents type th
Page 319 and 320:
2. Define these fields in the Produ
Page 321 and 322:
Using data from related files 10-43
Page 323 and 324:
Page 325 and 326:
Page 327 and 328:
11-6 FileMaker Pro User’s Guide I
Page 329 and 330:
Page 331 and 332:
11-10 FileMaker Pro User’s Guide
Page 333 and 334:
Page 335 and 336:
Page 337 and 338:
Page 339 and 340:
Page 341 and 342:
Page 343 and 344:
Page 345 and 346:
Page 347 and 348:
Page 349 and 350:
Page 351 and 352:
? Recovering damaged files A-2 Keep
Page 353 and 354:
B-2 FileMaker Pro User’s Guide Us
Page 355 and 356:
Appendix C: Summary of functions Un
Page 357 and 358:
Text functions ? Summary of functio
Page 359 and 360:
Date functions ? Syntax Definition
Page 361 and 362:
Syntax Definition Max (field) Max (
Page 363 and 364:
Example 1 Single input parameter Ex
Page 365 and 366:
? Summary of functions C-11 This co
Page 367 and 368:
Financial functions ? Trigonometric
Page 369 and 370:
SYNTAX: Summary of functions C-15 T
Page 371 and 372:
Syntax Definition Summary of functi
Page 373 and 374:
Syntax Definition RelationInfo (dat
Page 375 and 376:
Index Symbols ! 4-20 - 2-3 - 2-17 "
Page 377 and 378:
fields between fields 4-12, 8-4 bet
Page 379 and 380:
Fields See also Calculation fields;
Page 381 and 382:
Grouping objects 3-47 Groups access
Page 383 and 384:
Master file described 10-2 planning
Page 385 and 386:
Predefined layouts described 3-5 su
Page 387 and 388:
S Sample data in fields 3-57 Saving
Page 389 and 390:
Syntax formulas 2-14 related field
show all

FileMaker Pro 4.1 Mac User's Guide

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?