Postal Bulletin 22144 - December 23, 2004 - USPS.com

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100 POSTAL BULLETIN 22144 (12-23-04) 2004 IRS Tax Packages On December 27, 2004, contract mailers for the Internal Revenue Service (IRS) will begin mailing approximately 46.5 million tax-related items to individual households for tax year 2004. This total includes approximately 29 million individual tax packages. The remaining quantity consists of approximately 9 million self-mailers that promote electronic filing and a standard letter-size mailing of approximately 8.5 million pieces. These figures continue the trend of fewer mailings from year to year — the IRS has reduced the number of tax packages it mails to individual households as more taxpayers transition from filing paper tax returns to filing electronically. All mail should be entered by mid-January 2005. Postage will be paid through IRS Permit Imprint Number G-48. Tax packages for Hawaii will be shipped by air. Tax packages for Alaska and Puerto Rico will be shipped by boat. Acceptance Offices Contract mailers for the IRS will prepare tax packages for mailing at the Standard Mail Enhanced Carrier Route rates. Acceptance office employees must verify that mailings meet all preparation and marking requirements in the Domestic Mail Manual (DMM). Acceptance office employees must verify that tax package mailings are prepared according to presort requirements for Standard Mail Enhanced Carrier Route mailings. Acceptance office employees must verify the mailings according to standard acceptance procedures, including those appropriate to optional procedure systems for those mailers previously authorized. Postal Service verification ensures that the rates and piece counts reported on the postage statements are accurate and that the IRS has paid the correct postage. Destination Offices Contract mailers will deliver the mail to plants according to scheduled appointment dates recorded in the Facility Access and Shipment Tracking (FAST) system and will also provide a PS Form 8125, Plant-Verified Drop Shipment (PVDS) Verification and Clearance. Plant personnel must verify trailer contents with mailer information recorded on PS Form 8125. Crossdock Pallets: Bulk Mail Centers (BMCs) and Processing and Distribution Centers (P&DCs) will receive pallets labeled to 5-digit, 3-digit, and sectional center facility (SCF) destinations. Keep the pallets intact and dispatch them to the appropriate destination. BMC Working Pallets: Upon receiving working pallets, Operations employees will break open the pallets for distribution of the contents. The destination for each package, sack, or tray is on the label. Dispatch the packages, sacks, and trays to the destination facilities for distribution to the delivery units. Delivery Offices Deliver tax packages upon receipt. Errors and Irregularities Delivery office personnel should be alert to errors in preparation and marking requirements. When carrier route presort errors exceed the 5-percent allowance, deliver the mail and use established reporting procedures to report errors to the following address: MANAGER REVENUE AND FIELD ACCOUNTING ATTN IRS FORMS TAX PACKAGE 2004 US POSTAL SERVICE 475 L’ENFANT PLZ SW RM 8831 WASHINGTON DC 20260-5242 Undeliverable Tax Packages The tax packages do not include ancillary service endorsements. Therefore, no tax package is eligible for forwarding or return services. Treat all undeliverable forms as waste — do not place them in Postal Service lobbies for any reason. — Capital Metro Sales, Sales, 12-23-04
POSTAL BULLETIN 22144 (12-23-04) 101 Retail CORRECTION Stamps by Mail Print Schedule for 2005 In the article “Stamps by Mail Brochure Ordering Information and Print Schedule for 2005,” in Postal Bulletin 22143 (12-9-04, pages 71–72), the print schedule incorrectly lists the January deadline as January 2, 2005. The correct date is January 12. — Retail Marketing, Service and Market Development, 12-23-04 Supply Management CORRECTION Redistributing and Ordering Rotary Locks In the article titled “Redistributing and Ordering Rotary Locks” in Postal Bulletin 22124, (11-11-04, page 87) we inadvertently attached an incorrect list of area registered mail coordinators. Attached is the corrected list of coordinators. Area Registered Mail Coordinators Area Registered Mail Coordinator Telephone Capitol Metro George (Eddie) E. Martin 301-618-4409 Eastern James D. Adams 412-494-2617 Great Lakes Cornealus Owens 630-539-4727 New York Metro Richard F. Miller 646-473-3742 Northeast David J. McClelland 860-285-7330 Pacific David A. Minshew Carol G. Ziegler 510-292-2463 510-292-2460 Southeast Daniel G. Slattery 901-747-7416 Southwest Dwayne D. Lee 214-819-8840 Western George P. Medina 303-313-5167 — SCM Strategies, Supply Management, 12-23-04
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Postal Bulletin 22144 - December 23, 2004 - USPS.com

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