Postal Bulletin 22144 - December 23, 2004 - USPS.com

102 POSTAL BULLETIN 22144 (12-23-04)
NOTICE
Renting Custodial Items
Since October 25, 2004, Postal Service employees
who rent custodial items should have begun directing all inquiries
unresolved by their selected supplier’s local office to
Topeka Materials Customer Service at 800-332-0317,
option 4.
Material Logistics Bulletin MLB-CO-03-002 has been
updated to include this change along with several other
additions and/or modifications and can be accessed at
http://blue.usps.gov/purchase/operations/
ops_mlb2003.htm. If you do not have access to a
computer, you can get a copy of the MLB by calling the
MDC at 800-332-0317, option 2.
Two other important changes that all Postal Service
locations should address as soon as possible are the
following:
Minimum order quantities
The Postal Service considers its contracts with Cintas
and UniFirst as partnerships; therefore, Postal
Service clients must work with their selected suppliers
to the greatest extent possible and avoid undue
financial hardship by eliminating unreasonable
requests.
Due to the increased cost of gasoline, it is economically
unfeasible for our suppliers to provide service to
current Postal Service clients (or to add new clients)
with orders of less than $12.00 per delivery. Therefore,
all Postal Service clients with orders of less than
$12.00 (weekly, biweekly, or monthly) should reevaluate
their requirements with their selected supplier
and develop a more cost-effective approach that
changes the items delivered and the frequency of delivery,
then enter a new eBuy order that reflects these
changes. If the location requires special considerations,
contact the custodial products team via e-mail
at Help Custodial.
Renewing eBuy orders
Many eBuy orders have expired or are close to expiration.
It is the responsibility of the employees of
each Postal Service facility to monitor their eBuy order
quantities for custodial rental items by reconciling
their Billing Summary Report to their delivery tickets
every month. Facilities must monitor each line item to
assure that there are sufficient quantities to cover
future invoices.
When your selected supplier advises your facility that
a new eBuy order is needed, you must check eBuy
status to determine which line items are depleted.
You must enter a new eBuy order immediately if the
status line shows that an item is closed or cancelled.
If you have questions about your existing order, contact
Cintas at 800-795-7368 or UniFirst at 800-480-5432.
— SCM Strategies,
Supply Management, 12-23-04