Business Classification Scheme and Retention Schedule - HSE

Version 14.0
Monitoring health and safety arrangements
Risk assessment reports
Health surveillance
Risk assessment-based guidance and instructions for fieldworkers
Health and safety management information records including accident and ill health reports
Health promotion
Use 1.6.1 'Employee files' for individual staff records
DISPOSAL PERIOD:
All Records – Paper &
Electronic
AUTHORITY:
Individual health records: until aged 72, unless they include the following:
Medical reports of those exposed to a substance hazardous to health,
including: Lead (Control of Lead at Work Regulations 1980): 40 years after
date of last entry on file/folder
Asbestos (Control of Asbestos at Work Regulations 1996): 40 years
Compressed Air (Work in Compressed Air Regulations 1996): 40 years from
date of last entry on file/folder
Radiation (Ionising Radiation Regulations 1985): 50 years from date of last
entry on file/folder
The National Archives
DISPOSAL PERIOD:
All Records – Paper &
Electronic
AUTHORITY:
Health surveillance records 40 years from date of last entry
Examination, testing, monitoring and control records - 5 years after last
action
Accident books and ill health reports: 3 years after date created
Training, guidance and instructions: 3 years after date created
Risk assessment reports and reviews: 1 st Review – 9 years after folder
opened for paper pre-2006 – 7 years after folder closed for electronic/hybrid
& paper only 2006 onwards
The National Archives
1.6.4 Recruitment
Production of Vacancy Matters
Job descriptions
Recruitment exercises
Post-filling
DISPOSAL PERIOD:
AUTHORITY:
All Records – Paper
& Electronic
1 year after folder closed
Civil Service Commissioners' Recruitment Code
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