Download Project Plan (PDF) - Jisc

Project Identifier: 

Version: 2 

Contact: Kerstin Mey 

Date: 15 December 2011 

JISC Project Plan 

Project Information 

Project Identifier To be completed by JISC 

Project Title 

Zandra Rhodes Digital Study Collection 

Project Hashtag 

Start Date 01/11/2011 End Date 31/01/2013 

Lead Institution 

University for the Creative Arts 

Project Director 

Prof. Kerstin Mey 

Project Manager Amy Robinson 

Contact email 

kmey@ucreative.ac.uk; arobinson@ucreative.ac.uk 

Partner Institutions Zandra Rhodes, http://www.zandrarhodes.com 

Project Webpage URL http://www.ucreative.ac.uk/zandrarhodes 

Programme Name Digitisation and Open Educational Resources (OER) 

Programme Manager Paola Marchionni 

Author(s) 

Project Role(s) 

Document Information 

Kerstin Mey, Amy Robinson, Marie-Therese Gramstadt 

Project Director, Project Manager, Digital Cataloguer 

Date 16 November 2011 Filename projectplan-ZR- 

DigitalStudyCollection.doc 

URL 

Access 

This report is for general dissemination 

Document History 

Version Date Comments 

1 16 November 2011 Updated from project bid following discussion of digitisation 

workflow with the Digital Cataloguer and the Photographer 

2 15 December 2011 Updated from first draft following discussion with the JISC 

Programme Manager and the OER Developer 

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Document title: JISC Project Plan Template 

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Table of Contents 

1. Project Overview .............................................................................................................................. 3 

1.1 Project Summary ..................................................................................................................... 3 

1.2 Objectives ................................................................................................................................ 3 

1.3 Anticipated Outputs and Outcomes ........................................................................................ 3 

1.4 Overall Approach .................................................................................................................... 4 

1.5 Anticipated Impact ................................................................................................................... 7 

1.6 Stakeholder Analysis ............................................................................................................... 7 

1.7 Related Projects ...................................................................................................................... 8 

1.8 Constraints .............................................................................................................................. 8 

1.9 Assumptions ............................................................................................................................ 8 

1.10 Risk Analysis ........................................................................................................................... 8 

1.11 Technical Development ........................................................................................................... 8 

1.12 Standards .............................................................................................................................. 11 

1.13 Intellectual Property Rights ................................................................................................... 12 

2 Project Resources .......................................................................................................................... 12 

2.1 Project Partners..................................................................................................................... 12 

2.2 Project Management ............................................................................................................. 13 

2.3 Project Roles ......................................................................................................................... 14 

2.4 Programme Support .............................................................................................................. 15 

3 Detailed Project Planning............................................................................................................... 15 

3.1 Evaluation Plan ..................................................................................................................... 15 

3.2 Quality Assurance ................................................................................................................. 17 

3.3 Dissemination Plan ............................................................................................................... 18 

3.4 Exit and Embedding Plans .................................................................................................... 19 

3.5 Sustainability Plans ............................................................................................................... 20 

Appendices ........................................................................................................................................... 20 

Appendix A. Project Budget .............................................................................................................. 20 

Appendix B. Workpackages .............................................................................................................. 20 

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1. Project Overview 

1.1 Project Summary 

This project will pilot the Zandra Rhodes Digital Study Collection and an accompanying 

Open Education Resource (OER). Zandra Rhodes is among the most famous and 

recognisable names in British fashion over the last fifty years. Her work includes the design 

of haute couture dresses for clients such as Elizabeth Taylor, Freddie Mercury, and Diana, 

Princess of Wales, to more recent work for Anne, Princess Royal, Helen Miren, and costume 

design for opera. She has played a key role in establishing the UK as a leader in both the 

global fashion industry and in fashion education. 

The Digital Study Collection will provide unique open online access to images of 500 of the 

designer’s most iconic and landmark costumes. These will be selected out of a total of 

2,500 garments by Zandra Rhodes and will cover her entire creative career from the late 

1960s to the present day. From this substantial collection of intriguing and innovative 

fashion designs, 25 key works will be chosen to build an OER with the aim of embedding it in 

learning and teaching. These 25 captivating digital images will be enriched by primary and 

secondary source material in digital format. These will illuminate the commission process, 

design brief, technical aspects, material, production, occasions of wear, media exposures, 

and critical reviews, as relevant. 

The authenticity of the Digital Study Collection and the OER is safeguarded by a close 

collaboration with the fashion designer and her team. This unique Digital Study Collection 

will be hosted by the Visual Arts Data Service (VADS) at the University for the Creative Arts 

(UCA). The VADS national image repository currently brings together a total of 

approximately 13,000 textile and fashion-related items from a variety of collections, with a 

single search mechanism. The collections have been digitised for use in learning, teaching, 

and research (out of a total of over 120,000 visual arts images held by VADS on behalf of 

300 collection holders). The OER will be launched on Jorum, the JISC-funded repository of 

learning and teaching materials run by Mimas at University of Manchester. Both resources 

will promote educational and research opportunities for the emergent and future generation 

of fashion and textile designers. They will open up free global access to this invaluable 

cultural and fashion heritage. 

1.2 Objectives 

The project sets out to: 

- pilot the digitisation of the Zandra Rhodes fashion archive by selecting and 

photographing 500 designs representative of key phases of her creative career from 

the late 1960s onwards 

- verify the metadata for each selected design and develop an electronic database 

- host the Digital Study Collection through VADS 

- develop an innovative OER based on 25 exemplary garments 

- compile scholarly material for generating the OER 

- test and embed the OER in undergraduate and postgraduate teaching 

- launch the OER on Jorum 

- promote both the Study Collection and the OER nationally and internationally 

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1.3 Anticipated Outputs and Outcomes 

Output / Outcome Type 

(e.g. report, publication, software, 

knowledge built) 

Project management documentation 

Brief Description 

Including project plan, bi-annual progress reports to 

JISC, project web page, signed consortium 

agreement. 

Digital images Production of high quality digital images of up to 500 

fashion garments selected from a total of over 2,500 

garments. Multiple views and details will also be 

included. 

Standardised metadata structure, 

controlled vocabularies, and 

cataloguing guidelines 

Metadata records 

Online Digital Study Collection 

Development of a suitable metadata structure, 

cataloguing guidelines, and controlled vocabularies 

for the cataloguing of the 500 selected items. This 

methodology will be agreed with Zandra Rhodes and 

will be mapped to the existing VADS metadata 

structure. 

Production of metadata records for the digitised 

items which will be stored in a suitable electronic 

database. 

The digital images and metadata records will be 

deposited with UCA and hosted through the VADS 

online image repository (vads.ac.uk). 

Open Educational Resource An Open Educational Resource (OER) based on 25 

exemplary garments will be compiled with suitable 

complementary primary and secondary scholarly 

material to provide a commentary that contextualises 

the garments. The OER will be piloted on myUCA 

and deposited with Jorum. 

1.4 Overall Approach 

The selection, preparation, photography, and cataloguing of the 500 fashion items will take 

place in Zandra Rhodes’ studio in London using the extensive first-hand knowledge of its 

creator, her team of professionals, and the Freelance Photographer. This work will be 

supported by student assistants who will be recruited from the BA programmes in Fashion at 

UCA. The Project Manager and Digital Cataloguer based at UCA will visit the studio 

regularly for project meetings and to provide input, guidance, and support on the cataloguing 

and digitisation process as needed. The project team at UCA will also be responsible for the 

online delivery of the Digital Study Collection and the creation and testing of the OER. The 

development of the OER will be informed by consultation with a focus group of fashion 

teaching staff and students at the University as well as two external academics in this 

subject area. The work will be structured as follows: 

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Preparation 

15 items will be identified for digitisation and cataloguing each week and the items will be 

mended, ironed, and prepared as needed under the guidance of the Metadata Researcher 

based at Zandra Rhodes Studio. Using her specialist knowledge of the collection, the 

Metadata Researcher will either complete paper forms describing the items or enter this 

information directly into the digital catalogue. The paper forms will include Zandra Rhode's 

unique style numbers (e.g. 86/112) as the unique ID. The garments will be set-up in the 

purpose-built studio area ready for photography. 

Photography 

A target of 15 items will be photographed per week, which will include four views per 

garment (front, back, side and one detail view). The items will be photographed with a 

Gretag Macbeth Colour Checker for colour control. Zandra Rhode's unique style number will 

be used as the image filename to ensure the data is matched with the images consistently, 

followed by F, B, S, or D as appropriate to indicate the four different item views. To ensure 

that the files are suitable for display on the Web, forward slashes will be replaced by dashes 

in the filenames and spaces will also be omitted (e.g. 86/112F would become 86-112F). 

Post-production of the images will be undertaken by the Photographer, and uncompressed 

TIFF version 6 files will be copied to two DVDs on a weekly basis and one copy will be kept 

on site, whilst the other is sent to VADS for subsequent storage and preservation measures 

at UCA. 

Cataloguing 

A folder of TIFF image files will be added to the Extensis Portfolio database at Zandra 

Rhodes Studio, which will automatically extract any digital image metadata and produce 

JPEG images for cataloguing. With training and guidance from the Digital Cataloguer, the 

student assistants will enter the information from the paper forms into the Extensis Portfolio 

database, matching the images using the unique style number. A copy of this data will be 

sent each week to VADS for regular back-up at UCA. The catalogue structure will be 

designed at the outset of the project by the Digital Cataloguer in agreement with Zandra 

Rhodes. In order to ensure data consistency and usability of the Digital Study Collection, 

controlled vocabularies will also be developed. 

Hosting and storage of digital images 

The high quality TIFF images will be stored offline at Zandra Rhodes Studio and copies will 

also be held offline on the dedicated preservation server for the VADS collections at UCA. 

Low resolution JPEG files for online use will be generated from these TIFFs at the relevant 

sizes used on the VADS website. A copy of the data recorded in the Extensis Portfolio 

database will be exported as delimited text and mapped to the VADS repository metadata 

schema. A web page will be created providing an overall introduction to the collection as 

well as contact details for reproduction requests and other enquiries. The Digital Study 

Collection will then be made available via the VADS test website, which Zandra Rhodes and 

the consultant will be able to view in order to make final edits and corrections to the data 

prior to the collection going live. Further web development is not within the scope of this 

project which utilises the existing VADS technical infrastructure. 

Copyright audit 

The copyright status of any additional primary source material that will be used in the OER 

will be ascertained at the early stages of the project through a visit to the Studio by the 

Learning Technologist and Project Manager to conduct a copyright audit. Advice will also be 

sought from Naomi Korn, copyright consultant to the JISC programme, and the project will 

also draw on JISC guidance such as the Strategic Content Alliance’s IPR toolkit. Permission 

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will be sought where necessary from any third party rights holders and a diligence file will be 

maintained. 

Development of the OER 

The Learning Technologist at UCA is responsible for creating the OER. The Learning 

Technologist will undertake three visits to Zandra Rhodes Studio in order to keep in contact 

with the project team during the creation of the Digital Study Collection. A decision about the 

key 25 looks to be used in the OER will be made in collaboration with Zandra Rhodes and 

her team and in consultation with the OER focus group of fashion teaching staff. VADS will 

then supply the agreed images and metadata for the 25 fashion garments to the Learning 

Technologist. The new Digitisation Unit in the UCA Library will assist the Learning 

Technologist with the digitisation of any complementary primary and secondary source 

material required for the OER. The Learning Technologist will collaborate with two key 

members of academic staff from UCA fashion programmes, and ten students from across 

the UCA undergraduate and postgraduate programmes, as well as two external academics 

in this subject area, who will constitute a focus group that informs the development of the 

OER. The OER will be piloted on the University’s student portal, myUCA, and feedback will 

be gathered in order to further refine the OER before its deposit on Jorum. 

Embedding the OER 

The following UCA programmes have been identified where the OER could be embedded: 

BA Fashion, BA Fashion Promotion & Imaging, BA Fashion Management & Marketing, and 

BA Fashion Journalism on Epsom campus; and BA Fashion Atelier and BA Fashion Textiles: 

Print on Rochester campus. At first year level these courses share a module on the cultural, 

social, and economic contexts of 20th century and contemporary fashion where the OER 

could be utilised, and the Digital Study Collection and the OER could also be employed at 

MA level and research degree level to stimulate independent research projects and further 

the critical reflection and contextualisation of Zandra Rhodes’ creative practice. The OER 

will be embedded through close collaboration with a focus group consisting of UCA staff, 

students, and external fashion teaching staff; and the OER will be further disseminated and 

embedded through workshops organised in conjunction with the UCA’s annual Learning and 

Teaching conference. 

Important issues to be addressed 

- IPR - formulating a suitable licence and consortium agreement that respects and 

protects the commercial interest of Zandra Rhodes Studio whilst also allowing for 

non-commercial use of the digitised garments; establishing the copyright status of 

any primary source material and secondary source material that is required for the 

OER. 

- Digitisation workflow - devising and implementing a suitable workflow for selecting, 

preparing, digitising, and cataloguing the garments in-situ within a working fashion 

and textile studio. 

- Collection care - ensuring the unique, highly valuable, and delicate garments within 

the Zandra Rhodes collection are handled, stored, and cared for appropriately 

throughout this process. 

- Interoperability - ensuring compatibility with established metadata standards adopted 

within the library/archive communities and adherence to digitisation best practice. 

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- Pedagogical - ascertaining learning and teaching requirements for the OER and 

identifying appropriate primary and secondary source material to develop an 

enriched presentation of 25 key fashion items. 

Critical Success Factors 

The project’s success is dependent on the following factors: 

- Effective communication between partners and across a dispersed project team. 

- Quality and timely delivery of the digital images and metadata for the selected 

garments. 

- Engagement with and input from the fashion education community. 

- Pedagogical quality of the OER. 

1.5 Anticipated Impact 

Impact Area 

Maintain teaching & learning 

excellence 

Maintain research excellence 

Have a positive impact on wider 

society 

Be ready for technology needs in the 

future 

Be more effective/save money 

Anticipated Impact Description 

Support lectures, seminars, and student-led enquiry 

across UCA fashion programmes at Epsom and 

Rochester and across the wider fashion education 

community; support the first year module shared by 

UCA fashion programmes on the cultural, social, and 

economic contexts of twentieth century and 

contemporary fashion. 

Stimulate independent research projects on the 

collection; develop the University’s expertise in digital 

content creation and curation. 

Provide global online access to an otherwise 

inaccessible resource. 

Pilot the digitisation of the Zandra Rhodes fashion 

collection; test the processes required for digitising 

all of the fashion garments. 

Use of the existing VADS and Jorum repositories will 

negate web development costs. 

Impact Areas : maintain research excellence; maintain teaching & learning excellence; be more effective/save 

money; have a positive impact on wider society; be ready for technology needs in the future. 

1.6 Stakeholder Analysis 

Stakeholder Interest / stake Importance 

(H/M/L) 

Zandra Rhodes Studio 

Collection owner and creator, project 

partner, and rights holder - project 

upholds the national and international 

profile of Zandra Rhodes; project 

outputs support learning, teaching, and 

research at UCA and the wider 

education sector. 

H 

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University for the Creative Arts 

JISC 

Wider education sector 

Grant holder - project outputs support 

learning, teaching, and research at 

UCA; development of the University’s 

national/international profile; develop 

students’ work experience and future 

employability. 

Funder - project completed on time and 

to budget; project outputs support 

learning, teaching, and research at 

UCA and the wider education sector; 

project findings and lessons learnt of 

use to future JISC projects. 

Potential users - project outputs 

support other institutions, teaching 

staff, students, and researchers. 

H 

H 

H 

1.7 Related Projects 

There are no related projects. 

1.8 Constraints 

- The digital capture of the collection will need to take place in-situ within the working 

fashion and textile studio where the garments are held in order to ensure their 

safekeeping. 

- A geographically distributed project team which means that clear, regular, and 

effective communication is essential. 

1.9 Assumptions 

- Realistic estimate of time required for unwrapping, preparing, and staging garments 

and their digitisation and cataloguing (at a rate of 15 garments per week in order to 

achieve 500 items). 

- Ease of recruitment of student assistants, and ongoing retention of student assistants 

and project team. Additional students will be recruited so they are available in case 

of turnover. 

1.10 Risk Analysis 

Risk Probability Severity Score Action to Minimise Risk 

Project 

Management 

2 5 10 Secondment of existing staff with 

relevant skills, knowledge and 

experience of project 

management and budgetary 

control; maintaining a strong 

project team and ensuring 

regular meetings with the Project 

Advisory Group; ensure clearly 

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defined areas of responsibility 

and monitoring of project plan. 

Recruitment 2 3 6 The core project team will be 

seconded from existing posts; 

approaching two photographers 

will create a contingency plan; 

students will be recruited through 

course leaders, who will have 

been thoroughly briefed on the 

project; recruitment of student 

assistants will include a reserve 

list. 

Staff 

retention 

2 3 6 Identify adequately qualified staff 

at UCA and Zandra Rhodes 

Studio who could be seconded if 

necessary; integrate activities as 

far as possible into mainstream 

developments at UCA. 

Staff skills 2 3 6 Maintain skills profiles and 

ensure effective professional 

development; establish external 

links to source skills on a short 

term basis if necessary; 

additional photographer as 

contingency. 

Quality and 

robustness of 

data 

1 5 5 Quality assurance processes 

(see section 3.2). 

Copyright 

and licensing 

Technical 

viability 

4 4 16 Audit copyright status of any 

accompanying primary and 

secondary source materials early 

on in the project, to inform 

licensing and OER development 

and allow sufficient time to clear 

copyright with third party rights 

holders if required. 

2 4 8 Ensure the team has relevant 

experience; reanalyse technical 

requirements including specialist 

equipment at an early stage in 

the project; review technical and 

user requirements regularly. 

Technical 

standards 

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3 5 15 Discuss the technical standards 

with project team and VADS 

early on; use JISC guidance on 

standards to ensure accessibility,


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data migration, and sustainability 

of resource. 

Budget 2 2 4 Budget presentation is based on 

realistic assessment of the needs 

of the project and its partners; 

regular review of resources will 

be carried out by Project Director 

supported by UCA Research 

Office, who will report any 

discrepancies to Project Advisory 

Group. 

Legal 3 5 15 Tested working relations with 

partner (Zandra Rhodes is the 

first Chancellor of UCA) and 

extensive discussion on licensing 

arrangements with all parties 

involved. 

Stakeholder 

and 

community 

engagement 

Sustainability 

of project 

2 4 8 Utilising UCA’s extensive 

experience in community 

engagement, public pedagogies 

and its collaboration with fashion 

programmes; advice from project 

consultants and role of Project 

Sponsor, and integral to staff and 

student focus group role. 

2 4 8 The core project team are 

seconded from existing posts so 

the skills, knowledge, and 

practice will inform the wider 

community; with the Project 

Director and Project Sponsor 

being part of the University’s 

Senior Management Team, it is 

ensured that outcomes are 

raised at senior level both within 

the institution and across the 

sector. 

1.11 Technical Development 

Metadata 

A suitable metadata structure and controlled vocabularies for the cataloguing of the 

garments will be developed in agreement with Zandra Rhodes, which will be mapped to the 

existing VADS structure, which is based on the Visual Resources Association (VRA) Core 

4.0 standard. This metadata will be recorded in an appropriate database, the requirements 

for which will be specified at the outset of the project. The current preferred choice for this 

software is Extensis Portfolio (which the Digital Cataloguer implemented as part of a 

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previous project at the National Gallery with their Photographic Department, and was also 

used for the JISC-funded fineart.ac.uk project). Export functionality into CSV or TAB 

delimited text will be an essential requirement of this software, in order to export the data to 

the VADS repository. A copy of the metadata will be transferred from the database at 

Zandra Rhodes Studio to UCA for back-up on a weekly basis. 

Digital Photography 

Images will be captured as RAW files at 300dpi 4896x3264 pixels, and converted to TIFF 

version 6, sRGB, for archiving. Adobe Photoshop will be used for adjustment of white 

balance, exposure, and any other necessary post-processing. 

VADS Website 

The digital collection will be deposited with VADS and hosted on the VADS image repository 

(vads.ac.uk) which currently runs on: 

UNIX Operating System (SunOS) 

Apache 2.2.4 

MySQL 4.1.15 

PHP 5.2.8 

Full backups of the VADS website are taken once a month and incremental backups are 

taken nightly. Additional SQL backups are taken before uploading new collections and 

before any other significant changes are made to the database. 

Digital Preservation 

UCA holds a dedicated server for storing high resolution copies of the VADS image 

collections offline. The Zandra Rhodes Studio will also store copies of these master files 

locally in their offices in London. As the garments are photographed throughout the project, 

copies of the high resolution images will be transferred on DVD each week from the Zandra 

Rhodes Studio to the VADS team who will transfer them on to their dedicated server at UCA. 

Open Educational Resource 

The current preference is to develop the Open Educational Resource using the Xerte open 

source tools, which were developed by University of Nottingham 

(http://www.nottingham.ac.uk/xerte/). The OER Developer will also conduct an audit of any 

other available tools to consider which would be most appropriate to the project. The Open 

Educational Resource will be piloted on the University’s student portal, myUCA, which uses 

the Blackboard software, and the final OER will deposited with the Jorum repository of 

learning and teaching materials (jorum.ac.uk). 

1.12 Standards 

Name of standard or Version 

specification 

XHTML, CSS XHTML 1.0 

CSS Level 2 

Notes 

VADS website interface. 

VRA Metadata standard VRA Core 4.0 The metadata structure that will be 

developed will be mapped to the existing 

VADS structure which is based on the 

VRA Core 4.0 standard. 

TIFF TIFF 6.0 Images stored offline as uncompressed 

TIFF version 6 for archival purposes. 

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JPEG 

JPEG images for online delivery via 

VADS and the Open Educational 

Resource. 

1.13 Intellectual Property Rights 

The project is based on the collection of fashion garments owned and designed by Zandra 

Rhodes and located in London. Zandra Rhodes has written a letter of support for the 

project giving full agreement to the digital capture of these objects and complementary 

primary source material. Formal licence and consortium agreements are in preparation 

which will deal with the licensing for any digital material that is created. This will ensure that 

copyright in the original digital images is not transferred and is retained by Zandra Rhodes, 

but will permit use of the collection for non-commercial purposes. 

The copyright status of any additional primary source material and secondary source 

material selected for use in the OER will be ascertained at the early stages of the project 

through a copyright audit. Advice will also be sought from Naomi Korn, copyright consultant 

to the JISC programme, and the project will also draw on JISC guidance such as the 

Strategic Content Alliance’s IPR toolkit. Permissions will be sought where necessary from 

any third party rights holders and a diligence file will also be maintained. 

2 Project Resources 

2.1 Project Partners 

Partner Role Contacts 

University for the Creative Arts Project lead Prof. Kerstin Mey, Director 

of Research & Enterprise, 

and Project Director, 

kmey@ucreative.ac.uk 

Prof. Dianne Taylor- 

Gearing, Pro Vice-Chancellor 

Further Education and 

Widening Participation, and 

Project Sponsor, 

dtaylor@ucreative.ac.uk 

Tony Reeves, Learning 

Technologist who will be 

developing the project’s OER, 

treeves2@ucreative.ac.uk 

Amy Robinson, VADS 

Collections Manager and 

Project Manager, 

arobinson@ucreative.ac.uk 

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Marie-Therese Gramstadt, 

Digital Cataloguer, 

mgramstadt@ucreative.ac.uk 

Two Student assistants, to 

be recruited (and an 

additional four as 

contingency). 

Zandra Rhodes Studio Project partner Zandra Rhodes, Consultant, 

zrhodesent@aol.com (UK); 

zandra@zandrarhodes.com 

(US) 

Patrick Anderson, Freelance 

Photographer, 

patrick@vsnl.com 

Frances Diplock, Production 

Manager at ZR Studio and 

Metadata Researcher for the 

project, zrhodesent@aol.com. 

Martin Cumella, Consultant, 

m.cumella@mcaconsult.co.uk 

A consortium agreement will be signed within three months of the project start date, in 

accordance with the JISC funding requirements. 

2.2 Project Management 

The Pro Vice-Chancellor for Access and Widening Participation and Executive Dean for Kent 

at UCA will act as the Project Sponsor who will champion the project. The Director of 

Research and Enterprise at UCA will act as the Project Director. The project will be 

managed by a Project Manager, who will be responsible for the day-to-day management of 

the project and ensuring effective communication between the project team. The Project 

Manager will also provide regular reporting to JISC and to the Project Director. 

The project team will consist of the Metadata Researcher, Digital Cataloguer, Photographer, 

the Learning Technologist, two consultants, and student assistants. The Metadata 

Researcher will lead on: the selection and identification of fashion garments; the 

establishment of the metadata set supported by the expertise of Zandra Rhodes as 

consultant; the staging of the fashion items for digital capture; and they will also ensure the 

accurate match between the physical and digital data. The Digital Cataloguer will develop 

the digital metadata catalogue for the recording of this information, provide training and 

ongoing support on its use, and will also develop an appropriate metadata structure, 

controlled vocabularies, and written guidelines to document and support use of the 

catalogue. 

The Photographer will execute the digital photography and post-production of the digital 

images, and will lead on the staging and lighting of the items. The work on the digitisation of 

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the fashion items is supported by two student assistants assisting in the inputting of data into 

the digital catalogue, and the unwrapping, staging, and storage of items as appropriate. The 

Learning Technologist will lead on the development of the OER collaborating closely with a 

focus group of fashion staff and students at UCA. The new Digitisation Unit in UCA Library 

will support the Learning Technologist with the scanning of complementary primary and 

secondary source material for use in the OER. 

The freelance consultant through his knowledge of the Zandra Rhodes Studio and the wider 

fashion sector will support the Project Director and Project Manager with the dissemination, 

promotion, and sustainability aspects of the project. 

Project Advisory Group 

The Project Sponsor, Project Director, Project Manager, the two consultants, VADS Director, 

UCA’s Dean for Learning and Teaching, UCA’s Head of Development and Alumni Relations, 

and an invited member from JISC will form the Project Advisory Group. The Project 

Advisory Group will meet at the inception of the project and then every three months to 

oversee the direction and progress of the project and will remain in virtual contact via email, 

Skype, and telephone as required during the intervening period. 

2.3 Project Roles 

Team Member 

Name 

Prof. Kerstin Mey Project Director 

Role Contact Details Days per week to 

be spent on the 

project 

Department of Research and 0.1 FTE 

Enterprise, University for the 

Creative Arts, 

kmey@ucreative.ac.uk 

Zandra Rhodes Consultant Zandra Rhodes Studio, 

zrhodesent@aol.com (UK); 

zandra@zandrarhodes.com 

(US) 

0.03 FTE (13 mths) 

Prof. Dianne 

Taylor-Gearing 

Project Sponsor 

Pro Vice-Chancellor Further 

Education and Widening 

Participation and Executive 

Dean for Kent, University for 

the Creative Arts, 

dtaylor@ucreative.ac.uk 

0.1 FTE 

Martin Cumella Consultant MCA Consulting, 

m.cumella@mcaconsult.co.uk 

0.01 FTE (13 mths) 

Patrick Anderson 

Freelance 

Photographer 

patrick@vsnl.com 

0.38 FTE (12 mths) 

Frances Diplock 

Metadata 

Researcher 

Production Manager, 

Zandra Rhodes Studio, 

zrhodesent@aol.com. 

0.5 FTE (12 mths) 

Tony Reeves Learning Teaching and Learning 0.3 FTE (6 mths) 

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Technologist 

Department, University for the 


treeves2@ucreative.ac.uk 

Amy Robinson Project Manager VADS, University for the 


arobinson@ucreative.ac.uk 

0.3 FTE 

Marie-Therese 

Gramstadt 

Digital Cataloguer 

VADS, University for the 


mgramstadt@ucreative.ac.uk 

0.5 FTE (12 mths) 

Student 

assistants 

Two key fashion 

staff and ten 

UCA students 

Student assistants To be recruited 0.61 FTE (10 mths) 

OER focus group TBC TBC 

- The Digital Cataloguer will provide the student assistants with training and support on 

how to use the metadata catalogue and how to input metadata. 

- The Metadata Researcher will oversee and provide student assistants with training 

on the preparation, staging, care, handling, and storage of the fashion garments. 

- The Learning Technologist is attending the ‘Introduction to OER’ workshop at JISC 

on 30 November 2011. 

- Any other training needs will be ascertained at the outset of the project. 

2.4 Programme Support 

 

 

No specific requirements identified at present. 

The project welcomes the JISC Programme Manager to attend the Project Advisory 

Group meetings and welcomes any feedback from JISC throughout the project. 

3 Detailed Project Planning 

3.1 Evaluation Plan 

Timing 

Ongoing 

Factor to 

Evaluate 

Overall 

implementation 

of project 

Questions to 

Address 

Have milestones 

been met on 

schedule and to 

budget? 

Method(s) 

Assessed in biannual 

progress 

reports to JISC; 

reporting of progress 

at Project Advisory 

Group meetings. 

Measure of 

Success 

Workpackages 

completed on time 

and to budget; 

approval of 

documentation by 

JISC. 

Jan - 

Sept 

2012 

Digital images 

Page 15 of 20 


Last updated: Feb 2011 – v2.0 

Have all of the 

selected 

garments been 

digitised with 

multiple views 

and delivered on 

QA processes; 500 

items launched 

online. 

Photography of 

selected items 

completed; storage 

of resultant digital 

images at UCA; 

Digital Study


Version: 2 



schedule? Are 

the images of 

suitable quality? 

Collection launched 

online. 

Nov 

2011 - 

Jan 

2012 

Standardised 

metadata 

structure, 

controlled 

vocabularies, 

and 

cataloguing 

guidelines 

Is full, good 

quality 

documentation 

and guidance 

available in order 

to catalogue the 

collection? 

Documentation 

completed; feedback 

from Metadata 

Researcher, Zandra 

Rhodes, and project 

team. 

Documentation 

completed; positive 

feedback. 

Jan – 

Sept 

2012 

Metadata 

records 

Have all of the 

selected 

garments been 

catalogued fully 

and on schedule? 

Are the records of 

suitable quality? 

QA processes; 500 

items launched 

online. 

Cataloguing of 

selected items 

completed; storage 

of resultant data at 

UCA; Digital Study 

Collection launched 

online. 

Sept 

2012 

Sept 

2012 – 

Jan 

2013 

Online Digital 

Study 

Collection 

Open 

Educational 

Resource 

Is the collection 

being used in 

learning, 

teaching, and 

research? 

Has the OER 

been developed 

with input from 

the fashion 

education 

community? 

Is it of suitable 

pedagogical 

quality? 

Is it being used in 

learning and 

teaching? 

Ongoing monitoring 

using the JISC 

Toolkit for the 

Impact of Digitised 

Scholarly 

Resources. 

Pilot OER and 

gather feedback 

from OER focus 

group; ongoing 

monitoring using the 

JISC Toolkit for the 

Impact of Digitised 

Scholarly 

Resources. 

Positive feedback; 

collection cited in 

reading lists, 

publications, and 

online; growth in 

usage statistics, 

and other 

measures. 

Positive feedback; 

resource cited in 

reading lists, 

publications, and 

online; growth in 

usage statistics, 

and other 

measures. 

Jan 

2013 

Overall 

achievements 

of project and 

its usefulness 

to the wider 

community 

Have the aims 

and objectives 

been met? Was 

the methodology 

effective? What 

lessons have we 

learnt? What are 

the implications 

for future work? 

JISC Final Report. 

Approval of final 

report. 

Page 16 of 20 




Version: 2 



3.2 Quality Assurance 

Output / 

Outcome Name 

When will QA be 

carried out? 

Jan 2012 - Sept 

2012 

Who will carry out the 

QA work? 

Freelance Photographer 

Digital images 

What QA methods / measures will be 

used? 

Checking and adjustment of white balance, 

exposure, and any other necessary postprocessing. 

Jan 2012 Zandra Rhodes Checking and approval of initial sample of 

images at outset of project; check that the 

representation of the garments is as 

required. 


2012 


Weekly delivery of images for back-up at 

UCA; images in required format, filename, 

and other standards. 

Output / 

Outcome Name 

Standardised metadata structure, controlled vocabularies, and 

cataloguing guidelines 


carried out? 


QA work? 


used? 

Jan 2012 Zandra Rhodes Metadata structure and controlled 

vocabularies are appropriate to the subject 

matter. 

Jan 2012 Metadata Researcher Documentation and guidelines are clear 

concise, and understandable. 


2012 

Student assistants 

Documentation and guidelines are clear, 

concise, and understandable. 

Output / 

Outcome Name 


carried out? 


2012 


2012 


2012 


QA work? 

Metadata Researcher 

Student assistants 


Metadata records 


used? 

Record first-hand expert knowledge of the 

collection; use of cataloguing guidelines, 

and advice of Digital Cataloguer. 

Use of cataloguing guidelines, training, and 

advice from Digital Cataloguer. 

Weekly transfer of data for back-up at UCA; 

check catalogue records are matched up 

Page 17 of 20 




Version: 2 



with the corresponding images; ensure 

consistency of approach across all 

metadata records. 

Output / 

Outcome Name 


carried out? 

Sept 2012 


QA work? 

Zandra Rhodes and 

Consultant 

Online Digital Study Collection 


used? 

Check collection via the VADS test website; 

check for final edits and corrections to the 

data prior to the collection going live. 

Output / 

Outcome Name 


carried out? 

Sept 2012 - Jan 

2013 


QA work? 

OER focus group and 

Project Advisory Group 

Open Educational Resource 


used? 

Inform development of OER and provide 

feedback and testing of the pilot OER. 

Jan 2013 

onwards 

Learning Technologist 

Pilot OER on MyUCA and gather feedback 

and make refinements accordingly, before 

launch on Jorum. 

3.3 Dissemination Plan 

Timing Dissemination Audience Purpose Key Message 

Activity 

Nov 2011 Press release Various Announce 

project 

Funding 

secured for 

project; project 

aims 

Nov 2011 

Announcement on staff 

portal 

University for 

the Creative 

Arts 

Announce 

project 

Funding 

secured for 


aims 

Dec 2011 

onwards 

Project web page at 

UCA 

Education 

community 

Announce 

project; provide 

news 

Funding 

secured for 


aims; project 

progress 

Dec 2011 

onwards 

Project blog at UCA 

Education 

community 

Provide news 

Project aims; 

project 

progress. 

Page 18 of 20 




Version: 2 



Nov 2011 

onwards 

Championing of project 

by Project Sponsor, the 

consultants, and the 

OER focus group 

Various 

Announce 

project; provide 

news; 

disseminate 

project outputs 

Announce 


aims and 

progress; 

disseminate 


Nov 2011 

onwards 

Publication in relevant 

journal(s) 

Education 

community 

Disseminate 


and lessons 

learnt 

Disseminate 


and lessons 

learnt 

Nov 2011 

onwards 

Identify relevant 

internal/external events 

for presentation 

University for 

the Creative 

Arts / education 

community 

Disseminate 


Disseminate 


Jan 2012 

Project launch/initiation 

event 

Various 

Announce 

project 

Announce 

project 

Jan 2013 

Produce cards and 

leaflets 

Various 

Disseminate 


Disseminate 


Jan 2013 

Digital Study Collection 

and OER launch event 

Various 

Disseminate 


Disseminate 


Jan 2013 Press release Various Disseminate 


Disseminate 


3.4 Exit and Embedding Plans 

Project 

Outputs/Outcomes 

Project documentation 

Digital Study Collection 

OER 

Action for Take-up & 

Embedding 

Project reports archived with 

JISC. Project documents made 

available on project webpage at 

UCA. 

Dissemination activities (see 

section 3.3). 

Dissemination activities (see 

section 3.3). 

Action for Exit 

Ensure accessibility of 

documents and maintenance 

of webpage. Documents 

retained on project webpage 

for three years after project 

completion. 

Access and maintenance on 

VADS. 

Deposit with Jorum. 

Page 19 of 20 




Version: 2 



3.5 Sustainability Plans 

Project Outputs Why Sustainable Scenarios for Taking 

Forward 

Digital Study 

Collection 

Hosted on existing 

VADS repository 

alongside 120,000 

digital images from 

300 collections. 

Continuing digitisation of 

Zandra Rhodes fashion 

archive which comprises 

over 2500 garments. 

Issues to Address 

Ensuring the digital 

images are future 

proof; fundraising for 

continued 

digitisation. 

Open Educational 

Resource 

Collaborative PhD 

project to be 

applied for during 

the evolution of the 

current digitisation 

project, to 

investigate how the 

garments can be 

represented in 3D 

in an online 

environment to 

better display their 

material and 

aesthetic qualities. 

Offers primary 

source material that 

is not available 

elsewhere and 

enables a deeper 

level of analysis of 

the garments; 

deposit of OER 

with existing Jorum 

repository. 

The outcomes of 

this research would 

enhance 

attractiveness of 

the Digital Study 

Collection and OER 

for the digital native 

generation, and 

provide a 

digitisation model 

for other fashion 

and 3D material. 

Enlarge OER with more 

primary and secondary 

source material; keep 

up-to-date by identifying 

pertinent contemporary 

concerns that inform the 

content of the OER. 

Application to AHRC 

Collaborative Doctorial 

Award scheme in 

Autumn 2012. 

Fundraising to 

continue to enhance 

and expand the 

OER; third party 

copyright needs to 

be identified and 

addressed; 

technological future 

proofing of OER. 

Technological future 

proofing; 

compatibility for 

different web 

platforms. 

Appendices 

Appendix A. Project Budget 

Appendix B. Workpackages 

Page 20 of 20

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