DMV Title and Registration Handbook - Oregon Department of ...

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DMV TITLE AND REGISTRATION HANDBOOK Chapter E. Miscellaneous Title Application Information When A VIN Inspection Is Required 1) For a vehicle previously titled in another state or country; 2) When a vehicle is initially being titled as an assembled, reconstructed, or replica vehicle; 3) For any vehicle that has been totaled, wrecked, dismantled, disassembled or substantially altered, or where DMV has an indication that the vehicle has been damaged (for example, a salvage title, salvage bill of sale, wrecker’s bill of sale, regular title with damage brand, etc.); or 4) For any vehicle not certified by the manufacturer as conforming to US Federal vehicle standards. Who May Do Inspections DMV may do VIN inspections. Oregon State Police or other designated law enforcement agencies may do VIN inspections, when referred by DMV. Dealers may do inspections under limited circumstances. When a Dealer May and May Not Perform VIN Inspections The following are requirements and conditions for VIN inspections performed by an Oregon dealer: • The dealer must have a current dealer certificate issued by DMV. • Dealers may do inspections for vehicles coming from out-of-state, if the vehicle is one they will sell (not on consignment). • Dealers may do inspections for US Federal government titled vehicles in their stock when there is no indication on the documents that the vehicle is from out of country. • The vehicle being inspected must be a vehicle the dealer will sell (not on consignment). A VIN inspection is not valid if there is no bill of sale from the dealer who performed the inspection. • If the vehicle is to be titled in the name of the dealership, the VIN inspection done by that dealer is valid if it was performed prior to the decision to title in the name of the dealership. • Dealers may not perform inspections on vehicles that they are titling in the name of the owner of the dealership or to one of their employees. • Dealers may not do inspections for vehicles coming from out of country. • Dealers may not do inspections for vehicles covered in situations 2), 3), and 4) as listed in the section above titled When A VIN Inspection Is Required. • Dealers may not do inspections on vehicles as a paid service to the public for transactions they are not involved in. E-4 7/1/05
DMV TITLE AND REGISTRATION HANDBOOK Chapter E. Miscellaneous Title Application Information Instructions for Dealers to Conduct the VIN Inspection When a VIN inspection is required, a DMV VIN Inspection, Form 735-11 (see example), must be completed, the VIN inspection fee collected and both submitted with the title documents. • Complete the applicant and vehicle information on Form 735-11. • Check the public VIN plate on the vehicle. (Usually on the dash, visible through the windshield.) • Check to see that the VIN plate is securely attached. • Write the number found in the spaces provided on the Form 735-11. • Complete the appropriate information in the VIN inspection area indicating: VIN location; VIN type; VIN attached by; and condition of VIN. Check the Federal Standards Sticker (usually on the doorframe) to make sure it agrees with the VIN plate. (Note: The federal standards sticker was not required on one stage vehicles until September 1, 1969 and on multi-stage vehicles until January 1, 1972.) • If the public VIN is missing or if the number does not agree with the number on the Federal Standards Sticker or the ownership documents, refer the inspection to DMV. DMV may refer the vehicle to law enforcement for inspection. • If the Federal Standards Sticker is missing or loose, or if there are other obvious signs that the public VIN or Federal Standards Sticker may have been tampered with, the vehicle must be inspected by DMV. • The person who actually inspects the vehicle must sign the Form 735-11. • Collect the $7 VIN inspection fee and submit with the title documents. If The VIN on the Vehicle Does Not Match the Title If there are any problems with the VIN on the vehicle or differences between that number and the number on the title documents, further inspection and/or documentation is required before DMV can accept a title application. The sequential portion of the VIN is generally the last 6 digits, which identify a specific vehicle. The nonsequential portion of the VIN is the remainder of the number, which identifies such things as the year, model, make, assembly plant, etc. ERROR IN NON-SEQUENTIAL PORTION OF VIN If there is a discrepancy in the number on the vehicle and the number on the title documents and that difference is in the nonsequential portion of the VIN, an explanation of that difference should be included on the Form 11. If that is the only problem with the VIN, the Form 11 may be submitted to DMV along with the title documents. DMV may, upon review, ask for further documentation or further inspection of the vehicle, but generally does not require a corrected title from the original state. If there are other problems such as the VIN on the vehicle is missing, altered, appears to have been tampered with, etc., the vehicle must be referred to DMV for further inspection. 7/1/05 E-5
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