Report

hillingdon.gov.uk

Report

Cabinet Office

To:

COUNCILLOR RAY PUDDIFOOT

LEADER OF THE COUNCIL

Location: 3E/05

Ext: 3472

DDI : 01895 250472

My Ref: SEC

COUNCILLOR JONATHAN BIANCO

CABINET MEMBER FOR FINANCE & BUSINESS

SERVICES

c.c. Councillors Anthony Way and Richard Lewis

Chairmen of Scrutiny and Policy Overview

Committees

c.c. Steve Smith, Facilities Manager

c.c. Christopher Neale, Corporate Director of

Finance

c.c. Conservative, Labour and LibDem Group

Offices, Phase 2

Date: 19 th July 2006

Decision Request Form INDIVIDUAL CABINET MEMBER

CAPITAL EXPENDITURE REQUEST – CIVIC CENTRE MODERNISATION

Attached is a report requesting that a decision be made by you as an individual Cabinet

Member. I can confirm that the decision has been identified in the Forward Plan and it is

therefore in order for you to make a decision. You should take a decision on or after

Thursday 27 th July 2006 in order to meet Constitutional requirements about publication of

decisions that are to be made.

Please indicate your decision on the duplicate memo supplied, and return it to me when you

have made your decision. I will then arrange for the formal notice of decision to be

published. You may wish to discuss the report with the Corporate Director before it is made.

If you do not wish to accept the officers recommendation and the reasons for it, you are

urged to contact the Corporate Director before making this decision.

Please note that your decision may be subject to call-in and will not therefore be

implemented until 5 working days after it has been published.

SUSAN CAME

Cabinet Manager

Title of Report: CAPITAL EXPENDITURE REQUEST – CIVIC CENTRE

MODERNISATION

Decision made:

Reasons for your decision : (e.g. as stated in report)

Alternatives considered and rejected : (e.g. as stated in report)

Signed ………………………………………………………Date……………………..

Leader of the Council / Cabinet Member for Finance and Business Services


APPROVAL FOR CAPITAL EXPENDITURE FROM

CAPITAL BUDGET – CIVIC CENTRE

MODERNISATION

SUMMARY

Contact Officer: Steve Smith

Telephone: 01895 250518

This report requests approval to spend the sum of £123k to modernise Committee

Room and Council Chamber facilities in the Civic Centre.

RECOMMENDATION

That Members agree to the sum of £123k being allocated from the Council’s

Modernisation budget (2006/7) to modernise outdated facilities in the Civic Centre

(CR3,5,6 and 7), which will also include the partitioning of Committee Room 3 and

the replacement of the Council Chamber centre doors with automatic sliding doors.

OPTIONS AVAILABLE

Members can defer the Capital Expenditure outlined in the report but this will mean

the continued use of out of date facilities by staff, Members and external visitors

including members of the community.

COMMENTS OF THE OVERVIEW AND SCRUTINY COMMITTEE

None sought at this stage.

INFORMATION

Approval was given last financial year to the refurbishment of Committee rooms 4

and 6, which included electronic facilities permanently installed for presentations, to

facilitate meetings within the Civic Centre for Members, staff and hirers. This also

included electronic multimedia facilities e.g. built in LCD projectors, electronic boards

and associated equipment.

The project also included the subdivision of CR4, which was created by providing an

additional entrance to the facility, and installing a sliding partition.

The programme commenced with the modernisation and partitioning of CR4, which

was completed in November 2005, and the modernisation of CR6, which was

completed in March 2006.

It is proposed to continue the modernisation programme in the current year and

modernise and partition CR3 to the same specification as CR4 undertaken in 2005/6

and CR5 to the same specification as CR6. Furthermore it is also proposed to

replace the external doors of CR5, CR6 and CR7, install split air-conditioning in CR7

as there is currently none and replace the doors to the Council Chamber with

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet Member report 19 th July 2006 Page 1


modern automatic doors, which will improve access for staff and visitors with

disabilities as part of the Councils commitment to its DDA obligations. The

installation of split air-conditioning will be run independently of the main system,

therefore providing greater flexibility and control over costs.

The breakdown in costs for this project is as follows:

CR3 Modernisation and Partition £65k

CR6 Modernisation £40k

CR5/6/7 Replacement Doors £6k

CR7 Installation of Split Air Conditioning Unit £6k

Council Chamber Replacement Doors £6k

TOTAL £123K

Works have been provisionally programmed to commence in CR3 on 7 th August

2006 subject to funding approval and a detailed PID is currently being developed

which will cover the total project to ensure completion by the end of the financial

year.

Financial Implications

The Capital programme 2006/2007 includes a budget provision of £225k to fund

further modernisation of the Civic Centre. The £123k works proposed to modernise

CR3, CR5, CR6, CR7 and the Council Chamber replacement doors will be met from

within the £225k capital budget, leaving £102k available for other modernisation

projects.

Further proposals to modernise the Council Chamber will be presented to Members

on completion of detailed feasibility currently in progress.

CORPORATE CONSULTATIONS CARRIED OUT

Finance Comments

This report and its financial implications properly reflect both the direct resource

implications on the service concerned and any wider implications on Council

resources as a whole.

Legal Comments

There are no legal implications arising from the report.

Project Office

The PSO has audited the PIDs for refurbishment of the Committee Rooms (to

include redecoration, carpet replacement and lighting improvements, with addition of

presentation facilities) and is satisfied that the appropriate project management

arrangements are in place to ensure that these projects are delivered within time,

cost and to qualify.

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet Member report 19 th July 2006 Page 2


Property Comments

Corporate Property have been involved in this project and fully support the upgrading

of this Committee Room.

Background Documents

Cabinet Meeting 23 February 2006 Council budget 2005/6

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet Member report 19 th July 2006 Page 3

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