Report - London Borough of Hillingdon

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Report - London Borough of Hillingdon

Education Overview & Scrutiny Committee

Thursday 16 th October 2003

Meeting to be held at 7.00pm in Committee Room 6

at the Civic Centre, Uxbridge

Committee Administrator : Guy Fiegehen Tel : 01895 277733

Press Enquiries Roy Mills Tel : 01895 250534

Councillors on the Committee

Bruce Baker

Ann Banks

Richard Barnes

Keith Burrows

Geoff Courtenay

Catherine Dann

Brian Crowe

John Hensley

David Payne

Reverend Doug Cave

Tony Little

Geoff Cooper

Vacant

Vacant

Peter Ryerson (Chairman)

Peter Curling (Vice-Chairman)

Substitute Councillors

Santokh Dhillon

Frank Filgate

Janet Gardner

Paul Harmsworth

Phoday Jarjussey

Richard Lewis

Mike Gettleson

Paramjit Sethi

John Major

John Oswell

Jill Rhodes

Andrew Vernazza

Other Voting Representatives

London Diocesan Board for Schools

Westminster Diocesan Board

Secondary School Parent Governor

Primary School Parent Governor

Special School Parent Governor

You are invited to attend the above meeting. Papers for the meeting are attached.

David Brough

Head of Democratic Services

Smoking is not allowed in the Committee Room

Please ensure that all mobile phones are switched off

Parking is available to the public attending meetings – entrance in High Street, Uxbridge

DESPATCH DATE: 10 th October 2003


EDUCATION OVERVIEW AND SCRUTINY COMMITTEE 25 TH

SEPTEMBER 2003

AGENDA

PART 1 – MEMBERS, PUBLIC AND PRESS

1. Apologies for Absence and to report the attendance of any substitute members.

2. Notes of meeting held on 8 th July 2003 and copies attached (Page 1).

3. Declarations of Interest in matters coming before this meeting

4. Exclusion of Press and Public - To confirm that the items of business marked Part 1 will be

considered in public and that any items of business marked Part 2 will be considered in

private.

5. Report of the officers, copy attached

1. Review of Schools' Budgets

- update on schools' deficits:

Martyn Callister, Principal Accountant - Schools

- evidence from Douay Martyrs (secondary) and

Wood End Park (primary) schools

2. The Committee’s Work Programme Page 3

3. Standards at Key Stage 3

- Key Stage 3 strategy:

Mike Merva, KS3 Strategy Manager

4. Date of next meeting

Tuesday 25th November 2003, starting at 7.00 p.m.

PART 2 – PRIVATE, MEMBERS ONLY

6. Any business transferred from Part


EDUCATION

OVERVIEW & SCRUTINY COMMITTEE – 25 TH SEPTEMBER 2003

DECISIONS SHEET

Members Present

Cllrs Peter Ryerson (Chair), Brian Crowe, Peter Curling, Mike Gettleson, John Hensley,

David Payne and Paramjit Sethi

Other Voting Representatives Rev’d Doug Cave & Tony Little

Officers Present Michael Dennison, Roger Turner, Mike Merva, Dave Thomson, Tom Murphy,

Chris Scott & Guy Fiegehen

Decisions Sheet for the meeting held on 2 nd September 2003

Agreed.

Matters arising

1. As Geoff Cooper again was not at the meeting, Democratic Services would contact him about

whether he wished to continue in his role.

2. The Committee asked to hear evidence directly from schools about their budgets. It was agreed

to invite the Chair of Governors and Headteacher from a small number of schools to give evidence

at a future meeting. It was also agreed that

(i) the meeting should start earlier than the usual time of 7.30pm

(ii) at such meetings the Committee will in future devote up to the first half hour considering the

questions it wished to ask witnesses.

Declarations of interest

All members of the Committee are school governors or have a similar role.

It was agreed that the business of the meeting would be conducted in public.

1 Review of Standards at Key Stage 3

1. The Committee thanked Michael Dennison for his report and agreed the proposed methodology.

They asked for a list of schools they could visit and protocols/procedures they should observe.

Members also asked that planning for a possible further investigation, shown in the proposed

timetable for December, should be brought forward to the November meeting.

2. The Committee thanked Dave Thomson for his presentation and asked to see detailed analysis

of gender differences in attainment. The Committee were concerned that schools should make use

of the statistical data available to them and asked for a report on how this could be improved.

3. The Committee were concerned that schools may not value Key Stage 3 sufficiently, noting

evidence that suggested 20% could have been entered for higher level tests in Year 9. The

Committee asked to see information on the mechanisms and criteria schools use to decide the

levels at which to enter students and how far these enabled all students to achieve their fullest

potential. Members also asked for evidence, including any projections based on individual data, on

the extent to which Key Stage 3 performance is linked to GCSE outcomes.

PART 1 – MEMBERS, PRESS AND PUBLIC

Education Overview & Scrutiny Committee 16 th October 2003 Page 1


4. The Committee questioned the impact of changing school at age 11 and asked to see evidence

on whether 11 is the best age at which to do this and on the steps schools take, and are advised to

take, to help students adapt to the very different environment of secondary school.

2 Review of Engage Youth

1. The Committee thanked Tom Murphy for his report and presentation. They noted that youth

services were also the subject of a Best Value review and that Cabinet would be considering a

development plan on 27 th November.

2. The Committee welcomed the principle of consulting young people about the services they

wanted but were concerned about how a balance of all views could be obtained. They welcomed

the suggestion that Members would be invited to the event EYL is arranging. They also asked

Democratic Services to identify other consultation routes that might be help in gathering views e.g.

from young people who don’t use existing services.

3. Members were concerned about how the targets at Objective 3 had been set and how realistic

they were e.g. spending £100 per 13-19 year old. Members also asked for a report on the extent of

existing voluntary provision - and Council support for it - and the scope for doing more.

3 Committee membership

This had been covered under ‘Matters Arising’.

Next Meeting

Thursday, 16 th October 2003. (Starting time half hour earlier than usual at 7.00pm)

Meeting closed at 10.15 pm

This is a summary of the Education Overview & Scrutiny Committee proceedings. If you wish for more detailed

information on any of the information please contact Guy Fiegehen on 01895 277733.

Circulation of this decisions sheet is to Members of the Education Overview & Scrutiny Committee, Members

of the Coordinating Overview & Scrutiny Committee, Chief Whips, Leaders, the Cabinet Portfolio Holder and

appropriate Officers.

PART 1 – MEMBERS, PRESS AND PUBLIC

Education Overview & Scrutiny Committee 16 th October 2003 Page 2


THE COMMITTEE’S WORK PROGRAMME ITEM 2

Contact Officer

Guy Fiegehen 01895 277733

SUMMARY

This report sets out the Committee’s current and future work programme

for the two major reviews which the Committee have agreed to complete

during this Council year

- Standards at Key Stage 3

- Engage Youth

and for their additional enquiry on school budgets

RECOMMENDATIONS

(1) That the Committee note the report.

(2) That the Committee confirm the timetable, reports and agenda items for

future meetings.

INFORMATION

1. The Committee have to date agreed to the following work programme.

Democratic Services comments are also added.

Major Review: Standards at Key Stage 3

Date Action Comment

Meeting on

16 October

a. Presentation by Mike Merva to include

- activities funded by the National Strategy

- progress in the first year of the strategy

- priorities for further action

ON THIS

MEETING’S

AGENDA

16 October to

11 December

Meeting on

25 November

b. Presentation by schools’ Key Stage 3

coordinators on managing the strategy, its

strengths and weaknesses in Hillingdon

c. Agree programme and protocols for

Members’ visits to secondary schools

a. Members’ visits to schools following

agreed protocols

b. Presentations by schools’ Key Stage 3

coordinators, curriculum deputies or heads

of department on raising standards

Planning for possible further investigation

(brought forward from 11 th December at

Committee’s request)

NOT ON AGENDA.

COMBINE WITH

ITEM b. BELOW?

DETAILS MUST

BE AGREED AT

THIS MEETING TO

MEET REST OF

TIMETABLE

EYL TO ARRANGE

PART 1 – MEMBERS, PRESS AND PUBLIC

Education Overview & Scrutiny Committee 16 th October 2003 Page 3


25 November

to 8 January

Meeting on

11 December

11 December

until five clear

working days

before

January

meeting

Meeting on

8 January

8 January

until five clear

working days

before

February

meeting

Meeting on

10 February

Possible further investigation

a. Report back from presentations and

school visits and discussion of findings and

recommendations

b. Decisions on drafting of report. Working

party commissioned to draft report for next

meeting

Working party writes first draft of report

a. Report back from possible further

investigation and discussion of findings and

recommendations

b. Consideration of first draft of report and its

recommendations

Working Party revise draft and include

findings and recommendations from possible

further investigation

a. Final report is submitted, amendments

and recommendations agreed

CONSIDER

DELAYING DATE

OF JANUARY

MEETING

b. Review and evaluation process is

finalised, together with implementation

strategy for the recommendations

IMPLEMENTATION

STRATEGY

RESPONSIBILITY

OF CABINET

RATHER THAN

SCRUTINY?

2. Other identified items to be timetabled

a. detailed analysis of gender differences in attainment

b. report on how schools can improve their use of the statistical data available

to them

c. report on the mechanisms and criteria schools use to decide the levels at

which to enter students and how far these enable all students to achieve

their fullest potential

d. report on evidence, including any projections based on individual data, on

the extent to which Key Stage 3 performance is linked to GCSE outcomes

PART 1 – MEMBERS, PRESS AND PUBLIC

Education Overview & Scrutiny Committee 16 th October 2003 Page 4


e. report on the impact of changing school at age 11, evidence on whether 11 is

the best age at which to do this and on the steps schools take, and are

advised to take, to help students adapt to the very different environment of

secondary school.

3. A copy of questions the Committee have been considering is attached.

Major Review: Engage Youth

4. The Committee have noted that Youth Services are also the subject of a Best Value

review, and that Cabinet is considering a development plan on 27 th November (EYL

104).

5. The Committee have identified the following items they wish to consider

a. report on how a balance of all young people’s views can be obtained about

the development of youth services, including those who don’t use existing

services

b. report on how the targets at Objective 3 have been set and how realistic they

are e.g. spending £100 per 13-19 year old

c. report on the extent of existing voluntary provision - and Council support for it

- and the scope for doing more.

6. These items could be considered by the Committee on 25 th November.

7. A copy of questions the Committee have been considering is attached.

Additional enquiry on school budgets

8. The Committee are considering two items at this meeting

- update on schools' deficits

- evidence from Douay Martyrs (secondary) and Wood End Park (primary)

schools.

9. The Committee have agreed to consider at the start of this meeting the questions

that need to be addressed to witnesses.

10. The Committee also need to agree any further consideration they wish to give to

this issue and whether to refer the problems identified to the Cabinet for resolution.

Other meetings

11. The Committee also have meetings set for 11 th and 30 th March 2004.

PART 1 – MEMBERS, PRESS AND PUBLIC

Education Overview & Scrutiny Committee 16 th October 2003 Page 5

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