3009 SVQ Assessment handbook v2 - City & Guilds

Portfolios of evidence may be returned to candidates after certification. The City & Guilds
external verifier may however wish to see the portfolio during the visit that follows the award
of the certificate. The centre must tell candidates that their portfolio may need to be retained
by the centre or made available to the centre for this visit. See Ensuring quality for further
details.
Although the evidence belongs to candidates, centres are responsible for the assessment
records and auditable records should be kept for 3 years after certification, see Ensuring
Quality.
Confidentiality
Some candidates may need to provide information on the location of pieces of relevant
evidence instead of placing the actual documents in their portfolio. For example, they may use
confidential work records to provide evidence. To safeguard organisational or client
confidentiality, these records should not be included in the portfolio of evidence.
If evidence is not placed in the portfolio, access to the evidence must be made available to
assessors, Internal Verifiers and, on a sample basis, to external verifiers. The portfolio should
indicate where such evidence is located.
Centres should consult with their external verifier before approving these arrangements.
Evidence recording pages in the City & Guilds logbook
These are provided for each learning outcome. It must be recorded here how competence
was inferred for each part of the standard. In the columns entitled 1 – 10 the assessor is
required to sign and date that competent performance has been observed. The candidate is
also required to sign each column to confirm their agreement of the record. Wherever
possible the columns should be completed during the observation and signed immediately
after when the feedback is provided (see Appendix D).
Habia has identified the number of observations required for each of the learning outcomes in
the evidence requirements; you will notice that columns are provided; this does not mean
all must be completed only the required amount as specified. Additional columns are
provided in the case where the range has not been covered within the minimum observations.
The required number of observations is also identified by the numbers at the top of each
column, e.g. 1, 2 etc with the remaining columns as spares, if required. If the candidate
requires additional spare columns because a mistake was made or if a formative outcome has
been recorded, a photocopy of the Evidence Recording Page should be used.
Formative performances
While the evidence recording pages and logbook are primarily for recording summative
outcomes, the spare columns may be used to record formative outcomes, if required, eg if
the centre uses this as one of their methods of tracking the candidate’s progress.
Any formative records made must be clearly marked as such and no part of this formative
record can be used to meet the evidence requirements of the unit.
Contingency performance criteria
Some performance criteria are less likely to occur during a normal performance. These are
referred to as contingency PCs and are identified with an asterisk (*).
Assessors should clearly indicate whether contingency PCs have been covered through
performance during an observation or by oral questioning. Contingency PCs are displayed on
Levels 1-3 SVQ Qualifications in Hairdressing, Barbering and Combined Hair Types (3009) 29