INVITATION FOR BID - University of Central Missouri

PART I
3
1. MANDATORY PRE-BID CONFERENCE
INSTRUCTIONS TO BIDDERS
1.1 All prospective bidders are invited to attend the MANDATORY pre-bid conference to be held on
Tuesday, March 13, 2012 at_10:00 a.m. in the Procurement Office Conference Room, General
Services Buildings, 102 W. South Street, Warrensburg, MO 64093 for the purpose of clarifying
any questions or comments pertaining to the plans and specifications.
2. BIDDERS’ OBLIGATION
2.1 Bidders must carefully examine the entire site of the work and shall make all reasonable and
necessary investigations to inform themselves thoroughly as to the facilities available as well as
to all the difficulties involved in the completion of all work in accordance with the specifications
and the plans. Bidders are also required to examine all maps, plans and data mentioned in the
specifications. No plea of ignorance concerning observable existing conditions or difficulties that
may be encountered in the execution of the work under this contract will be accepted as a excuse
for any failure or omission on the part of the contractor to fulfill in every detail all of the
requirements of the contract, nor accepted as a basis for any claims for extra compensation.
2.2 Under no circumstances will a contractor give his plans and specifications to another contractor.
Any bid received from a contractor whose name does not appear on the list of bidders having
been mailed and/or paid for the plans and specifications will be subject to rejection.
3. INTERPRETATIONS/SUBSTITUTIONS
3.1 No oral interpretations will be made to any bidder as to the meaning of the plans and
specifications or the acceptability of alternate products, materials, form or type of construction.
Every request for interpretation or substitution shall be made in writing and submitted
with all supporting documents by no later than 2:00 p.m. CDST on Tuesday, March 20,
1012. The request shall be sent directly to the Buyer of Record (whose name appears on the first
page of this Invitation for Bid), University of Central Missouri, Procurement Office,
Warrensburg, MO, 64093 or it may be faxed to the Buyer’s attention at 660-543-8345. Every
interpretation made to a bidder will be in the form of an addendum and will be sent as promptly
as practicable to all persons to whom plans and specifications have been issued. All such
addenda shall become part of the contract documents.
4. BIDS AND BIDDING PROCEDURE
4.1 The bid procedure is a two-step submittal process over a 24 hour period. Bidders shall submit all
first submission forms and accompanying documents by the stated time or their bid will be
rejected for being non-responsive. If the second submission is not received within the 24 hours of
bid opening, the entire bid will be rejected for being non-responsive. See the list below and the
“Table of Contents” for when bid forms are to be submitted.
4.1.1 Depending on the specific project requirements, the following lists of bid forms and
times when they are due: